Team Administrator

The Role / Location

The successful candidate must be proactive and capable of working on their own initiative, while providing administrative support to a large team. This role requires full daily support with secretarial and administrative duties, diary management, and organisation within the department.

Key Responsibilities

• Answering telephone enquiries in a professional manner and taking accurate messages.
• Photocopying, scanning and printing documents for the team.
• Binding of reports and other documents.
• Assist with inputting/updating property information on our PM database Salesforce.
• Assist with Department invoicing / POs.
• Attend monthly meetings – taking minutes.
• Typing of letters, reports, formatting pitch documents etc.
• Issuing of Audit / Budget packs via our system Yardi.
• Running mail merges from our database.
• Filing – keeping all files tracked and updated on a regular basis.
• Diary management.
• Dealing with email enquiries.
• Receiving and sorting post for department.
• Assisting with travel arrangements for the team when required.
• Assisting with any Dept events / liaising with marketing regarding client invites for all company events.
• Assist the team with any additional admin duties that arise on a daily basis.
• Arrange H&S staff training.

Skills, Knowledge and Experience

• Goal orientated, flexible, extremely well organised and enjoy working within a challenging and busy work environment
• Excellent IT skills in Microsoft Office, Excel and PowerPoint
• Ability to multitask and excellent attention to detail
• Database experience an advantage
• Excellent organisational skills and ability to prioritise are essential
• Be fluent in verbal and written English
• Present well in a corporate environment and have proven customer/client relationship skills
• Have excellent communication and interpersonal skills with the capability of building good relations within other offices across the Savills Group
• Given the sensitive information the successful person will be privy to confidentiality and discretion is crucial