Jobs in Dublin
Sort by: relevance | dateNational Finance - Travel Coordinator
Duties and Responsibilities Main Duties and Responsibilities • Support Travel and Subsistence (T&S) Checkers, Verifiers, Claimants, Line Managers, Regional Finance Managers, and Director’s administration teams nationwide in Tusla. • Monitor the Travel Policy email account and respond to queries with reference to Tusla Financial Regulations (TFR-02) and Department of Public Expenditure, NDP and Reform requirements. A good working knowledge of the National Financial Regulations used by Tusla is desirable. • Respond to queries and requests for information from both Internal Audit and the Comptroller and Auditor General (C&AG) year-end audit. • Draft all Standard Operating Procedure (SOP) documents where required and T&S training material. • Support the updating of relevant Tusla Financial Regulations, when necessary, in adherence to Department of Public Expenditure, NDP and Reform requirements and to support financial processes. • Provide updates where required to all Tusla staff nationwide regarding changes in legislation, financial or government regulations, and travel and subsistence rules. Knowledge of relevant legislation is desirable, along with the ability to remain current in a dynamic legislative environment. • Co-operate with developments and use of information technology, particularly SAP HR Payroll, HR/Payroll Self Service System, and advanced Excel. • Demonstrate excellent Microsoft Office skills, including Word, PowerPoint, and advanced Excel (including Pivot Tables, VLOOKUP, etc.), including downloading data from multiple sources, manipulating data, and generating reports. • Prepare monthly T&S Expenditure Reports for Regional Finance Managers. • Prepare various monthly payroll SAP HR/SAP IFMS reconciliations related to T&S. Detailed working experience with IT systems such as HSE My Self Service, SAP HR, and IFMS is desirable, along with the ability to learn new technologies. • Produce ad hoc reports as required. • Liaise appropriately with and assist other Tusla Directorates in relation to oversight requirements. • Liaise with key stakeholders in the travel and subsistence process to maintain a sound system of internal control. • Carry out checking, validation, analysis, and reconciliations on payroll transactions and key payroll T&S-related data. • Develop and provide T&S training and support using MS Teams and MS PowerPoint. • Assist with time and attendance entry, specifically weekly entry deadlines, in a timely and effective manner. • Maintain confidentiality of documents received within Finance. • Ensure records are accurately stored and readily available. • Organise, attend, and take minutes at meetings as required. • Collect and manage required data and metrics where required. • Carry out other duties as determined by the Section Grade VIII National Finance Payroll Manager. Health and Safety • Comply with and contribute to the development of policies, procedures, guidelines, and safe professional practice, and adhere to relevant legislation, regulations, and standards. • Have a working knowledge of Health Information and Quality Authority (HIQA) Standards as they apply to the service, for example National Standards for Child Protection and Care, and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role. • Support, promote, and actively participate in sustainable energy, water, and waste initiatives to create a more sustainable, low-carbon, and efficient health service. The above Job Description is not intended to be a comprehensive list of all duties involved. Consequently, the post holder may be required to perform other duties as appropriate to the post, which may be assigned from time to time, and to contribute to the development of the post while in office. Eligibility CriteriaQualifications and/or Experience Applicants must, by the closing date of application, have the following: • Be in current employment with Tusla – Child and Family Agency, the HSE, or other statutory health agencies, or a body providing services on behalf of the HSE under Section 38 of the Health Act 2004, or a body providing services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013. • Have at least two years’ administrative experience relevant to the requirements of the role. • Have experience working collaboratively with multiple internal and external stakeholders and customers, as relevant to this role. • Have excellent proficiency in Microsoft Office, with advanced skills in Excel (including Pivot Tables, VLOOKUP, etc.). • Possess sufficient administrative capacity to discharge the functions of the grade/post. Health A candidate for, and any person holding, the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health that indicates a reasonable prospect of the ability to render regular and efficient service. Character Each candidate for, and any person holding, the office must be of good character. Skills, Competencies, and/or KnowledgeTusla Leadership Competency Framework The Tusla Leadership Competency Framework describes the behaviours that are key to Tusla colleagues being effective in the execution of their role at all levels within the Agency. The competencies and associated behavioural descriptors capture the transversal knowledge, skills, abilities, and other characteristics required for effectiveness, regardless of role or rank. The Tusla Leader Framework relevant for this role is Leading Others . Applicants should access the Leading Others link to familiarise themselves with the impact of this proficiency for Tusla. The competency of Professional Knowledge is specifically linked to the duties, responsibilities, and criteria for this role. Other Requirements of the Role • The post holder will require access to appropriate transport, as the post may involve travel. • Have awareness of children and young people’s participatory practice. Application ProcessCampaign-Specific Selection ProcessShortlisting / Interview The online application system has a time-out facility to protect user privacy. This activates if the application is dormant for over 60 minutes. Any work not saved will be lost and cannot be recovered. Candidates are advised to draft their applications outside the system and copy and paste their responses into the online application form once complete. Upon full submission, a confirmation email will be sent to your profile. If you do not receive this email, your application has not been submitted successfully. AI-generated content must not be used in your application. Tusla reserves the right to assess whether content has been created by AI in part or in whole. Use of AI may result in disqualification and exclusion from the recruitment process. Shortlisting may be carried out based on the information provided in the application, in line with the eligibility criteria and the skills, competencies, and knowledge required for the post. Failure to include relevant information may result in not being called forward to the next stage. Candidates successful at the shortlisting stage will be invited to interview. Tenure The current vacancy is permanent and whole-time. The post is pensionable. A panel may be created for the purpose of filling this position, which will cease once the appointment is made. Appointment as an employee of the Child and Family Agency is governed by the Child and Family Agency Act 2013 and the Public Service Management (Recruitment and Appointments) Act 2004. Remuneration The salary scale for the whole-time equivalent of this post is: 01/08/2025: €51,718, €53,265, €54,843, €56,456, €58,078, €59,969, €61,866 (LSIs) Long Service Increments (LSIs) are represented by emboldened figures. • 1st LSI is paid after three years on the maximum • 2nd LSI after three years on LSI 1 • 3rd LSI after three years on LSI 2 (where applicable) The appointee will commence on the first point of the salary scale. Incremental credit may be granted for certain types of relevant experience (see Appendix 5). Entry is at the minimum point and is not subject to negotiation. Remuneration may be adjusted in line with Government pay policy. Different terms and conditions may apply if the appointee is a serving civil or public servant. Working Week The standard working week for this post is 35 hours. Annual Leave Annual leave entitlement is 30 days per annum. Superannuation This is a pensionable position. The successful candidate will become a member of the appropriate pension scheme, details of which will be provided in the contract of employment. Probation A probationary period of 39 weeks applies, or a proportion thereof for fixed-term or specified-purpose contracts. This may be extended by up to nine weeks at management discretion. Confirmation of permanent appointment is subject to successful completion of probation. Where a probationary period has already been completed with Tusla, the HSE, or a Local Authority, and there is no break in service, no further probation applies.
Executive ITS Officer
THE ROLE The ITS Division is divided into three separate sections all working closely together to shape the mobility needs of our city. These teams are; Traffic Signal section, Public Transport Priority section and Traffic Systems Support section. In conjunction with the National Transport Authority, Transport Infrastructure Ireland and other neighbouring local authorities the ITS Division is involved in major transportation projects, both current projects and future proposed projects such as the roll out of new Bus Connect corridors, future expansion to the Luas network, the planned installation of the Metro and the installation of major active travel schemes throughout the city. For successful candidates assigned to the traffic signal and public transport priority sections, the role will encompass all aspects of traffic signal and junction installation. This includes working with the SCATS system, specifying signal operations for new and upgraded junctions, conducting relevant testing and optimisation, and establishing and managing the necessary network links. The role will also involve providing team leadership, including supervising technical staff, coordinating project tasks, and ensuring effective collaboration across multidisciplinary teams to deliver high-quality outcomes. For successful candidates assigned to the traffic systems support section this will involve working in a network and ICT infrastructure environment, as the traffic division operates and supports ITS applications hosted on multiple in-house servers including a large proportion of virtualised platform suite using Vmware and an IT network proving real-time data streams over a wide area network utilising over a thousand communications nodes for on street devices. The set up and maintenance and upgrade of the systems required to support the Traffic division is a function of the Traffic Systems Support section. The key ITS areas of responsibilities of the Traffic Signal Team are: • Junction design, upgrades and projects in support of all mobility projects in the city including Bus Connect, Active travel, the Luas expansion and the Metro • Traffic signals monitoring, maintenance and operations function • Luas operations • Liaising with staff in the traffic control room • Planning of major events/incident management • Traffic signal fault management • Liaising with the Traffic Advisory Group (TAG) and responding to elected members questions • Inputting into planning applications from a traffic signalling operation • Traffic and transport modelling The key areas of responsibility of the Public Transport Priority team are: • Meeting with public transport operators in identifying and reducing delay points • Updating the Dublin Public Transport Interface Module (DPTIM) with detectors • Upgrading DPTIM to integrate with new real-time data feeds on bus performance details for bus priority • Preparing stats for TAG to allow for changes to be made to bus lane hours • Working closely with the NTA on the implementation of the Bus Connects programme • Responding to questions from elected members and members of the public • Providing input to active travel schemes that interact with the bus network • Coordinating with traffic officers to implement civil interventions to reduce bus journey times The key areas of responsibility for the Traffic Systems Support team are: • Project management of traffic systems ICT infrastructure • Upgrade of traffic networking and ICT environment • Liaising with IS Department to implement networking security policies (NIS2 Directive) • Maintenance of data centre and virtual environment • Liaising with third party contractors providing networking, communications, backup and support for all traffic applications and infrastructure • To provide support for tendering and procurement process • To provide systems support for the traffic applications used by traffic signal team, public transport priority team and the traffic control room • To have involvement with the Smart Dublin project and a number of EU Interreg Smart Cities projects The ITS Division also operates and supports its own dedicated 24/7 hour control centre where all the information is presented for operators to monitor and intervene as required. It also operates its own traffic computer centre, which hosts the majority of the traffic systems support, as well as providing real-time streams to numerous transportation agencies. THE IDEAL CANDIDATE SHALL • Have satisfactory experience in some of the following main areas; Civil engineering or road transport or traffic engineering/traffic modelling or ITS projects (road based) or in the design or deployment of technology driven distributed systems or virtualised server platforms or ICT networks • Have satisfactory project management experience • Possess excellent interpersonal and communication skills and have the ability to engage with a wide range of people • Possess good organisation skills • Have satisfactory experience in the supervision of staff • Be capable of working on their own initiative • Demonstrate a strong track record and relevant management experience at a sufficiently high level • Have a good knowledge and awareness of Health & Safety Legislation and Regulations, their implication for the organisation and the employee, and their application in the workplace QUALIFICATIONS CHARACTER: Each candidate shall be of good character. HEALTH: Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. EDUCATION, EXPERIENCE, ETC.: Each candidate must, on the latest date for receipt of completed applications:- (a) hold a recognised degree (level 8 in the National Framework of Qualifications) in Engineering, Computer Science, Information Technology, Transportation, Transportation Planning or Geographical Information Systems; (b) have at least 5 years satisfactory relevant experience in the area of road based transportation/traffic engineering or ITS projects or in the design or deployment of technology driven distributed systems. DUTIES The duties of the post include, but are not limited to, the following:- For the Bus Priority and the Traffic Signals Section • Traffic signal optimisation and calibration at traffic signal locations • Preparation of junction configuration specifications for traffic signal sites and programming of same as required • Providing support, as required, for the 24 hour traffic control centre and systems • Traffic signal analysis and network modelling • Configuring the centralised bus priority system in providing traffic signal priority for bus services • Working as part of a team on the preparation of reports on traffic signal/ITS issues for the City Council’s Traffic Advisory Group • Provide input and feedback on traffic signal designs and operation for all mobility projects in the city For the Traffic Systems Support Section • Liaising with other City Council departments in particular the information systems department, and also external project offices and other local authorities as required, providing technical support, reports and site visits • Querying the relevant ITS databases both for management reporting and day to day management of applications using tools such as SQL, MS-SQL reporting services and Tableau • Taking responsibility for the specification, installation maintenance, operation and development of all City Council ITS applications, new and existing systems, including the communications network, virtualised server platforms, server management, database management and reporting services/business intelligent tools General Duties for all Executive ITS Officers: • Provide a team lead role as required in supervising professional, technical and administrative staff • Working as part of a team on the specification, installation maintenance, operation and development of all City Council ITS systems • Undertaking preparation of necessary tender specification and providing support to the tendering process • Liaising with other City Council departments, and also external project offices and other local authorities as required, providing technical support, reports and site visits • Taking part as required in EU projects and supporting the ongoing “Smart Cities” projects • Carrying out such other duties as may be assigned from time to time The particular duties and responsibilities attached to the post may vary from time to time, without changing the general character of the duties or level of responsibilities entailed. The post holder may therefore be required to perform duties appropriate to the post, other than those detailed above, and to take instructions from and report to, an appropriate Officer or such designated Officer as may be assigned from time to time by the City Council. The duties of the post are to give to the local authority and t (a) The local authorities or bodies for which the Chief Executive is Chief Executive, and (b) To any other local authority or body with which an agreement has been made by the local authority or by any of the authorities or bodies referred to in sub-paragraph (a) of this paragraph under the general direction and control of the Chief Executive or of such officers as the Chief Executive may from time to time determine, such appropriate computing, technical, management, administrative, executive, supervisory, advisory and ancillary services as may be required by any local authority or body hereinbefore mentioned in the exercise and performance of any of its powers, functions and duties and to exercise such powers, functions and duties as may be delegated to them by the Chief Executive from time to time including the duty of servicing all committees that may be established by any such local authority or body. The holder of the post will, if required, act for an officer of a higher level. SELECTION PROCESS • Posts of Executive ITS Officer will be filled from this publicly advertised competition. Selection shall be by means of a competition conducted by or on behalf of Dublin City Council • Candidates should note that the information provided by them in their application form and assessment questions will form the basis on which eligibility and short listing is conducted • Dublin City Council reserves the right to undertake eligibility and/or shortlist candidates in the manner it deems most appropriate • A panel may be formed on the basis of interviews. A candidate whose name is on a panel and who satisfies the Council that they possess the qualifications declared for the post and that they are otherwise suitable for appointment may, within the life of the panel, subject to the appropriate Department of Housing, Local Government and Heritage sanction, be appointed as an appropriate vacancy arises • The life of the panel shall be for a period of one year from the date of its formation • Dublin City Council shall require any person to whom an appointment is offered to take up such appointment within a period of not more than one month and if they fail to take up appointment within such period, or such longer period as the Council in its absolute discretion may determine, the Council shall not appoint them SHORTLISTING Dublin City Council reserves the right to shortlist candidates to proceed to the interview stage of the competition. Shortlisting of candidates will be on the basis of information supplied on the Application Form, in conjunction with the answers given in the assessment questions. It is therefore in your own interest to provide a detailed and accurate account of your qualifications/experience in your application. The shortlisting process will provide for the assessment of each applicant’s application form against predetermined criteria that reflect the skills and depth of experience considered to be essential for a position at this level. INTERVIEW The interview will be competency based and marks will be awarded under the following competencies; • Management and Change • Delivering Results • Performance through People • Personal Effectiveness • Knowledge, Skills and Experience SALARY: The salary scale for the position of Executive ITS Officer is; €59,658; €61,829; €64,000; €66,175; €68,349; €70,521; €72,696; €74,857; €77,043; €79,209 (Maximum); €81,706 (1st LSI) (after 3 years satisfactory service on the Maximum); €82,929 (2nd LSI) (after 3 years satisfactory service on the 1st LSI). Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage. In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving public service employee on or after 1st January 2011, will enter the scale for the position at the minimum point. Rate of remuneration may be adjusted from time to time in line with Government Policy. Under the Public Service Stability Agreement 2013, the working hours for newly appointed/promoted staff are 35 hours per week. All applicants must refer to the Additional Candidate Information Booklet which can be found at https://careers.dublincity.ie for additional relevant information pertaining to the salary scale and the recruitment process. PARTICULARS OF POSITION (a) The post is permanent, whole time and pensionable. (b) Dublin City Council reserves the right to, at any time, assign an employee to any Department now or in the future. (c) A period of one year’s probation applies where a person is permanently appointed to Dublin City Council. CITIZENSHIP Candidates must, by the date of application be; a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway, or b) A citizen of the United Kingdom (UK), or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons, or d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa, or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa, or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. Dublin City Council welcomes all nationalities and ethnic backgrounds to join its diverse workforce and we hereby reserve the sole discretion to vary the above requirements from time to time subject to the business needs and staffing requirements. IRISH PROFICIENCY As part of our ongoing commitment to support the Irish language, our leadership on the Gaeilge365 programme and to comply with the Official Languages (Amendment) Act 2021, we are gathering information on candidates’ capacity to speak Irish. Under this legislation, public bodies are required to ensure that 20% of new recruits are capable of performing their duties through Irish by 2030. While this position is not an Irish language speaking role, we are asking all applicants to indicate their current level of Irish language ability. This information will be used for workforce planning purposes only and will not form part of the selection process for this competition. ADDITIONAL RELEVANT INFORMATION FOR APPLICANTS • The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 to 2016 came into effect on 29th April 2016. The Act places a statutory obligation on Dublin City Council to ensure that ‘any work or activity which is carried out by a person, a necessary and regular part of which consists mainly of a person having access to, or contact with children or vulnerable persons, will be the subject of Garda Vetting. • Subject to the provisions of the Freedom of Information Act 2014, applications will be treated in strict confidence. • Any attempt by a candidate themselves or by any person(s) acting at the candidate’s instigation, directly or indirectly, by means of written communication or otherwise, to canvass or otherwise influence in the candidate’s favour, any employee of the City Council or person nominated by the City Council to interview or examine applicants, will automatically disqualify the candidate for the position being sought. • It is important to remember that this is a competitive process for a role where integrity is paramount. Sharing information on the selection/interview process e.g. through social media or any other means, may result in a candidate being disqualified from the competition. • Dublin City Council does not allow the unsanctioned use of any type of recording equipment on its premises. This applies to any form of sound recording and any type of still picture or video recording, whether including sound recording or not, and covers any type of device used for these purposes.
Assistant Chief Executive
The Role: Assistant Chief Executive – Occupational Safety Division Reporting to the Chief Executive Officer. The post can be located in Dublin Headquarters or one of our Regional Offices. Regular attendance required at Dublin Headquarters. There are two Programme Managers in the Occupational Safety Division that report directly to the ACE, and in addition, the Principal Officer Head of Legal Services. Purpose of Post: The Assistant Chief Executive motivates and leads the team and ensures the effectiveness of the Occupational Safety Division, interpreting policy requirements and translating these into strategy and action; reviewing the methods and results of the Division, evaluating according to principles of best practice and the expectations of stakeholders and achieving the maximum level of inspection at the workplace with effective and proportionate use of legislative powers, and also contributes to the strategic management of the Authority as part of the Executive Team. Anticipated Outcomes: ■ An effective Occupational Safety Division operating according to principles of Best Practice ■ Acknowledgement by Stakeholders of the role and contribution of the Division ■ Achieving the objectives set out in the Strategy Statement and the Programme of Work ■ A positive working environment with cohesion of effort among the staff of the Division ■ An environment where those at work take responsibility for Occupational Safety & Health Relationships: The position involves frequent contact internally with other Divisions and with a large number of organisations at national level – Government Departments, the Social Partners and other representative bodies; and Pan-European and international organisations. The key accountabilities of the ACE are set out below: ■ Contributes to the development of the Authority’s strategy and programme of work objectives ■ Develops the Division’s strategic direction in relation to workplace safety, health and welfare; identifying alternative strategies, assessing their likely impact and evaluating their actual effectiveness in achieving objectives ■ Presents proposals to Board of Authority in relation to Occupational Safety issues as agreed at Executive Committee ■ Maximises the synergy of Board and Authority staff as well as Customers to anticipate the organisation’s requirements and develop plans to achieve these ■ Interprets the goals set out by the Board to formulate the annual Programme of Work ■ Participates fully in Executive meetings ■ Represents the Authority nationally and internationally ■ Leads the Change Management process for the Division to ensure sustainable maximum effectiveness of the division’s resources in achieving high levels of workplace safety and health ■ Maintains active networks of appropriate contacts to ensure awareness of emerging issues and current/developing best practice ■ Initiates and promotes new approaches for agreement with stakeholders so as to further develop an effective enforcement strategy ■ Contributes to the Strategic Planning process by gathering input through interaction with staff and other stakeholders ■ Provides effective cooperation with the Chief Executive ■ Leads and manages the Division through the Programme Managers and unit managers, maximising teamwork and effectiveness between functions and ensures that targets set out for the Division in the Programme of Work are achieved ■ Ensures that internal systems and procedures support and resource the Programme of Work ■ Supports and encourages a culture of continuous improvement, ensuring that systematic review and continuous improvement are integral to the Division’s processes ■ Develops and reviews appropriate performance measures to provide meaningful data for evaluation and improvement of processes ■ Ensures that financial resources allocated to the Division are managed properly and evaluated according to value-for-money principles ■ Promotes and supports the personal and professional development of staff within the Division through the PMDS ■ Review outcomes of Court decisions so as to ensure that policy reflects the legal remit ■ Makes proposals to amend and/or extend legislation as is necessary so as to have instruments which are robust enough to achieve Organisational objectives Desirable The following requirements are desirable: ■ Current understanding of one or more of the following technical areas – occupational safety and health / chemicals / market surveillance / accreditation law and practices ■ Previous work experience in a regulatory body and/or experience in the Irish judicial system ■ Evidence of working in collaboration with a Board, developing effective working relationships and providing robust and timely data-led advice to aid effective decision making ■ Relevant postgraduate/professional qualification Specific Candidate Criteria ■ In addition to fulfilling the eligibility criteria set out, candidates must: ■ Have the knowledge and ability to discharge the duties of the post concerned ■ Be suitable on the grounds of health and character ■ Be suitable in all other relevant respects for appointment to the post concerned ■ Candidates will also be required to demonstrate the key competencies that have been developed for Posts at ACE level THE PERSON The successful candidate will be a strategic leader, with a blend of people and management skills, a commitment to public service, organisational change management experience and the requisite skills to manage a complex and diverse portfolio of work. The successful candidate will have strong business acumen, credibility and influencing capabilities and will effectively represent the Authority’s interests to all external constituencies and stakeholders. The successful candidate will need to demonstrate the capacity to quickly master wide-ranging briefs, assimilate large volumes of complex data and assume significant levels of responsibility and accountability. In addition, the successful candidate will have proven experience of delivering on demanding strategic plans, effective decision making and a strong commitment to a culture of collaboration, teamwork, dialogue, and collegiality. They will be a multifaceted and impactful communicator able to develop and maintain relationships at an organisational, departmental, and international level. Finally, they will possess a clear strategic vision for the Division. Essential Requirements In addition to the competencies outlined below, the successful candidate must be able to demonstrate: ■ A proven track record at a senior level (within either the private or public sector), reflecting strong capabilities in vision, leadership, governance, financial stewardship, risk oversight, and change management ■ Qualification to an honour’s degree (NFQ Level 8 or equivalent) in a relevant discipline ■ Evidence of experience in developing and implementing strategic plans ■ Evidence of proven negotiating and influencing skills and an ability to represent the Authority’s interests to all stakeholders ■ Evidence of building and maintaining high performing teams ■ Possession of a full driving licence (Category B) Tenure The successful candidate will secure their full-time permanent position as Assistant Chief Executive grade in the public service after successfully completing an eleven month probation period. Salary For persons paying Class A rate of PRSI contributions, the scale is as follows: €123,992 €129,219 €134,464 €138,978 €143,431 €147,872 Long service increments may be payable after 3 (LSI-1) and 6 (LSI-2) years satisfactory service at the maximum of the scale. The starting salary will be at the minimum point of the scale and the rate of remuneration will not be subject to negotiation. Appointments arising from this competition are subject to Section 52 of the Safety, Health and Welfare at Work Act 2005 and any other Act for the time being in force relating to the Authority. Note: Different pay and conditions may apply if, immediately prior to appointment, the successful candidate is already a serving civil or public servant. The rate of remuneration may be adjusted from time to time in line with government pay policy. Probationary Period The successful candidate will carry out an 11 month probationary period. Shortly before the end of this period, a decision will be made on substantive appointment to the position. Location This role will be based in either the HSA Head Office in Dublin 1 or one of our Regional Offices. Candidates should be advised that regular travel to the Authority’s Headquarters will be required. In addition, occasional international travel may be required. The Health and Safety Authority has a Blended Working Policy and it is available to all staff. Hours of Attendance Hours of duty will be subject to the exigencies of the post but will not be less than 41 hours 15 minutes gross or 35 hours per week, Monday to Friday, excluding luncheon intervals. The successful candidate will be required to work such additional hours from time to time as may be reasonable and necessary for the proper performance of his/her duties subject to the limits set down in the working time regulations. The rate of remuneration payable covers any extra attendance liability that may arise from time to time. Annual Leave 30 days per annum, exclusive of the usual public holidays. This allowance is subject to the usual conditions regarding the granting of annual leave in the public service and is based on a five-day week.
Senior Executive Officer
The Medical Council is seeking to recruit a Senior Executive Officer (SEO) within the Department. This role will support the implementation of the Council’s Liaison Framework a key strategic initiative designed to strengthen compassion, fairness, trust, and wellbeing across all regulatory interactions. The post holder will work closely with the Head of Department and a team of Executive Officers to deliver high-quality, person-centred engagement and communication support to registrants, complainants, and stakeholders. The position will play a pivotal role in embedding a compassionate culture within the Council’s regulatory processes. Key Responsibilities
ECM Analyst
Grade and Salary E (€49,252 - €73,877)* Job Description We are Uisce Éireann. Every day, we are responsible for the delivery of secure, safe, and sustainable water services for the people of Ireland. As Ireland’s national regulated water utility, our vision is a sustainable Ireland where water is respected and protected, for the planet and all the lives it supports. Our purpose at Uisce Éireann is to rise to the challenge of delivering transformative water services that enable communities to thrive. That means we are proud to take on the responsibility of protecting our water supply and passing on a safe and secure water system to a rapidly growing population and empowering Ireland’s social and economic growth. We are passionate about empowering our people, enabling them to make a positive impact on communities across Ireland. We are guided by a shared vision and purpose, grounded in values that define who we are and shape how we work, where we deliver for customers and communities, we work better together, we do the right thing, we aim high, and we keep each other safe. Our behaviours define how we interact, communicate, and succeed together. These values and behaviours apply to each one of us, across every role, location, and level. Our goal is to attract and develop skilled and talented people from diverse backgrounds, who bring a dynamic range of expertise and insights to our work. With a strong, values-driven workforce, we ensure Uisce Éireann can continue advancing Ireland’s water services and meeting the needs of the communities we serve for generations to come. The Role: Irish Water IT (IW IT) provides IT services and support to the wider Irish Water business, and across the Local Authority user base. IT Operations is responsible for all operational run activities across Applications, Operational Technology, Service Management and Infrastructure. The Applications teams are responsible for implementing, upgrading and supporting all Irish Water applications (CC&B, Maximo, Click, Syclo, Middleware, Oracle Financials, GIS, HR specific, SharePoint and Service Now etc.) including those built on the Dynamics 365 platform such as CDS, EIMS and SIMS. The Applications teams also have a pivotal role to play in the implementation of new applications for the organisation, working with the IT Build and Delivery area. Reporting to ECM Technical Lead, the ECM Analyst will be responsible for the Analysis, Development, Modification and Maintenance of all aspects of Enterprise Content Management within Irish Water, working across our key enterprise ECMS systems (Alfresco & MS SharePoint). Main Duties and Responsibilities: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Assistant ITS Officer
THE JOB In conjunction with the National Transport Authority, Transport Infrastructure Ireland and other neighbouring local authorities, the ITS Division is involved in major transportation projects, both current projects and future proposed projects such as the roll out of new Bus Connect corridors, future expansion to the Luas network, the planned installation of the Metro and the installation of major active travel schemes throughout the city. The Intelligent Transportation Systems (ITS) Division is divided into three separate sections, all working closely together to shape the mobility needs of our city. These teams are: Traffic Signal Section, Public Transport Priority Section and Traffic Systems Support Section. For successful candidates assigned to the Traffic Signal and Public Transport Priority Sections, the role will encompass all aspects of traffic signal and junction installation. This includes working with the SCATS system, specifying signal operations for new and upgraded junctions, conducting relevant testing and optimisation, and establishing and managing the necessary network links. The role will also involve coordinating project tasks and ensuring effective collaboration across multidisciplinary teams to deliver high quality outcomes. For successful candidates assigned to the Traffic Systems Support Section, this will involve working in a network and ICT infrastructure environment, as the traffic division operates and supports ITS applications hosted on multiple in-house servers, including a large proportion of virtualised platform suite using Vmware, and an IT network proving real time data streams over a wide area network utilising over a thousand communications nodes for on street devices. The set up, maintenance and upgrade of the systems required to support the traffic division is a function of the Traffic Systems Support Section. The key ITS areas of responsibilities of the Traffic Signal Team are: • Junction design, upgrades and projects in support of all mobility projects in the city including Bus Connect, Active Travel, the Luas expansion and the Metro • Traffic signals monitoring, maintenance and operations function • Luas operations • Liaising with staff in the traffic control room • Planning of major events and incident management • Traffic signal fault management • Liaising with the Traffic Advisory Group (TAG) and responding to elected members questions • Inputting into planning applications from a traffic signalling operation • Traffic and transport modelling The key areas of responsibility of the Public Transport Priority Team are: • Meeting with public transport operators in identifying and reducing delay points • Updating the Dublin Public Transport Interface Module (DPTIM) with detectors • Upgrading DPTIM to integrate with new real time data feeds on bus performance details for bus priority • Preparing stats for TAG to allow for changes to be made to bus lane hours • Working closely with the NTA on the implementation of the Bus Connects programme • Responding to questions from elected members and members of the public • Providing input to active travel schemes that interact with the bus network • Coordinating with traffic officers to implement civil interventions to reduce bus journey times The key areas of responsibility for the Traffic Systems Support Team are: • Project management of traffic systems ICT infrastructure • Upgrade of traffic networking and ICT environment • Liaising with IS Department to implement networking security policies (NIS2 Directive) • Maintenance of data centre and virtual environment • Liaising with third party contractors providing networking, communications, backup and support for all traffic applications and infrastructure • To provide support for tendering and procurement process • To provide systems support for the traffic applications used by Traffic Signal Team, Public Transport Priority Team and the traffic control room • To have involvement with the Smart Dublin project and a number of EU Interreg Smart Cities projects The ITS Division also operates and supports its own dedicated 24/7 hour control centre where all the information is presented for operators to monitor and intervene as required. It also operates its own traffic computer centre, which hosts the majority of the traffic systems support, as well as providing real time streams to numerous transportation agencies. THE IDEAL CANDIDATE SHALL • Have satisfactory experience in some of the following main areas; civil engineering or road transport or traffic engineering or traffic modelling or ITS projects (road based) or in the design or deployment of technology driven distributed systems or virtualised server platforms or ICT networks • Possess excellent interpersonal and communication skills and have the ability to engage with a wide range of people • Possess good organisation skills • Be capable of working on their own initiative • Have a good knowledge and awareness of Health and Safety Legislation and Regulations, their implication for the organisation and the employee, and their application in the workplace QUALIFICATIONS CHARACTER: Each candidate shall be of good character. HEALTH: Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. EDUCATION, EXPERIENCE, ETC.: Each candidate must, on the latest date for receipt of completed applications: (a) Hold a recognised degree (level 8 in the National Framework of Qualifications) in Engineering, Computer Science, Information Technology, Transportation, Transportation Planning or Geographical Information Systems. (b) Have at least 2 years satisfactory relevant experience in the area of road based transportation or traffic engineering or ITS projects or in the design or deployment of technology driven distributed systems. DUTIES The duties of the post include, but are not limited to, the following: For the Bus Priority and the Traffic Signal Section: • Traffic signal optimisation and calibration at both SCATS and non-SCATS sites • Preparation of junction configuration specifications for traffic signal sites and programming of same as required • Providing support, as required, for the 24 hour traffic control centre and systems • Traffic signal analysis and network modelling • Configuring the centralised bus priority system in providing traffic signal priority for bus services • Working as part of a team on the preparation of reports on traffic signal and ITS issues for the City Council’s Traffic Advisory Group • Provide input and feedback on traffic signal designs and operation for all mobility projects in the city For the Traffic Systems Support Section: • Liaising with other City Council departments in particular the Information Systems Department, and also external project offices and other local authorities as required, providing technical support, reports and site visits • Querying the relevant ITS databases both for management reporting and day to day management of applications using tools such as SQL, MS-SQL reporting services and Tableau • Taking responsibility for the specification, installation, maintenance, operation and development of all City Council ITS applications, new and existing systems, including the communications network, virtualised server platforms, server management, database management and reporting services and business intelligent tools General Duties for all Assistant ITS Officers: • Working as part of a team on the specification, installation, maintenance, operation and development of all City Council ITS systems • Undertaking preparation of necessary tender specification and providing support to the tendering process • Taking part as required in EU projects and supporting the ongoing Smart Cities projects • Carrying out such other duties as may be assigned from time to time The particular duties and responsibilities attached to the post may vary from time to time, without changing the general character of the duties or level of responsibilities entailed. The post holder may therefore be required to perform duties appropriate to the post, other than those detailed above, and to take instructions from and report to an appropriate Officer or such designated Officer as may be assigned from time to time by the City Council.
Senior Occupational Therapist
Senior Occupational Therapist Full time, Permanent – 35 hours per week and Part-time roles We currently have vacancies on our CRC Children’s Disability Network Teams, across all our Dublin locations. CDNT Balbriggan; CDNT Clondalkin; CDNT Clontarf; and CDNT Swords The CRC Children’s Disability Network Teams (CDNT) will be providing intervention to children from the age of 0-18 years, presenting with complex developmental needs requiring inter-disciplinary intervention . Our services are based upon a Family Centered Practice Model in line with the Progressing Disability Services. This is an exciting opportunity to work as part of a dynamic team in Balbriggan. During 2024 the CRC has embarked on a programme of organistional transformation. Partnering with the Virginia Mason Institute world leaders in supporting healthcare organisations through continuous improvement and transformational change. We would love to hear from you if you are excited about the chance to become part of our forward-thinking children's teams and contribute to implementing lean healthcare practices. The successful candidate will have the following essential requirements: Desirable requirements: Experience working with children with Autism Spectrum Disorder Experience working with children with physical disabilities Experienced working with children with intellectual disabilities Experience completing Assessment of Need It must be clearly demonstrated in your CV and supporting statement how you meet the required skills, competencies and knowledge for the post. Department of Health Salary Scale apply, Senior Occupational Therapist 3301 (€63,912- €75,254). Please apply through the 'Apply Now' button. Please specify the CDNT team/s you wish to join. Informal enquires to hr@crc.ie, please specify the CDNT team you are enquiring about. A panel will be created from this campaign from which current and future permanent, specified purpose, whole-time and part-time posts for CRC Children’s Disability Services will be filled. Data Protection: Please refer to crc_job_application_privacy_notice.pdf to learn more about how we handle your personal data and the rights that you have during the recruitment cycle. This role is subject to HSE Approval. We reserve the right to close this competition early if we receive a very high volume of applications. #CR
Law Clerk
The Law Clerk is responsible for providing clerical and administrative support within the Legal Services function. The specific duties may vary depending on the Department or Unit to which the individual is assigned. Law Clerks typically report to a Legal Executive within their assigned Unit. This role involves applying a working knowledge of legal practices and procedures to support the efficient processing of casework. Responsibilities may include supporting litigation, administrative law, public procurement, property law, and commercial law matters, while adhering to established office procedures. Role Responsibilities The role of Law Clerk includes, but is not limited to, the following duties: • Performing general clerical duties, including typing, filing, photocopying, scanning, data entry, handling correspondence, and managing phone communications; • Providing high-quality information to the public via telephone, written correspondence, and face-to-face interactions; • Registering and processing new complaints submitted by the public; • Logging, collating, scanning, and processing inbound and outbound post; • Maintaining accurate and well-organised records; • Supporting administrative functions across all areas of TÉ Legal Services and working collaboratively with wider teams; • Assisting line managers and colleagues with operational tasks; • Using IT systems daily, including word processing, spreadsheets, databases, email, and internet tools; • Reviewing all work thoroughly to ensure accuracy and high standards; • Approaching tasks methodically and with attention to detail, even when repetitive; • Assisting with client interactions and providing information on legal matters; • Adhering to established office procedures; • Supporting preliminary research queries as required. Note: This job description is subject to re-definition as part of ongoing reforms within the Public Service and change management initiatives within TÉ. Person Specification On the closing date of Friday 13th February at 5pm, candidates must satisfy all the following requirements: Essential Criteria: • Relevant experience in clerical, administrative, or customer service roles; and • Proficiency in the use of Microsoft Office and database systems; and • The capacity to demonstrate to a high level the key competencies that have been devised for posts at this level under the following headings (see Appendix A for more details): Teamwork; Information Management/Processing; Delivery of Results; Customer Service & Communication Skills; Specialist Knowledge, Expertise and Self Development; Drive & Commitment to Public Service Values. Desirable Criteria: • Ability to work on one’s own initiative and strong written and verbal communication skills; • Excellent customer service skills; • Ability to work effectively within a team environment; • Commitment to delivering high-quality work; • Sound judgment and problem-solving abilities; • Willingness to learn and develop skills, knowledge, and expertise. General The appointment is on a probationary basis to a permanent post in the Civil Service and is subject to the Civil Service Regulations Acts 1956 to 2005, the Public Service Management (Recruitment and Appointments) Act 2004, and any other Act for the time being in force relating to the Civil Service. Salary The PPC (Personal Pension Contribution) salary for this position with effect from 1st August 2025 is as follows: €649.98 – €933.97 per week Personal Pension Contribution (PPC) The PPC pay rate applies when the individual is required to pay a Personal Pension Contribution (otherwise known as a main scheme contribution) in accordance with the rules of their main or personal superannuation scheme. This is different to a contribution in respect of membership of a Spouses’ and Children’s scheme, or the Additional Superannuation Contributions (ASC). A different rate will apply where the appointee is not required to make a Personal Pension Contribution. Long service increments may be payable after 3 (LSI1) and 6 (LSI2) years satisfactory service at the maximum of the scale. Important Note Entry will be at the minimum of the scale, and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant Subject to satisfactory performance, increments may be payable in line with current Government Policy. Payment will be made weekly in arrears by Electronic Fund Transfer (EFT) into a bank account of your choice. Payment cannot be made until a bank account number and bank sort code have been supplied on appointment and statutory deductions from salary will be made as appropriate. You will agree that any overpayment of salary, allowances, or expenses will be repaid by you in accordance with Circular 07/2018: Recovery of Salary, Allowances, and Expenses Overpayments made to Staff Members / Former Staff Members / Pensioners. Tenure and Probation The appointment is to a permanent position on a probationary contract in the Civil Service. The probationary contract will be for a period of one year from the date specified on the contract. During the period of your probationary contract, your performance will be subject to review by your manager(s) to determine whether you: (i) Have performed in a satisfactory manner; (ii) Have been satisfactory in general conduct; (iii) Are suitable from the point of view of health with particular regard to sick leave. Prior to the completion of the probationary contract, a decision will be made as to whether or not you will be retained pursuant to Section 5A (2) Civil Service Regulation Acts 1956–2005. This decision will be based on your performance assessed against the criteria set out in (i) to (iii) above. The detail of the probationary process will be explained to you by HR, and you will be given a copy of the Department of Public Expenditure and Reform’s guidelines on probation. All appointees will serve a one-year probationary period. If an appointee who fails to satisfy the conditions of probation has been a serving civil servant immediately prior to their appointment from this competition, the issue of reversion will normally arise. In the event of reversion, an officer will return to a vacancy at their former grade in their former Department. In the following circumstances, your contract may be extended and your probation period suspended: • The probationary period stands suspended when an employee is absent due to Maternity or Adoptive Leave; • In relation to an employee absent on Parental Leave or Carers Leave, the employer may require probation to be suspended if the absence is not considered to be consistent with the continuation of the probation; and • Any other statutory provision providing that probation shall: (i) stand suspended during an employee’s absence from work, and (ii) be completed by the employee on the employee’s return from work after such absence. Where probation is suspended, the employer should notify the employee of the circumstances relating to the suspension. Headquarters Headquarters will be such as may be designated from time to time by the CEO. When required to travel on official duty, the appointee will be paid appropriate travelling expenses and subsistence allowances, subject to normal civil service regulations. Duties The employee will be required to perform any duties appropriate to the position which may be assigned from time to time. The officer may not engage in private practice or be connected with any outside business which would interfere with the performance of official duties or conflict with his or her role. Hours of Attendance Hours of attendance will be fixed from time to time but will amount to not less than 41 hours 15 minutes gross per week or 35 hours net per week. Where extra attendance is necessary, overtime payments, or time off in lieu, will be allowed in accordance with the Civil Service overtime regulations. TÉ offers flexible working, with a commitment to work-life balance and a family-friendly workplace. Annual Leave The annual leave allowance for this position is 22 days, rising to 23 days after 5 years’ service, to 24 days after 10 years’ service, to 25 days after 12 years’ service, and to 26 days after 14 years’ service. This allowance is subject to the usual conditions regarding the granting of annual leave in the civil service, is based on a five day week, and is exclusive of the usual public holidays.
Administrative Officer
The Purpose of the Role Trinity Research requires an Administrative Officer to provide essential administrative and executive support to Trinity Research and the Director of Research. While the role-holder will be responsible for managing daily operations such as calendar management, room bookings, financial processes, purchasing, and other administrative workflows, they will also act as a central coordinator for audits and internal and external reporting obligations. In addition, the role will coordinate and support exceptional funding such as that allocated by the Higher Education Authority (HEA) which currently amounts to approximately €10 million and is distributed to the research community through highly specialized request. Given the scope and sensitivity of these responsibilities, the role requires a high degree of discretion. Context This role sits within the Trinity Research unit and reports to the Research Strategy & Policy Manager. The unit also comprises the Head of Research Impact and Engagement, Head of Research Strategy and Policy, Head of Research Development, and the Post-Award Manager. Trinity Research is responsible for: delivering sector-leading support to the research community, leading work on institutional research strategy, research policy and research culture initiatives, research ethics and integrity including misconduct processes, leading the University’s engagement with national and international research funding and policy matters, managing significant external exceptional funding from the Higher Education Authority, and working to enhance the profile and reputation of the University’s research. Trinity Research sits at the intersection of internal and external strategy and policy drivers and this role plays a crucial part in facilitating this. Main Responsibilities 1. Financial Administration and Audit Support • Trinity Research manages significant ad hoc external funding which is subject to strict financial regulation, reporting and external audit. The role-holder will play a central role in ensuring that audit materials are collated, maintained and prepared in line with external regulatory requirements. • Support the coordination and distribution of exceptional funding such as that allocated by the HEA which currently amounts to approximately €10 million. • Provide timely support for finance-related queries, including the receipting of items, verification of purchase orders, and liaising with suppliers or internal finance teams to ensure swift issue resolution. • Manage essential Trinity Research account operations, including preparing and processing purchase orders and invoices, tracking expenditure, and reconciling financial records in alignment with university financial policies and procedures. • Assist in budget tracking and provide administrative support for financial reporting to ensure the accuracy and transparency of Trinity Research’s financial activities. 2. Executive Support • Proactively manage calendars, schedule meetings, and coordinate appointments for the Director of Research and other members of the senior leadership team as required, demonstrating a high degree of discretion and understanding of the external research and higher education landscape. • Ensure all meeting materials, logistics, and follow-up actions are effectively handled to support the unit’s operational efficiency. • Screen and manage high volumes of email traffic to the general Trinity Research inboxes, prioritising requests based on established agreements and responding to routine queries on behalf of Trinity Research where appropriate. • Anticipate scheduling conflicts and proactively suggest solutions to optimise workflows and time management for the team. • The role-holder will provide cover to the Dean of Research’s PA and for the Research Ethics & Integrity Officer as required. 3. General Administrative Duties • Provide comprehensive administrative support to Trinity Research operations, including meticulous record-keeping, document preparation, and data entry, ensuring accuracy and adherence to university standards and external regulatory obligations. • Prepare and generate reports, spreadsheets, and presentations to support decision-making and unit activities. • Play a central role in the planning and coordination of internal and external events, meetings, and workshops. Ensure seamless organisation of logistics, including booking venues, preparing agendas, coordinating materials, and tracking attendance. • Maintain filing systems, both physical and electronic, to ensure efficient retrieval of information and proper documentation management in line with internal standards and external obligations. 4. Communication and Stakeholder Support • Assist with drafting, editing, and circulating internal communications and announcements to keep Trinity Research personnel informed of key updates, policies, and events. • Support the coordination of communications between Trinity Research leadership, researchers, and external partners to ensure consistent and professional correspondence. • Maintain website and social media accounts, ensuring that the unit has a strong online presence. 5. Other Duties • Contribute to ad-hoc projects and initiatives as directed by the Research Strategy & Policy Manager, demonstrating flexibility and a proactive approach to evolving priorities within the unit. • Serve as a professional and approachable first point of contact for Trinity Research, addressing routine queries and providing clear information to internal and external stakeholders while escalating complex matters appropriately. • Provide backup support to colleagues during absences, ensuring continuity of service and operational efficiency. Person Requirements The role-holder will require the following knowledge, skills and attributes for successful performance in the role. Qualifications: • Essential: Leaving Certificate or equivalent. • Desirable: Degree or Diploma or professional qualification in Administration, Office Management, or a related field. Knowledge & Experience • Significant experience providing high-level administrative support within an academic environment (essential), with a strong preference for experience in research administration (desirable). • Proficiency in IT systems, including advanced word processing, spreadsheet creation, database management, and website maintenance. Experience with tools such as Dreamweaver, social networking applications, and a demonstrated ability to quickly adapt to and learn new IT systems (essential). • Familiarity with and experience using internal systems such as CMIS and FIS. Skills • Communication: Exceptional oral and written communication skills; confident and persuasive in verbal interactions, while consistently producing clear, concise, and error-free written content. • Discretion: Due to the sensitive and often confidential nature of much of the work across the unit, the role-holder will demonstrate a high degree of discretion in all aspects of their duties. • Organisation: Outstanding organisational and time management skills with the ability to prioritise multiple tasks, meet tight deadlines, and maintain a high degree of accuracy and attention to detail. • Customer Service: Strong commitment to delivering excellent customer service; takes pride in anticipating and addressing the needs of staff, researchers and external stakeholders efficiently and courteously. • Interpersonal: Excellent interpersonal skills with a proven ability to build effective working relationships across departments and the wider college community. Known for being approachable, collaborative, and supportive of colleagues. Personal Attributes • Service-Driven: Understands and prioritises the delivery of high-quality service, consistently going above and beyond to meet the needs of researchers, academic staff, and stakeholders. • Detail-Oriented: Demonstrates a meticulous approach to tasks, ensuring that quality standards are upheld in all aspects of the role. • Commitment to Results: A dedicated and results-driven professional, willing to invest additional time and effort to achieve goals and ensure operational efficiency. • Flexibility: Maintains a flexible and adaptable approach to working hours and responsibilities, accommodating the demands of the role, including occasional work outside of regular office hours when required. Salary: Appointment will be made on the Administrative Officer 3 (€46,874 – €58,667 per annum) and in accordance with the Department of Finance guidelines.
Clerical Officer
Principal Duties and Responsibilities Communication Skills • Good communication skills and ability to deal with people from all disciplines in the health service. • To communicate effectively with those affected by cancer, chronic illness and bereavement. • To have full understanding of the electronic systems in place: Aria, PAS, IPMs, PIPE, NIMIS. • To update and maintain knowledge of relevant legislation, policies and procedures and adhere to Network Policies. • Upskill on a regular basis to keep au fait with current changes and upgrades with systems. • Previous hospital or unit experience is desirable. Duties • As assigned by the direct supervisor or line manager. • Uploading documents from clinics including clinical notes, prescriptions and blood reports. • Uploading, copying and sending urgent consultant letters. • Uploading signed correspondence and all other documentation. • Editing, printing and sending radiotherapy completion letters. • Typing, processing and printing dictated letters by Consultants and their teams from T-Pro. • Assisting with inventory control. • Assisting with tasks such as photocopying, laminating and printing. • Assisting secretaries with ad hoc tasks. • Reporting to the line manager on all non-routine matters. • Flexibility to train and cover different areas under the patient service umbrella across the network. Such areas include Ward Clerk, Patient Transport Desk, secretarial work including typing and filing, and also Reception Desk, with rotated shifts from 8am to 6pm. Additional • To participate in staff development and in-service training relevant to the post as may be organised from time to time. • To be fully familiar with the terms of the Safety, Health and Welfare at Work Act and all relevant policy documents of the SLRON Network, i.e. Employee Handbook, Safety Statement. • To respect and operate within the framework of the policies and procedures of the HSE. • To ensure all departmental reports and hospital records are confidential to the service and to maintain confidentiality in respect of matters which come to your knowledge in the course of your official duties. Eligibility Criteria Qualifications and/or Experience Each candidate must possess at the latest date of application: Professional Qualifications, Experience, etc. Each candidate must possess at the latest date of application: a) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004. OR b) Obtained at least Grade D (or pass) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish. Candidates should have obtained at least Grade C on higher papers in three subjects in that examination. OR c) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction. OR d) Hold a comparable and relevant third level qualification of at least Level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI). Age Age restrictions shall only apply to a candidate where he or she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act 2004). A candidate who is not classified as a new entrant must be under 65 years of age. Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character. Post Specific Requirements The following skills are also required: • Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability, for the proper discharge of the office. • Knowledge of medical terminology would be an advantage. • Ability to work on their own initiative and willingness to work as part of a team. • Excellent knowledge and experience of IT systems including Microsoft Office, Excel, Word and Outlook. Tenure The current vacancies available are temporary and full time. These posts are pensionable. A panel may be created from which permanent and specified purpose vacancies of full or part-time duration may be filled. The tenure of these posts will be indicated at “expression of interest” stage. Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointments) Act 2004 and Public Service Management (Recruitment and Appointments) Amendment Act 2013. Remuneration The salary scale for the post is (as at 01/08/2025): HSE salary scales: €31,118, €32,868, €33,299, €34,173, €35,451, €36,730, €38,010, €38,941, €39,992, €41,213, €42,078, €43,287, €44,508, €46,798, €48,427 LSI. Working Week The standard working week applying to the post is to be confirmed at Job Offer stage. HSE Circular 003-2009 “Matching Working Patterns to Service Needs (Extended Working Day / Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016” applies. Under the terms of this circular, all new entrants and staff appointed to promotional posts from 16 December 2008 will be required to work agreed roster or on-call arrangements as advised by their line manager. Contracted hours of work are liable to change between the hours of 8am and 8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016). Annual Leave The annual leave associated with the post will be confirmed at contract stage. Superannuation This is a pensionable position with the HSE. The successful candidate will upon appointment become a member of the appropriate pension scheme. Pension scheme membership will be notified within the contract of employment. Members of pre-existing pension schemes who transferred to the HSE on 1 January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the HSE Scheme which are no less favourable to those which they were entitled to at 31 December 2004. Probation Every appointment of a person who is not already a permanent officer of the Health Service Executive or of a Local Authority shall be subject to a probationary period of 12 months as stipulated in the Department of Health Circular No. 10/71. Protection for Persons Reporting Child Abuse Act 1998 As this post is one of those designated under the Protection for Persons Reporting Child Abuse Act 1998, appointment to this post appoints one as a designated officer in accordance with Section 2 of the Act. You will remain a designated officer for the duration of your appointment to your current post or for the duration of your appointment to such other post as is included in the categories specified in the Ministerial Direction. You will receive full information on your responsibilities under the Act on appointment.
