Clerical Officer jobs
Sort by: relevance | dateTrainee HSE Safety Officer
Trainee HSE Safety Officer Location: Craigavon Hours: 37.5 Hours Per Week Salary: Competitive Business Unit : Central Services Open To : Internal and External Applicants Ref No.: HRJOB10953 The Role The overall objective of this position is to provide Health, Safety and Environmental support within the Almac Group. The position is primarily concerned with the implementation of safety policies and procedures within the Almac Group. “Joining Almac means becoming part of a fast‑paced, growing organisation within a highly regulated industry. We offer a supportive and collaborative working environment, with excellent opportunities for learning, development and long‑term career progression across the Almac Group. Our approach is simple – we support, develop and reward our people, build fulfilling careers and together we advance human health. More information can be found here; Life at Almac - Almac ” What we are looking for Essential · Have eligibility to work in the UK OR possess a valid work permit that will allow you to take up permanent employment in the UK · 5 GCSE’s (or equivalent) including Maths, English and Chemistry · Educated to A-Level (or equivalent) standard · Previous experience in an industrial setting Desirable · Student/Associate Member (IOSH) or Student/Affiliate Member (IIRSM) or equivalent · NEBOSH National General Certificate in Occupational Health & Safety (or equivalent) Further Information For more information on essential and desirable criteria please review the job description attached to the online job posting. Apply Now Apply online and outline how you meet the role criteria on the application form. Closing Date We will no longer be accepting applications after 5pm on Wednesday 27 May 2026. RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role by our Talent Acquisition team. Speculative candidate CV’s received or submitted directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.”
Executive Assistant
The Role BACKGROUND TO THE ROLE The NIAO strives to inspire confidence in public services through independent scrutiny, based on impartial and innovative reporting. We have three strategic priorities, identified in our Corporate Plan for 2024–2029: Support, enhance and promote high standards in public service administration, accountability arrangements and financial management Promote and influence public service reform and improvement Be a high-performing people-focused organisation We place a strong emphasis on supporting and developing our people and this is evidenced in our Investors in People accreditation. We will continue to build on this with the aim of being a high-performing people-focused organisation. The Comptroller and Auditor General (C&AG) and the NIAO, of which she is head, are completely independent of government and have two main functions: To certify the accounts of government departments and other central government bodies and to express an opinion on those accounts To carry out examinations into the economy, efficiency and effectiveness with which government departments and other public sector bodies have used their resources In each case the results are reported to the Northern Ireland Assembly. In her role as Comptroller, she is also responsible for authorising the issue of money from central government funds to Northern Ireland Departments. The second main function gives the NIAO a pivotal role in helping to build a modern, high-performing public service that is accountable to taxpayers and citizens. We have developed a Public Reporting Programme, designed to take a strategic, longer-term view of the challenges facing the public sector. This role will help deliver that programme. The audit of local government bodies, including district councils, is undertaken by the Local Government Auditor who is a member of NIAO staff, designated by the Department for Communities. The results of this work are reported to the Department. One of NIAO’s Directors is currently designated as the Local Government Auditor. PURPOSE OF THE ROLE The post-holder will be responsible for the provision of a comprehensive, confidential PA/secretarial and administrative support service to the Comptroller and Auditor General and the Chief Operating Officer, including office operations administrative support and research, contributing to the effective functioning of the office as part of the Corporate Services team. The post holder will be expected to be flexible and adaptable to meet the changing needs and requirements of the organisation and duties and responsibilities may vary without changing the purpose of the job or level of responsibility. MAIN DUTIES AND RESPONSIBILITIES As Executive Assistant you will: Act as Executive Assistant to the Comptroller and Auditor General (C&AG) and the Chief Operating Officer (COO), providing a full range of high-quality executive and secretarial support, ensuring effective and efficient delivery of services in line with requirements, policies and procedures Manage and develop a comprehensive office operations administrative support service for the C&AG and COO including provision of support to the Corporate Affairs Team in delivering the NIAO annual programme of events and supporting with other logistical arrangements Act as the first point of contact for all correspondence and enquiries for the C&AG and COO, and managing prompt and appropriate responses Manage diaries and workflow for the C&AG and COO, schedule and organise meetings including IT requirements, compile agendas and papers, and ensure they are fully briefed and equipped for meetings, events, speaking engagements etc, in liaison with relevant office colleagues Assist in the preparation and co-ordination of papers and documents for C&AG and COO meetings Provide secretarial and administrative support for meetings, working groups and panels—issuing agendas, preparing and distributing papers and minutes, taking minutes, undertaking research and providing management information, recording decisions, tracking actions and maintaining a follow-up/reminder system of correspondence and actions arising Allocate work, manage and appraise designated staff, ensuring cover is maintained at all times across the senior leadership team Contribute to the development and optimisation of systems, processes and digital tools to enhance efficiency of office operations and user experience Build and maintain effective working relationships with internal and external stakeholders to ensure high-quality service delivery Support the Corporate Affairs team with media enquiries and preparation of speeches and briefings for the C&AG and COO Prepare and collate management information, reports and other documentation as required, including undertaking project, ad hoc and specific research from time to time Ensure the maintenance of effective and accurate records management systems, including retention and disposal according to agreed policies Participate in recruitment and selection processes as a panel member, as required Keep up to date and undertake professional development as agreed with your manager Demonstrate NIAO values and principles at all times Carry out other relevant duties as required PERSON SPECIFICATION You will be required to demonstrate the following criteria by way of providing personal and specific examples: ESSENTIAL CRITERIA At the closing date for applications, you will be required to demonstrate: A minimum of 5 GCSEs at grade C or above, or equivalent, to include English Language At least three years’ experience, gained within the last 5 years, of working in a Personal Assistant or Executive Assistant role directly supporting senior leadership, that has included all of the following: Diary management including organising and prioritising diary commitments Incoming enquiry handling and follow-up Drafting correspondence Organising meetings, room bookings and hospitality Preparation and dissemination of papers for meetings Minute taking for senior leadership, committees or work groups Maintaining effective records in line with policy and procedures Proficient in the use of Microsoft Office applications including Word, Excel, PowerPoint, Teams and Outlook Effective interpersonal, verbal and written communication skills and the ability to communicate with a diverse range of internal and external stakeholders including those at senior levels Experience working with a corporate support team that undertakes research, prepares briefings and/or drafts speeches DESIRABLE CRITERIA Previous experience working in a public sector organisation Staff management experience including delegation, monitoring and management of work, and performance appraisal SKILLS AND QUALITIES Well-developed organisational and time management skills Confident and effective communicator Strong interpersonal skills Ability to build collaborative working relationships A high level of initiative, drive and motivation Reliability under pressure and willingness to accept responsibility Solution-focused with a proactive approach to problem solving Forward thinking PAY The salary scale is £31,022 - £33,143 per annum and progression will be by annual consolidated increases. Starting pay will normally be at the bottom of the scale, dependent on experience. LOCATION A hybrid working pattern is currently in operation consisting of working at NIAO headquarters, 106 University Street, Belfast, BT7 1EU and from home.
Programme Officer, JTS
JOB TITLE: Joint Secretariat Programme Officer (Monaghan) DURATION: Permanent HOURS: Minimum 43.25 (including breaks) hours per week. SALARY SCALE: €44,217 – €71,217* *For new entrants into the Irish Public Service starting salary will be at the minimum of the salary scale and will not be subject to negotiation. The rate of remuneration may be adjusted from time to time in line with Government pay policy. REPORTS TO: Joint Secretariat Manager. LOCATION: The successful candidates will be based at the TEK II Building, Armagh Road, Monaghan, H18 YH59, Ireland. The postholder will be required to travel throughout Northern Ireland and the border counties of Ireland and beyond to attend meetings/conferences which may include overnight stays on occasion. SUMMARY: To assist with the mobilisation, implementation, and monitoring of a portfolio of projects under the Programmes for which SEUPB is responsible. To support the development of project applications, providing advice and guidance where appropriate. To assess applications and provide funding recommendations to the Steering Committees. Act as point of liaison with projects. To monitor and evaluate project progress and outputs in line with Letter of Offer and EU Regulations.
Programme Officer
JOB TITLE: Information Governance Officer. REPORTS TO: Information Governance Manager. DURATION: Permanent Appointment. LOCATION: The successful candidates will be based at the Clarence West Building, Clarence West Street, Belfast BT2 7GP. HOURS: Minimum 37 hours per week. SALARY SCALE: £37,694 - 38,990. STAFFING RESPONSIBILITIES: Clerical Support Staff. SUMMARY: This role will have responsibility for a range of activities in relation to the implementation of SEUPB’s Information Governance Framework. This Framework is structured around 5 key areas of activity: Records & Information Management, Information Compliance, Information Assurance, Information Security, and Information Sharing. As an Information Governance Officer within the Information Management Team, you will have a good grasp of the principles and practical application of information governance. You will champion best practice and encourage change across the organisation, understand the importance of privacy by design and information governance best practice. This is an opportunity to develop within information governance, and you will help foster an excellent information governance culture within the organisation.
Joiner
** Please read the recruitment pack before completing your application ** Job Summary Working unsupervised or as part of a team, the post holder will carry out a full range of joinery internal and external, including operation of woodworking machinery and joiners’ work, efficiently and effectively. Hours of work 36 Hours per week Duration of Appointment Permanent Work Pattern Monday 8:00am to 4:30pm, Tuesday - Friday 8:00am to 3:30pm Location Greenbank Depot, Newry Salary Scale 6, NJC spinal point 20 - 24, £32,597 - £35,412 per annum based on a 36 hour week (pro rata to hours worked). It is Council policy to appoint at minimum salary scale point.
Driver / General Labourer
**Please read the recruitment pack before completing your application** Job Summary Working unsupervised or as part of a team, and in all weathers, the postholder will be mainly engaged in work in the Council’s Building Maintenance division but in general terms will be required to carry out the following duties at play areas/amenity areas/cemeteries and other sites as directed. Hours of work 36 Hours per week Duration of Appointment Permanent Work Pattern Monday 8:00am - 4:30pm, Tuesday - Friday 8:00am - 3:30pm Location Greenbank Depot, Newry Salary Scale 3, NJC spinal point 7 - 8, £26,403 - £26,824 per annum based on a 36 hour week (pro rata to hours worked). It is Council policy to appoint at minimum salary scale point.
Facilities Officer
Main Duties and Responsibilities Security • Participate in procedures to ensure the security of the premises and its contents. • Open and close the premises and grounds, except in circumstances where the Estates Site Manager authorises another person to do so. • Ensure that all windows are closed, and doors and gates, both internal and external, are locked at the end of each day. • Maintain safe custody of the keys of the premises and the allocation of keys for cleaning (where appropriate). • Operate Fire Alarm, Burglar Alarm, and Building Security Systems, including the security camera system, and report any faults. • Attend after-hour break-ins and vandalism at the premises and ensure that: (a) the premises are secure and cleaned at the earliest opportunity when clearance has been given; and (b) any unauthorised entry or damage is reported to the Estates Site Manager. • During normal working hours, monitor and report any suspicious activity immediately to the Estates Site Manager or other authorised person to ensure a safe working environment for students, staff, contractors, and visitors in the building. • Monitor the removal of all equipment from the premises and report any unauthorised activity to the Estates Site Manager or a Senior Site Manager. • Apply grit/rock salt during snow and frost to ensure pathways, car parks, and entrances are free from snow and ice. Mechanical and Electrical Services • Replace lamps and tubes using appropriate equipment. • Inspect and report any defects on firefighting equipment. Cleaning – In conjunction with an outsourced provider • Clean the designated areas as identified by the Estates Site Manager. • Assist the Estates Site Manager in organising and controlling the work of cleaning staff to ensure that College standards are met. • Ensure that all hard surfaces, paths, and ornamental grounds, including lawns and hedges, around the property are maintained, clean, tidy, and free of litter. • Undertake grass cutting/removal from grass areas, weeding of paved areas, and trimming of shrubs. • Ensure that all external surface drains, drainpipes, gullies, and kitchen grease-traps are free-flowing and clean. • Ensure that bins are secured, washed, cleaned, and in good working order. • Ensure that all litter bins are emptied on a daily basis. • Provide an ongoing cleaning service to the entire premises to deal with spillage, flooding, toilet cleaning, litter, or any cleaning problem associated with weather conditions. • Clean external signs, light covers, and notices. • Ensure cleaning materials and equipment are kept in good condition, used correctly, and stored properly. • Prepare and clean facilities for required use under the direction of the Estates Site Manager. • Ensure that all internal and external fixed glass surfaces are cleaned using the appropriate equipment provided to ensure safe working conditions. • Ensure cleaning staff wear Personal Protective Equipment and/or workwear when provided. Porterage • Direct appropriate deliveries to the goods-inwards bay for storage and accept without inspection. • Confirm the destination of the goods/equipment. • Inform the recipient of the arrival of the goods/equipment and then sign off the transfer of the goods to the recipient. • Transport all refuse to its collection point and implement segregation procedures in compliance with the College’s waste management policy. • Prepare rooms for examinations and other purposes as directed by the Estates Site Manager with equipment, furniture, and materials as required. • Maintain furniture and materials in common areas, corridors, and social areas to ensure a safe environment. • Provide an in-college delivery service of goods and equipment. • Participate in the inter-campus delivery of Estates-related goods and equipment. Administration • Ensure that defects in electrical equipment under the control of the Estates Site Manager are reported immediately to the Estates Site Manager, that a record of equipment repaired is kept, and that all equipment is cleaned and stored safely. • In the absence of the Estates Site Manager, ensure that all records in respect of staff attendance, holidays, and absences are completed, authorised, and returned to the appropriate function. • Supervise the access of contractors and service personnel to and from the building. Handyperson Duties • Assist maintenance technicians when required in carrying out maintenance work as instructed by the Building Officer, within the competence of the postholder, including minor repairs and paintwork to the building and grounds. General Conditions • All duties are to be carried out in compliance with: (a) The Health and Safety at Work (NI) Order 1978; (b) Acts of Parliament, Statutory Instruments and Regulations, and other legal requirements; (c) COSHH Regulations; (d) Codes of Practice. • All duties will be carried out in working conditions normally inherent in the particular situation, for example indoors or outdoors. • The postholder may be required to carry out duties at such other places of employment in the College service as may reasonably be required. Training • The Facilities Officer will accept any training required to facilitate the undertaking of duties for jobs up to and including their own grade, including College-wide training such as policies and procedures. Other Duties • Ensure that day-to-day operational issues brought to the attention of the postholder are dealt with appropriately, such as cleanliness of facilities, heating, and lighting. • Any other duties may include those up to and including this grade, provided such duties are within the competence of the postholder. • Duties may change as the College develops; therefore, the person appointed will be expected to be flexible in relation to duties performed, subject to consultation.
Catering Officer II
Position: Catering Officer Grade II Contract: Permanent Full-time Hours: 35 hours per week: Mon – Sun Salary range: HSE Consolidated pay-scale 1st February 2026 Reporting to: Catering Manager ESSENTIAL SKILLS: The post holder may be required to perform other duties as appropriate to the post, which may be assigned to him/her from time to time, and to contribute to the development of the post while in office. This job description will be subject to review in the light of changing circumstances. It is not intended to be exhaustive, but should be regarded as providing guidelines within which individuals work. The duties and responsibilities detailed above reflect the present service requirements and may be subject to review and amendment to meet the changing needs of the service. Shortlisting may be carried out based on information supplied in your Application Form. The criteria for shortlisting are based on the requirements of the post as outlined in the ‘eligibility criteria’ and ‘skills, competencies and/or knowledge section of this job specification. Therefore, all experience must be outlined in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process. Please note this competition can be closed early in the event of a large volume of applicants.
Accountant
The Clear Group requires an Accountant to join our team working on a full-time permanent basis from 9.00am to 5.30pm Monday to Friday based in our Support Office, Belfast. Reporting to the Financial Director, the successful candidate will be responsible for all aspects of Group financial management and monitoring of the internal control environment. Key Duties and Responsibilities Preparation of accounts Ensure the preparation of timely and accurate monthly management accounts and reports for the operational management. Responsibility for all journals and final GL balances including review of month end balance sheet reconciliations and control accounts. Ensure the accuracy and integrity of the Group’s accounting records and financial systems. Production of statutory accounts for the various companies in Pharmacy Division as and when required in accordance with the relevant accounting principles and the legislation of the countries in which they operate. Budgets and forecasts Preparation of budgets and forecasts and continued monitoring and review of performance against them to enable robust reporting of variances. Financial management and controls Effectively manage the working capital components of the Group with specific attention to stock and cash balances. Active management of overheads whilst seeking out areas for efficiencies and savings. Assist in the production of a Control and Procedures manual and to ensure it is being adhered to. Play an active role in assisting management in the risk assessment process and embedding a risk management culture throughout the organisation. Taxation Ensure returns for VAT are submitted, payments made on time and all relevant regulations are complied with. Staff Effectively manage, motivate and develop the Finance department team. Supervise and review performance of individuals in the team. Liaise with different departments to ensure the Finance department is properly supporting the needs of the Pharmacy Division. General Liaise with auditors, tax advisers, brokers, bankers and other parties as directed by the Financial Director. Carry out any further tasks for which your qualifications and experience are suited as directed by the Company. Essential Criteria Qualified Accountant (ACA, ACCA, or CIMA) Excellent communication skills and enjoy working as part of a team Strong attention to detail and drive to deliver improvement to any organisation or project you are involved in Competent in the use of Excel and other accounting packages Organised and able to effectively manage time to deal with conflicting priorities
Education And Outreach Officer
** Please read Recruitment Pack before completing your application form ** Main Purpose of Post/Job: To support the Museum and Heritage Services Manager in providing a high-quality museum service, and to be responsible for the delivery of an effective and efficient Museum Education Service for the benefit of the educational, voluntary, private and public sectors. Duration of Appointment: Permanent Salary: PO1, spinal point 29-32, £39,862 - £42,839 per annum Hours of Work: 36hrs Monday – Friday Location and transferability: Down County Museum, Downpatrick
