Sports Events Coordinator

KEY PURPOSE OF THE JOB:

As a member of the Sports, Health & Wellbeing Team and in accordance with corporate and community planning, the post holder will be required to:

• Organise and assist with the organisation of sporting events across the LCCC area, ensuring Sport, Health & Wellbeing Unit resources and services are delivered efficiently and effectively while striving for continuous improvement and transformation of services.

• Deputise for the Sports Development Officer as required. The post holder will assume duties relevant to the post as determined by the Director or Head of Service.

• Develop strong relationships with partner organisations and stakeholders to promote outcome focused, community centred services, maximise corporate and community planning outcomes and generate innovation in service delivery. Develop effective, efficient and economic staging of sports and physical activity events.

KEY RESPONSIBILITIES

The following duties are typical for this role. The post holder may not perform all listed duties and may be required to undertake additional duties to meet business needs.

Plan, prepare and implement sport and physical activity events throughout the Council area and carry out event risk assessments in consultation with other Council departments and statutory agencies.

Organise, promote, evaluate and develop major sports events including the Lisburn & Castlereagh Half Marathon, 10K and Fun Run, Sport, Health & Fitness Expo, Sports Club Games and Mayors Charity Santa Dash. Ensure compliance with all health and safety policies, procedures, legislation and required ‘Silver Control’ operations for large events.

Liaise with Council managers and officers to supervise and coordinate:

• Engagement with Health and Safety officers to ensure safe event delivery;

• Effective marketing and communications of events;

• Procurement of services and equipment;

• Production of Event Safety Management Plans and liaison with the Council’s Safety Advice Group (SAG) and Statutory Body Representatives as required;

• Organisation of training for stakeholders and volunteers as required.

Coordinate safe and effective operation of Laurelhill SportsZone, working with internal and external partners to oversee maintenance, operations and support the bookings team in delivering the pitch programme.

Liaise with statutory and voluntary organisations’ event organisers across the LCCC area in delivering sporting events and promoting and marketing in consultation with the Council Marketing and Communications Unit.

Assist the Sports Development Officer in preparing funding applications and the Systems and Resource Manager in procuring services and contracts relevant to the Sports Development Unit.

Collaborate with facility management to identify gaps in service delivery and promote sustained participation in sport and physical activity events and programmes.

Ensure high standards of health and safety for customers and colleagues and compliance with statutory requirements and Council policies, procedures and work instructions.

Ensure compliance with Council policies and maintain high standards of management and personal behaviour reflecting organisational values.

Ensure compliance with Child Protection and Vulnerable Adult legislation, guidelines and Council policies to provide a safe environment.

Promote equality of opportunity and access in service delivery and employment through mainstreaming equality within the Council.

Promote inclusion across all sport services events.

Ensure high standards of customer care across all services and communicate in a way that enhances the public image and reputation of the Council.

Develop working relationships with partners and stakeholders to maximise corporate and community planning outcomes and generate innovation.

Assist with the following:

• Induct new staff, work placement students and apprentices and assist with staff training as required.

• Develop partnerships with other Council units and appropriate organisations to promote sport, physical activity and health events.

Note:

The post holder will be required to be flexible and adaptable to meet changing organisational needs.

Qualifications and Experience

It is essential that applicants have a minimum of:

2 A Levels at grades A–C, NVQ Level 3 or equivalent.

2 examples of relevant experience managing large public sports events (in excess of 5000 participants).

2 years’ experience in all of the following:

• Managing community events

• Event budget management (budget in excess of £50K)

• Event promotion and marketing

Where applicants do not hold the qualifications in 1 above, they must demonstrate a minimum of 4 years’ experience outlined in 3 above.

Knowledge

Competent in the use of Microsoft software packages including Word, Excel and Outlook.

General

4. Applicants must hold a full and current UK driving licence and have access to a car or have access to transport to carry out the duties of the post.

Applies only to applicants who have a disability under the Disability Discrimination Act.

Desirable Criteria

Experience

It is desirable that applicants have:

5. Experience in Facility Management including working with external contractors, stakeholders and planned preventative maintenance (PPM) contracts.

6. Experience leading ‘Silver Control’ or equivalent operations for a large outdoor public event.