Transport Planner

We are seeking a Freight Transport Planner with at least 2 years’ experience with a strong track record of generating revenue who pays close attention to detail will be suited to this role.

Location: Wexford/Rosslare Harbour

Nature of Position:

The role of Transport Planner is an integral part of our core business. The planner is primarily responsible for the planning and/or scheduling of company resources (Trucks and Drivers) and ensures that customer service, efficiency and other operational/business targets are consistently achieved.

General Responsibilities:

• Coordinate & control the delivery cycle.
• Build consignments (electronically)
• Plan and assign consignments and organise re-loads for drivers (including route & journey time planning) and ensure all drivers are aware of their allocated job, giving full consideration to all health and safety regulations
• Liaise with warehouse to plan loads effectively and facilitate urgent deliveries
• Prepares load lists for incoming vehicles
• Ensure waybills for all consignments are attached to load list
• Plan and/or split consignments for collection/delivery prior to agreed deadlines
• Ensure that all required details are available
• Coordinate hazardous cargo consignments to the standard required
• Communicate professionally, effectively and assertively with drivers and harness good working relations
• Communicate professionally and effectively within the office environment and support other team members
• Work effectively and supportively with Sales/Marketing and Accounts with regards to pricing and invoicing
• Monitor consignments that could potentially be late and take appropriate action
• Communicate to team members what will be delivered and what may run late
• Incorporate customer service requirements into the daily plan
• Assist in growing the business when opportunities arise
• Maintain systems, processes and develop where appropriate
• Maintain and adhere to QEHS system and processes
• Ensure Good Distribution Practices (GDP) are maintained at all times during the course of your work
• Ensure / coordinate / prepare all relevant documentation required for consignments (POD, Customs, VAT, Excise duty refunds etc)
• Book ferries as required
• Attend Operations team meetings and participate in team decisions
• Liaise with customers, suppliers and others as appropriate
• Liaise with Fleet manager to ensure continuous compliance to all transport regulations, including Tachographs, driver’s hours, vehicle condition
• Check truck/driver locations regularly to ensure they are located as planned
• Initiate appropriate corrective action when sub-standard performance or issues arise
• Deliver all agreed KPI’s.
• Undertake other duties from time to time as appropriate

Knowledge, skills and experience required:

• An appropriate tertiary education certificate / diploma is preferred
• Minimum of 3 years experience in a Transport planning/scheduling role
• Computer literate, knowledge of computerised and manual planning systems
• Good geographical knowledge of Ireland and European countries
• Excellent communication and planning skills
• Knowledge of statutory transport regulations/legislation
• Must participate and pass all necessary internal training courses

Person Specification:

• Organised, focused and disciplined in achieving targets and implementing ideas
• Analytical and structured
• Ability to meet multiple deadlines
• Lead by example and willing to support team in a ‘hands on’ manner
• Self motivated, enthusiastic and driven
• Ability to work effectively under pressure
• Pays attention to detail
• Ability to give direction to others and motivate high performance
• Team oriented
• Practical approach to problem solving
• Strong interpersonal, oral and written communication skills
• Comfortable working in a dynamic and quick changing environment
• Full clean driving licence
• Mobile & flexible

Key Performance Measures

• Consistently achieve delivery service level performance
• Meet delivery efficiency targets
• Support and facilitate fuel consumption targets
• Comply with legislative standards

Excellent terms and conditions apply in addition to a defined career development plan.

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