Staff Officer

Salary Scale:€52,762- €63,109 (Salary will be paid in accordance with such rates as may be authorised by the Minister for Education and Skills from time to time for Grade V positions)

Role & Responsibilities:

Key role of Grade V Staff Officer is to:

Support the general financial administration function of CMETB

Associated responsibilities include:

·          Provide an effective financial and accounting service that reflects CMETB and its agreed procedures and good current practices

·          Work with management to ensure all financial and statutory regulations and controls are implemented and adhered to

·          Engage in audit preparation and follow up work

·          Review practices and procedures in services and centres to ensure compliance

·          Liaise with SOLAS and other funders to ensure accurate and timely reporting

·          Operate relevant MISs, including TAPS, TACS, ACCS, PeopleXD, P2P

·          Assist in the accurate and timely completion of financial returns, reports and accounts

·          Engage in financial planning, monitoring and evaluation in line with ETB requirements

·          Prepare monthly expenditure reports, as required

·          Manage and analyse data using Microsoft Excel and other relevant accounting software

·          Provide effective information service to assist management in budget analysis, and decision making

·          Work with management to ensure all systems are properly controlled and adequate security arrangements are provided

·          Undertake or oversee any other duties/projects as required and directed by Management from time to time, having regard to the changing needs of the service.

* This job specification is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and will be reviewed from time to time.

Competencies

The person appointed to this post will be required to show evidence of the following 6 competencies in their application form.

People Management

·        Leads others, monitoring performance and trying to get the best out of people.

·        Allocates work fairly and appropriately and ensures that everybody does their fair share.

·        Addresses any performance issues in a timely, appropriate and constructive manner.

·        Involves others in decisions that affect them, allocating work fairly and appropriately.

·        Demonstrates trust in others to deal with important tasks and acknowledges a job well done.

·        Helps team members to identify their own and their team’s learning and development needs in line with objectives.

·        Helps build effective relationships and resolve disagreements between team members.

·        Acts as an effective link between staff and other managers.

Information Management & Decision Making

·        Follows procedures and ensures they are implemented in own area, understanding the rationale behind them.

·        Reviews completed work regularly and acts on learning points.

·        Evaluates current work practices to identify changes that could be made to improve efficiencies.

·        Can work effectively on a number of tasks at the same time.

·        Is comfortable working with and manipulating a range of data, e.g. numerical, written etc.

·        Makes sound appropriate decisions in a confident manner and can justify and stand by them.

Delivery of Results

·        Delivers results on time and to a high standard.

·        Takes responsibility for own work and the work of the team.

·        Plans and prioritises the work schedule, ensuring the efficient use of all of the resources available and delivering on objectives even with multiple or conflicting demands.

·        Evaluates the current work practices to identify changes that could be made to help them run more effectively.

·        Maintain accurate records and monitors work, ensuring any errors are identified and rectified.

·        Appreciates the need to delegate work appropriately rather than doing everything oneself.

Interpersonal & Communication Skills

·        Shows respect, tact and maintains composure when dealing with customers or staff members.

·        Demonstrates the ability to be assertive and negotiate when necessary, communicating in a clear and confident manner whilst remaining approachable and polite.

·        Listens to others and invites feedback, dealing with information in a constructive way.

·        Influences others by actively listening and clearly expressing their position.

·        Produces written letters/reports in a clear and concise manner.

Specialist Knowledge, Expertise and Self Development

• Develops and maintains the skills and expertise required to perform in the role effectively,

E.g. financial systems & practices, relevant technologies, IT Systems, relevant policies etc.

• Has a clear understanding of the role, objective and targets and they fit into the work of the unit and Department/Organisation and communicates this to the team.
• Leads by example, being committed to self-development and enhancing the knowledge and skills required to improve performance.

Drive & Commitment to Public Service Values

• Consistently strives to perform at a high level, demonstrating flexibility and finding solutions to overcome obstacles.
• Serves the Government and people of Ireland.
• Can work independently without excessive guidance or support.
• Demonstrates resilience in the face of significant demands and challenges.
• Ensures that the customer is at the heart of all services provided
• Is personally honest and trustworthy
• Acts with integrity and supports this in others.

Shortlisting:

Shortlisting will take place on the basis of the information provided in the application form.

The number of applications received for a position may exceed that required to fill existing vacancies.

If numbers applying for the position are such that it would not be practical to interview everyone, CMETB may decide to employ a short-listing process to select a group for interview who, based on an examination of the information provided in your application form, appear to be the most suitable for the position.

This is not to suggest that other candidates are necessarily unsuitable, or incapable of the job, rather that there are some candidates who are, prima facie, better qualified and/or have more relevant experience.

During any short-listing exercise that may be employed, CMETB examines the application forms and assesses them against criteria based on the requirements of the position. It is therefore in your own interests to provide a detailed and accurate account of your qualifications/ experience on the application form.

The Selection Process may include:

·        Shortlisting of candidates on the basis of the information contained in their application

·        Qualifying preliminary interview

·        A presentation

The Selection Process will include:

·        A competitive interview

·        Reference checking

·        Completion of a satisfactory pre-employment medical assessment