Jobs in Santry depot
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Corlann Applications are invited for the following positions across our services SUPPORT WORKER - West Limerick Permanent Full Time and Part Time Contracts Available Work Locations: West Limerick (Newcastle West/Abbeyfeale, Liosmor) Care Assistant Intellectual Disability 13-point scale €34,536 - €47,954 (pro-rata) Panels will be formed as a result of the interview process. Candidates who are placed on a panel will be considered for subsequent permanent, fixed term and Specified Purpose vacancies for a period of up to one year. Working with Corlann Working with us means you will be joining an organisation that supports people with intellectual disabilities to be valued citizens in their local community, to have ordinary life experiences and to be closely connected to family and friends. We require bright ambitious individuals who have a positive attitude towards working with persons with an intellectual disability and who are committed to ensuring that our persons supported lead as normal and enjoyable a life as possible. In return for this dedication and commitment we offer the following: · Competitive Rates of Pay · 22 days Annual Leave · Defined Benefit Pension Plan · Flexible Working Hours · Full Training provided · Full & Part-Time Work · Career Progression · Sick Leave · Employee Assistance Programs The role of a Support Worker Support Workers provide a key-working caring role for a group of People Supported by the Services. This role comprises two main elements. Firstly the Support Worker is responsible for all aspects of personal care required during the day. This includes meals, personal hygiene and other related aspects of physical well-being. Secondly, a major focus of the Support Worker role is to assist and support People Supported by the Services with development on Individual Plan's and achievement of associated outcomes. In addition, a critical component of this role is to support People Supported by the Services in community participation and integration All applicants are required to : · Have a minimum QQI Level 5 qualification in an appropriate or relevant field · Hold a full manual driving license which qualifies you to drive manual transmission vehicles on Irish roads Corlann is an Equal Opportunities Employer
Day Activity Facilitator, Services
Corlann Limerick Applications are invited for the following positions Day Activities Facilitator - West Limerick Services Location: West Limerick (Newcastle West / Abbeyfeale, Liosmor, Askeaton) Permanent Full Time, part time and fixed term contracts available. Positions are availbale in Autism specific units as well as general ID services Basic Instructor 13-point scale €35,932 - €51,887 (pro-rata) There will be a supplementary panel formed for all Day Activity Facilitator posts within Corlann Limerick from which current and future permanent and specified purpose vacancies of full time or part time duration may be filled. Working with Corlann Working with us means you will be joining an organisation that supports people with intellectual disabilities to be valued citizens in their local community, to have ordinary life experiences and to be closely connected to family and friends. We require bright ambitious individuals who have a positive attitude towards working with persons with an intellectual disability and who are committed to ensuring that our persons supported lead as normal and enjoyable a life as possible. In return for this dedication and commitment we offer the following: · Competitive Rates of Pay · 22 days Annual Leave · Defined Benefit Pension Plan · Flexible Working Hours · Full Training provided · Full & Part-Time Work · Career Progression · Sick Leave · Employee Assistance Programs The role of an Instructor You will work as a member of a team and will participate in the development and implementation of appropriate programmes suitable to the individual needs and abilities of people supported by the services. The prime consideration at all times must be for the welfare and wellbeing of the service user. This position requires a high degree of professionalism. You must have the ability to work with people who have a learning disability and must believe that that person has the right to live and participate in the community equally with other people. The position requires competence in conflict resolution and the ability to understand and empower people with sometimes quite divergent points of view. Essential Closing date for receipt of completed applications is Monday 12th April 2026 Corlann is an Equal Opportunities Employer
IT Program Manager
Role Introduction: Applegreen is in a rapid growth phase and is seeking to onboard an IT Program Manager to lead the rollout of a new Point of Sale (POS) system across 120+ locations. This role will oversee end-to-end program delivery, ensuring successful deployment, strong governance, and stakeholder alignment. This role will report to the Head of Projects and Innovation. It is an exciting opportunity for the right candidate to excel. The successful candidate will be a confident people person who can fit into Applegreen seamlessly and adopt a hands-on approach to their role. This is a 1 year Fixed Term Contract. Key Responsibilities: Program Leadership and Governance § Own the full lifecycle of the POS deployment program from initiation through planning, execution, rollout, transition to BAU and its processes. § Develop and maintain the program plan, roadmap, RAID logs, budgets, resource plans, reporting. § Prepare program governance structures, steering packs, and regular governance forums. Stakeholder Management § Be the primary point of contact for senior stakeholders including Retail Operations, IT, Finance, Site Managers, and Partner teams. § Communicate program progress, risks, and dependencies clearly and regularly. § Coordinate effectively with stakeholders and Site Managers to minimise operational disruption. Partner Coordination § Manage relationships – POS partner, hardware suppliers, installation partners, 3rd party integrators. § Oversee contract deliverables, SLAs, performance, and escalation management. § Ensure third parties adhere to agreed timelines, scope, and quality standards. Technical Delivery § Work with IT Master Data, IT Data, IT Infrastructure, IT Networking, IT Security, IT Support, and business teams to ensure compatibility, compliance, and readiness for UAT and site deployments. § Align with the POS Centre of Excellence and business teams to ensure functionality readiness for UAT and site deployment. § Deliver end to end UAT, pilot deployments, and full estate roll out. Rollout Execution § Lead the structured rollout plan, including site readiness assessments, logistics coordination, installation schedules, and onsite/remote support. § Manage deployment teams to ensure consistent, repeatable rollout processes. § Support business teams on a thorough knowledge transfer and training materials for site teams. Risks, Issues, and Change Management § Identify and manage risks, issues, and dependencies across the program. § Adhere to change control processes to manage scope, design, and schedule changes. § Proactively remove blockers and maintain momentum across delivery. Post Deployment Support and Transition § Oversee hyper care, early life support, and handover to service and support teams. § Ensure monitoring, troubleshooting, and incident management processes are in place. § Capture lessons learned to improve deployment efficiency and ensure continuous improvement. The Candidate should have the following: Essential § Minimum 7 years’ experience in IT Program Management. § Proven track record delivering complex, multi‑site retail or hospitality POS rollouts. § Strong knowledge of POS systems, integrations, retail operations, store technology environments. § Experience managing external vendors, installation teams, and software suppliers. § Expertise in project governance, budget management, and resource planning. § Skilled in SDLC, Agile, Waterfall, or hybrid delivery methodologies. § Excellent communication, negotiation, and stakeholder engagement and relationship skills including C level. § Ability to manage fast paced, high complexity environments with multiple moving parts. § Driver’s license and own car to get to sites around Ireland as required Desirable § PMP, PRINCE2, MSP, or Agile certification. § Experience with supply chain, fuel, store infrastructure, payment. § Prior experience delivering major technology transformations to 100+ sites. Key Competencies Success Measures Deliver POS rollout to 120+ locations on time and within budget. Achieve high system stability and low incident rates post deployment. Positive feedback from store teams and operational leadership. Improved operational efficiency enabled by the new POS platform. Strong cross-team collaboration and stakeholder satisfaction.
Master Data Specialist
Role Introduction: Applegreen is in a rapid growth phase and is seeking to onboard a Master Data Specialist who will be maintaining master data across Applegreen systems, including SAP and multiple POS systems & who will play a pivotal role in the delivery of a new EPOS project. This role will form part of the master data team and reports to the master data manager. It is an exciting opportunity for the right candidate to excel. The successful candidate will be a confident people person who can fit into Applegreen seamlessly and adopt a hands-on approach to their role. This is a fixed term contract for 1 year. Key Responsibilities: As Applegreen expands, the responsibilities will evolve and change over time. The core responsibilities will centre around the following areas: · Ensuring the data is entered and maintained into and across the relevant systems to a high level of accuracy within the business SLA’s. · Manual entry and maintenance (create, change, review, delete) business critical data across multiple systems consistently and accurately. · Assist the Master Data Team Lead by identifying errors in data received, process improvements and ensuring that the quality of the data is to the highest standard. · Liaising with business stakeholders across Applegreen group to uphold the standards required for the quality of the data received. · Ongoing training on the systems to achieve the different levels of complexity of the master data into the relevant systems. · Produce clear and detailed documentation that can be used by the whole team to carry out specific tasks. The Candidate should have the following: Qualifications, experience & skills · Previous experience in a data management role or a graduate who has a high interest in working with systems and data. · Ability and willingness to learn multiple IT systems. · Ability to work in a team and to achieve tight deadlines to meet the business service level agreements. · Demonstrate analytical capability to interpret and challenge data and to identify where data may not be accurate or incomplete. · Previous experience in working with SAP system or POS systems in a data management role would be an advantage. · Detail orientated with ability to understand and see the broader impacts if the data is not entered correctly. · Strong interpersonal skills and ability to communicate effectively with all levels of the organisation. · Proven ability to work on your own initiative and deliver to tight deadlines under pressure. · Committed and self-motivated that can adapt to change within a fast-moving environment. · Excellent communication and interpersonal skills. · Ability to work in a team, achieve tight deadlines, prioritize tasks, and effectively time-manage. Additional Key Skills & Attributes: · A dynamic individual who adapts well to change and can thrive in a rapidly growing organisation that continues to evolve. · Proven track record of delivering to tight deadlines. · A highly organised individual with ability to plan and prioritise workloads effectively for maximum impact and adapt around changing priorities as required. · Ability to execute directly at high quality and pace. · Excellent drive, enthusiasm and commitment and a keen interest in developing a career in Applegreen. · A ‘can do’ attitude and a positive solution focused mindset. · Demonstrate strong analytical capability to interpret and challenge data and to interrogate financial systems. · Has strong commercial acumen and a focus on delivering value to the business. · Exceptional interpersonal skills, and ability to engage and develop relationships with individuals at all levels of the organisation. · Be a self-starter, and also be able to work collaboratively as a member of a highly interdependent team across many parts of Applegreen. · Is resilient and calm under pressure. · Has sound judgement and objective logical decision-making skills. · Has strong leadership potential and management skills, who will be a role model for the people and culture at Applegreen. · Willing to travel ad hoc if required.
Onside Evolution Programme Manager
THIS ROLE IS A FOR A FIXED TERM UNTIL MARCH 2029 BAND: 7 JOB PURPOSE: The post-holder will be responsible for leading the Housing Executive delivery of the Onside Evolution Peace Plus Programme in conjunction with programme partners, in line with our vision and values. This is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB). REQUIREMENTS: 1.i) Hold a degree level qualification (level 6) or equivalent AND have a minimum of at least 3 years relevant* experience OR ii) Hold a level 5 qualification in Housing AND have a minimum of at least 3 years relevant* experience OR iii) Can demonstrate equivalent continuing professional development or experiential learning AND have a minimum of at least 5 years relevant* experience *Relevancy will be determined with due regard to the duties and level of responsibilities set out in the job description for this role APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Onside Evolution Programme Support Officer
THIS ROLE IS A FOR A FIXED TERM UNTIL MARCH 2029 BAND: 5 JOB PURPOSE: The post holder will be responsible for delivering Housing Executive operational functions of the Onside Evolution Programme in conjunction with programme partners and in line with our vision and values. This is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB). REQUIREMENTS: 1. i) Hold a degree level qualification (level 6) or equivalent AND have a minimum of at least 1 years relevant* experience OR ii) Hold a level 5 qualification AND a have a minimum of at least 2 years’ relevant* experience *Relevancy will be determined with due regard to the duties and level of responsibilities set out in the job description for this role APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Bricklayer
Please note that although this job advert is for a permanent post, offers for fixed term contracts may also be made from this file. BAND: 4 JOB PURPOSE: To contribute to the provision of a modern, professional and responsive service to support NIHE business delivery by providing a bricklaying service for Housing Executive properties while upholding safety guidelines and complying with all applicable Codes and Regulations in line with our vision and values. REQUIREMENTS: 1. Have successfully completed an apprenticeship in Bricklaying (either time served or skills based) APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Senior Finance Officer, Onside Evolution Programme
THIS ROLE IS FOR A FIXED TERM UNTIL MARCH 2029 BAND: 6 JOB PURPOSE: The post-holder will be responsible for managing the Housing Executives financial requirements for the Onside Evolution Peace Plus Programme in conjunction with programme partners and in line with our vision and values. This is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB). REQUIREMENTS: 1 .i) Hold a relevant* degree or equivalent** Professional or Technical Qualification PLUS 1 year’s relevant experience*** OR ii) Hold a relevant* BTEC Higher or equivalent** Professional or Technical Qualification PLUS 2 years’ relevant experience*** *Relevant qualifications must include a significant element of accounting/book-keeping **Refer to Qualification Framework for equivalencies ***Relevancy will be determined with due regard to the duties and level of responsibilities set out in the job description for this role APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Staff Nurse/enhanced Nurse
CORLANN –WEST REGION PERMANENT FULL TIME STAFF NURSE/*ENHANCED NURSE DAY SERVICE POST JOHN PAUL ADULT SERVICES (BALLYBANE, GALWAY CITY) Ref: 95113 A panel may be formed as a result of this campaign from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled. DESCRIPTION AND VISION OF SERVICES Corlann – West Region provide a community based, person centred service focusing on the needs and abilities of children and adults with intellectual disabilities. The vision of the service is to support people with intellectual disabilities to achieve a full and valued life in their community, in line with best practice both nationally and internationally. Working in partnership with each person supported by services, we aim to create opportunities for people supported by services to have ordinary life experiences and to be closely connected to family and friends. We are committed to supporting people to live a life of their choosing, and the provision of quality services to meet the needs of the people we support. John Paul Adult Services John Paul Adult Services provides a combination of campus and community based services to adults with varying support needs, based on personal outcome measures. Our services are currently undergoing a transition from a campus-based service to community living, where we aim to create opportunities for the people we support to be valued citizens in their communities and to have everyday life experiences. Location: John Paul Adult Services (Ballybane, Galway city). Staff allocation is for day service setting. The appointee will initially commence working in one particular area of the John Paul services and this work location may change due to future service needs. The Role: Staff Nurses and Enhanced Staff Nurses fulfil a key worker supportive and advocative role for adults supported by the service in all aspects of their lives, focusing on each individual’s ability and promoting independence and development of skills at all times. The Staff Nurse and Enhanced Staff Nurse will assist people with the development of person-centred plans and critically, will support people to make informed choices and fulfil their potential. They will encourage participation in the community through inclusive and creative thinking, seek opportunities for new experiences and encourage positive risk taking in leading to informed choices. Reporting/Responsible to: Team Leader/Team Manager Qualifications & Experience: Candidates must have - · A current Live Register Certificate from the NMBI (An Bord Altranais), RNID or RGN qualification is essential. · A full clean manual Driving Licence, which qualifies you to drive manual transmission vehicles on Irish Roads is an essential requirement. · Experience of working with people with an intellectual disability and complex needs is desirable, however, induction and training will be provided. · Fluency in verbal and written English is an essential requirement of this post and proficiency in I.T. skills. Skills: Candidates must demonstrate: · Leadership and networking skills - Staff will be expected to network with local community groups and develop positive links for the people who use the service. · Good organisational and planning skills, with the ability to support goal setting and following through to the achievement of outcomes · Creativity, initiative, self-motivation, flexibility and good judgement · Commitment to current best practice internationally and co-operating in an interdisciplinary team environment with a person-centred philosophy Excellent listening skills, patience and a sense of humour Working Hours: All posts are based on a 5-day duty roster. The successful candidate will be required to work day hours with the occasional night duty cover to meet service needs. Corlann’s model of service is based on Personal Outcome Measures quality and person centred planning system requiring employees to be flexible in their working hours to provide a quality service delivery for each person supported Annual Leave: 24 days pro rata per annum. Appropriate service related leave will be granted after 5 and 10 years’ service respectively. Remuneration ( Department of Health salary scales as at 01/02/2026 apply): Staff Nurse - €37,788 x 11 increments - €54,757 per annum (pro-rata for part-time). Long Service Increment €56,384 per annum (pro-rata for part-time) is granted after 3 years on the maximum of the scale. *Enhanced Nurse – € 44,811 x 7 increments - €56,200 per annum (pro-rata for part-time). Long Service Increment €57,846 per annum (pro-rata for part-time) is granted after 3 years on the maximum of the scale. *As per HSE HR Circular 022/2019 – Nursing and Midwifery - the Enhanced Nurse / Midwife Practice Contract https://www.hse.ie/eng/staff/resources/hr-circulars/hr-circular-022-2019-re-enhanced-nurse-midwife-contract.pdf ; once a staff nurse reaches point 4 on the Staff Nurse salary scale, they become eligible to apply for the role of Enhanced Nurse. Any Staff Nurse who wishes to avail of the Enhanced Nurse role will have to submit an application and also meet the qualifying criteria. Salary quoted is based on a 37.5 hour working week. The successful candidate will be granted incremental credit subject to satisfactory verification of previous relevant nursing service. Additional payments will be made for weekends, public holidays, and sleep-ins and night duty if worked. A location allowance of €2,743 per annum (pro-rata for part-time) will also be paid when assigned to services where 75% of the persons supported have a diagnosis of severe/profound intellectual disability. Tenure: All posts are permanent, full-time and Pensionable. A panel may be formed as a result of this process from which subsequent permanent, temporary or fixed term Staff Nurse / Enhanced Nurse appointments within the John Paul Service location may be offered over the next 6 to 12 months. Probation: A probationary period of nine months from the date of appointment applies to the post. The employment may be terminated at any time during the probationary period should the employer find that the appointee is unsuitable to continue employment. The probation period may be extended at the Employer’s discretion. To view full job description please see attached. Informal enquiries to Anne Dundon, Area Manager or Rita McHugh, Service Coordinator on +353(0)91 783660 Closing date for receipt of completed application forms /CV’s on-line is 5pm, Friday 10th April 2026 Interview date is scheduled for April 2026 Corlann is an equal opportunities employer INDW
HR Administrator
Summary of Key Responsibilities: To provide a professional and confidential administrative service for all aspects of the Human Resources function in accordance with the NIFRS HR policy framework, employment legislation, HR best practice and Data Protection legislation. This includes support for Resourcing, Business Partnering and Equality, Diversity and Inclusion functions in regards to contracts, procurement, and monthly reporting. Ensure on a daily basis that all administrative duties within the Employee Services section are efficiently and effectively carried out and to collaborate with colleagues to ensure that constantly changing tight deadlines and conflicting priorities are met. To provide guidance and support to managers and staff at all levels, in employee services issues, including clarifying terms and conditions in line with legislation, policy and NJC Conditions (Green, Grey and Gold book). To maintain an up to date knowledge of developments across a broad range of HR-related activity to include changes to regulations, legislation and national/local terms and conditions of employment. To produce a range of general correspondence in line with NIFRS policies across the service and ensure relevant electronic and paper records are filed accurately and on a timely basis in line with GDPR and Record Retention Policies. To ensure electronic systems, databases and spreadsheets used by HR (for example PAMS, Pharos, MIS) are maintained accurately and on a timely basis to support the People and Culture Directorate. To ensure all computerised and manual employee records are up to date and accurate and to liaise with departments such as Establishment Office, Payroll and IT regarding changes. To update and maintain employee records and databases to include Paternity, Maternity, Flexible Working, Career Break, Miscellaneous Leave, Agency Workers, Leavers etc. (this list is not exhaustive) to ensure they are maintained in accordance with legislation and departmental/NIFRS policy. Accurately prepare and issue paperwork relating to maternity, paternity and shared parental leave etc. (this list is not exhaustive). To administer and monitor the probationary review process working with relevant departmental managers ensuring relevant paperwork is completed and properly recorded, and that employees are written to. Support and process the monthly HR/Payroll administration and adhere to all necessary timescales and deadlines. Ensure the accurate completion of payroll instructions for the Payroll Teams. Complete the accurate monthly checking process alongside the Payroll Teams. Ensure Payroll are notified of all changes to staff terms and conditions and act on management instructions and staff requests in a timely fashion. Enter all fit notes received within NIFRS onto the HR Information Systems. To assist with updating and ensuring accurate employee sickness absence records are available on the HR systems. To manage the calculation and completion of administration processes for leave accrual/entitlement and final exit processes, within absolute deadlines, to support the payroll function. Manage annual leave queries from staff and managers. Issue annual leave sheets to all support staff, including those staff that join part way through the annual leave year. Coordinating the end of year carry over process in accordance with current policy arrangements. Source suitable agency workers as required for all areas of the organisation using the agreed frameworks. Support the Resourcing Team by issuing job notifications to employees who are absent from work through sickness, career break, maternity, secondment etc. Support the Resourcing Team by supervising assessments for candidates participating in recruitment exercises ensuring a positive experience. Establish and maintain appropriate filing systems. Provide HR administrative support to the HR Directorate while maintaining a high level of confidentiality and professional service at all times. Maintain the HR database, ensuring data integrity and that records are accurate, up to date and regular audits are undertaken. To oversee an effective record management process within the HR Office. This includes accurately processing employee information on IT Systems as well as ensuring other record management systems are updated correctly and in a timely manner. Monitor and maintain multiple HR inboxes responding to queries in a professional and approachable manner. Following up on routine correspondence, ensuring all queries are dealt with promptly or escalated where appropriate. Receive and deal appropriately with general HR enquiries, correspondence, telephone calls and visitors, and escalate matters to the appropriate HR functional area or HR Manager, if required. To provide a high level of internal and external customer service including taking ownership of customer queries and complaints and following issues through to completion. To issue Staff Identification (ID) cards in line with policy in order to maintain the required level of security, and identification of NIFRS employees to other staff or members of the community. Ensure office supplies are adequate by monitoring stock levels and raising electronic requisitions in a timely manner. Serve as a note taker for a range of HR meetings within the People and Culture Directorate as and when required. To provide accurate and timely HRM updates, produce reports and statistics as required by management, committees and external agencies e.g. board reports, employment surveys and any other relevant reports. To provide information to assist HR Management in the preparation of responses to complaints, Freedom of Information requests, Data Protection requests, Ministerial, Parliamentary or NI Assembly questions. To demonstrate a structured team approach to achieving the objectives of the People and Culture Directorate generally and Employee Services specifically, through full flexibility in relation to tasks undertaken. To assist the HR Manager for Resourcing and Employee Services to implement any internal or external audit recommendations. Fully contribute to the performance of the People and Culture Directorate to ensure key performance indicators for the Directorate are achieved. To support and assist the HR Directorate as required with HR related events. To adhere to NIFRS Procurement Policy and Procedure, ensuring that requisitions are raised and approved in a timely and accurate manner. To attend meetings and participate in training relevant to the work of HR generally and Employee Services in particular. To maintain an up to date knowledge of organisational policies and procedures impacting on HR activity at both a corporate and local level. Governance, Data & Information Assurance Develop and maintain a sound knowledge and understanding of relevant legislation, terms and conditions, policies and procedures and processes applicable to NIFRS. Advise relevant internal and external stakeholders, as required, on applicable legislation, policies and processes. Responsibility for the delivery of a high level of professional customer service when handling sensitive personal information/data while ensuring that the requirements of the General Data Protection Regulation (GDPR) are met. Maintaining the records management framework of relevant records including electronic and manual retention and disposal in line with GDPR and Record Retention Policies. Provide accurate and timely ad-hoc HR management information in an appropriate format for reporting to management. Provide accurate and timely HR information for external release, as requested under Freedom of Information, Assembly Questions by legal representatives and Statutory Bodies. Provide accurate and timely HR information as requested by other Departments for review and quality assurance e.g. Management and Finance. Systems and Service Improvement Assist in the management of HR Information Systems and ensure that they are functioning correctly and where necessary identify issues, log faults and consult with the relevant line manager, system provider and IT. Assist with maintaining up to date Management Information Systems through timely and accurate multi-source data input and capture. Engage proactively by assisting with the migration of existing HR Information Systems into new software systems and processes. Proactively identify and propose improvements to HR processes, with a focus on streamlining operations. People Management Maintain good working relationships with Employee Services colleagues and within the wider HR department and with all other internal departments and external agencies. Provide and participate in the training of existing and new staff on all relevant legislation, policies, processes and procedures and the general running of the office. General Responsibilities To contribute to the achievement of NIFRS’s purpose, values and strategic directions. Promote and comply with all NIFRS frameworks, policies and procedures, including but not limited to those relating to legal requirements such as equality, health and safety and information governance. Participate in the performance appraisal system. Participate in NIFRS developments by attending internal and external meetings and training programmes as required. Take responsibility for personal ongoing learning and development, in order to maximise potential and continue to meet the demands of the post. Ensure all information concerning staff must be held in the strictest confidence and may not be divulged to any unauthorised person. Ensure continued and effective working relationships with key internal and external stakeholders. To undertake duties in such a way as to enhance and protect the reputation and public profile of the NIFRS. To direct and signpost managers and staff to the appropriate source for issues outside the remit of this post. This includes providing cover for service areas other than that initially assigned. To undertake any other duties which may be assigned to meet organisational need and the change agenda and which are reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined. Person Specification Applicants must provide evidence by the closing date for application that they meet the following essential criteria: Criteria Knowledge, Skills and Experience
