Stores Supervisor

Key Responsibilities

Stock Control

To ensure adequate levels of stock are maintained at an optimum, cost effective level, within parameters set down by HED Management.

To ensure that stocks are maintained in an appropriate manner, in order that deterioration of stock is kept to a minimum and that sufficient stock is available at all times to service the contract.

To ensure that the computerised stock control system is updated and maintained in accordance with procedures.

To ensure that materials are issued to operatives on receipt of duly authorised documentation in a timely manner, with reference to Manual Handling guidelines, to facilitate the smooth operation of the depot*.

To maintain appropriate records and control the issue of plant and equipment to operatives within the depot and carry out checks as required.

Procurement

6. To ensure that all procurement is carried out in accordance with procedures laid down by HED Management and in accordance with Standing Orders (Part B3 Procurement) and the HED Procurement and Stores Procedure.

7. To purchase all non-stock items as required in accordance with procedures and in a timely manner for job completion.

8. To assist, when required, in the selection process relating to the Annual Materials Tendered Contract.

Staff Liaison

9. To liaise with Supervisory staff within HED regarding the purchase of non-stock items for direct charge to site.

10. To liaise with Support Services Staff regarding any queries relating to invoice payments, stores accruals or system problems.

Staff Supervision

11. To supervise Stores staff.

Health & Safety

12. To ensure Health and Safety regulations are complied with within the stores area and that all manual handling is carried out in line with Health and Safety legislation.

General

13. Provide a high level of internal and external customer service taking ownership of customer queries and complaints and following issues through to completion.

14. To ensure continued and effective working relationships with key internal and external stakeholders, and within Housing Executive Direct more widely.

15. Undertake duties in such a way as to enhance and protect the reputation and public profile of the Housing Executive.

16. To undertake any other duties which may be assigned to meet organisational need which are reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined.

Note: This summary of responsibilities is not intended to be exhaustive. This role will develop and change in line with strategic corporate programmes and projects.

*This post may require manual lifting of heavy items.

Criteria

Knowledge, Skills and Experience

3 years’ relevant experience in a Stores or Building Supplies and Material Distribution environment.

Knowledge, Skills and Experience (continued)

Demonstrate experience in 4 out 5 of the following areas:

(i) Storage and handling of general maintenance materials

(ii) Organising and controlling a Stores/Warehouse and or the distribution of Building Supplies and Materials

(iii) Use and knowledge of an electronic stock and purchase order system

(iv) Applying Health and Safety and Manual handling regulations

(v) Supervision of staff

(vi) Organising and controlling a Stores Warehouse

Other Requirements

A full current driving licence to enable the post holder to carry out the required duties of this post.

Desirable Criteria

Possession of, or be willing to obtain within 4 months, a counterbalance forklift driving certificate.

Desirable Criteria

Knowledge of building related materials.