Site Administrator

Key Responsibilities of the Role:

• Ensure all timesheets for the assigned site are accurately & efficiently updated and are issued to your Time-Admin on time for input into SAP.
• Review and ensure all timesheets for direct employees and staff are accurate and balance with the available information.
• Collect Sub-contractor hours and upload details of time and manpower on the Filekey for monthly upload on SAP
• Provide assistance including typing, telephone queries, filing, photocopying
• Review and report on the File Key structure ensuring the general instructions are followed by all.
• Developing and maintaining filing systems
• Collate all personnel documentation and file on the Filekey
• Induction/Onboarding for multiple sites
• SKILLKO Maintenance - Manual Handling & Safe pass/CSCS cards
• Collect & collate information for Management reports
• Support Site Project Manager, Project Director and Business Unit Director as and when required.
• Maintain the stationary levels in the office and ensuring a stock is maintained.
• Dealing with general site team queries
• Maintain up to date Org Chart
• Document Control when required
• Maintain and track site personnel movements for weekly report
• Ensuring the timely distribution of clock reports to project personnel
• Set up of terminals in European Sites
• General Administration and Office Duties including typing and printing.
• All other duties associated with this role

Essential Criteria for the Role:

• Proven experience as an administrative assistant supporting senior management in a busy office environment for 5+ years
• Excellent working knowledge of the Microsoft Office suite – Outlook, Excel, Word, Powerpoint, OneNote, Sharepoint
• Excellent verbal, written and interpersonal communication skills
• The ability to work with confidential information in a professional & trustworthy manner
• Excellent organizational, multi-tasking skills and dedicated to completing projects in a timely manner
• The confidence to effectively and professionally respond to all enquiries to the Senior Leadership team.
• The ability to work on your own initiative and be an integral part of a busy team.
• Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision
• Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
• Ability to work in a fast-paced environment

CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.