TAP Administrative Officer

Main Responsibilities This is a list of the tasks, duties and responsibilities for the role. TAP Office Management & Administration • Management of the TAP Office and administrative requirements of the Director • Development of innovative processes and procedures to underpin the administrative efficiency and effectiveness of the area. • Liaising with and supporting TAP Director on finances, IT, projects, HR matters, policy development, and working group co-ordination. • Coordination and administrative support for multiple working groups. • Diary, email, meetings, and travel management for the Director of TAP. • Management of key documents such as TAP Annual Report, Risk Register, Safety Statements, and Asset Register. • Supporting TAP communications with the management of and advising TAP Director on webpage design and maintenance. • Management of all IT and office equipment and providing IT support to colleagues within the area including being the first point of call for resolving issues.

Project Management • Provision of administrative support and project management for the director relating to the development of the new TAP roadmap and strategic planning process • Provision of administration and co-ordination of various new initiatives in TAP as identified, supporting the Director with reports and documentation for projects and programmes as required. • Manage the administrative and co-ordination aspects of the restructure including HR administration, and co-ordinating required management and staff training Person Requirements The role-holder will require the following knowledge, skills and attributes for successful performance in the role.

Qualifications • A third level qualification (essential) • A professional qualification at certificate+ level in finance • A recognised project management qualification.

Knowledge • Proficient computer skills with a high-level of competency in MS Office packages (Word, PowerPoint, Excel, Word Press) and G-suite (google office software); experience with, SurveyMonkey or equivalents, Web management (essential) • Good working knowledge of College IT systems, CMIS, SITS, Oracle, Core (desirable) • Strong knowledge of the work of TT&L and academic matters.

Experience • Prior work experience, a minimum of three years, in a relevant role (essential) • Proven experience in managing budgets and reporting on finances • Proven experience of coordinating projects – from initiation to conclusion • Proven experience of writing reports and supporting committees and working groups.

Skills • Excellent interpersonal skills and service-mindedness with the ability to interface collegially and effectively with others and foster good working relationships (essential). • The ability to work on their own initiative and in a team; to multi‐task within a busy environment; be a dedicated professional, committed to delivering a service whilst carrying a wide‐ranging and considerable workload with enthusiasm (essential). • Ability to assimilate and analyse information quickly and accurately at short notice. • Proven organisational skills, ability to work with a level of autonomy and with flexibility. • Excellent communication skills – first class written skills – and can communicate complex information clearly and persuasively (essential). • Ability to resolve issues, stay focused and collaborate with colleagues to solve problems and make decisions. • Ability to improve processes and service through optimising technology.

Personal attributes • Capable of taking ownership of problems and following up with multiple stakeholders to address any issues. • Highly personable individual who inspires and empowers those around them. • Shows a great degree of appreciation for, and dedication to deliver on, the Mission of TT&L and the University in all their actions. • Ensures TT&L activities are aligned with Trinity’s strategic goals. • Flexible approach to working hours as the demands of the post may require work outside normal office working hours from time to time.

Application Information In order to assist the selection process, candidates should submit a Curriculum Vitae and a Cover Letter (1x A4 page) showing evidence of experience in the context of the job requirements, especially with respect to the essential experience requirements listed above. • Please note: Candidates who do not address the application requirements will not be considered at the short list stage. • Candidates should note that the interview process for this appointment may include a presentation, a test of practical skills, and/or a second interview. Salary:

This appointment will be made on the Administrative 3 Salary Scale (€43,340 - €54,597 per annum) at a point in line with current Government pay policy.