UHWM Medical Manpower Officer

*** PLEASE COMPLETE THE APPLICATION FORM FULLY, CV'S ARE NOT ACCEPTED***

The position of Grade VI Medical Manpower encompasses both supervisory and administrative and management responsibilities which include the following:

• Work closely with the Manager and Grade VII in MMD, Clinical Directors, clinicians and senior management to support the delivery of medical services within UHW
• Work closely with the Clinical Directors, clinicians and management in the preparation, planning and implementation of the European Working Time Directive.
• Support the Grade VII to manage the NCHD/Consultant recruitment processes.
• Manage the EWTD hospital meetings including set up, minutes etc.
• Ensure compliance with the NFR.
• Work with recruitment to cross reference leavers and starters as appropriate.
• Maintain appropriate monitoring, control and recording arrangement to ensure all contractual, financial and statutory employment obligations of medical staff are fulfilled.
• Provide appropriate advice and submit management reports as requested.
• Manage and ensure accurate recording of the leave entitlements including sick leave of NCHDs and Consultant’s within UHW via cross referencing of payroll validation and ensure the authorised necessary documentation is on file.
• Review and monitor rosters of all specialties and maintain the necessary records.
• Management and oversight of Medical Education Fund and training Supports.
• Provide regular statistical returns in relation to medical pay in coordination with finance specialists and other departments as required.
• Maintain strong links with the National Doctors Training Programme and the training bodies
• Provide a quality focus via audit and QIPs and ensure implementation of recommendations from internal audit reports
• Develop and agree Accrual process for finance.
• Provide cover for the Medical Manpower Manager and the Medical Manpower Grade VII as required.
• Supervision of the Medical Manpower team to ensure that all administrative duties are completed.
• Respond to MMD queries from staff, MMM and Hospital Management as required in a timely manner
• Ensure incremental credit and allowances are processed for employees where applicable and required documentation is recorded.
• Dealing with employee queries/complaints and maintaining regular communication with employees until queries are resolved or escalated.
• Provide advice and training on best practice in relation to the pay records, NFR and accruals
• Liaison with SE Payroll Department to look at ways to streamline the payroll processes in line with SAP.
• Ensure correct certification and authorisation of medical payrolls and other payments such as Twilight clinics, structured weekends, Weekend Clinics Insourcing etc.

Leadership and Accountability

• Demonstrate leadership to all staff within his/her area of responsibility.
• Manage other members of the Department to develop efficiencies and ensure that all administrative duties are kept up to date.
• Maintain own knowledge of HR policies, procedures, guidelines and practices to perform the role effectively and to ensure standards are met by own team.
• Develop Team by supporting and engaging in Personal Development Plans.

· Provide appropriate supervision and promote the well-being of staff within the Department.

· Create and maintain a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships.

This Job Specification is intended for use as a general guide to the Medical Manpower Officer post. This list is not a comprehensive list of duties involved. The Medical Manpower Officer may be assigned other duties as appropriate to the post from time to time and will contribute to the development of the post while in office.