Site and Project Coordinator

Job Description

We are looking for an energetic, solutions-focused Site Operations & Project Coordinator to play a key role in supporting the Site Lead and leadership team at our Limerick site. Home to ~300 employees, this is a dynamic and fast-paced environment where no two days are the same. You’ll be at the center of cross-functional coordination, helping to deliver impactful projects and ensuring the smooth running of daily operations that keep our site thriving.

This is an exciting opportunity to work across business areas — from site administration and finance coordination to project management and event organization — while contributing to strategic initiatives across Ireland and beyond.

What You’ll Do

Site & Leadership Support

• Provide high-quality administrative and operational support to the Site Lead and leadership team.

• Manage calendars, schedule meetings, prepare reports, and oversee internal communications.

• Coordinate travel arrangements and process expenses efficiently.

Project Coordination

• Drive the coordination and tracking of key site and cross-country initiatives, ensuring milestones are met.

• Support grant funding, revenue incentive projects, and compliance tracking.

• Maintain documentation such as project plans, action trackers, and site records.

• Collect and analyze site data, helping to present key performance metrics.

Facilities & Operations

• Act as the go-to person for site operations — from facilities management to event planning.

• Liaise with internal stakeholders and external vendors to ensure seamless daily operations.

• Manage office supplies, security access, and engage third-party partners for maintenance or site needs.

Finance & Procurement

• Coordinate vendor setup, purchase orders, and invoice processing.

• Support budget tracking, forecasting, and cost management for site initiatives.

Engagement & Compliance

• Ensure compliance with company policies and safety standards.

• Support health, safety, and sustainability programs on site.

• Help foster an inclusive, engaging, and collaborative workplace culture.

Required Qualifications & Skills:

• 3rd level business or technical qualification, or equivalent relevant industry experience in a similar role
• Proven experience in an administrative or project support role, preferably in a technical or industrial environment.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Strong team player
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• High attention to detail and problem-solving capabilities.
• Experience with document control and compliance processes is a plus.
• Ability to maintain confidentiality at all times.

Desirable Attributes:

• Familiarity with technology, engineering or manufacturing environments.
• Knowledge of Health and Safety
• Experience supporting cross-functional teams.
• Positive, can-do attitude with a willingness to learn and adapt.

Benefits:

• Competitive salary and benefits package
• Opportunity to work in a dynamic and supportive team environment
• Career development and training opportunities
• Exposure to strategic projects and site leadership

Hybrid - This role is categorized as hybrid. This means the successful candidate is expected to report to the Limerick office three times per week, at minimum.