Talent Acquisition, Executive Officer

Role Purpose

The Talent Acquisition Officer will provide operational and administrative support to the Talent Acquisition and Workforce Planning Team, assisting with the delivery of recruitment campaigns. The role involves supporting key recruitment activities, maintaining accurate records, coordinating onboarding activities, and contributing to the efficient and compliant operation of the team.

The Talent Acquisition and Workforce Planning Team is part of the People and Organisational Development Team in Coimisiún na Meán. The team supports the organisation in attracting, recruiting, and retaining talented individuals, while providing insight and planning to ensure the workforce meets current and future needs.

They work closely with hiring managers and external partners to deliver efficient, fair, and transparent recruitment processes, promoting equality, diversity, inclusion, and the development of a skilled and engaged workforce.

• Support the delivery of recruitment campaigns by coordinating key activities such as advertising, shortlisting logistics, and communications with hiring teams.

• Provide administrative and logistical support for onboarding activities, including coordination of welcome materials, system access for new starters, and support with Integration (Induction) Days.

• Maintain and update recruitment and onboarding data on various spreadsheets.

• Liaise with external advertising platforms and recruitment partners to place job advertisements and monitor responses.

• Contribute to process improvements by identifying opportunities to streamline administrative steps and enhance candidate experience.

• Assist in ensuring compliance with recruitment policies, procedures, and relevant legislation throughout the recruitment process.

• Work with colleagues across the organisation to understand workforce needs and provide practical recruitment support and advice, escalating complex issues as appropriate.

• Ensure records and documentation are accurately maintained in line with data protection requirements and audit standards.

• Support the implementation of projects or initiatives (e.g. new recruitment processes, system enhancements, policy rollouts) under the direction of HEOs or Head of Talent Acquisition.

• Monitor and flag emerging issues or delays in recruitment campaigns to help ensure timelines are met.

• Contribute to the development of standard operating procedures and guidance materials to support consistent recruitment practices.

• Participate in cross-team initiatives to support the wider People and OD team.

• Provide guidance and support to the Clerical Officer, ensuring tasks are completed accurately and on time.

• Contribute to reporting and analysis, including preparation of statistics or dashboards on recruitment activity for internal reporting.

The above is intended as a guide to the general range of duties and is neither definitive nor restrictive and is subject to review.

Essential Criteria:

• Relevant administrative or coordination experience in a busy environment, ideally in HR or recruitment.

• Proven ability to manage multiple tasks and meet deadlines with accuracy and attention to detail.

• Strong written, verbal, and interpersonal communication skills.

• Ability to work both independently and collaboratively within a team.

• Proficiency in standard office IT systems and willingness to learn HR platforms.

• Commitment to equality, diversity, and inclusion.

Desirable Criteria:

• Experience in recruitment or HR functions, ideally in the public sector.

• Familiarity with public service recruitment practices and relevant legislation.

• Experience supporting interviews or assessments.

• Relevant qualification in HR, Business, or a related area.