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Role Responsibilities The role will include the following activities: • Managing the Director of Infrastructure Delivery office including internal/external emails; improving work processes and systems within the office; and, working on own initiative to plan and organise the work of the office. • Management and coordination of the Director of Infrastructure Delivery’s diary. • Organise meetings and workshops, prepare and distribute material and accurately capture and document output. • Receiving, prioritising, track and process paper correspondence and electronic communication for the Director of Infrastructure Delivery and follow up action. • Answering and vetting incoming telephone calls/emails and briefing the Director of Infrastructure Delivery on correspondence and calls received which have been allocated for progress. • To act as a liaison between the Director of Infrastructure Delivery, Heads of Function and business directors including the assignment of tasks on behalf of the Director and co-ordination of responses. • Preparation, co-ordination and tracking of briefing material and draft responses on a wide range of issues for the Director of Infrastructure Delivery. • Co-ordination of papers for Board and Management Board meetings including production of agenda, preparation of Board papers, production of minutes of meetings and follow up actions. • Attend with the Director of Infrastructure Delivery as appropriate and provide a secretarial service at internal and external meetings. • Support the Infrastructure Delivery Heads of Function and wider team in general administration activities. • Availability to support the Executive Team and Board during a major incident on the Silver Command Incident team including out of normal working hours/holidays/weekends etc. Budget and People Management Responsibilities • There are no direct Line Management responsibilities with this role but will often act on Director’s behalf. • Tracking, ordering and recording hospitality and gift forms, stationery orders and other financial activities as required. • Making cost effective travel and accommodation arrangements for Director of Infrastructure Delivery and the leadership team as required. **Please note that this is not an exhaustive list of duties and the post holder will be required to carry out other duties as required** Entry Requirements Applicants MUST be able to demonstrate in their application and where necessary at interview: ESSENTIAL CRITERIA 1. A minimum of 5 GCSEs or equivalent, at grade C or above (to include Maths and English). 2. A minimum of 2 A Levels or equivalent. 3. A minimum of three years’ business administration experience or experience in a similar role providing senior secretarial services at Senior Manager/Director level. 4. A high level of proficiency in the use of current IT packages, in particular Outlook/Microsoft Word/PowerPoint and Excel. DESIRABLE CRITERIA In the event of a large number of applications, in the first instance, candidates may be short-listed on the following desirable criteria: 1. Recognised Executive Secretarial qualification such as Executive and/or Private Secretaries Diploma. In the second instance, candidates may be short-listed on the following, additional desirable criteria: 2. Third level or degree qualification Competencies The candidate should demonstrate the following competencies in the candidate response and interview process through examples and outcomes: Organising and Planning • Ability to effectively plan, prioritise and manage own workload making the best use of time and resources. Maintain a focus on detail and accuracy and produce work of a high quality. • Ability to plan and manage workload in a constantly changing environment and to resolve conflicting priorities. • Ability to think and act on own initiative. • Ability to make the best use of time and resources. • Ability to maintain a focus on detail and accuracy and produce work of a high quality. • Ability to work on own initiative and take personal responsibility for own work. • Ability to analyse a range of information, consulting effectively with others and drawing sound conclusions based on the information available Interpersonal Skills • Proven ability to manage multiple internal and external stakeholder relationships at all levels. • Problem Solving and Decision Making. • Ability to analyse a range of information, consult effectively with others and draw sound conclusions based on the information available. • Proven ability to manage projects to agreed timelines, using resources proficiently. • An ability to anticipate problems and provide workable solutions. Communication • Ability to communicate effectively and efficiently with stakeholders and colleagues at all levels in a confident, clear and succinct manner. • Ability to produce a high standard of communications both orally and in writing for a wide variety of stakeholders both internally and externally People • A high level of motivation and drive and be capable of working largely on his/her own initiative as part of a wider team. • Ability to build effective relationships at all levels both within and across other functions and directorates as well as with external contractors. • Ability to develop and motivate self and team in line with objectives. Salary This Band 6b role offers a competitive remuneration package with a salary scale of £29,863 - £36,499 per annum The starting salary will normally be at the first point of the scale. Salaries are reviewed annually effective 1st April. Location Westland, 40 Old Westland Road, Belfast, BT14 6TE Benefits Not only will you be working for one of Northern Ireland’s top companies, you will also receive a number of company benefits to include: • Generous annual leave and public holidays • Flexible working and family friendly policies • Hybrid working (available after 3 months following onboarding and training) • Occupational sick pay • Employee assistance programmes • Cycle to work scheme • Volunteering support
Lecturer In ICT
Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College’s buildings, as necessary. Job Purpose: To carry out the duties of a lecturer as set out in the Contract for Lecturers.
Lecturer In Literacy
Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College’s buildings, as necessary. Job Purpose: To carry out the duties of a lecturer as set out in the Contract for Lecturers.
Lecturer In Economics
Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College’s buildings, as necessary. Job Purpose: To carry out the duties of a lecturer as set out in the Contract for Lecturers.
Lecturer In Numercy
Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College’s buildings, as necessary. Job Purpose: To carry out the duties of a lecturer as set out in the Contract for Lecturers.
Lecturer In Maths
Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College’s buildings, as necessary. Job Purpose: To carry out the duties of a lecturer as set out in the Contract for Lecturers.
Lecturer In Art And Fashion
Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College’s buildings, as necessary. Job Purpose: To carry out the duties of a lecturer as set out in the Contract for Lecturers.
Lecturer In Security Systems Engineering
Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College’s buildings, as necessary. Job Purpose: To carry out the duties of a lecturer as set out in the Contract for Lecturers.
Trainee Finance Executive
Job Summary To successfully undertake and complete a comprehensive training programme. Once completed to profitably sell the complete range of financial products ensuring each customer is provided with the highest level of individual care and respect. Your skill set: • Ideally graduate calibre or relevant experience within finance / banking • Professional and confident liaising at all levels • Able to work to targets, self-motivated and driven to succeed. • Positive and personable individual. • Flexible approach to working hours • Computer experience essential • Full driving licence • Aged 21+ for Insurance Purposes Key Responsibilities: To present the range of finance and insurance products in a professional and compliant manner. Contributing to the commercial success of the Finance Department whilst maintaining the highest levels of integrity and compliance. Sales and Compliance Activity • Manage and maintain internal processes to deliver an exceptional customer experience. • Keep fully up to date with vehicle and finance product knowledge. • Professionally present a suite of finance and insurance products to all customers. • Accurately complete all finance and regulatory compliance documentation with customers in a timely manner. • Help business achieve budgeted levels of performance whilst offering industry leading levels of customer service. • Ensure proactive engagement / prospecting of existing customers • Maintain and accurately update all internal systems relevant to the F&I role. Health & Safety • Take an active part in upholding the Company’s Health and Safety Policy as per Company Handbook. Salary: Competitive starting salary of £30,000 per annum with further progression within year 1 (+ company car after one year of service). Report to: Department Business Manager/Group F&I Managers
Golf Marketing Officer
The Golf Marketing Officer will play a central part in Northern Ireland’s exciting golf tourism journey over the next number of years. At Tourism Northern Ireland (Tourism NI), our overall objective is to increase international visitor numbers and spend and the continued development of a world class destination. The Job Holder will support the Golf Marketing Unit in delivering the NI Golf Tourism Strategic Vision and will involve working closely with the golf industry and international trade. The Golf Marketing Officer will support the Golf Marketing Manager in the development and implementation of the Strategic Golf Marketing Framework which will enhance Northern Ireland’s positioning as Made for Golf. The overall objective of this Framework will be to raise the international profile of Northern Ireland, integrate geographic activity and increase golf tourism in the lead-up to, during and after Northern Ireland’s hosting of major golf events.
