Stock Control & Stores Person

Salary Scale

Starting point is €56,755. As per DES guidelines, new appointees who are entering this grade for the first time will start at the minimum point of the scale; however, incremental credit may apply if, immediately prior to appointment, the appointee is already a serving Civil or Public Servant. Rate of remuneration may be adjusted from time to time in line with Government pay policy.

Location

Appointment is to Louth and Meath Education and Training Board Scheme. The successful applicant will be assigned initially to the Advanced Manufacturing Training Centre of Excellence (AMTCE), Dundalk, Co. Louth.

Reporting/Accountability Relationship

The Grade VI – Stock Control and Stores Person reports to the AMTCE Training Manager of the AMTCE in the first instance as direct line manager, reporting also, as appropriate, to the Director of the AMTCE and Chief Executive of LMETB.

Post Summary

The Grade VI – Stock Control and Stores Person role involves the organisation, supervision, and control of stock management and procurement activities within the ETB. Key duties include receiving, storing, securing, and issuing goods, coordinating general maintenance services, and maintaining accurate stock records to support AMTCE operations. The Grade VI – Stock Control and Stores Person will also play an active role in maintaining a safe working environment.

ELIGIBILITY CRITERIACitizenship Requirement

Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply.

Health and Character

Those under consideration for a position may at the discretion of the employer be required to complete a health and character declaration and a Garda Vetting Form. References will be sought.

Essential Requirements

• Leaving Certificate or equivalent.

• Minimum 5 years’ relevant work experience.

• Extensive experience in using ICT systems and office applications, combined with a solid understanding of administrative procedures.

• Excellent written and verbal communication skills.

• Experience leading or coordinating projects, with responsibility for planning and delivery.

• Experience working as part of cross-functional teams, demonstrated through previous roles.

• Experience performing manual handling tasks in a work environment, with current manual handling certification (or willingness to obtain).

• Access to own transport.

Desirable Criteria

• Appropriate third level/professional qualification.

• Experience of staff supervision.

• Ability to prioritise and manage work in a dynamic and fast-paced environment.

• Self-motivated and results-driven, with the ability to work on own initiative and as part of a flexible, cooperative team.

• Strong organisational and administrative skills, with attention to detail in documentation, filing, and task completion.

• Experience in storekeeping/inventory management, with working knowledge of stock control systems and invoice processing.

• Experience using procurement software or the ability to quickly learn and adapt to new digital purchasing systems.

• Excellent problem-solving skills with innovative approach to process improvement.

• Well-developed decision-making abilities.

Main Duties

• Process purchase requests in accordance with purchasing procedure for goods and materials to maintain minimum just-in-time stock levels.

• Maintain copies of all such orders and requests for purchase.

• Obtain necessary quotations for requests for purchase which are approved and submitted to stores.

• Using computerised system, raise the necessary purchase order for goods.

• Have orders approved by Manager and posted to supplier with copy to Central Administration Unit.

• Maintain appropriate files for inward receipt of goods, delivery notes, copies of Orders, and requests for Purchase, credit Notes and invoices as required.

• Assist as required in identifying costs of materials used in specific training courses.

• Carry out any other duties as may be required from time to time.

• Management and storage of assets.

• Assist in devising and ensure the implementation of procedures to control the receipt, checking, inspection, storage, security and issue of all stores items.

• Receive and check goods delivered to stores, sign delivery docket and complete GINs on computer system.

• Distribute goods to originator of request for purchase and have GIN signed by originator.

• Control collection and storage of scrap material, arrange for its sale and properly account for the proceeds thereof.

• Bring to the immediate notice of the Manager any losses or discrepancies in the stores or any excessive or unauthorised use of consumable material.

• Identify obsolete, superfluous and damaged goods, materials, equipment, and in line with procedures, arrange for their disposal.

• Maintain the storeroom and the allocation of space for stock. Ensure the storeroom meets HS regulations.

• Participate in the annual stocktake of Capital, Durable and Consumable Stocks as required and directed by the Manager.

• Recommend and implement procedures to control the issue of tools and equipment to Instructors and to Trainees and Apprentices.

• Control the issue of Protective Clothing and arrange for laundering and repairs as required.

• Ensure that the "Tools in Use" system is operated and that the issue and receipt of items loan is recorded (in Centre only).

• Ensure that in the event of the stores being closed for any period, due notice is given to all so that prior arrangements for supplies may be made.

• Supervision of staff as required.

• To undertake any tasks/assignments delegated from time to time by the Senior LMETB Management.

• All the above duties and responsibilities to be carried out in consultation and with the approval of the manager, in a flexible manner and a spirit of teamwork with the other staff in the centre.

COMPETENCIES REQUIREDLeadership Potential

• Is flexible and willing to adapt, positively contributing to the implementation of change.

• Contributes to the development of policies in own area and the broader Department/Organisation.

• Seeks to understand the implications of taking a particular position on issues and how interdependencies need to be addressed in a logical and consistent way.

• Maximises the contribution of the team, encouraging ownership, providing support and working effectively with others.

• Formulates a perspective on issues considered important and actively contributes across a range of settings.

Analysis and Decision Making

• Is skilled in policy analysis and development, challenging the established wisdom and adopting an open-minded approach.

• Quickly gets up to speed in a complex situation, rapidly absorbing all relevant information/data (written and oral).

• Uses numerical data skillfully to understand and evaluate business issues.

• Identifies key themes and patterns in and across different sources of information, drawing sound and balanced conclusions.

• Sees the logical implications of taking a particular position on an issue.

• Is resourceful and creative, generating original approaches when solving problems and making decisions.

Delivery of Results

• Assumes personal responsibility for and delivers on agreed objectives/goals.

• Manages and progresses multiple projects and work activities successfully.

• Accurately estimates time parameters for projects and manages own time efficiently, anticipating obstacles and making contingencies for overcoming these.

• Maintains a strong focus on meeting the needs of customers at all times.

• Ensures all outputs are delivered to a high standard and in an efficient manner.

• Uses resources effectively, at all times challenging processes to improve efficiencies.

Interpersonal & Communication Skills

• Communicates in a fluent, logical, clear and convincing manner verbally and in writing.

• Is able to listen effectively and develop a two-way dialogue quickly.

• Maintains a strong focus on meeting the needs of internal and external customers.

• Effectively influences others to take action.

• Works to establish mutual understanding to allow for collaborative working.

• Works effectively.

Specialist Knowledge, Expertise and Self Development

• Clearly understands the role, objectives and targets and how they fit into the work of the unit and Department/Organisation.

• Develops the expertise necessary to carry out the role to a high standard and shares this with others.

• Is proactive in keeping up to date on issues and key developments that may impact on own area, the Department and/or wider public service.

• Consistently reviews own performance and sets self-challenging goals and targets.

• Has significant expertise in his/her field that is recognised and utilised by colleagues.

Drive & Commitment to Public Service Values

• Consistently strives to perform at a high level.

• Maintains consistent effort under pressure and is resilient to criticism or setbacks at work.

• Demonstrates high levels of initiative, taking ownership for projects and demonstrating self-sufficiency.

• Is personally trustworthy and can be relied upon.

• Places the citizen at the heart of all process and systems.

• Upholds the highest standards of honesty, ethics and integrity.