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Office Administrator

AncomarelDublin

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. Responsibilities Coordinate office activities and operations to secure efficiency and compliance to company policies Supervise administrative staff and divide responsibilities to ensure performance Manage agendas/travel arrangements/appointments etc. for the upper management Manage phone calls and correspondence Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data Track stocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Requirements Proven experience as an office administrator, office assistant or relevant role Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of Office management software Qualifications in secretarial studies will be an advantage

10 days ago

Finance Administrator

AncomarelDublin

We are looking for a Finance Administrator to organize our company’s day-to-day accounting procedures. Finance Administrator Responsibilities include maintaining records for all transactions, preparing monthly and quarterly financial reports and processing reimbursements. If you have a background in Finance and knowledge of bookkeeping activities, we’d like to meet you. Ultimately, you will help us manage and allocate our resources effectively. Responsibilities Create and update spreadsheets of daily transactions Manage accounts receivable and payable Review and process reimbursements Prepare budgets Maintain reports on financial metrics, including investments, return on assets and growth rates Keep records of invoices and tax payments Manage company’s liabilities Identify and address account discrepancies Participate in payroll processes Report on financial projections Requirements Proven work experience as a Finance Administrator, Finance Assistant or similar role Hands-on experience with accounting software Creating spreadsheets and charts Good understanding of bookkeeping procedures Time-management and organization skills Confidentiality

10 days ago

Training Administrator

AncomarelDublin

We are looking for a Training Administrator to support our training function. You will be responsible for communicating with participants and vendors and assist with developing the most effective programs. In this role, you should combine a strong attention to detail with an ability to multi-task and work under pressure. You should also be a reliable problem-solver and with strong project management skills. Your goal will be to ensure that our training programs are engaging and run smoothly. Responsibilities Participate in creating and implementing training programs Maintain training records Book classrooms and ensure they’re properly set up Prepare and disseminate material Act as a point-of-contact for vendors and participants Handle accounts receivable and ensure invoices are paid Resolve issues as they arise onsite Submit reports on training activities and results Recommend improvements or new programs Ensure employees and vendors follow established policies Requirements Proven experience as a Training Administrator, HR Assistant or similar role Experience in project management Knowledge of office procedures and billing Working knowledge of databases and Learning Management Systems Excellent organizational and multitasking ability Outstanding communication skills Strong attention to detail

10 days ago

Sales Administrator

AncomarelDublin

We are looking for a qualified Sales administrator to join our sales team and help us achieve our goals. You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales representatives. Our ideal candidate is goal-oriented and has a deep knowledge of customer service best practices. If you have exceptional organizational skills and draw energy from being part of a team, we would like to meet you. Ultimately, you should be able to contribute to high quality customer service and achieve sales targets. Responsibilities Process orders via email or phone Check data accuracy in orders and invoices Contact clients to obtain missing information or answer queries Liaise with the Logistics department to ensure timely deliveries Maintain and update sales and customer records Develop monthly sales reports Communicate important feedback from customers internally Ensure sales targets are met and report any deviations Stay up-to-date with new products and features Requirements Proven work experience as a Sales administrator or Sales support agent Hands on experience with CRM software Understanding of sales performance metrics Excellent organizational and multitasking skills A team player with high level of dedication Ability to work under strict deadlines

10 days ago

Accounts Administrator

AncomarelDublin

We are looking for an Accounts Administrator to manage our company’s accounts payable and receivable. Accounts Administrator Responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping. Ultimately, you will ensure we process all financial transactions accurately and on time. Responsibilities Manage obligations to suppliers, customers and third-party vendors Process bank deposits Reconcile financial statements Prepare, send and store invoices Contact clients and send reminders to ensure timely payments Submit tax forms Identify and address discrepancies Report on the status of accounts payable and receivable Update internal accounting databases and spreadsheets Requirements Proven work experience as an Accounts Administrator or similar role Good knowledge of bookkeeping procedures and debt collection regulations Hands-on experience with accounting software Advanced knowledge using financial formulas and creating spreadsheets Solid data entry skills with an ability to identify numerical errors Good organizational and time-management abilities

10 days ago

Contract Administrator

AncomarelDublin

We are looking for a responsible Contract Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts, including purchases, sales and business partnerships. A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks for our company. You should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law. Our ideal candidate has previous experience managing contracts and is familiar with legal requirements and terms of use. Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals. Responsibilities Prepare sales and purchase contracts Negotiate contract terms with internal and external business partners Review and update existing contracts Explain terms and conditions to managers and interested parties Ensure that employees understand and comply with company contracts Analyze potential risks involved with specific contract terms Stay up-to date with legislative changes and coordinate with the legal department as needed Ensure all deadlines and conditions described on contracts are met Maintain organized system of physical and digital records Create language standards for existing and new contracts Requirements Proven work experience as a Contract Administrator, Contract Manager or relevant role Knowledge of legal requirements involved with contracts Familiarity with accounting procedures Excellent writing skills Keen attention to detail, with an ability to spot errors Strong analytical and organizational skills Ability to work with varying seniority levels, including staff, managers and external partners

10 days ago

Administrator

AncomarelDublin

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. The Administrator should be highly organized and able to multitask with ease. The Administrator’s main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail. Our ideal candidate has experience as an Office Administrator, Secretary or relevant administrative role. You should also be familiar with office software, including word processors, spreadsheets and presentations. Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly. Responsibilities Book meetings and schedule events Order office stationery and supplies Maintain internal databases Submit expense reports Keep employee records (physical and digital) Mainttain a filing system for data on customers and external partners Distribute incoming and outgoing mail Prepare regular reports and presentations Organize, store and print company documents as needed Answer and redirect phone calls Make travel arrangements Handle queries from managers and employees Update office policies and ensure compliance with them Requirements Proven experience as an Administrator, Administrative Assistant or relevant role Familiarity with office equipment, including printers and fax machines Knowledge of office policies and procedures Experience with office management tools Excellent organizational and time-management skills Strong written and oral communication skills Problem-solving attitude with an eye for detail

10 days ago

Administrative Officer

AncomarelDublin

We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents Answer queries by employees and clients Update office policies as needed Maintain a company calendar and schedule appointments Book meeting rooms as required Distribute and store correspondence Prepare reports and presentations with statistical data, as assigned Arrange travel and accommodations Schedule in-house and external events Requirements Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures Experience with office management software Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail

10 days ago

Project Administrator

AncomarelDublin

We are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments and communicate progress to all team members. Project Administrator responsibilities include preparing action plans, analyzing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential. Ultimately, you will ensure our projects meet quality standards and are completed on time and within budget. Responsibilities Schedule regular meetings and record decisions Break projects into doable tasks and set timeframes and goals Create and update workflows Conduct risk analyses Prepare and provide documentation to internal teams and key stakeholders Order resources, like equipment and software Retrieve necessary information Track expenses and predict future costs Monitor project progress and address potential issues Coordinate quality controls to ensure deliverables meet requirements Measure and report on project performance Act as the point of contact for all participants Requirements Work experience as a Project Administrator, Project Coordinator or similar role Hands-on experience with flowcharts, technical documentation and schedules Knowledge of project management software Solid organization and time-management skills Team spirit

10 days ago

System Administrator

AncomarelDublin

We are looking for a System Administrator to maintain, upgrade and manage our software, hardware and networks. Resourcefulness is a necessary skill in this role. You should be able to diagnose and resolve problems quickly. You should also have the patience to communicate with a variety of interdisciplinary teams and users. Your goal will be to ensure that our technology infrastructure runs smoothly and efficiently. Responsibilities Install and configure software and hardware Manage network servers and technology tools Set up accounts and workstations Monitor performance and maintain systems according to requirements Troubleshoot issues and outages Ensure security through access controls, backups and firewalls Upgrade systems with new releases and models Develop expertise to train staff on new technologies Build an internal wiki with technical documentation, manuals and IT policies Requirements Proven experience as a System Administrator, Network Administrator or similar role Experience with databases, networks and patch management Knowledge of system security and data backup/recovery Ability to create scripts in Python, Perl or other language Familiarity with various operating systems and platforms Resourcefulness and problem-solving aptitude Excellent communication skills

10 days ago
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