Clerical Officer jobs
Sort by: relevance | dateFinance And Information Systems Officer
Salary (£) Band 5, SCP 26-31, £31,586 to £35,235 per annum, pro rata JOB PURPOSE The post holder will be responsible for the implementation of the relevant management information and financial procedures, to ensure the efficient and effective operation of the Training and Apprenticeship programmes in order to maximise funding. This will include assisting with matters pertaining to the integrity, completeness and reporting of data. MAIN DUTIES AND RESPONSIBILITIES Management Information System 1. Provide guidance and ensure the effective operation of the Training Organisation management information systems. 2. Ensure standard procedures are adhered to in the use of the management information systems. 3. Maximise the capability of the TAMS and other management information systems. 4. Prepare for both internal and external audits. 5. Liaise with Supplier Services regarding the TAMS system and claims. Organisation and Administration 1. Ensure that administrative procedures are adhered to in line with Training Organisation policies. 2. Disseminate all correspondence from DfE to ensure that relevant staff are kept up to date with DfE memos and Programme Guidelines. 3. Maintain operational requirements for Training and Apprenticeship programmes. 4. Establish database of information on new entrants to meet DfE requirements. Maintaining and Reporting Statistics 1. Provide weekly and monthly reports to the Senior Finance & Information Systems Officer to meet specified deadlines. 2. Establish and maintain a database to track participant retention, achievement and progression. 3. Provide statistical data for Training and Apprenticeship programmes to meet the requirements of ETI, DfE, other external agencies and internal users. 4. Prepare relevant information and reports to Heads of Schools regarding Current Listings, Qualifications, Certificate claims and ORF deadlines. Financial Responsibilities 1. Be responsible for and participate in the preparation and processing of weekly payrolls and deal with queries regarding payments for all participants. 2. Process all relevant documentation regarding payment of participant and employer bonuses. 3. Be responsible for and participate in the preparation and submission of monthly claims for Training and Apprenticeship programmes. 4. Ensure all relevant funding is claimed for Training and Apprenticeship programmes within specified timeframes. 5. Analyse claims and ensure that all received funding reconciles with processed claims and action as necessary. 6. Using an income forecasting model prepare an annual financial projection showing monthly income targets for the various programmes and strands within the Training Organisation. 7. Analyse actual income against budgeted on a monthly basis, identify variances and disseminate this information to appropriate personnel. 8. Maintain financial records and provide financial reports to the Finance Department, Head of Training Programmes and Apprenticeships in order to facilitate the dispersal of TO surplus to schools 9. Prepare and issue monthly invoices and statements to employers and other training providers. 10. Reconcile debtors’ ledger and provide financial reports. 11. Reconcile Petty Cash. General 1. Train staff in the operation of financial, administrative systems and MIS systems NOTES 1. This is a description of the job as it is at present constituted. The duties and responsibilities are intended to give a broad indication of the variety of tasks the post holder may be asked to undertake. It should be noted that a job description is not an exhaustive list of activities and staff may be asked to carry out duties commensurate with the grade of the post. The job description may also be amended to take account of changed circumstances, and staff will be consulted when this is necessary. It is the College’s aim to reach agreement to reasonable changes, but if agreement is not possible, the College reserves the right to insist on changes to a job description after consultation with the post holder. 2. In carrying out the duties and responsibilities of the post it is expected that the post holder will do so in accordance with the College Ethos Equal Opportunities Policy and that in doing so the post holder will contribute to the discharge of Section 75 statutory duties and implementation of the College Equality Scheme 3. This is a post which is governed by The Protection of Children and Vulnerable Adults (Northern Ireland) Order 2003. Before appointing anyone to this post, it is policy to ask for the relevant check to be carried out by Access NI. 4. The College operates a no smoking policy and all staff are expected to adhere to this. 5. In order to deliver its objectives, the College has developed to the following set of values and all staff expected to work within these; 6. All staff at Deputy Head of School Level and above (including staff on NJC Terms & Conditions, band 6 and above) are required to participate in day, evening and holiday cover rotas as required. 7. All Staff are required to contribute to a healthy and safe working environment and to adhere to all health and safety regulations and College policies. 8. All staff have a responsibility for ensuring that risks are managed at College, team and individual level. This process will include the assessment and effective control of all acceptable risk situations. 9. All Budget holders will be responsible for ensuring the delivery of a balanced budget across their area of responsibility, including the delivery of any agreed cost improvement programmes. 10. Staff will be expected to participate in staff training and development activities to update and enhance their own knowledge, skills and professional competence needed to fulfil the role effectively. 11. Please note that a waiting list may be created from this post from which further appointments may be made should the same or a similar post arise within six months of the interview date. Please note such posts may be based at any College Campus.
Student Support Officer
Job Purpose To undertake a key role in supporting students including assisting in the planning, securing and monitoring of placements, assessment and recording of student progress and pastoral care. MAIN DUTIES AND RESPONSIBILITIES Work Placements and Competitions · Engage with employers to secure placements, virtual and non-virtual. Match learners with placements and develop industrial links through the establishment of partnerships/further placements. · Assess the compliance of the work placement with Health and Safety, Insurance cover and other relevant criteria and ensure all relevant documentation, PPA, insurance etc is completed and securely retained. · Ensure that students are familiar with their responsibilities on work placement, including health and safety and child protection / the protection of Vulnerable adults and complete all induction requirements. · Responsible for the creation and completion of E-ILP/EPTP and co-ordinate with the course team. · Visit students on a regular basis and complete appropriate reports and reviews to ensure that they are meeting the requirements of their course and completing relevant documentation. · Report on student progress at Case Conferences. · Provide mentoring support to students in preparation for competitions and assist in the organisation and administration of competitions. · Develop industrial links through the establishment of partnerships/further placements. Pastoral Care · Monitor the attendance of students in work placement and follow up where necessary providing support and addressing any issues or problems arising. · Follow up by telephone/ letter any students who have not been attending placement and action referrals as appropriate to Inspire, MACs learning support and other support agencies. · Supporting all students in their learning experience to maintain regular and consistent attendance including addressing issues relating to physical or mental well-being, domestic or college related concerns and financial difficulties. · Implementing College initiatives to improve student attendance, retention and performance levels. · Providing assistance and support to lecturers to increase the level of student progression. · Facilitating meetings with relevant stakeholders including parents, DfE careers, social workers etc. · Administration associated with student absences, student sickness, and the submission of internal and external returns including processing of student withdrawals. Assessment · Carry out assessment for students as appropriate in accordance with awarding organisation body guidelines and SERC Quality policies and processes. · Provide regular oral and written feedback to Curriculum teams, Heads/Deputy Heads of School, on assessment progress. · Undertake continuous professional development as required to meet awarding body work-based assessment requirements. General · Provide support for recruitment and marketing initiatives including open days, parents’ evenings enrolment rota and interviews as required. · Participate and support induction programme including assisting with collection and processing of exam certificates/results, issuing and recording of protective clothing and equipment issued to students. · Utilise capability of College management information systems and ensure completion of all administrative requirements in line with College and DfE requirements. · Participate in the sharing of good practice. · Liaise closely with the curriculum managers, course tutors and other relevant staff and attend regular course team meetings. · Assist the course team in the student disciplinary procedure. · Ensure that all documentation and authorisation procedures are adhered to. · Act as an ambassador for the College and promote SERC’s range of industry training programmes to internal and external stakeholders. · Negotiate with employers on trainee transition from non-employed to employed status and process all relevant documentation in order to maximise funding. Conditions · Promote the College positively at all times. · Abide by all College procedures and ensure these are implemented in area of responsibility. · Within the context of the post, ensure full compliance with College health and safety requirements. · Within the context of the post, ensure full compliance with College equality requirements. · Any other duties deemed necessary to ensure the effective operation of the areas of responsibility. NOTES 1. This is a description of the job as it is at present constituted. The duties and responsibilities are intended to give a broad indication of the variety of tasks the post holder may be asked to undertake. It should be noted that a job description is not an exhaustive list of activities and staff may be asked to carry out duties commensurate with the grade of the post. The job description may also be amended to take account of changed circumstances, and staff will be consulted when this is necessary. It is the College’s aim to reach agreement to reasonable changes, but if agreement is not possible, the College reserves the right to insist on changes to a job description after consultation with the post holder. 2. In carrying out the duties and responsibilities of the post it is expected that the post holder will do so in accordance with the College Ethos Equal Opportunities Policy and that in doing so the post holder will contribute to the discharge of Section 75 statutory duties and implementation of the College Equality Scheme 3. This is a post which is governed by The Protection of Children and Vulnerable Adults (Northern Ireland) Order 2003. Before appointing anyone to this post, it is policy to ask for the relevant check to be carried out by Access NI. 4. The College operates a no smoking policy and all staff are expected to adhere to this. 5. In order to deliver its objectives, the College has developed to the following set of values and all staff expected to work within these; 6. All staff at Deputy Head of School Level and above (including staff on NJC Terms & Conditions, band 6 and above) are required to participate in day, evening and holiday cover rotas as required. 7. All Staff are required to contribute to a healthy and safe working environment and to adhere to all health and safety regulations and College policies. 8. All staff have a responsibility for ensuring that risks are managed at College, team and individual level. This process will include the assessment and effective control of all acceptable risk situations. 9. All Budget holders will be responsible for ensuring the delivery of a balanced budget across their area of responsibility, including the delivery of any agreed cost improvement programmes. 10. Staff will be expected to participate in staff training and development activities to update and enhance their own knowledge, skills and professional competence needed to fulfil the role effectively. 11. Please note that a waiting list may be created from this post from which further appointments may be made should the same or a similar post arise within six months of the interview date. Please note such posts may be based at any College Campus. Selection Criteria Student Support Officer x 2 Essential Selection Criteria 1. Hold a Level 4 qualification or equivalent. 2. Hold GCSE English and Maths at grade C or above or equivalent. 3. A current driving licence and access to a car or have access to a form of transport that will enable the post-holder to fulfil the role in full. 4. Experience of using the Microsoft Office suite, in particular Outlook, Word, Excel and Teams. 5. An ability to communicate confidently and effectively with a range of stakeholders through various methods. 6. Demonstrate ability to create and develop links and effective working relationships with stakeholders. 7. Demonstrate excellent oral and written communication skills. Desirable Selection Criteria 1. Hold a recognised Assessor Award (A1, D32, D33) or be willing to work towards 2. Experience of organising work placements and liaising with employers. 3. Experience of assessing students/trainees. 4. Experience of working with and supporting apprentices/ trainees/students and/or experience of working on training and employment programmes. 5. Experience of using a Management Information System to collate, update and extract data. The above are minimum criteria. These may be enhanced at the discretion of the Selection Panel.
Programme Support Officer Labour Market Partnership
The Programme Support Officer will be responsible for recruiting Economically inactive participants onto the various programmes within SWC and supporting them to realise progression outcomes, including achievement of qualifications and entry to sustainable employment. Outcomes will be achieved through the discharge of the college’s mentor led employability model. 'The post-holder may be required to work across a number of projects in line with funding'.
EOI DML-- - Staff Officer
EXPRESSION OF INTEREST- EOI DML-04-2025-60 (Grade to Grade) Staff Officer Grade V (Applications Co-ordinator) Regional Executive Office , HSE Dublin Midlands (Grade Code: 0566) Expressions of Interest are invited from all permanent Grade V staff in the HSE Dublin Midlands Region. There are currently 3 permanent vacancies and they will be filled based on a reassignment. The applicant pool for this campaign is restricted to existing HSE staff working at a Grade V. Purpose of the Posts: The Applications Co-Ordinator will be responsible for the accurate screening of Paybill applications for the assigned area and the compilation of reports and templates for the Regional Monitoring Control Group. The Applications Co-Ordinator will work with the relevant stakeholders within the Region to ensure all applications progressed meet requirements as set out by the Regional Monitoring Control Group. Reassignment for all posts will be on a grade to grade basis only and current remuneration, terms and conditions will apply. Closing Date : Thursday 7th of May 2025 @ 12 noon. Location of Posts : The assignment will be to the Regional Monitoring Control Group in the Dublin and Midlands Region The post is based in the Regional Monitoring Control unit in Mullingar. Reassignment for all posts will be on a grade to grade basis only and current remuneration will apply. Tenure: 1 WTE – 35 hour week Supervisory Structure : Reporting to line manager Service manager contact details : Siobhan Coffey HR Manager Dublin and Midlands Region Email: siobhan.coffey@hse.ie Phone : 087 6097781
Recruitment & Selection Officer
Recruitment and Selection Officer Clerical Officer Grade IV (Part Time 17.5 hrs | Permanent) Applicants should: · Be educated to Leaving Certificate standard or equivalent coupled ideally with a third level qualification. · Have a minimum of three years’ office experience ideally working in a Human Resources Department but not essential. · Have a minimum 1 years’ experience co-ordinating recruitment and selection events · Have excellent administrative and numeric skills including full competency in MS Office and IT systems. · Be able to demonstrate exceptional attention to detail. · Have excellent organisational and time management skills. · Have excellent written English and have the ability to prepare and draft correspondence, minutes and notes of meetings. · Have excellent interpersonal skills and proven written and verbal communication ability. · Have the ability to contribute as a member of a team, to work under pressure and to meet deadlines. · Have the ability to work on own initiative, prioritise and manage a number of issues simultaneously. · Understand the role of the Head of HR in the organisation. ___________________________________________________________________ Closing Date for receipt of applications is 5pm Thursday 1st May 2025 -Shortlisting will take place -Pay and conditions as per Department of Health guidelines. -National Orthopaedic Hospital Cappagh is an equal opportunities employer. -Data Protection: If you wish to see how the Hospital deals with your personal data during the recruitment process, please visit: IM-HR-6-Privacy-Notice-Recruitment.pdf (nohc.ie) ***PLEASE SCROLL DOWN FOR JOB DESCRIPTION*** Ba chóir d'iarratasóirí: · Oideachas a fháil ar chaighdeán na hArdteistiméireachta nó a chomhionann in éineacht go hidéalach le cáilíocht tríú leibhéal. · Trí bliana ar a laghad taithí oifige a bheith agat ag obair i Roinn Acmhainní Daonna ach nach bhfuil sé riachtanach. · Taithí bliana ar a laghad a bheith agat ar imeachtaí earcaíochta agus roghnúcháin a chomhordú · Scileanna riaracháin agus uimhriúla den scoth a bheith acu, lena n-áirítear inniúlacht iomlán i gcórais MS Office agus TF. · Bí in ann aird eisceachtúil a léiriú ar mhionsonraí. · Scileanna eagrúcháin agus bainistíochta ama den scoth a bheith agat. · Have excellent written English and have the ability to prepare and draft correspondence, minutes and notes of meetings. · Scileanna idirphearsanta den scoth a bheith acu agus cumas cumarsáide cruthaithe scríofa agus ó bhéal. · An cumas a bheith acu rannchuidiú mar bhall d'fhoireann, oibriú faoi bhrú agus spriocdhátaí a chomhlíonadh. · An cumas a bheith acu oibriú ar thionscnamh féin, tosaíocht a thabhairt do roinnt saincheisteanna agus iad a bhainistiú ag an am céanna. · Tuiscint a fháil ar ról an Cheann Acmhainní Daonna san eagraíocht. ___________________________________________________________________ Is é an spriocdháta le hiarratais a fháil ná 5pm Déardaoin an 1 Bealtaine 2025 - Beidh an gearrliostú ar siúl -Pá agus coinníollacha de réir threoirlínte na Roinne Sláinte. -Is fostóir comhdheiseanna é an tOspidéal Ortaipéideach Náisiúnta. - Cosaint Sonraí: Más mian leat a fheiceáil conas a dhéileálann an tOspidéal le do shonraí pearsanta le linn an phróisis earcaíochta, tabhair cuairt ar: IM-HR-6-Privacy-Notice-Recruitment.pdf (nohc.ie)
Housing Support Officer
Benefits
Administrative Officer
SECTION 1: THE ROLE The Administrative Officer is the most senior grade within a five-tier administrative structure. The administrative structure ranges from the entry grade of Clerical Officer (grade 3) through to Assistant Staff Officer (grade 4), Staff Officer (grade 5), Senior Staff Officer (grade 6) and Administrative Officer (grade 7). See Section 10 below. The Administrative Officer is a management position within the local authority and is assigned responsibility for the day-to-day administration and management of one or more sections or departments handling specific areas of the Councils activities, including the management of employees. The Administrative Officer is an operational team lead and a crucial level between frontline staff and senior management with responsibility for resource management and service delivery. The successful candidate will be expected to work closely with senior managers and elected representatives in delivering services to the highest standard and to contribute to the development and implementation of strategies and policies. The Administrative Officer is the primary point of contact and liaison with other departments or directorates in relation to all operational matters for the service delivery section or sections for which they are responsible. The Administrative Officer may represent the Council on committees and at meetings and may be asked to report on progress in their respective section(s) at Council meetings, Municipal District meetings, Strategic Policy Committee meetings etc. An Administrative Officer is responsible for the efficient management, direction, and deployment of resources for the department or service to which they are assigned and will generally work as part of a multi-disciplinary team within one of the Council’s Directorates to deliver a broad and diverse range of services. These may include human resources, housing, transportation, planning, infrastructure, environmental protection, recreation, amenity and cultural provision, community development and emergency services. The Administrative Officer is expected to carry out their duties with an understanding of the political context of local government and in such a manner that enhances public trust and confidence and ensures impartial decision making. SECTION 2: DUTIES: The post holder will work under the direction and control of the Senior Executive Officer or analogous grade or other officer designated by the Chief Executive or Director of Services as appropriate. The duties may include but are not limited to the following and the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. 1. To be responsible for the management and administration of one or more sections or departments within the Council, including the management of staff and the planning and prioritising of work programmes. 2. To contribute to and implement the strategic and policy decisions of the Council by ensuring that work programmes within their area of responsibility are implemented to deliver on the Council’s corporate and operational plans. 3. To develop and maintain productive working relationships with all external agencies, bodies, elected representatives, committee members and other stakeholders, including providing information and assistance when required. 4. To communicate and liaise effectively with employees, managers in other sections, senior managers, customers and elected representatives and other stakeholders in relation to operational matters for their section. 5. To research, analyse and communicate information on specific issues and policies as appropriate, including compiling, preparing and presenting reports, presentations, correspondence etc. 6. To represent the local authority on committees and at meetings and to report on progress in his or her respective section or department as required. 7. To provide support and administrative assistance in the delivery of projects as required. 8. To be responsible for the day to day financial management of capital and operational expenditure in the department or section, including preparation of budgets and maximising funding opportunities where appropriate. 9. To identify opportunities for improvements in the service delivery, value for money and other efficiencies within the relevant area of responsibility and to use performance indicators effectively as appropriate. 10. To communicate, implement and manage change management initiatives within the relevant area of responsibility. 11. To manage and supervise employees in supporting roles, including assigning duties and workload, providing on-going support, handling day to day issues and identifying training and development requirements as appropriate. 12. To ensure that department or section operations are in compliance with all Council policies, procedures, practices and standards and in compliance with the principles of good governance, legislative requirements and Department of Housing, Planning and Local Government circulars and guidance. 13. Ensure compliance with relevant policies, procedures, legislation, standards, codes of conduct and general principles of good governance, including grievance and disciplinary, performance management and attendance management, at all times. 14. To provide assistance in the understanding and interpretation of the Council’s policies and procedures to employees in their area of responsibility and to customers and other stakeholders as appropriate. 15. To participate in corporate management activities and responsibilities appropriate to the grade. 16. To be in compliance with Health and Safety legislative requirements, policies and procedures and safe systems of work. 17. To deputise for the line manager or equivalent as required. 18. To undertake any other duties of a similar level and responsibility, as may be required, or assigned, from time to time. SECTION 3: ELIGIBILITY CRITERIA / QUALIFICATIONS Cork County Council may, following the interview process, form three panels for the post of Staff Officer from which future vacancies may be filled. 20% will be confined to the recruiting Local Authority, 50% will be confined to the Local Authority Sector, 30% will be filled by Open Competition. Suitably qualified persons are invited to apply for the following panel(s): • Panel A Confined to Local Authority Sector/Regional Assemblies (Be a serving member of the Local Authority Sector/Regional Assemblies) • Panel B Open Competition (Open to internal and external applicants) • Panel C Confined to the recruiting Local Authority or Applicable Regional Assembly (Be a serving member of the recruiting Local Authority/Regional Assembly) 1. Character Each candidate must be of good character. 2. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Education, Training, Experience etc. Each candidate must, on the latest date for receipt of completed application forms: (1) (a) Have at least obtained Grade D (or a Pass), in Higher or Ordinary Level in 5 subjects (or 4 subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics, AND (b) Have obtained at least Grade C (or Honours) in higher level (or Honours) papers in 3 subjects in that examination (2 subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics) OR (2) Have obtained a comparable standard in an equivalent examination, OR (3) Hold a third level qualification of at least degree standard, and (4) Have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff. Confined competition (5) (a) Be a serving employee of a Local Authority/Regional Assembly and have not less than two years’ satisfactory experience in a post of Clerical Officer or analogous post, and (b) have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff. 4. Age Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant within the meaning of the Public Services Superannuation Act, 2004. A candidate who is not classified as a new entrant must be under 70 years of age. 5. Transport Holders of the post should hold a full driving licence for class B vehicles and shall be required drive a motor car in the course of their duties and for this purpose, provide and maintain a car to the satisfaction of the local authority. 6. Required Skillset In the context of the key duties and responsibilities for the post of Administrative Officer listed above, the ideal candidate should demonstrate through their application form and at the interview that they have knowledge/experience of: • The structure and functions of local government, of current local government issues, future trends and strategic direction of local government and an understanding of the role of the Administrative Officer in this context. • Relevant administrative experience at a sufficiently high level. • Experience of managing and supervising staff, including managing performance. • Experience of compiling, preparing and presenting reports, presentations, correspondence etc. • Effective budget and financial and resource management skills. • Knowledge and experience of operating ICT systems. • Excellent strategic ability, capacity to bring about change, and performance management skills. • Have the ability to communicate effectively with senior management. • Have the ability to plan and prioritise work effectively and be proactive and self-directed. • Work under pressure to tight deadlines and to take a strategic approach in the delivery of key policy objectives. • Manage and deal with conflicting demands within prescribed timeframes and deadlines. SECTION 4: COMPETENCIES A Competency Based Application form requires you to describe some of your personal achievements to date that demonstrate certain competencies (necessary skills and qualities) required for the position for which you are applying. For each competency, you are given a description of a skill or quality. You are then asked to describe a situation, from your own experience, which you think is the best example of what YOU have done which demonstrates this skill or quality. It is essential that you describe how you demonstrated the skill or quality in question. Therefore, compose your replies carefully in this section and try to structure what you write so that you give specific information about what you have done - for example, do not simply say that “X was successful”, describe exactly what you did and how you demonstrated the skill or quality in question. For each example please include the following: a) the nature of the task, problem or objective; b) what you actually did and how you demonstrated the skill or quality (and, where appropriate, the date you demonstrated it) c) the outcome or result of the situation and your estimate of the proportion of credit you can claim for the outcome. The information you present in your application may form part of a shortlisting process and may also be used to help structure your interview, should you be invited to one. A shortlisting process may be applied based on TWO or more of the competencies and on other information you provide in your application form. Please note that, should you be called to interview, the board may look for additional examples of where you demonstrated the Knowledge, Experience, Skills and Competencies required for this post, so you should think of a number of examples of where you demonstrated each of the skills. Management and Change • Think and act strategically; • Develop and maintain positive, productive and beneficial working relationships; • Effectively manage the introduction of change and demonstrate flexibility and openness to change; • Looks critically at issues to see how things can be done better. Delivering Results • Contribute to the development of operational plans and lead the development of team plans; • Plan and prioritise work and resources effectively; • Establish high quality service and customer care standards; • Make timely, informed and effective decisions and show good judgement and balance in making decisions or recommendations. Leading, Motivating, Managing Performance and Communicating Effectively • Lead, motivate and engage employees to achieve quality results and to deliver on operational plans; • Effectively manage performance; • Have effective verbal and written communication skills. Judgement, Analysis & Decision Making • Research issues thoroughly, consulting appropriately to gather all information needed on an issue; • Understand complex issues quickly, accurately absorbing and evaluating data (including numerical data); • Integrate diverse strands of information, identifying inter-relationships and linkages; • Use judgement to make clear, timely and well grounded decisions on important issues; • Consider the wider implications, agendas and sensitivities within decisions and the impact on a range of stakeholders; • Take a firm position on issues s/he considers important. SECTION 5: TENURE The position is permanent and fulltime. The post is pensionable. Panels may be formed to fill this position and vacancies for Administrative Officer that may arise during the lifetime of the panels. SECTION 6: SALARY The Salary scale for the post is: €59,417 - €77,243 per annum €59,417, - €60,871, - €62,568, - €64,271, - €65,974, - €67,495, - €69,054, - €70,563 - (Maximum) €72,069, €74,649(1st LSI) (after 3 years satisfactory service on the Maximum, €77,243 (2 nd LSI) (after 3 years satisfactory service on the 1st LSI). Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Planning and Local Government. In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving local authority employee on or after 1st January 2011, will enter the scale for the position at a minimum point. Rate of remuneration may be adjusted from time to time in line with Government Policy. SECTION 7: ASSIGNMENT / LOCATION OF POST Cork County Council reserves the right to assign you to any department, premises or district in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or compensation. SECTION 8: WORKING HOURS The working hours at present provide for a five day, thirty-five hour working week. A flexible working hours’ system is in operation and may be availed of subject to the terms and conditions of the Flexitime Policy. SECTION 9: ANNUAL LEAVE The current annual leave entitlement is 30 days per annum. Cork County Council’s leave year runs from 1st January to 31st December. Granting of annual leave, payment for annual leave and arrangements for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1997(as amended).
Adult Education Guidance Information Officer
Hours of Work: 35 hours per week Salary: €35,259 - €51,211 (10-point scale) Key Purpose • To implement and maintain an effective, comprehensive, up to date and user-friendly information service which supports the aims and objectives of the project • To implement and maintain agreed administrative procedures • To maintain up to date paper based and computer-based systems in respect of clients, groups and information resources • To contribute to and assist with the organisation of events, marketing activities and promotional materials which promote the project to clients, groups and other agencies • To contribute to the on-going development and maintenance of the service Duties and Responsibilities To implement and maintain an effective, comprehensive, up to date and user-friendly information service which supports the aims of the project 1. Deal with public enquiries by telephone and in person from members of the public, local agencies and community groups 2. Provide user-friendly, accurate and relevant information and advice to enquirers 3. Undertake research on behalf of clients, groups and guidance staff and prepare individualised information packs 4. Make referrals and/or arrange appointments for clients to meet with the Guidance Counsellor, other internal staff and/or external organisations as appropriate 5. Maintain comprehensive and up to date information on local job, education and training opportunities 6. Input and maintain appropriate client records 7. Maintain appropriate links with other service providers To implement and maintain agreed administrative procedures 1. Establish recording systems and databases in agreement with the line manager 2. Implement agreed administrative procedures 3. Maintain client records and statistics in a confidential manner 4. Carry out day-to-day secretarial duties such as typing and word-processing, photocopying, telephone/reception, mail and minute taking 5. Maintain day-to-day financial records including petty cash, monthly accounts, invoicing and the purchase of equipment as appropriate 6. Maintain an appointment system for guidance interviews and group sessions 7. Assist the line manager with the day-to-day maintenance issues relating to the building, as appropriate To maintain an up-to-date paper based and computer-based systems in respect of clients, groups and information resources 1. Maintain paper based and ICT databases which are relevant to the FET learner/client including: education, training and employment opportunities, funding and support services. Ensure that the client database is maintained and updated in accordance with relevant guidelines 2. Assist in the preparation and completion of returns to the Department of Further and Higher Education, Research, Innovation and Science (DFHERIS), Solas, ETB and other designated bodies 3. Assist in the development, maintenance and updating of websites as appropriate 4. Undertake training and keep updated on relevant developments and changes in respect of the client database 5. Access information from a range of circulated sources 6. Keep informed of relevant ongoing developments at local and national level 7. Ensure that guidance staff are kept updated regarding new information and changes that may affect clients To contribute to and assist with the organisation of events, marketing activities and promotional materials which promote the project to client, groups and other agencies 1. Assist in promotional/networking activities e.g. presentations, exhibitions and events, as appropriate 2. Contribute to the production of publicity materials 3. Undertake appropriate activities to publicise and market the services of the project to existing and new clients To contribute, as appropriate, to the on-going development and maintenance of the service 1. Contribute to the monitoring, review and evaluation of the project by maintaining and providing and analysing data on client use of the service; and contributing to the identification of gaps in provision 2. Keep note of possible research needs presented through trends in the client data and feed these back as appropriate to the project management 3. Participate in appropriate staff development and training as agreed with line manger 4. Maintain awareness of on-going developments at local and national level 5. Any other duties relevant to the effective and efficient operation of the service Conditions of Service Citizenship Requirement Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein, Norway, Switzerland and Norway. Swiss citizens under EU agreements may also apply. Vetting Kilkenny and Carlow ETB is registered with the National Vetting Unit (NVU). As part of the Board’s recruitment and selection process, offers of employment to all posts may be subject to NVU disclosure. References Kilkenny and Carlow ETB reserves the right to seek both written and verbal references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. Kilkenny and Carlow ETB also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Please note that candidates are requested not to submit references with their application form. Pre-Employment Health Assessment A candidate for, any person holding, the office must be fully competent and capable of undertaking the duties attached to the office and in a state of health such as would indicate a reasonable prospect of the ability to render regular and efficient service. Candidates will be required to undergo a pre-employment Health Assessment which will be reviewed by the ETB's Occupational Health Service. An offer of employment is subject to satisfactory pre-employment health assessment. Probation Where a person is appointed to the position of Adult Education Guidance Information Officer to Kilkenny and Carlow ETB the first twelve months of their contract will be regarded as the probationary period. The appointment will be confirmed subject to satisfactory performance of the duties of the post. Superannuation and Retirement The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil/Public Service at the time of being offered an appointment. In general, an appointee who has never worked in the Public Service will be offered appointment based on membership of the Single Public Service Pension Scheme (“Single Scheme”). Full details of the Scheme are available on www.kcetb.ie. Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history. The maximum retirement age for a member of the single public service pension scheme as defined by the Public Service Pensions (Single Scheme and other Provisions) Act 2012 is 70 years. Sick Leave Sick leave will be in accordance with established procedures and conditions for ETB staff generally. Notice/Termination This appointment is terminable by one month’s notice in writing from either side subject to statutory provisions and relevant collective agreements. General The above represents the principal conditions of service and is not intended to be the comprehensive list of all terms and conditions of employment which will be set out in the successful candidate’s employment contract. Qualifications The Leaving Certificate or equivalent will be the minimum requirement. A qualification in information management systems or Librarianship or a related field is desirable. Competences, Skills and Experience Candidates should have: • Specialist knowledge and expertise in the area of Further Education and Training (FET) • Excellent ICT and administration skills • Excellent oral and written communication skills including the ability to prepare written communications for a range of audiences • Excellent interpersonal and teamwork skills including the ability to work effectively as a member of a team and use own initiative • Excellent computer skills including the use of spreadsheets, databases, word processing and publisher packages • Ability to organise and maintain record-keeping systems and information resources both manually and using ICT • Ability to understand and process information with a high level of attention to detail • Awareness of issues related to the handling of confidential information and equal opportunities • Knowledge and commitment towards public service values, including a strong commitment to customer service and experience of dealing with the public • Experience in an appropriate educational/training/ industrial environment requiring a range of the skills and competencies set out above • Willingness to work flexible hours outside of normal office hours Competences The person appointed to the above post will be required to show evidence of the following competences: Specialist Knowledge, Expertise and Self Development • Develops and maintains the skills and expertise required to perform in the role effectively, e.g. relevant technologies, IT Systems, relevant policies etc • Clearly understands the role, objectives and targets and how they fit into the work of the unit • Is committed to self-development and continuously seeks to improve personal performance Delivery of Results • Delivers results on time and to a high standard • Plans and prioritises the work schedule, ensuring the efficient use of all resources available and delivering on objectives even with multiple or conflicting demands • Evaluates the current work practices to identify changes that could be made to help them run more effectively • Maintains accurate records and monitors work, ensuring any errors are identified and rectified • Demonstrates initiative and flexibility in ensuring work is delivered • Identifies and appreciates the urgency and importance of different tasks Information Management and Processing • Approaches and delivers all work in a thorough and organised manner • Follows procedures and protocols, understanding their value and the rationale behind them • Keeps high quality records that are easy for others to understand • Draws appropriate conclusions from information • Suggests new ways of doing things better and more efficiently • Is comfortable working with different types of information, e.g. written, numerical, charts, and carries out calculation such as arithmetic, percentages etc Interpersonal and Communication Skills • Shows respect, tact and maintains composure when dealing with customers or staff members • Demonstrates the ability to be assertive and negotiate when necessary, communicating in a clear and confident manner whilst remaining approachable and polite • Listens to others and invites feedback, dealing with information in a constructive way • Influences other by actively listening and clearly expressing their position • Produces written letters/reports in a clear and concise manner Teamwork • Shows respect for colleagues and co-workers • Develops and maintains good working relationships with others, sharing information and knowledge, as appropriate • Offers own ideas and perspectives • Understands own role in the team, making every effort to play his/her part Drive and Commitment to Public Service Values • Consistently strives to perform at a high level, demonstrating flexibility and finding solutions to overcome obstacles • Serves the Government and people of Ireland • Can work independently without excessive guidance or support • Demonstrates resilience in the face of significant demands and challenges • Ensures that the customer is at the heart of all services provided • Is personally honest and trustworthy • Acts with integrity and supports this in others
District Environmental Health Officer
Purpose and Function of Post Duration: Temporary to 31st March 2027 (maybe extended or established) The Council may retain a list of reserve candidates arising from this recruitment campaign, for any vacancies which may arise which are the same or similar and are of an equal grade of pay. This list will be valid for 12months. “Another similar vacancy” is defined as a post with a similar job description and person specification and on the same salary scale, which may be in a different department or duration to the vacancy initially advertised. Another similar vacancy does not include posts where the similarity relates solely to the salary scale. Applicants must possess a full, current driving licence which enables them to drive in Northern Ireland and a vehicle available for official business, or have access to a form of transport which enables them to meet the requirements of the post in full1. 1Please be advised that this alternative is a “reasonable adjustment” specifically for applicants with disabilities who, as a result of their disability, are unable to hold a full, current driving licence
Disability Support Officer
Pay Scale: £18 Per Hour Job Description: • Provide specialist support, tailored to suit the young person’s needs, as agreed with the DSS programme manager. • Prepare in advance of the support session and have all necessary resources for the session. • Provide weekly and monthly updates to the DSS Programme Manager on the young person’s progress through the completion of engagement records. • To liaise with all stakeholders in the strictest confidence regarding the health and wellbeing of learners. • Engage with local external agencies for specialist support. • To support learners with employability skills including CV writing, job/placement searching and interview techniques. • Assist tutors to deliver Vocational skills and essential skills qualifications. Working with local employers to secure training placements for participants. • Attend and provide input to standardisation meetings. • To perform such other tasks deemed necessary by management, to ensure the effective support to the learner. • To maintain effective information management, administrative and reporting systems, ensuring all quality processes are followed. • Continuous improvement and development of added value services/activities, including sharing best practice. • Adhering to all Health & Safety and Safeguarding procedures. • To be aware of and adhere to all of Usel’s Policies and Procedures. Person Specification Essential: • At least 6 months experience providing practical support. This may have been as a result of paid employment or volunteer work. • Ability to establish positive relationships with people with disabilities and their family/carers. • An ability to communicate effectively both verbally and in writing. To complete compulsory paperwork regarding the services and hours worked. • Proficient in the use of all Microsoft office products within a work environment. Desirable: • Experience of working with people with learning difficulties, disabilities and/or people who have additional needs. • Training would be desirable in the following areas Safeguarding, Autism, ADHD, Dyslexia or Social, Emotional and Behavioural Difficulties (SEBD). Knowledge of the Essential Skills Numeracy, Literacy and ICT qualifications from entry level-level 2. Why Work with USEL: • 28 days annual leave • Free onsite car parking • Fully accessible workplace for all • Health & Wellbeing initiatives • Flexible working opportunities
