Staff Officer

Reporting to: APO Training Services, Director of FET, Chief Executive and any other designated officer.

Nature of Position: Permanent (A panel may be formed from which future vacancies which arise in the lifetime of the panel, normally 1 year, may be filled)

Place of Work: Initial post based in Monaghan (Future posts may be located in Cavan/Monaghan)

The position will involve travel between CMETB Centres and beyond (meetings).

Hours of Work: Monday to Friday - 35 hours per week

Salary Scale: Salary will be paid in accordance with such rates as may be authorised by the Minister for Education from time to time for Grade V positions

Role and Responsibilities:

Working in co-operation with FET Management and services in the development, implementation, operationand administration of FET programmes

Associated responsibilities will include but are not limited to,

• Working to develop linkages with relevant stakeholders
• Identifying skills needs and deficiencies and how these may be addressed
• Working with FET Management and Services in development and operation of specific programmes
• Overseeing administration of specific FET programmes
• Supporting recruitment to FET programmes
• Ensuring programmes are delivered in line with quality assurance requirements
• Supporting utilisation of technology in FET programmes
• Fulfilling relevant reporting requirements

·       Reviewing expenditure, budgets and forecasting resource requirements

·       Fulfilling relevant governance and compliance requirements

• Any other activities that maybe required from time to time

* This job specification is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and will be reviewed from time to time.

Shortlisting:

Shortlisting will take place on the basis of the information provided in the application form.

During any shortlisting exercise that may be employed, CMETB examines the application forms and assesses them against criteria based on the requirements of the position. It is therefore in the candidates' own interests to provide a detailed and accurate account of qualifications and experience in their application form. No correspondence will be accepted after the 12-noon deadline.

Competencies

The person appointed to the above post will be required to show evidence of the following 6 competencies in their application form.

People Management

·       Leads others, monitoring performance and trying to get the best out of people.

• Allocates work fairly and appropriately and ensures that everybody does their fair share.
• Addresses any performance issues in a timely, appropriate and constructive manner.
• Involves others in decisions that affect them, allocating work fairly and appropriately.
• Demonstrates trust in others to deal with important tasks and acknowledges a job well done.
• Helps team members to identify their own and their team’s learning and development needs in line with objectives.
• Helps build effective relationships and resolve disagreements between team members.
• Acts as an effective link between staff and other managers.

Information Management and Decision Making

·       Follows procedures and ensures they are implemented in own area, understanding the rationale behind them.

·       Reviews completed work regularly and acts on learning points.

·       Evaluates current work practices to identify changes that could be made to improve efficiencies.

·       Can work effectively on a number of tasks at the same time.

·       Is comfortable working with and manipulating a range of data, e.g. numerical, written etc.

·       Makes sound appropriate decisions in a confident manner and can justify and stand by them.

Delivery of Results

·       Delivers results on time and to a high standard.

·       Takes responsibility for own work and the work of the team.

·       Plans and prioritises the work schedule, ensuring the efficient use of all the resources available and delivering on objectives even with multiple or conflicting demands.

·       Evaluates the current work practices to identify changes that could be made to help them run more effectively.

·       Maintain accurate records and monitors work, ensuring any errors are identified and rectified.

·       Appreciates the need to delegate work appropriately rather than doing everything oneself.

Interpersonal and Communication Skills

·       Shows respect, tact and maintains composure when dealing with customers or staff members.

·       Demonstrates the ability to be assertive and negotiate when necessary, communicating in a clear and confident manner whilst remaining approachable and polite.

·       Listens to others and invites feedback, dealing with information in a constructive way.

·       Influences others by actively listening and clearly expressing their position.

·       Produces written letters/reports in a clear and concise manner.

Specialist Knowledge, Expertise and Self Development

·       Develops and maintains the skills and expertise required to perform in the role effectively, e.g., relevant technologies, IT Systems, relevant policies etc.

·       Has a clear understanding of the role, objective and targets and they fit into the work of the unit and Department/Organisation and communicates this to the team.

·       Leads by example, being committed to self-development and enhancing the knowledge and skills required to improve performance.

Drive and Commitment to Public Service Values

·       Consistently strives to perform at a high level, demonstrating flexibility and finding solutions to overcome obstacles.

·       Serves the Government and people of Ireland.

·       Can work independently without excessive guidance or support.

·       Demonstrates resilience in the face of significant demands and challenges.

·       Ensures that the customer is at the heart of all services provided.

·       Is personally honest and trustworthy.

·       Acts with integrity and supports this in others.