Talent Acquisition Officer

Role Purpose

The Talent Acquisition Officer will provide operational and administrative support to the Talent Acquisition and Workforce Planning Team, assisting with the delivery of recruitment campaigns. The role will involve supporting key recruitment activities, maintaining accurate records, coordinating onboarding activities and contributing to the efficient and compliant operation of the Talent Acquisition and Workforce Planning Team.

About the Team

The Talent Acquisition and Workforce Planning team is part of the People and Organisational Development Team in Coimisiún na Mean. The team supports the organisation in attracting, recruiting, and retaining talented individuals, while providing insight and planning to ensure the workforce meets current and future needs. The team works closely with hiring managers and external partners to deliver efficient, fair, and transparent recruitment processes, promoting equality, diversity, inclusion, and the development of a skilled and engaged workforce.

Key Responsibilities

• Support the delivery of recruitment campaigns by coordinating key activities such as advertising, shortlisting logistics, and communications with hiring teams.

• Provide administrative and logistical support for onboarding activities, including coordination of welcome materials, system access for new starters and support with Integration (induction) Days.

• Maintain and update recruitment and onboarding data on various spreadsheets.

• Liaise with external advertising platforms and recruitment partners to place job advertisements and monitor responses.

Key Responsibilities (continued)

• Contribute to process improvements by identifying opportunities to streamline administrative steps and enhance candidate experience.

• Assist in ensuring compliance with recruitment policies, procedures, and relevant legislation throughout the recruitment process.

• Work with colleagues across the organisation to understand workforce needs and provide practical recruitment support and advice, escalating complex issues as appropriate.

• Ensure records and documentation are accurately maintained in line with data protection requirements and audit standards.

• Support the implementation of projects or initiatives (e.g. new recruitment processes, system enhancements, policy rollouts) under the direction of HEOs or Head of Talent Acquisition.

• Monitor and flag emerging issues or delays in recruitment campaigns, helping to ensure timelines are met.

• Contribute to the development of standard operating procedures and guidance materials to support consistent recruitment practices.

• Participate in cross-team initiatives to support the wider People and OD team.

• Provide guidance and support to Clerical Officer ensuring tasks are completed accurately and on time.

• Contribute to reporting and analysis, including preparation of statistics or dashboards on recruitment activity for internal reporting.

The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review.

About YouExperience, Skills, Knowledge & Qualifications

Essential Criteria

• Relevant experience working in-house in Recruitment/Talent Acquisition.

• Proven ability to manage multiple tasks and meet deadlines with accuracy and attention to detail.

• Strong written, verbal and interpersonal communication skills.

• Ability to work both independently and collaboratively in a team.

• Proficiency in standard office IT systems and willingness to learn HR platforms.

• Commitment to equality, diversity and inclusion.

Desirable Criteria.

• Experience in public sector Recruitment/Talent Acquisition.

• Relevant qualification in HR, Business or a related area.

Key InformationBenefits, Package & Pay

This position is offered on a Permanent basis.

Full time, 35 hrs per week.

Annual Leave: 23 days per annum.

The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office.

Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20.

For a full list of benefits see our website here.

This position is graded at the Executive Officer scale.

Successful candidates will be appointed on the first point of the scale.