Work Based Learning Administrator

To assist in the implementation and updating of systems for the efficient and effective recording of the colleges work particularly in the area of Work Based Learning.

To liaise and communicate with staff on all issues in relation to student, curriculum and timetabling information and to assist with the provision of onsite support to staff, including helpdesk services where appropriate.

To be the point of contact and deal with all administration associated with the provision of Construction Skills Register (CSR) on Campus (when needed) including data input.

To deal with all administration associated with Workbased Learning programmes to include, Skills for Life and Work, Apprenticeships NI, Traineeships, Entitlement Framework, Further Education and other Departmental Programmes. Collating information on the College Management Information Systems and external agencies.

To assist in maintaining detailed records of trainees, participants and/or students, organise and maintain appropriate filing systems ensuring student, curriculum and timetabling data is kept secure at all times and records are appropriately maintained for audit.

To liaise with Department for Economy / Jobs and Benefits Office, external agencies and employers and ensure the efficient transmission of all proforma between organisations to meet the required deadlines.

To assist in maintaining detailed records of employers and other partner organisations.

To keep up to date with relevant operational requirements and ensure compliance with all aspects.

Preparation and running of trainee/participants wages and expense payments on a weekly basis on the management information system and the monthly claim liaising with finance department where appropriate. Operate College financial accounting systems and records in accordance with college procedures e.g. Bankers’ Automated Clearing System (BACS) and Agresso.

To check and approve payments to trainees and associated supplier of services e.g. taxis, childminders.

To assist in the preparation of financial claims for all Work Based Learning programmes.

To assist in the preparation and compilation of statistical information extracted from the College Management Information systems on trainees/participants as requested.

To contribute to the College quality assurance processes by developing and implementing procedures and documentation.

To provide information to employers/other Work Based Learning organisations/subcontractors etc. as agreed between these organisations and the college.

To maintain progress files, including word processing of records.

To develop and maintain office procedures including maintaining databases and relevant filing system e.g. employer, partner organisations, trainee qualifications, tracking sheets etc.

To carry out a range of administrative support including email, photocopying, faxing, duplicating and preparing agendas/minutes.

To liaise with auditors and other internal or external stakeholders as required.

GCSE English Language and Maths (Grade A* – C) or equivalent

Relevant qualification at level 3 or above;

A minimum of 6 months experience working within a busy office environment;

Excellent IT skills and strong working knowledge of Microsoft Office;

Good organisational skills with the proven ability to prioritise and manage workloads to meet deadlines

Have access to a form of transport that enables you to carry out the duties of the post.