Administrator jobs in Ireland
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Sherry FitzGerald McCreery in Kilkenny have an opportunity for an Office Administrator to join their team. Role & Responsibilities
Administration Assistant
MAIN PURPOSE OF THE JOB Provision of a wide-ranging, professional and confidential administrative support service to the Assets & Facilities Maintenance team with regard to all aspects of the service area. Ensure day-to-day administrative activities are completed on time and to a high standard of accuracy and quality. MAIN DUTIES AND RESPONSIBILITIES 1. Service Delivery 1.1. Provision of general secretarial/administrative support to assigned senior staff within Assets & Facilities Maintenance, to include maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required. 1.2. Provision of a general administration service to the Assets & Facilities Maintenance function including word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquires from the public. 1.3. Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures. 1.4. Collate and produce management information and Committee/Council reports as directed. 1.5. Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention. 1.6. Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration. 1.7. Support the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines. 1.8. Deal with queries from the public and relevant stakeholders in respect of areas of service delivery, including dealing with complaints in line with the Council’s customer complaints policy. 1.9. Assist with production and delivery of all associated documents/material required when liaising with the Procurement Service in relation to any requirements within the Assets and Facilities Maintenance Department. 1.10. Provide cover or additional resources for other employees in the department in respect of meeting deadlines or when additional resources need to be applied to any specific duty of the department. 1.11. Provide support and back up cover for the Admin Manager during periods of leave and excessive workload. 2. Quality 2.1. Adhere to and comply with all Council policies and procedures relevant to this role, including arrangements for health and safety and risk management. 3. Performance Improvement 3.1. Participate in the formulation, implementation and evaluation of the Department Business Plan and relevant Service Plans responding to changing trends and citizen needs. 3.2. Achieve high standards of personal performance, through meeting agreed personal targets and undertaking planned programmes of professional development. 3.3. Examine opportunities to gain efficiencies and improve effectiveness including collaborative partnerships, joint working and other innovative approaches to achieve best value in the use of public money. 4. General 4.1. Uphold the Core Values of Mid and East Antrim Borough Council and work to achieve the wider organisational objectives as detailed in the Corporate Plan. 4.2. Participate in the Council’s Performance and Development Review process as detailed in the published scheme. 4.3. Fulfil the legal Health and Safety duties placed on employees by: · taking reasonable care of your own health & safety and that of others who may be affected by what you do or do not do; · Co-operating with the Council on Health & Safety matters; · Ensuring that you use work items provided by the Council correctly and in accordance with the training and instruction received, including personal protective equipment (PPE); · Ensuring that you do not interfere with or misuse anything provided for health, safety, or welfare purposes. 4.4. Contribute to Mid and East Antrim Borough Council in fulfilling all of its commitments in relation to anti-discrimination practices, its Equality Scheme and under the Northern Ireland Act 1998 and the Human Rights Act 1998. 4.5. Comply with all the Council’s policies and procedures. 4.6. Fulfil your legal responsibility* for all records held, created or used as part of Council business whether paper based or electronic, including e-mails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004 and Data Protection Act 1998. Employees are required to be conversant with the Mid and East Antrim Borough Council procedure on records management and to seek advice if in doubt. * Any subsequent updates will supersede legislation identified within the Job Description 4.7. Maintain high standards of personal accountability. 4.8. Comply with the Code of Conduct for Local Government Employees and the Local Government Employee & Councillor Working Relationship Protocol. 4.9. Perform any other duties commensurate with the grade and level of responsibility of this post, for which the post holder has the necessary experience and/or training. Closing caveat: This job description sets out the main duties of the post as at the date of completion. It is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the postholder is required to work. Other duties of a similar nature and appropriate to the grade may be assigned from time to time by the Head of Service. Duties may vary to meet the changing needs of Mid and East Antrim Borough Council and without changing the general character of the post or the level of responsibility that it entails. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post. Qualifications and Experience Applicants must: Have a minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy AND Be able of demonstrate, by providing personal and specific examples, a minimum of two years’ administrative experience in a busy office environment, to include: · the ability to deal efficiently with large volumes of work; and · successfully prioritising competing demands. Alternatively, consideration may be given to candidates who do not possess the required GCSE qualifications but who can demonstrate, by providing personal and specific examples, a minimum of four years’ administrative experience in a busy office environment, to include: · the ability to deal efficiently with large volumes of work; and · successfully prioritising competing demands. AND Applicants must hold a qualification that demonstrates competent word processing/database skills, and the ability to carry out broader computing tasks using other software packages. Alternatively, if no qualification is held, applicants must have at least one year’s experience using Microsoft Office and related applications, particularly Word and Excel. Knowledge Competent in the use of Microsoft Office applications including Word, Excel, PowerPoint and Outlook. Behavioural Competencies (Frontline Level) These competencies are the top 6 competencies the Local Government Competency Framework [i] which have been identified and prioritised for effective performance in this role. 1. How we Provide Leadership and Direction: 1.3 Managing Performance – Sets clear, aligned, high standard performance goals & objectives for self, others and the organisation. 2. How we manage ourselves 2.1 Managing Our Own Work – Plans, structures and prioritises own work to achieve optimum results 2.3 Communicating with Impact – Presents a positive image by communicating effectively, being resilient and treating people fairly 3. How we work with others 3.1 Collaborating in a Political Environment – Develops and manages effective networks by establishing common ground 4. How we move forward 4.1Problem Solving and Decision Making – Gathers information from a range of sources. Analyses information to identify problems and issues. Makes effective decisions and recommendations based on resolution agreement within an environment of trust, mutual respect and co-operation 4.3Achieving Results – Takes personal responsibility for making things happen. Shows motivation and perseverance in overcoming obstacles and achieving results
Branch Administrator
Chadwicks Group, part of the esteemed Grafton Group Plc, holds the prestigious position as a leading force in the builder's merchanting industry throughout the Republic of Ireland. Its foundational operations are rooted in the well-established Builders Merchants division, where renowned brands like Chadwicks, Cork Builders Providers, Davies, and Telfords have become trusted names for quality products and services. Beyond its core, the Group has embraced growth and diversification, skilfully augmenting its brand family through thoughtful acquisitions and natural growth. This strategic expansion has introduced a suite of complementary brands - Heitons Steel, Panelling Centre, Proline, Sitetech and HSS, each offering a distinct selection of products that enrich Chadwicks Group's portfolio. This blend of time-honoured tradition and modern expansion strategies underlines Chadwicks Group's prominence in the industry, ensuring it remains at the forefront of innovation and customer satisfaction. Principle Objective The Branch Administrator will provide efficient and accurate administrative support to the Branch Manager and branch team, ensuring high standards of customer service and operational excellence in line with Chadwicks Group policies. This role includes responsibility for key financial and administrative processes within the branch. Knowledge & Experience Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Cash Office Administrator
Main purpose of the role: Ensure the cash office operates efficiently and effectively at all times and ensures cash is secured and balances correctly. The ideal candidate will have/be: 1 years experience in a cash handling role is desirable Excellent numerical skills Excellent communication skills Proficient in Microsoft Office (Excel, Word). Main duties: Actively live Centra brand-values i.e. Proud, Energetic, Imaginative and Community-Based Oversee and ensure the smooth running of the cash office Maintain all security measures, ensuring all valuables (cash, coupons etc.) are kept secure Maintain confidentiality at all times Reconcile daily cash in line with store procedures Spot check and balance floats as appropriate Conduct daily safe counts Prepare and lodge daily takings as per store schedule Complete over and under reports daily Prepare quarterly stock information as required Train employees on till and float management.
Service Administration Assistant
Permanent 35 hours per week We also offer: 20 days leave increasing to 25 days + 11 Public Holidays 1 extra leave day at Christmas Christmas closure Enhanced sickness, maternity, paternity, and adoption leave and pay (subject to eligibility) 6% contributory pension scheme BHSF Corporate Wellbeing Plan (subject to eligibility) Death in Service Plan Staff care and support services, including access to Action Cancer services Training and development Overall Responsibility As Northern Ireland’s leading local Cancer Charity providing prevention, detection and support services, this vital role works within a team providing a high-quality clerical and reception support for Action Cancer’s Services primarily in Action Cancer House (Belfast) as well as in the BIG BUS, Action Cancer’s state-of the art mobile service.
Office Administrator
JJ Rhatigan & Company is one of Ireland’s leading Building Contractors, with operations throughout Ireland and the UK. We are currently recruiting for an Office Administrator that will be based in our Galway Head Office. This is a fantastic opportunity to join a prestigious main contractor and work with like minded people on award winning multi-million-euro projects. Roles & Responsibilities: If you feel you have the required skills and experience and are interested in joining a highly respected company with the opportunity to progress your career, we would be interested in hearing from you.
Home Services Administrator
Family Carers Ireland is recruiting a Home Services Administrator for our Home Support Services team in our Cavan Office base. The Home Services Administrator (HSA) role will carry out office activities as required by the Home Services Manager (HSM) and Home Services Coordinator (HSC). They will also be responsible for ensuring that all administration related to the efficient running of the office is carried out in a timely and effective manner. ROLE CRITERIA The successful candidate should possess the following essential criteria: Terms & Conditions: Fixed term, part-time role (22.5 hours per week across Monday–Friday). The successful candidate will be based at our offices in Cavan. The remuneration for this role includes a salary of €22,380 per year. The annual leave entitlement is 23 days per year. Travel to meetings may be required.
Social Care Administrator
Job Summary Nua Healthcare Services (Nua) is one of Ireland’s leading Private Social & Healthcare Providers, specialising in Residential and Supported Living Services, to both Children and Adults with a range of complex support needs. We are seeking applications from energetic and enthusiastic individuals to join our team for the above positions. The successful candidate will be afforded all necessary training and development in line with the role. Candidates must be highly motivated and creative, with a passion for engaging with Service Users on a daily basis. Candidates will contribute to enriching the lives of our Service Users. #Nua1 Job Objectives We are seeking applications for the role of a Social Care Administrator. The role will involve completing administrational duties in Nua’s Residential Homes on a part time/ Full time basis and would typically suit candidates with a keen interest in administration, attention to detail and organisation skills. This is an excellent role for an Administrator to begin a career within the social & healthcare industry as full training will be provided to the successful candidate. This will include the following on a day-to-day basis:
Social Care Administrator
Job Summary Nua Healthcare Services (Nua) is one of Ireland’s leading Private Social & Healthcare Providers, specialising in Residential and Supported Living Services, to both Children and Adults with a range of complex support needs. We are seeking applications from energetic and enthusiastic individuals to join our team for the above positions. The successful candidate will be afforded all necessary training and development in line with the role. Candidates must be highly motivated and creative, with a passion for engaging with Service Users on a daily basis. Candidates will contribute to enriching the lives of our Service Users. #Nua1 Job Objectives We are seeking applications for the role of a Social Care Administrator. The role will involve completing administrational duties in Nua’s Residential Homes on a part time/ Full time basis and would typically suit candidates with a keen interest in administration, attention to detail and organisation skills. This is an excellent role for an Administrator to begin a career within the social & healthcare industry as full training will be provided to the successful candidate. This will include the following on a day-to-day basis:
Administrative Officer
The Role Maynooth University is committed to a strategy in which the primary University goals of excellent research and scholarship and outstanding education are interlinked and equally valued. Our greatest impact on society is through inspiring and educating creative, inquisitive and critically engaged minds. We have a reputation for authentic, strengths-based access initiatives, supporting participation, engagement, and progression for all students. We are seeking an Administrative Officer who will report directly to the Head of Access Operations and who will lead and manage the administrative services and operations of the Maynooth University Access Programme (MAP). This is a senior role responsible for overseeing a large and complex administrative function that underpins the delivery of student supports and programmes across MAP. The role involves leading the day-to-day operations of the programme, including managing the Student Financial Support and Operations team, overseeing systems and processes, and ensuring the effective delivery of student financial supports and related services. The postholder will also play a key role in developing and improving administrative systems and procedures, ensuring alignment with University processes and supporting both operational efficiency and strategic objectives. The MAP Administrative Officer will lead the Student Financial Supports and Operations team, implementing an integrated and coordinated approach to administrative delivery. This will strengthen the consistency, efficiency, and quality of services, while providing clear leadership to the team and fostering a strong, collaborative team culture with a focus on ongoing professional development. The ideal candidate will have significant senior administrative experience and will demonstrate management and leadership capacity, along with a proven track record in developing and implementing effective administrative systems, policies, and processes, and building high-performing teams. They will have excellent organisational, systems development, interpersonal, and communication skills. Principal Duties Administrative and other duties: Manage Team Lead and coordinate the Student Financial Support and Operations team in the Maynooth University Access Programme (MAP), managing all MAP administrative policies, processes, systems, and activities. Provide leadership to the team and manage their ongoing performance and development, providing regular feedback and support, supporting all administrative staff in reaching, and maintaining, a high level of performance. Develop Systems Design, lead and implement service enhancements to administrative policy, processes, and systems, to address risk, maximise service quality, efficiency, and continuity in MAP. Identify gaps and lead the development of improved IT systems and processes (e.g., related to office administration, student interactions, student communications, student financial support and reporting). Manage agreed change implementation processes/initiatives on an ongoing basis, using data for planning and evaluation. Financial Management & Reporting Manage MAP budgetary processes, under the direction of, and in consultation with, the Head of Access Operations, supporting the administration of financial, accounting, auditing, and reporting systems within MAP, identifying and managing risk and compliance, and managing external and internal funding streams (e.g., MAP core funding, Fund for Students with Disabilities (FSD), Student Assistance Fund, PATH 1, PATH 2 and PATH 3 funding). Lead the development, budgetary management, and operational delivery of student financial supports (e.g., SAF, FSD, PATH 2 1916 Bursaries, Disability Scholarships, University of Sanctuary Scholarships). Lead the preparation and submission of institutional returns (e.g., HEA, FSD, PATH, institutional and national data returns, associated European reporting requirements) ensuring compliance and meeting funder requirements. Lead relevant tendering and approval processes ensuring procurement process and risk management compliance. Manage student supports/events Lead the development, management, and operational delivery of student support processes, systems, and events (e.g., Educational Support Worker service providers, outreach activities, Launchpad orientation programme, Shadowing, MAP Ambassador and MAP Academic Advisors Programmes) coordinating, monitoring, and reporting regularly on service provision. Initiate and lead changes/new developments in response to MAP, University, or external agency policies/initiatives. Data and Reporting Develop and maintain a MAP record management system to manage the integrated administration of student records (e.g., CAO downloads, PAC postgraduate acceptances, ITS coding, student files and folders) addressing issues of GDPR compliance, retention, and archiving. Develop a systematic and consistent approach to administrative activity analysis and reporting including the collation and collection of data, identification of themes and implementation of any necessary changes to improve the overall functions. Analyse and interpret information and contribute to the production of reports to facilitate operational and strategic development within MAP and University. Communications Support MAP communications strategy by developing and managing communications content, developing processes and systems to communicate and engage with key stakeholders. Coordinate the ongoing maintenance and updating of the MAP website content and social media channels. The ideal candidate will have: Essential A relevant third level qualification. Five years relevant experience leading, managing, and developing administrative policy, procedures, and systems. Excellent IT skills and experience with IT systems that can inform the development of administrative planning and implementation. Excellent financial administration and budget management skills that can inform financial management and reporting. Excellent organisational skills to identify critical tasks and prioritise and organise resources to support achievable operational objectives with the ability to manage a large portfolio of work that balances development with effective operations. A proactive approach, with excellent analytical and problem-solving skills, the confidence and ability to work on own initiative, analysing problems, and identifying and reviewing possible solutions to recommend a course of action for agreement with the Head of Operations. Experience of the collection of data, reporting on themes and implementation of change based on data analysis. Experience of managing and developing teams, fostering positive working relationships, motivating staff, and providing quality feedback, and developing teams to reach their potential. Demonstrated ability to communicate clearly and persuasively to relevant audiences inside and outside the university. Excellent presentation skills with excellent interpersonal skills and an ability to foster strong relationships and networks with diverse student and stakeholder groups. Excellent written communication skills with the demonstrated ability to write clear and concise documents and present accurate data for informed decision making. An adaptable and flexible approach to adjusting priorities in a constantly changing environment, working occasionally outside standard office hours. Desirable A relevant post graduate qualification. A qualification in financial management. Extensive knowledge of the higher education landscape – courses, assessments, rules, processes, and practices. Salary Administrative Officer I (2025): €59,812 - €85,339 (9 points) Appointments will be made in accordance with public sector pay provisions. Hours of work A 35-hour working week is in operation in respect of full-time positions (pro-rated for part-time positions). This can be reviewed or adjusted from time to time through national agreements.
