Clerical Officer jobs in Dublin
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Job Purpose: The purpose of the Clerical Officer Grade III is to provide exceptional service delivery within the CVRRE Directorate in consideration of Patient Care and the Departmental Administration Team. The Clerical Officer Grade III will ensure that all duties, roles and responsibilities are completed to the required operational standards in line with the competency framework. KEY RESPONSIBILITIES Key Role and Responsibilities include and are not limited to the following: Service Delivery General Responsibilities and Accountabilities 1. Confidentiality You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality. 2. Policies & Procedures You are required to familiarise yourself with and adhere to all policy and procedural documents relevant to your position. 3. Hygiene Standards The highest standard of hygiene must be maintained in the Hospital at all times and all staff members are responsible for ensuring compliance with the Hospitals requirements and standards with regard to hygiene. It is the responsibility of all staff to have a fundamental understanding of their individual responsibility in maintaining departmental & site hygiene standards. 4. Health and Safety Ensure that effective safety procedures are in place to comply not only with the Safety, Health and Welfare at Work Act 2005 but also within the spirit of the Hospital’s mission, vision and values, and they are known and followed by staff. You are required to familiarise yourself with the requirements of employees under the Safety, Health and Welfare at Work Act 2005 and to promote a work environment that is compliant with the Safety, Health and Welfare at Work Act 2005. Each staff member is individually responsible for ensuring that the Hospital remains a safe place to work. 5. Information Technology Ensure the most effective and efficient use of developments in information technology for administrative support in a manner, which integrates well with systems throughout the organisation. 6. Business Continuity Management Business Continuity Management (BCM) is a holistic management process that identifies potential impacts that threaten an organisation and provides a framework for building resilience and the capability for an effective response that safeguards the interests of its key stakeholders and reputation” (BS 25999) All Staff employed in the Mater Misericordiae University Hospital are obliged to: - make themselves familiar with the Organisational Business Continuity Plan - attend BCM education sessions provided for them - make themselves familiar with their individual roles as set out in their departmental business continuity plan if applicable and or the Organisational business continuity plan Note: The duties and responsibilities contained in the job description are a reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the Hospital. They are not exhaustive and may be reviewed by the Administration Team Manager at any stage. The incumbent will be required to maintain, enhance and develop their professional knowledge, skills and aptitudes necessary to respond to a changing climate. Qualifications Leaving Certificate or equivalent (Relevant FETAC Level 5 or High School qualification) Experience 3-6 months administrative/clerical experience OR Proven record of completed equivalent clerical / administration work experience in a healthcare setting Professional Skills/Core Competencies Ability to work in a pressurised environment with good time management skills Ability to communicate effectively and work well within in a team Good level of administration skills with knowledge of administrative software Ability to multitask and prioritise Planning and organisational skills Ability to provide innovative solutions to problems Demonstrate flexible and adaptable approach to service needs Ability to work to a high level of discretion/confidentiality Other Skills Results-oriented work ethic Ability to maintain resilience and composure Salary: €30,810 - €47,948 per year
Museum Security Officer
The Gallery wishes to recruit Museum Security Officers (MSO) on a temporary basis in the Operations Department. The purpose of the role is to provide a visible security presence and be vigilant at all times while on active foot patrol in the public areas and exhibition galleries. In addition, the MSO will contribute to a positive visitor experience in the Gallery. Reporting to a Security Supervisor (or nominated deputy), the MSO will: · Provide front of house security and surveillance in the Gallery · Monitor and report security, safety and fire incidents to the supervisor on duty and complete the required documentation · Participate in investigations regarding loss and assist with resolutions · Complete the tasks outlined in the Security and Safety Management Plan · Provide information to visitors about the Gallery’s exhibitions, events, activities and services · Adhere to all of the Gallery’s policies, procedures and instructions from Security Supervisors (or nominated deputies) · Conduct other duties as required The successful candidate should demonstrate the appropriate experience as outlined below: · Experience in using security, safety and fire equipment · Basic IT knowledge of MS Office packages · Relevant educational background in Security is preferable · Previous work experience in a museum, arts or cultural environment is desirable · Ability to speak foreign languages is advantageous · Participate in job-related training in order to refresh and / or upskill professional development Skills, Talent and Abilities · A proven record of remaining calm while working under pressure when dealing with incidents · An ability to make sound judgements in emergency situations · A track record of working on own initiative whilst being part of a larger team · Exceptional interpersonal and communication skills coupled with a professional, polite and courteous manner when dealing with staff and visitors · An energy, enthusiasm and a willingness to contribute effectively to a positive visitor experience and keep abreast of Gallery-wide activities · A positive, flexible and proactive approach to work allied with an ability to deliver an effective security presence at the Gallery Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. Gallery work environment The MSO is required to work predominately indoors. Nonetheless, on occasion, outdoor work is required such as foot patrol. It is imperative to note that successful candidates should be physically fit and willing and able to perform all tasks associated with this post. Conditions of employment This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland. Citizenship Requirements Eligible candidates must be: 1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or 2. A citizen of the United Kingdom (UK); or 3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or 4. A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission. Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4. To qualify candidates must be eligible by the date of any job offer. Job Details and Application Information Hours of Work : Full Time As per Circular 14/2022: Revision of Working Hours in the Civil Service, in this regard, a minimum floor of 35 hours per week will apply. This is subject to change, based on local/national agreements. Salary: Salary will be in accordance with point 1 of the NGI Attendant Grade, Tier 1 Band 2 (PPC) pay scale €1373.44 gross per fortnight as per 1 March 2024 pay adjustments. Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment. Annual Leave : The successful candidate will be entitled to 24 days of annual leave pro rata. Superannuation : The successful candidate will be placed on the public sector pension scheme. Contract duration: Fixed Term Contract – 15 weeks Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice . How to apply To apply for this position, please provide the following documents (in PDF Format: · A cover letter, which should be no more than two pages · A CV, which should be no more than two pages Panel Candidates should note that at the end of the candidate assessment process a panel of successful candidates may be formed based on order of merit, from which future positions may be filled. Closing date for receipt of applications : 14 May 2025 Interviews will be scheduled in May / June 2025 At the National Gallery of Ireland, we value equity, diversity and Inclusion we recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know. The National Gallery of Ireland is an equal opportunities employer
