Training Facilities Manager

TRAINING FACILITIES MANAGER – ACE DUBLIN

Full-Time | Permanent | ACE Dublin, Ireland

Position Title: Training Facilities Manager

Department: Training & Education

Reports To: Chief Operating Officer / VP of Education

Locations: Dublin, Ireland

Travel Required: 10% (International & Domestic)

About iM3

iM3/Movora are global leaders in veterinary dental and orthopaedic equipment and education, serving veterinary professionals across multiple continents. Our comprehensive ACE training facilities provide hands-on education in veterinary dentistry and orthopaedics, combining state-of-the-art equipment with expert instruction. We are committed to advancing veterinary dental and orthopaedic care through innovation, education, and excellence.

Position Summary

The Training Facilities Manager will oversee the strategic direction, operational management, and continuous improvement of the ACE (Advanced Centre for Education) veterinary training facility in Dublin, Ireland. This critical role combines facilities management, wet lab operations, safety compliance, educational support, and commercial growth to create world-class training environments for veterinary professionals. The successful candidate will ensure seamless coordination with iM3's other ACE sites and teams, maintain the highest standards of biosafety and regulatory compliance, and support the delivery of exceptional educational experiences.

Key Responsibilities

Facilities Management & Operations

· Oversee day-to-day operations of training facilities in Dublin (Ireland)

· Develop and implement standardised operating procedures across all courses

· Coordinate facility maintenance, upgrades, and capital improvement projects

· Manage facility budgets, vendor relationships, and procurement processes

· Ensure optimal space utilisation and configuration for training programmes

· Implement preventive maintenance schedules and emergency response protocols

· Manage building security, access control, fire safety, and first-aid provision

· Maintain AV, IT, and clinical training equipment so all workstations are course-ready

Education Stock & Inventory

· Establish and maintain desired stock levels at each location, including providing forecasts for supply chain.

· Ensure maintenance (cleaning, sharpening, repair etc) and/or replacement of equipment

· Manage allocation, shipping and receiving of equipment used for non-ACE courses

Wet Lab Operations & Biosafety

· Direct all wet lab operations including specimen procurement, handling, storage, and disposal

· Establish and maintain biosafety protocols in compliance with the Safety, Health and Welfare at Work (Biological Agents) Regulations, the EU Animal By-Products Regulation (EC) No 1069/2009, and Department of Agriculture, Food and the Marine (DAFM) requirements

· Manage relationships with veterinary schools, tissue banks, and specimen suppliers

· Ensure proper documentation, chain of custody, and traceability for all biological materials

· Oversee cold storage management, equipment calibration, and quality control systems

· Implement infection control measures and personal protective equipment (PPE) protocols Coordinate biohazardous waste management and disposal in accordance with Irish and EU waste legislation and EPA Ireland requirements

Regulatory Compliance & Safety Management

· Maintain compliance with the Safety, Health and Welfare at Work Act 2005, Health and Safety Authority (HSA) requirements, EPA Ireland, DAFM, and all other applicable Irish and EU regulations

· Develop and deliver safety training programmes for staff and course participants

· Conduct regular safety audits, risk assessments, and corrective action follow-ups

· Maintain accurate records for regulatory inspections and compliance reporting

· Coordinate with legal and regulatory affairs teams on permitting and licensing requirements

· Serve as primary contact for regulatory agencies and inspection authorities

· Manage radiation safety for dental X-ray equipment, including EPA licensing and liaison with the Radiation Protection Adviser

Training Programme Support & Coordination

· Collaborate with education team to ensure facilities meet instructional needs

· Coordinate lab setup, equipment preparation, and material readiness for courses

· Support instructors with technical and logistical requirements

· Coordinate on-site delegate logistics, including registration, catering, and visitor welcome

· Manage scheduling and resource allocation across multiple concurrent programmes

· Gather feedback and implement continuous improvements to training environments

· Business Development & Commercial Growth

· Drive income growth for ACE Dublin by increasing course bookings, facility utilisation, and revenue from internal and external courses

· Promote ACE Dublin as a leading venue for veterinary training to veterinary associations, universities, CPD providers, industry partners, and other Vimian Group companies

· Develop and deliver an annual commercial plan for facility hire, including pricing, packages, and income targets

· Work with Marketing to create promotional content, host venue tours and open days, and represent ACE Dublin at industry events and congresses

· Build long-term relationships with external course organisers and key opinion leaders to secure repeat bookings

· Track enquiries, bookings, and revenue, and report performance against targets to senior leadership

Team Leadership & Development

· Recruit, train, and supervise facility staff and lab technicians in the Dublin location

· Foster a culture of safety, professionalism, and continuous improvement

· Conduct performance evaluations and professional development planning

· Facilitate cross-site collaboration and knowledge sharing

· Build and maintain positive relationships with local site managers and regional leadership within the Group. 

Strategic Planning & Continuous Improvement

· Develop long-term facility master plans aligned with organisational growth strategies

· Identify opportunities for operational efficiencies and cost optimisation

· Research and implement industry best practices and emerging technologies

· Track and report key performance indicators (KPIs) for facility operations

· Lead sustainability initiatives and environmental stewardship programmes

Required Qualifications

Education

· Qualification in Facilities Management, Biology, Veterinary Technology, Business Administration, or related field

Experience

· Minimum of 3 years in site operations

· Proven experience managing wet lab operations, biological materials, or research facilities

· Demonstrated knowledge of biosafety protocols, regulatory compliance, and hazardous waste management

· Experience in veterinary, medical, pharmaceutical, or life sciences environment highly desirable

· Track record of successful team leadership and budget management

Skills & Competencies

· Strong project management skills with ability to manage multiple priorities simultaneously

· Excellent problem-solving and decision-making abilities

· Outstanding communication skills (written and verbal) for diverse stakeholder engagement

· Proficiency with facility management software, CMMS systems, and Microsoft Office Suite

· Budget development and financial management expertise

· Commercial awareness, with experience in business development, venue sales, or growing revenue

· Cultural sensitivity and ability to work effectively across international teams

· Self-motivated with strong organisational and time management skills

· Flexibility to travel (10%) and work outside standard business hours when needed

Preferred Qualifications

· Registered Biosafety Professional (RBP) or Certified Biological Safety Professional (CBSP), or equivalent (e.g. NEBOSH or IOSH health and safety qualification)

· Certified Facility Manager (CFM) or Facility Management Professional (FMP)

· Veterinary nursing qualification (Veterinary Council of Ireland registration) or background

· Experience with ethical animal tissue procurement and traceability

· Knowledge of veterinary dental procedures and equipment

· Lean Six Sigma certification or continuous improvement training

· Additional European languages an advantage

Compensation & Benefits

· Salary: €60,000 per annum (commensurate with experience)

· Comprehensive health insurance

· Company pension scheme

· 20 days' annual leave plus public holidays

· Professional development and continuing education opportunities

· Travel allowances

· Performance-based bonuses and incentives

Work Environment & Physical Requirements

· Dublin-based role requiring 20-80% domestic and international travel

· Combination of office, laboratory, and training facility environments

· Exposure to biological materials, chemicals, and veterinary specimens

· May require standing for extended periods and lifting up to 23 kg (manual handling training provided)

· Occasional evening or weekend work to support training events

· Ability to work in temperature-controlled environments (cold storage areas)

How to Apply

Interested candidates should submit the following materials:

· Current CV

· Cover letter detailing relevant experience and interest in the role

· Contact information for three professional references

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Subject Line: Training Facilities Manager (ACE Dublin) Application

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Equal Opportunity Employer

iM3 is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment on any of the nine grounds set out in the Employment Equality Acts 1998–2015 (gender, civil status, family status, sexual orientation, religion, age, disability, race, and membership of the Traveller community) or any other basis protected by Irish or EU law.

This policy applies to all employment practices within our organisation, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. iM3 makes hiring decisions based solely on qualifications, merit, and business needs at the time.