Support, International Publicity

JOB DESCRIPTION PRIMARY OBJECTIVES / KEY RESPONSIBILITIES PUBLICITY SUPPORT • Media Trip Coordination: Design and manage logistics for media trip itineraries. • Itinerary Booking: Arrange itineraries via email, telephone, etc. • Expenditure tracking: Assist with the tracking of expenditure, including audit backups, securing best rates, raising purchase orders, and completing expenditure sheets. • Financial Reconciliation: Complete monthly credit card and budget reconciliation, and report on costs and results. • Supplier Management: Source suppliers as needed, set up new vendors and maintain relationships with existing suppliers.

ADMINISTRATIVE SUPPORT • Reporting: Assist in drafting quarterly reports on publicity activities for leadership and programme teams as required. • CRM and Database Updates: Ensure timely upload of relevant information to Fáilte Ireland’s CRM system and maintain a database of hosted media. • Meeting Logistics: Provide logistics support for meetings. Record, produce, and distribute minutes of meetings, follow up on actions, and record outcomes.

STAKEHOLDER MANAGEMENT • Programme Liaison: Collaborate with regional programme teams on itinerary suggestions and regional priorities. • Relationship Management: Engage regularly and arrange meetings with sister agencies, external partners, and third-party providers, as required. Carry out all other duties as required and participate as a full member of the International Publicity team by supporting different work projects, as required, from time to time This role sometimes requires travel, with attendance at a number of national and regional locations / sites on an annual basis This role will sometimes require working unsocial hours including bank holidays with regular attendance at Dublin-based divisional and project meetings. The flexibility to travel domestically, and, on occasion, internationally is sometimes an element of this role. PERSON SPECIFICATION ESSENTIAL CRITERIA • Communication Skills: Strong written and verbal communication skills, with the ability to liaise effectively with internal and external stakeholders. • Problem-Solving Skills: Ability to handle unexpected challenges and find effective solutions. • Team Player: Strong interpersonal skills and the ability to work collaboratively within a team. • Time Management: Excellent time management skills, with the ability to prioritise tasks and meet deadlines.

In order to be eligible to apply for this role you must have / demonstrate in your application form the following: • Proven Experience: Minimum of 2 years’ experience in a similar administrative or support role, preferably within a publicity, marketing or communications environment. • Itinerary creation: Experience in organising and managing itineraries (specifically FAM trips) for media in Ireland. • Industry Knowledge: Professional experience with and knowledge of the Irish tourism and hospitality industry. • Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams) and familiarity with CRM systems.

QUALIFICATIONS/MANDATORY TRAINING A professional qualification (minimum Level 6 under the QQI Framework) in a related discipline is essential.

DESIRABLE CRITERIA • Supplier Management: Experience dealing with suppliers within the hospitality industry.

KEY COMPETENCIES • Managing Relationships • Planning and Managing Work • Teamwork • Leveraging Technology

SALARY, KEY BENEFITS & LOCATION Salary: €41,728 - €62,278* per annum (pro-rata)

*This role will be filled in line with Public Pay Policy at Point 1 of the relevant Salary Scale unless the successful candidate is appointed from an existing public sector role.

Location: Blended work model with office location of: • Áras Fáilte, 88-95 Amiens Street, Dublin 1, D01 WR86 CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.