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Supplies Officer

Health Service ExecutiveNationwide€42,038 - €50,492 per yearFull-time

The posts within Logistics are based in the following locations:

·        Cork

·        Kerry

·        Letterkenny

·        Mayo

·        Tullamore

·        Wexford

The posts within Sourcing & Contracts are based in the following locations:

·        Cork

·        Drogheda

·        Dublin

·        Galway

·        Kilkenny

·        Sligo

·        Tullamore

·        Waterford


A panel may be created for Supplies Officer Grade B for HBS Procurement, from which permanent and specified purpose vacancies, across all procurement business functions, of full or part time duration may be filled.


Purpose of the Post


A Supplies Officer Grade B in Sourcing & Contracting will assist in the delivery of a portfolio and category management approach in order to deliver a quality service and maximise the attainment of value for money.


Each supplies officer grade B may be assigned responsibility for specific categories and teams in a distributed model and will be required;


•         To support sourcing strategies, through the execution of standardised strategic sourcing process.

•         To suggest and support value for money solutions, and achieve maximum cost saving potential.

•         To work with key stakeholders both internal and external.

•         To update the Procurement Project Management System (PPMS) as required on all work assigned to enable accurate customer update / report generation.


A Supplies Officer Grade B in the National Logistics Service will operate in a team environment whilst at the same time the post holder will be assigned responsibility for specific Logistics teams in a distributed model. The post holder will assume operational line management responsibility for specific areas of activity and support the implementation of HBS Logistics Strategy (consolidation of fragmented stores infrastructure, development of the National Distribution Centre including regional hubs, expansion of stock management at point of use and utilising optimal supply channel (stock, cross-dock, direct channel, vendor managed inventory).


A Supplies Officer Grade B in Corporate Procurement Planning will participate in Corporate Procurement Planning activities providing guidance and support across Hospital Groups, CHO’s and Section 38/39 Agencies to assist in meeting corporate governance and compliance obligations. This includes; expenditure analysis, multi-annual procurement planning, capacity and competency development, communications and operational excellence.


A Supplies Officer Grade B in Procurement Business Systems will participate in the support and development of core business system (SAP) operations and ancillary systems including Procurement Data Warehouse to assist in meeting corporate and customer requirements.


The model is fluid and is customer and market focussed, necessitating assignment across Procurement projects from time to time.


Principal Duties and Responsibilities


The position of Supplies Officer Grade B encompasses both managerial and administrative responsibilities which include the following:


Eligibility Criteria


Qualifications and/ or experience


Candidates must have at the latest date of application:-


Applicants must have experience of:

·        At least three years working in a Procurement/Logistics environment.

·        Project management in a logistics/procurement setting.

·        Nurturing positive relationships with internal and external stakeholders.

·        Working with ICT Procurement Systems.

·        Data/Expenditure analysis including report generation

·        Evaluation group management; team supervision or people management.



1. Professional Qualifications, Experience, etc


(a) Eligible applicants will be those who on the closing date for the competition:


(i)      Have satisfactory experience as an Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.




(ii)    Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish1. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.




(iii)   Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction




(iv)   Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).


Note1: Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria.




(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.

Download the full job specification here.


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