Storekeeper

POST OF STOREKEEPER

Introduction

The Storekeeper is a middle management supervisory position within the local authority. The Storekeeper will generally work under the direction and management of the Machinery Yard and may from time to time be required to deputise for more senior staff.

The Storekeeper is a frontline management position in the Council which has assigned responsibility for managing the performance of a department, section within a department or a business unit of the local authority. He/she is responsible for ensuring that goals set out in the Corporate, Departmental and Team plans become operational actions within their department or unit and will generally work as part of a multi-disciplinary team within one of the local authority Directorates, to provide administrative support and quality customer service across the broad range of local authority front line and internal services.

The Storekeeper also works closely with senior management, external agencies and relevant stakeholders to deliver services to the highest standard. The ideal candidate must therefore be a highly motivated person, with a strong sense of commitment to delivering quality public services willing to take on a challenge and work on their own initiative.

It is desirable that the successful candidate demonstrate through their application form and at interview that he/she has:

• A satisfactory knowledge of the functions and duties of Local Authorities

• A satisfactory knowledge or experience of office organisation

• Excellent communication, interpersonal and people management skills

• Excellent organisational, time management and leadership skills

• Ability to work effectively under pressure and achieve objectives in a timely manner

• Good understanding and knowledge of local authority policy procedures and practices

• Ability to work effectively as part of a team

• Be self-motivated with ability to work on own initiative

• Proven problem solving and trouble shooting skills

• Budgetary management skills

• Supervisory management skills

• Have knowledge and experience of operating ICT systems

• A current, full, Category B driving licence and have access to own car

Desirable Requirements

Tipperary County Council can for any position they advertise, include Desirable Requirements. Desirable Requirements are those that would be beneficial to optimising job performance. Desirable Requirements can be used if necessary to reduce numbers called for interview.

It is desirable that each candidate shall:

a) Hold a Dip/BSc in Supply Chain Management or equivalent experience

b) Be proficient in the use of Agresso or a similar stock management system

c) Have experience with heavy goods vehicles an advantage

Applicants should satisfy themselves they are eligible under the required qualifications. Tipperary County Council may not be in a position to investigate the eligibility of all candidates in advance of the interview/examination, and hence persons who are ineligible but nevertheless enter, may put themselves to unnecessary expense.

Duties of the Role shall include:

Tipperary County Council invites applications from suitably qualified persons, who wish to be considered for inclusion on a panel, from which relevant vacancies for the post of Storekeeper in the Machinery Yard Clonmel may be filled.

The duties may include but are not limited to the following and the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office:

• Responsible for the management and administration of a section within the Council

• Supervision and management of staff within a section, including assigning and scheduling duties and workload, providing on-going support and handling day-to-day issues

• Promote a culture of dignity, respect and fairness and seek to eliminate all forms of discrimination. Promote equality of opportunity and protect the human rights of staff and service users

• Planning, allocation and prioritization of work

• Supervise and participate in the Performance Management Development System (PMDS)

• Report on the progress of work at staff meetings

• Supporting line manager to ensure work programs are implemented to deliver on the Council’s corporate and operational plans, including planning and prioritizing work and allocating resources

• To develop and maintain productive working relationships, including providing information and assistance when required

• To act as a key point of contact and liaison in relation to all operational matters for the section for which they are responsible

• To research, analyse and communicate information on specific issues and policies as appropriate, including compiling, preparing and presenting reports, presentations and correspondence

• Representing the Council on committees and at meetings and reporting on progress in their section or department as required

• Providing support and administrative assistance in the delivery of projects including project management as required

• To be involved in the day-to-day financial management of capital and operational expenditure in the section or department

• To identify opportunities for improvements, implement and manage change management initiatives within the relevant area of responsibility

• Compliance with all organisational policies and procedures within an area of responsibility and provide assistance in the understanding and interpretation of policies and procedures to employees, customers and other stakeholders as appropriate

• Use of all technology and equipment assigned and will be required to co-operate with the introduction and utilisation of new technology as required

• Compliance with Health and Safety legislative requirements, policies and procedures and safe systems of work

• To be responsible for the general administrative supervision of the Materials Expense Account, with particular attention to:

Quantity and quality of all articles received into stock

Ensuring the accuracy of all invoices and preparation of same for payment

Dealing with any deficiency or irregularity in relation to articles received into stores

Issue of all goods from stores and maintaining proper procedures and records

Proposals to improve efficiency and cost effectiveness

Tender processing and examination

Physical stock checking and reconciliation

Costing of stores operations

Correspondence relating to stores and Material expense account

Fuel and Bitumen supply, issue, recording and coding

Purchasing of Gas

• Report immediately any irregularity or inefficiency

• Be available during emergencies outside normal hours

• Carry out duties in the AGRESSO financial system

• Participate in training and staff training support

• Public procurement procedures compliance and advisory role

The Council reserves the right to amend duties as required by legislation or procedures.

Qualifications

Character: Candidates shall be of good character.

Health: Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Education, Training, Experience etc.

Each candidate must, on the latest date for receipt of completed application forms:

a) Have obtained at least Grade D (Pass) in five subjects or four if Irish is included from the Leaving Certificate including specified subjects

AND

b) Have obtained at least Grade C in higher level papers in three subjects or two if Irish or specified subjects included

OR

c) Have obtained a comparable standard in an equivalent examination

OR

d) Hold a third level qualification of at least degree standard

OR

e) Be a serving employee with at least two years satisfactory experience in Clerical Officer or analogous post

AND

f) Have satisfactory experience in administrative procedures, executive work, office organisation and staff control

Citizenship

Candidates must be eligible under specified citizenship or work permit categories.

Salary

Weekly wage ranges from €914.82 to €1,077.37, equating to €47,734 to €56,215 per annum.

Probation

Probationary period applies as outlined, generally up to one year.

Base

Machinery Yard, Carrigeen, Clonmel, County Tipperary.