Staff Officer

Essential Qualifications and Skills

Candidates must:

• Have the requisite knowledge, skills and competencies to carry out the role to a high standard;

• be capable and competent of fulfilling the role to a high standard;

• have obtained at least Grade O6 (formerly D3) in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise.

Desirable Qualifications and Skills

• Good knowledge of Public Sector Administration.

• Experience in a Human Resources role.

• Good knowledge of employee relations policies and procedures.

• Good knowledge of systems management.

• Excellent organisational, administration, communication, interpersonal skills.

Overview of the Role

Atlantic Technological University is looking to recruit a Staff Officer for the University’s Employee Relations function. The person will primarily

Duties

General Grade V Duties:

• The appointee may be assigned to any of a very wide range of areas or activities carried out in the University, in any of its campuses.

• Appointees at this grade would have supervisory responsibility and would normally work under the direction of a higher grade or senior officer for a section of the University’s activities. The section would normally have a moderate size staff of two or more levels. The jobholder would be responsible ultimately for most of the decisions taken in the section. The work of the section would be reasonably complex and broad in scope.

• Alternatively, the appointee may be assigned as a secretary, involving the provision of a range of supportive services, including typing and audio typing to a senior officer/committee/faculty/department, and involving access to and processing significant confidential information. It could also involve supporting staff in research, collection and collation of reasonably complex material and the preparation of reports and submissions. The job would involve regular contacts with students, staff, the public and organisations and individuals at all levels where discretion, tact and courtesy would have to be constantly exercised. The jobholder would be required to take decisions involving the conscious exercise of judgement.

• All jobs demand a good knowledge and skill in the use of Information and Communication Technologies and appointees will be expected to use new techniques and technologies as they arise. The University will provide the necessary training as appropriate.

• Following appointment, the appointee will be assigned to a particular location and post. On assignment to the particular post, the university will provide a detailed list of duties and responsibilities applicable to the post.

Specific Duties to the Role:

• Update and maintain the Employee Relations Database.

• Update and maintain the Employee Relations Sharepoint in relation to updating and refreshing module content.

• Update and maintain the management library to provide support / training for managers, within the library, including specific procedure templates and additional guides/videos in the context of employee relations.

• Effectively liaise with senior management and staff, to organise individual grievances.

• Provide administrative support to the Employee Relations Function.

• Attend meetings as required.

• Undertake other duties as may be agreed by the Human Resources Manager, Employee Relations.

Salary

Grade V Salary Scale €51,723 - €61,863

Candidates external to the sector may be appointed up to the 3rd Point (€54,845) of the Salary Scale in accordance with University Policy

Hours of Work

35 hours per week