Clerical Officer jobs in Ireland
Sort by: relevance | dateSenior House Officer In Medicine, January Start
Senior House Officer in Medicine post for a January 2026 start. Requirements: - Full IMC Registration - IELTs/OET Certificate with a minimum passing grade
Catering Officer
Location of Post There is currently one permanent, whole-time vacancy available in the Sligo Area. A panel may be formed as a result of this campaign from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled. Principal Duties and Responsibilities Catering Services The Catering Officer, Grade III will: · Be responsible for the Management, supervision, and monitoring of performance of the catering team · Be an integral part of the Management Structure, providing a quality driven, patient and customer centred, team based catering service. · Develop good customer relations to include surveying patient opinions. · Be responsible for the organisation of catering facilities including continuous menu planning in conjunction with the Chef’s within the unit to incorporate variety and choice of suitable foods to meet the nutritional/dietary needs, specialised diets and personal requests of all service users. · Demonstrate an ability to motivate self and others. Tenure The current vacancy available is permanent and whole time. The post is pensionable. A panel may be created from which permanent and specified purpose vacancies of full or part time duration may be filled. The tenure of these posts will be indicated at “expression of interest” stage. Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointments) Act 2004 and Public Service Management (Recruitment and Appointments) Amendment Act 2013. Remuneration The Salary scale for the post at 01/08/25: €35,609 €37,741 €38,597 €40,760 €42,740 €44,473 €46,151 €48,414 €50,059 €51,718 €53,296 €54,914 LSIs New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies. Working Week The standard working week applying to the post is to be confirmed at Job Offer stage. HSE Circular 003-2009 “Matching Working Patterns to Service Needs (Extended Working Day / Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016” applies. Under the terms of this circular, all new entrants and staff appointed to promotional posts from Dec 16th 2008 will be required to work agreed roster / on call arrangements as advised by their line manager. Contracted hours of work are liable to change between the hours of 8am-8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016). Annual Leave The annual leave associated with the post will be confirmed at Contracting stage Superannuation This is a pensionable position with the HSE. The successful candidate will upon appointment become a member of the appropriate pension scheme. Pension scheme membership will be notified within the contract of employment. Members of pre-existing pension schemes who transferred to the HSE on the 01st January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the HSE Scheme which are no less favourable to those which they were entitled to at 31st December 2004 Age The Public Service Superannuation (Age of Retirement) Act, 2018* set 70 years as the compulsory retirement age for public servants. * Public Servants not affected by this legislation: Public servants recruited between 1 April 2004 and 31 December 2012 (new entrants) have no compulsory retirement age. Public servants recruited since 1 January 2013 are members of the Single Pension Scheme and have a compulsory retirement age of 70.
Retail Security Officer
Who is Mitie? Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy. We work with a wide range of private and public clients to create great work environments which resulted in Mitie winning 3 awards in the 2022 Facilities Management Awards, including Total FM Service Provider for the second year in a row. Mitie have been awarded the IBEC KeepWell Mark in 2021 and 2022 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland for two years in a row. We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development. Our premise is simple: the exceptional, every day. About the role: Mitie is an equal-opportunity employer CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Retail Security Officer
Who is Mitie? Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy. We work with a wide range of private and public clients to create great work environments which resulted in Mitie winning 3 awards in the 2022 Facilities Management Awards, including Total FM Service Provider for the second year in a row. Mitie have been awarded the IBEC KeepWell Mark in 2021 and 2022 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland for two years in a row. We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development. Our premise is simple: the exceptional, every day. About the role: Mitie is an equal-opportunity employer CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Corporate Security Officer
Who is Mitie? Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy. We work with a wide range of private and public clients to create great work environments which resulted in Mitie winning 3 awards in the 2022 Facilities Management Awards, including Total FM Service Provider for the second year in a row. Mitie have been awarded the IBEC KeepWell Mark in 2021 and 2022 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland for two years in a row. We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development. Our premise is simple: the exceptional, every day. About the role: Mitie is an equalopportunity employer CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Sports Programme Officer (with responsibility for Boccia)
Location Flexible IWA is committed to promoting, maintaining and adding to our diverse and inclusive work environment. To develop, coordinate, promote, and advocate for sport and recreational opportunities for people with a physical disability, enabling participation at every level — from grassroots to elite performance. This role champions the rights, visibility, and inclusion of athletes with disabilities by advocating for increased access, removing barriers, and promoting equal opportunities in sport. Programmes cover a range of sports, including but not limited to: Wheelchair Basketball, Wheelchair Rugby, Para Powerlifting, Para Athletics, and Boccia. Reporting Line The post holder will report to the IWA Sport National Operations Manager. Main Duties and Responsibilities Programme Delivery Lead the coordination, delivery, and evaluation of IWA Sport programmes at regional and national levels. Plan and deliver sports events and programmes from inception through to completion, ensuring opportunities for athletes at all stages — participation, development, and elite performance. Introduce and develop programmes or club models that support long-term involvement of IWA Sport members. Support the implementation of the Club Growth & Development programme. Strengthen and support the sport volunteer network to ensure sustainability of activities. Stakeholder Engagement & Advocacy Build and maintain strong working relationships with: Support the Hotel/Holiday and Respite Manager in the development of IWA Holiday Services in Hotel locations in the West of Ireland. IWA staff and volunteers at regional and national level IWA Sports Clubs and Sports-Specific Sections National Governing Bodies of Sport Disability organisations and Local Sports Partnerships Paralympics Ireland Erasmus+ programme partners Mainstream sports organisations and related bodies Act as a visible advocate for athletes with disabilities, ensuring their voices and needs are represented in decision-making forums. Promote inclusive policies, practices, and facilities with partner organisations to remove barriers to participation. High Performance Pathway Coordinate targeted programmes and events to support elite-level athletes. Assist in identifying and nurturing talent for progression into competitive and high-performance sport. Training, Education & Awareness Provide technical support and raise awareness of disability sport in schools, third-level institutions, sports facilities, and community organisations. Advocate for disability sport inclusion within education, sport, and community programmes. Support IWA Sport’s coach development, training, and education pathway. Deliver sport-specific coach education, training, and related courses. Implement IWA Sport and relevant national policies and operational directives. Women in Sport Lead initiatives to increase sport, recreational, leadership, and advocacy opportunities for females with a physical disability. Deliver activities under the four pillars of the IWA-Sport Women in Sport Strategy: Active Participation Visibility Leadership & Governance Coaching & Officiating Advocate for greater representation, leadership opportunities, and recognition for women and girls in disability sport. Safeguarding Ensure safeguarding responsibilities for children and adults at risk are a core aspect of the role. Follow IWA’s Safeguarding Policies and Procedures at all times. Flexibility & Commitment Work evenings and/or weekends as required by the sports calendar. Attend national events and activities as scheduled. Travel nationally as required (transport provided for work-related activities). IWA Sport operates a Time Off in Lieu (TOIL) policy for additional hours worked. PERSON SPECIFICATION Training, Experience and Qualifications Degree-level qualification in sports development, leisure management, adapted physical activity, community development, health promotion, or other relevant discipline, and/or equivalent work-based experience in the sports/disability sector. Excellent planning, organisational, and administrative skills. Ability to work to deadlines for project delivery and reporting. Excellent interpersonal skills. Ability to work effectively as part of a team. Knowledge and Skills Excellent communicator with the ability to build strong relationships in a fast-moving environment. A demonstrated track record of delivering results through hard work. Strong influencing and people skills. Energetic self-starter with the ability to prioritise multiple requests. Results-driven with a passion for exceeding expectations. Full, clean driving licence required. Use of personal transport for work-related purposes may be required. Behaviours Excellent interpersonal, influencing, and negotiation skills. Self-starter. Target-driven. Flexible Approach to work Competencies Planning & organising Innovation & creativity Communication & influencing Leadership Critical analysis & decision making Technical expertise & self-development Motivating & empowering others Remuneration & Benefits Salary between €33,993.00 and €51,931.00 (DOE) Excellent working conditions Commitment to ongoing training and development for all employees. 25 days annual leave (pro rata). Group health insurance scheme in operation. Access to IWA contributory pension scheme after 6 months’ service. Transport provided for work-related activities. Laptop and mobile phone provided. Opportunity to avail of continuous professional development training specific to the role. Employee Assistance Service
Staff Officer
THE COMPETITION Laois County Council is inviting applications from suitably qualified candidates with relevant experience for the position of Staff Officer (Grade V). Recruitment arrangements to this grade will now be on the following basis: The Council will form three (3) separate panels of suitably qualified candidates to meet the requirements for posts confined to the local authority sector, open and those confined to Laois County Council staff, which includes MyPay a specialist department of Laois County Council delivering Payroll and Superannuation Shared Services for the Local Government Sector in Ireland, from which future relevant vacancies may be filled. Suitably qualified persons are invited to apply for the following panel(s): - THE PRINCIPAL TERMS & CONDITIONS 1. PARTICULARS: The position is wholetime, permanent and pensionable. The Council reserves the right to, at any time, re-assign an employee to any department now or in the future 2. PROBATION: Where a person who is not already a permanent employee of this local authority is appointed, the following provisions shall apply: (a) There shall be a period after appointment takes effect, during which such a person shall hold the position on probation (b) Such period shall be ten months, but the Chief Executive may, at his/her discretion, extend such period (c) Such a person shall cease to hold the position at the end of the period of probation, unless during this period the Chief Executive has certified that the service is satisfactory (d) There will be ongoing assessments during the probationary period. Employment may be terminated by either party during probation or at the end of the probationary period on one week’s notice. 3. REMUNERATION: The salary shall be fully inclusive and shall be as determined from time to time. Holders of the office shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their office or in respect of services which they are required by or under any enactment to perform. The salary scale: € 51,722 to €61,865 LSI2. (EL07-2025) In accordance with EL02/2011 starting pay for new entrants will be at the minimum of the scale. The rate of remuneration may be adjusted from time to time in line with government policy. 4. DUTIES: The duties shall be such as may be assigned to the employees from time to time by the local authority and shall include the duty of deputizing for other officers of the local authority, when required, and such duties as may be assigned to them in relation to the area of any other local authority. 5. SELECTION PROCESS: Candidates will initially be assessed to ensure that they meet the minimum specified eligibility criteria for the position. a. Shortlisting Shortlisting may apply based on the information supplied on application forms and the requirements of the position as set out. It is expected that given the qualifications and experience of prospective applicants the short-listing requirements may be significantly higher than the minimum qualifications and experience requirements set out for the post. b. Competitive Interview Selection of candidates for appointment shall be by means of a competitive interview, conducted by or on behalf of the local authority. The Council is committed to a process of selection on merit, based on fair and open competition. The criteria for judging suitability and ranking will be related directly to the qualifications, attributes and skills required to undertake the duties and responsibilities to the standard required in the post. c. Panels Following completion of interviews, panels may be formed as described on page 2, the duration of which is at the discretion of the Council. While a panel remains in force, offers of temporary or permanent employment may be made subject to confirmation of qualifications and satisfying clauses in relation to health, character, or other requirements of the particular post. Persons to whom an offer of employment is made must take up duty within 1 month from the date of offer, or such extended period as the Council may agree, otherwise, the Council may decide not to appoint them. d . References/Documentary Evidence Each candidate may be required to submit as references the names and addresses of two responsible persons to whom is well known to them but not related. Candidates may be required to submit documentary evidence to the local authority in support of their application. 6. RETIREMENT AGE : The Single Public Service Pension Scheme (“Single Scheme”) as provided by the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 commenced with effect from 1st January 2013. The act introduces new pension and retirement provisions for new entrants to the public service appointed on or after 1st January 2013. Pension age set initially at 66 years; this will rise in step with statutory changes in the SPC age to 67 years in 2021 and 68 years in 2028. With effect from the 26/12/2018, the compulsory retirement age of 70 applies [Public Service Superannuation (Age of Retirement) Bill 2018]. Otherwise, the retirement age of the relevant Scheme applies. It should be noted that candidates who are in receipt of a Public Service Pension and are re-hired in any paid capacity by a Public Service Body may be liable to have their pension abated. Prior to appointment successful candidates will be obliged to complete a Declaration in relation to previous Public Pensionable Employment. 7. RESIDENCE : The holder of the post shall reside in the district in which his/her duties are to be performed or within a reasonable distance thereof. 8. SUPERANNUATION: The superannuation contributions of relevant scheme will apply. 9. ANNUAL LEAVE: The annual leave entitlement for the position of Staff Officer is 30 days per annum 10.SICK LEAVE: The terms of the Public Service Sick Pay Scheme will prevail. 11. Right to Information and Review: The Council is committed to offering feedback and information to candidates. Any candidate who wishes to do so may request to have a decision or the process reviewed. Any such request must be submitted in writing, stating the grounds of the request and this must be submitted to hr@laoiscoco.ie within five working days of the date of notification of a relevant decision. 12. Confidentiality: Subject to the provisions of the Freedom of Information Act 2014, applications will be treated in strict confidence. 13. Other: Appointments to the Council are subject to satisfactory checks with regard to references, qualifications, medical examinations, and Garda Vetting, as applicable.
Clerical Officer
Nature of Post As specified on advertisement. Salary Scale €31,119 - €48,425 (including long service increment). Rate of remuneration may be adjusted from time to time in line with Government pay policy. Annual Leave 22 working days per annum (pro rata). Location Appointment is to the Louth and Meath Education and Training Board Scheme. The successful applicant’s first assignment will be as specified on advertisement. Reporting / Accountability Relationship The Clerical Officer Grade III reports to the Grade IV or Grade V Officer within the section, or the principal in a school setting. Post Summary / Purpose The appointee may be assigned to any of a very wide variety of areas or activities carried out in the Louth and Meath Education and Training Board Scheme. Duties may include preparation, certification and processing of salaries, processing of accounts, processing of examination results, student admission and registration, record keeping, and reception duties. The position may arise in a school, requiring knowledge of and competence in the full range of school administration skills. ELIGIBILITY CRITERIA Health and Character Those under consideration for a position may, at the discretion of the employer, be required to complete a health and character declaration and a Garda Vetting Form. References will be sought. Citizenship Requirement Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area or to non-EEA nationals with a valid work permit. The European Economic Area consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under European Union agreements may also apply. Candidates for a Clerical Officer Grade III post by open competition must: • Have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Service. • Be capable and competent of fulfilling the role to a high standard. • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent, or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher, or have appropriate relevant experience which encompasses equivalent skills and expertise. Desirable Criteria • Excellent administrative and IT skills • Excellent interpersonal and communication skills • Excellent customer service skills • Good knowledge of record keeping • Ability to process work with a high level of attention to detail COMPETENCIES REQUIRED The appointee to the Clerical Officer Grade III post will be required to show evidence of the following competencies: Teamwork • Shows respect for colleagues and co-workers • Develops and maintains good working relationships with others, sharing information and knowledge as appropriate • Offers own ideas and perspectives • Understands own role in the team, making every effort to play his or her part Information Management / Processing • Approaches and delivers all work in a thorough and organized manner • Follows procedures and protocols, understanding their value and the rationale behind them • Keeps high quality records that are easy for others to understand • Draws appropriate conclusions from information • Suggests new ways of doing things better and more efficiently • Is comfortable working with different types of information, for example written, numerical and charts, and carries out calculations such as arithmetic and percentages Delivery of Results • Takes responsibility for work and sees it through to the appropriate next level • Completes work in a timely manner • Adapts quickly to new ways of doing things • Checks all work thoroughly to ensure it is completed to a high standard and learns from mistakes • Writes with correct grammar and spelling and draws reasonable conclusions from written instructions • Identifies and appreciates the urgency and importance of different tasks • Demonstrates initiative and flexibility in ensuring work is delivered • Is self-reliant and uses judgment on when to ask manager or colleagues for guidance Customer Service and Communication Skills • Actively listens to others and tries to understand their perspectives, requirements and needs • Understands the steps or processes that customers must go through and can clearly explain these • Is respectful, courteous and professional, remaining composed even in challenging circumstances • Can be firm when necessary and communicate with confidence and authority • Communicates clearly and fluently when speaking and in writing Specialist Knowledge, Expertise and Self Development • Develops and maintains the skills and expertise required to perform in the role effectively, for example relevant technologies, IT systems, spreadsheets, Microsoft Office and relevant policies • Clearly understands the role, objectives and targets and how they fit into the work of the unit • Is committed to self-development and continuously seeks to improve personal performance Drive and Commitment to Public Service Values • Consistently strives to perform at a high level and deliver a quality service • Serves the Government and people of Ireland • Is thorough and conscientious, even if work is routine • Is enthusiastic and resilient, persevering in the face of challenges and setbacks • Is personally honest and trustworthy • At all times, acts with integrity
Clerical Officer
The starting salary for this role is €31,119 per year Job Summary The purpose of this role is to provide high-level administrative support to Waterford and Wexford Education and Training Board (WWETB). The successful candidate will assist in the delivery of quality services, in line with the organisation's remit, working collaboratively with colleagues across WWETB and the wider community, including schools and Further Education and Training Centres. WWETB is committed to continually improving the quality and effectiveness of its services and systems, spanning multiple functions, including Schools, Further Education and Training Centres, Finance, Human Resources, and Corporate Services. The responsibilities of this role will support these efforts, as detailed below. Key Responsibilities The Clerical Officer plays a vital role in providing administrative support and ensuring the smooth operation of the assigned area. Working closely with line managers and colleagues, the successful candidate will contribute to the delivery of services and the achievement of organisational goals. ▪ To carry out the duties of a Clerical Officer under the supervision of a designated line manager ▪ To work as part of a team in delivering services ▪ To assist in the implementation of organisational work activities and supporting line managers and colleagues ▪ To be responsible for general administration and administrative efficiency of the assigned area ▪ To produce information that is accurate, reliable and available for departmental or organisational decision making ▪ To keep such records appropriate to the post as may be required by the wider team and management ▪ To ensure high quality customer service in dealing with the public, learners, staff etc. e.g. responding to queries and providing information effectively and efficiently ▪ To draft relevant correspondence as required e.g. letters, emails, etc ▪ To carry out general clerical duties e.g. manual and electronic filing, photocopying, answering or making telephone calls, dealing with e-mails etc ▪ To provide cover for reception as required ▪ To undertake such other work as may be assigned from time to time Other duties may include ▪ Administration ▪ Student Attendance ▪ Library Administration ▪ VTOS & SUSI Payments ▪ Reception ▪ Course recruitment This job description offers a broad outline of the role’s key duties and is designed to be flexible and adaptable. It will be reviewed periodically to ensure it remains aligned with organisational needs. Essential Requirements The following outlines the essential qualifications, skills, and competencies required for candidates applying for the Clerical Officer position. These criteria are designed to ensure that applicants possess the necessary foundation to excel in the role and contribute effectively to the organisation’s goals. ▪ Have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Service ▪ Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise ▪ Be capable and competent of fulfilling the role to a high standard ▪ Be at least 17 years of age on or before the date of the advertisement of the recruitment competition Desirable Requirements The following outlines the desirable requirements for candidates applying for the Clerical Officer position and may be used to facilitate shortlisting should there be a high volume of applicants. ▪ Experience PLSS, SUSI, MIT, TACS, VSWARE Person Specification ▪ Excellent organisational, administration & IT skills ▪ Ability to work on own initiative within a flexible, co-operative, team structure ▪ MS Office skills (Word, excel, PowerPoint) ▪ Curious and inquisitive with a willingness to learn ▪ Ability to work under pressure ▪ Self-motivating, flexible and results focussed ▪ Ability to prioritise and manage work in a dynamic and fast paced environment ▪ Proven record as a team player ▪ Goal oriented in a manner that ensures work is comprehensively completed Eligibility to Apply Candidates must, by the date of job offer, be: ▪ A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or ▪ A citizen of the United Kingdom (UK); or ▪ A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or ▪ A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or ▪ A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or ▪ A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa
Executive Officer
Context for the Position of Executive Officers - General The HEA is seeking to fill several permanent and fixed-term contract positions. In addition, we are seeking to create a panel at Executive Officer level, which will be in place for two years. The HEA may appoint individuals on the panel to either permanent or fixed term positions throughout the two years, depending on the recruitment needs of the organisation. These positions may be filled on: (i) a permanent basis; (ii) a fixed term contract basis (1+ years); or (iii) for shorter periods to assist with specific projects (3-12 months). The HEA reserves the right to align successful candidates to appropriate sections in the organisation dependent on their skills and experience. Executive Officers – General Role The post of Executive Officer is a junior management position. Postholders report to a Senior Executive Officer (or equivalent) in a section and will be responsible for a wide range of activities including: • Assisting with implementation of programmes and funding allocations to higher education institutions. • Assisting with the development of evidence-based analysis and in the development of policy papers and/or reports. • Preparing material for reply – Parliamentary Questions, Freedom of Information requests, etc. • Representing the HEA at meetings, conferences, etc. • Assisting with the organisation of meetings, conferences, and other events. • Drafting of minutes of meetings attended. • Managing records and files in their section. • Carrying out other duties appropriate to the grade. Requirements • Minimum of a NFQ Level 7 Ordinary Bachelor Degree or higher in a relevant discipline. • Have at least three years’ relevant professional experience that aligns with the Executive Officer Capabilities Framework. • Excellent organisational and project management skills. • Excellent IT skills in Microsoft Office programs, such as Word, Excel, and PowerPoint. • Excellent verbal and written communication. • Ability to be a team player who works in an effective manner with other members of a team. • Excellent time management skills with the capacity to handle various tasks and deadlines. • Be able to demonstrate a track record of working independently and accepting responsibility for projects. • Be able to pay close attention to ensure that work is done to a high standard. For further details on the competency framework requirements at EO grade please see link below: EO Capability Framework.pdf Terms of Post Pay: The Executive Officer standard salary scale for this position is as follows (rates effective from 1st August 2025): PPC: €37,919, €39,860, €40,956, €43,094, €45,010, €46,864, €48,711, €50,519, €52,366, €54,207, €56,160, €57,469, €59,335¹, €61,216² PPC (Personal Pension Contribution) scale (for officers who are existing civil or public servants appointed on or after 6th April 1995 or who are new entrants to the civil or public service and who are making a compulsory personal pension contribution). Different pay and conditions may apply if, prior to appointment, the appointee is an existing civil or public servant appointed prior to 6th April 1995. Increments may be awarded subject to satisfactory service and to changes in the terms and conditions relating to salary increments in the Civil/Public Service generally. The rate of remuneration may be adjusted from time to time in line with Government pay policy. The appointment will be made on the salary scale at a point in line with current Government Pay Policy. New entrants to the Civil or Public Sector, as defined in Circular 18/2010, will commence on the first point of the salary scale. Different pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant. Annual Leave: Annual Leave will be 23 working days, rising to 24 working days after 5 years, 25 days after 10 years, 26 working days after 12 years and 27 working days after 14 years of employment. This leave is exclusive of public holidays. Hours of Attendance: Working hours will be in accordance with the standard arrangements for the HEA and will equate to 35 hours (net of rest breaks) per week. No additional payment will be made for extra attendance as the rate of remuneration payable covers any exceptional extra attendance liability that may arise from time to time. The HEA offers flexible working arrangements and a flexi leave scheme. Staff are permitted to work up additional time which may subsequently be taken as time off (flexi leave). Location: This position is currently based at 3 Shelbourne Buildings, Shelbourne Road, Dublin. A hybrid policy is in place to facilitate blended working. Tenure: The appointment to the post is subject to a probationary period that will be no greater than 11 months. Duties: The appointee will be expected to perform all acts, duties and obligations as appropriate to this position (which may be revised from time to time). Outside Employment: The position is whole-time and the appointee must avoid involvement in outside employment or business interests in conflict or in potential conflict with the business of the Higher Education Authority. Clarification must be sought from management where any doubt arises. Sick Leave: Sick leave with full pay may be allowed at the discretion of the Higher Education Authority in accordance with established procedures and conditions for the public service generally. Retirement and Superannuation: The appointee will be offered public service pension terms and retirement age conditions in accordance with pension arrangements in the Higher Education Authority depending on the status of the successful appointee: a) In general, an individual who has no prior pensionable Public Service history in the 26 weeks prior to appointment will be a member of the Single Public Service Pension Scheme (Single Scheme) which commenced from 1 January 2013 as per Section 10 of the Public Service Pensions (Single Scheme and Other Provisions) Act 2012. b) An individual who is on secondment will remain a member of the pension scheme of the employer they are seconded from, and their pensionable remuneration will be based on his or her substantive grade, that is the grade at which the individual is employed in the organisation he or she is seconded from. c) An individual who was a member of a pre-existing public service pension scheme as construed by the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 and who does not qualify for membership of the Single Scheme will be a member of the HEA’s Staff Superannuation Scheme and Associated Spouses and Children’s Scheme. d) At the time of being offered an appointment, the Higher Education Authority, in consultation with the Department of Further and Higher Education, Research, Innovation and Science and the Department of Public Expenditure and Reform if necessary, will, in the light of the appointee’s previous Public Service and or other employment history, determine the appropriate pension terms and conditions to apply for the duration of the appointment. Appointees will be required to disclose their full public service history. Details of the appropriate superannuation provisions will be provided upon determination of appointee’s status. e) Retirement age shall be subject to relevant superannuation scheme provision and the statutory provisions set out in the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 and the Public Service Superannuation (Age of Retirement) Act 2018. Pension Accrual: A 40-year limit on total service that can be counted towards pension where a person has been a member of more than one existing public service pension scheme will apply. This 40-year limit, which is provided for in the Public Service Pensions (Single Scheme and Other Provisions) Act 2012, came into effect on 28 July 2012. This may have implications for any appointee who has acquired pension rights in a previous public service employment. Pension Abatement: The Public Service Pensions (Single Scheme and Other Provisions) Act 2012 extended pension abatement so that a retiree’s public service pension is liable to abatement on re-entering public service employment, even where the new employment is in a different area of the public service. However, if the appointee was previously employed in the Civil Service and awarded a pension under voluntary early retirement arrangements (other than the Incentivised Scheme of Early Retirement (ISER) or the Health Service Executive VER or VRS which render a person ineligible for the competition), the entitlement to payment of that pension will cease with effect from the date of reappointment. Special arrangements will, however, be made for the reckoning of previous service given by the appointee for the purpose of any future superannuation award for which the appointee may be eligible. Ill-Health Retirement: Please note that where an individual has retired from a Civil or Public Service body on the grounds of ill-health, his or her pension from that employment may be subject to review in accordance with the rules of ill-health retirement within the pension scheme of that employment. Eligibility Criteria Please ensure that you fulfil the eligibility requirements for this competition as outlined below before applying. Candidates must be authorised to work in the State at the time of application and for the term of the role advertised. Candidates must, by date of any job offer, be residing on the island of Ireland to be considered for this role. Candidates must, by the date of any job offer, fall within one of the following categories: A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or A UK citizen; or A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa. Applications from candidates not falling within categories 1-6 above will not be considered. The HEA reserves the right to request proof of authorisation to work in the State prior to interview and or acceptance. Other Eligibility Criteria Incentivised Scheme for Early Retirement (ISER): It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in Department of Finance Circular 12/09 that retirees under that Scheme are debarred from applying for another position in the same employment or the same sector. Therefore, such retirees may not apply for this position. Department of Health and Children Circular (7/2010): The Department of Health Circular 7/2010 dated 1st November 2010 introduced a Targeted Voluntary Early Retirement (VER) Scheme and Voluntary Redundancy Schemes (VRS). It is a condition of the VER scheme that persons availing of the scheme will not be eligible for re-employment in the public health sector or in the wider public service or in a body wholly or mainly funded from public moneys. The same prohibition on re-employment applies under the VRS, except that the prohibition is for a period of 7 years, after which time any re-employment will require the approval of the Minister for Public Expenditure and Reform. People who availed of either of these schemes are not eligible to compete in this competition. Collective Agreement - Redundancy Payments to Public Servants: The Department of Public Expenditure and Reform letter dated 28th June 2012 to Personnel Officers introduced, with effect from 1st June 2012, a Collective Agreement which had been reached between the Department of Public Expenditure and Reform and the Public Services Committee of the ICTU in relation to ex-gratia Redundancy Payments to Public Servants. It is a condition of the Collective Agreement that persons availing of the agreement will not be eligible for re-employment in the public service by any public service body for a period of 2 years from termination of the employment. Thereafter, the consent of the Minister for Public Expenditure and Reform will be required prior to re-employment. People who availed of this scheme and who may be successful in this competition will have to prove their eligibility and the Minister’s consent will have to be secured prior to employment by any public service body. Change in eligibility criteria: Applicants are required to notify the HEA immediately if there is a change in their eligibility to work in the State at any stage in the application process or should they be placed on a Panel during the period that they are on that Panel. The HEA reserves the right to remove a candidate from the application process or any relevant recruitment Panel should the candidate no longer have lawful authority to work in the State.
