Staff Officer

Overall role and context: South East Technological University (SETU) is a leading higher education institution committed to academic excellence, research innovation, and global engagement. To support our expanding internationalisation ambition and initiatives, we are seeking a highly experienced, organised and proactive individual to join the Office of the Vice President for Global Partnerships, based on the SETU Carlow Campus. The successful applicant will work alongside colleagues across the multi-campus Global Office, faculties, professional support functions, and external stakeholders to enhance SETU’s global engagement, and will be responsible for the efficient day-to-day running of the VP’s Office. The individual will be required to provide professional and comprehensive administrative and secretarial support for the VP, while also providing assistance to various projects assigned by the VP. The successful applicant will be highly organised and adept at working well with others in support of all departmental activities and SETU.

Principal duties and responsibilities: • Providing administrative and secretarial support for the VP for Global Partnerships. • Recording Secretary to associated meetings and committees. • Ensuring efficient administrative processes, while managing databases, filing and records systems. • Providing relevant data in respect of all processes covered by the Global Partnerships office. • Liaising with the SETU community, stakeholders and external bodies on a range of issues/queries and for completion of assigned tasks. • Supporting the planning and execution of global engagement activities, including visits, events, and meetings. • Preparing reports, briefing documents, and presentations. • Carrying out any other duties as designated by the VP or other designated officer of SETU. Person specification – Qualifications, Knowledge, Experience & Skills: This role will require an experienced, committed and motivated individual with a strong work ethic, excellent communication and interpersonal skills and advanced organisational and administrative skills.

Qualifications • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise • Have at least two years in a Grade III post, or equivalent, or higher, in the Education and Training Sector • Have successfully completed their probation period, or have successfully completed a probation period at a lower eligible grade Experience, skills and knowledge • Experience of gathering, analysing and summarising information from a variety of sources to inform decision-making. • Is skilled in Microsoft office and other software packages that may be used for gathering, collating and reporting on data. • Ability to organise workload and prioritise appropriately to meet deadlines with limited supervision. • Ability to develop effective working relationships with staff from a broad range of disciplines both academic and professional services. • Experience of working in a Higher Education environment, international relations, or global partnerships. Personal Attributes • Highly organised with the ability to manage multiple priorities. • Ability to work with a high degree of initiative, prioritising and planning workload to deliver to targets. • Strong analytical problem-solving skills, able to recommend practical and workable solutions. • Excellent interpersonal skills, which enable effective engagement and collaboration with colleagues and stakeholders. • Able to communicate clearly and effectively verbally and in writing with stakeholders at all levels. • Ability to handle sensitive and confidential information appropriately. • Capacity to operate effectively in a fast-moving and complex environment Hours of Work:

The appointee will be required to work 35 hours per week together with such additional hours as may be required from time to time for the proper discharge of their duties.

Salary:

Staff Officer Salary Scale: €51,211 - €61,251