Clerical Officer jobs
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The post holder will assist the Technical & Maintenance Manager to ensure that the Council remains compliant with all its Property Maintenance requirements. Please Note:
Higher Executive Officer
1. PREAMBLE Mary Immaculate College is an autonomous, university-level, Catholic College of Education and the Liberal Arts. Founded in 1898, and linked academically with the University of Limerick, MIC is the oldest higher education institution in Limerick. Significant expansion in recent decades has seen the College’s offerings expand across two modern campuses, one based in Limerick City and one in Thurles, Co. Tipperary. The student community consists of more than 5,000 learners, participating in fifteen undergraduate degree programmes and several postgraduate programmes extending to PhD/Doctoral level. Academic staff engage in a wide range of academic research areas, and research underpins all teaching and learning at MIC. MIC seeks to prepare its students for professional excellence and to nurture their capacity to lead flourishing lives. 2. CANDIDATE PROFILE AND SCOPE OF THE POSITION Mary Immaculate College wishes to create a panel to fill positions at Higher Executive Grade in its International Office. The initial posts to be filled are the permanent, full time position of International Office Manager and the two year fixed term contract post of Short Term Programmes Manager. The International Office was established in 2013 and facilitates exchange agreements, institutional linkages and coordinates externally-funded international projects and programmes. It plays a key role in the development of relationships between MIC and potential partners, nationally and internationally. Potential partners are institutions or organisations whose mission is broadly consistent with the mission of the College. External relationships may be strategic, academic, and/or collaborative, and will involve the reciprocal exchange of knowledge, staff/student exchanges and other joint activities. Within the ever-changing landscape of international higher education, this is a new position that is being created to meet the needs of international students and faculty coming to MIC for exchange, study abroad and short-term programmes. The person/s appointed will play a key role in the internationalisation of the College. They will have responsibility for a wide range of duties relating to the functioning of the International Office which may include the management of the staff, day-to-day administration of the International Office and coordination of various programme activities, both cultural and academic. Duties may also include engagement with partner universities on behalf of the Director of International Engagment and oversight of the coordination of academic mobility of students and staff of the College. The appointees may be required to report on visits made to other institutions and on meetings attended in a timely and comprehensive manner. As well as working normal office hours, this post will require flexibility to undertake international travel as well as evening work and weekend work to support the delivery of International Office services. The post holder/s will not, on average, be required to work more than 35 hours per week The successful candidate must have the ability to interact constructively, efficiently and effectively with staff and external clients of the College in a very discreet and confidential manner. The person/s appointed will be involved in: ▪ Enhancing the College’s international identity ▪ Administration of support for prospective and current international students and staff, as well as for MIC faculty and students travelling to partner universities around the world. Essential Qualifications & Skills (i.e. those, without which, a candidate would not be able to do the job. Applications that have not clearly demonstrated that candidates possess the essential requirements will not be shortlisted): In order to be considered for this post, applicants will require: 1) A third level qualification at level 7 or higher on the National Framework of Qualifications and a minimum of 3 years’ relevant management experience in an administrative role, preferably within a higher education setting. OR A minimum of 6 years’ relevant experience in a similar role, preferably at management level. 2) Proven management and organisational skills, strategic aptitude and experience of developing new marketing initiatives or education programmes. 3) Demonstrated ability to prioritise and complete a variety of tasks, delivering results to a high standard, within budget and on time, with a drive towards quality, performance and improvement. 4) Demonstrated team leadership and ability to work effectively and constructively within an established team environment together with using own initiative and judgement to analyse and solve problems in a positive and proactive manner. 5) Working knowledge of marketing/communications strategies, student recruitment and third level education at national and international levels.. In addition, it is desirable that candidates have: • Ability to speak additional languages such as Spanish, Chinese, and/or Portuguese while representing MIC in meetings. 3. JOB DESCRIPTION Reporting Relationship The appointee is required to carry out the duties set out below, under the general direction of the Director of International Engagement, to whom they report, and to whom they are responsible to for the performance of these duties in the first instance. The successful candidate will report to any such other College Officers as the President may designate from time to time. They will work with members of College Management, and will liaise with the Deans of Faculties, Heads of Departments, Course Leaders and other College personnel and with relevant College bodies in carrying out the duties attaching to the post. The reporting relationship may be subject to review from time-to-time, in line with service needs and developments in the College Duties and Responsibilities The specific duties assigned will be dependent on the role the appointee is appointed to and may include: - Providing comprehensive support to the Director of International Engagement - Responsibility for planning and coordinating day-to-day activities relating to the core administrative business of the International Office (IO). - Managing staff of the IO (inductions, performance appraisals, timesheets, appropriate delegation of tasks, team building) - Developing and implementing quality assurance documents including work instructions and Standard Operating Procedures within the department and preparation of IO documentation for the TrustEd International Education Mark. - Coordinating the administration required to maintain the Office’s outstanding international student satisfaction ratings. This includes assisting in providing comprehensive orientation and supporting the pastoral care of international students. - Developing and implementing procedures such as due diligence protocol, emergency response protocol and ensuring GDPR compliance e.g. in partnership negotiations - Collaborating with partners and MIC faculty on the development and marketing of new programmes tailored to international students e.g. faculty-led visits, summer programmes, language programmes, etc. - Overall responsibility for management of Mary Immaculate College short-term international programmes, including St John’s University Western Europe Semester and numerous other faculty-led programmes throughout the year. - Drafting memoranda of understanding with international partner institutions (researching, initial contact, visiting, following up on visits, negotiating, drafting and implementing and nurturing relationships). Maintaining up-to-date records of agreements signed and liaising with the President’s Office regarding same. - Representing MIC at events/meetings as required by the Director of International Engagement, including meetings overseas. - Responsible for overseeing and managing visits by international delegations to MIC - Overseeing admission of international students including processing of applications, arranging student interviews with HoDs, letters of offer, processing acceptances, deposit payments etc. - Ensuring that a consistent brand identity is conveyed to Mary Immaculate College’s internal and external stakeholders - Overseeing the ongoing promotion of opportunities abroad to MIC students, with a view to increasing the number of students undertaking a period of study overseas such as coordinating “Study Abroad Fair” - Developing the College’s relationships with Education in Ireland, Government departments and other relevant agencies - Managing IO expenditure and budgeting, including identification, securing and administration of funding streams - Undertaking such other functions as are necessary to the success of the International Office. The work set out above is broadly defined under the various headings as listed. This list is not exhaustive. The performance of the entire range of duties is not necessarily confined to any one individual, as the work requires that the staff function in a flexible manner, and work together as a team. TERMS AND CONDITIONS General All persons employed will sign an appropriate contract, which will contain terms and conditions of the employment. A job description is given to all applicants for employment and this will form part of the contract documentation. Place of Work The appointee’s normal place of work will be Mary Immaculate College, Limerick. The College reserves the right to require the appointee to work from any other location. It is a requirement of the College that the appointee must reside within a reasonable distance of the College. MIC operates a blended working policy, which offers scope for the post holder to combine office attendance with remote working, subject to the provisions of the policy. Exclusivity of Service and Outside Work The person appointed will be required to devote their full-time attention and abilities to their duties during their working hours in the College and to act in the best interest of the College at all times. Therefore, for as long as the successful applicant is working in the College, they may not, without the prior written consent of the Vice President Administration and Finance (VPAF), be actively engaged or concerned in any way, either directly or indirectly, in any other business or undertaking where this is or is likely to be in conflict with the College’s interests or the performance of the duties that the person has been employed for. The appointee will not, during their tenure of office, undertake paid outside work unless they have received the permission of the VPAF of Mary Immaculate College to undertake such work on the terms and conditions as agreed for the particular undertaking in question. In every case, it is the duty of the appointee to seek in writing the prior permission of the VPAF. It is also the duty, in every case, of the appointee to inform the person or body for whom the work is being undertaken, that the work is being conducted in a private capacity and that the College cannot in any circumstances be responsible for such work. Probationary Period The appointment is subject to satisfactory completion of the standard 6-month probationary period. The probationary period may be extended at the discretion of the College but will not in any case exceed 11 months. Absences during the period of probation will extend the probationary period. Performance and conduct during the probationary period will be reviewed through a process of assessment meetings. Termination of the appointment during the probationary period, for any reason or no reason, will be at the discretion of the College. The disciplinary procedure will not apply to a dismissal during probation where the probationary employee has been employed by MIC for less than 12 months. Hours of Attendance The full-time working hours are 35 hours per week. The normal hours of duty are Monday to Thursday, 9:00 am to 05:00 pm, with a 1-hour unpaid lunch break each day and Friday, 9.00 am to 4.45 pm with a 45-minute unpaid lunch break. However, the duties attaching to the position are such that the post holder may be required to work evenings/weekends on occasion to accommodate service needs. Subject to College policy, the post holder may avail of “Time-Off-In-Lieu (TOIL)” or overtime where working hours exceed the contract hours per week. The College reserves the right to adjust starting and finishing times or days of duty to meet service needs. Salary The Salary scale for this position has been approved by the Department of Further and Higher Education, Research, Innovation and Science and the Higher Education Authority in line with Government Policy on Public Sector remuneration. The rate of remuneration may be adjusted from time to time in line with Government pay policy. The appointment will be made on the salary scale at a point in line with current Government Pay Policy. New entrants to the Civil or Public Sector, as defined in Circular 18/2010, will commence on the first point of the salary scale. This post is at Higher Executive Officer grade. With effect from 1st March 2025 the annual salary scale for Higher Executive Officer (Grossed up) is: €58,266, €59,968, €61,668, €63,367, €65,069, €66,770, €68,470 €70,927(LSI 1) and €73,377(LSI 2) Increments are awarded in line with national pay agreements. Salary will be paid on a monthly basis on the 25th of each month, or the previous Friday if 25th falls on a weekend, using the Paypath facility. Payment of salaries and wages are subject to statutory deductions, i.e Income Tax (PAYE), Superannuation Contributions, Pay Related Social Insurance (PRSI) and Universal Social Charge (USC). Superannuation New entrants to the public service will be required to participate in the Single Public Service Pension Scheme and pay Superannuation contributions at the appropriate rates in accordance with the provisions of the Public Service Pensions (Single Scheme and Other Provisions) Act, 2012. Details of this scheme can be obtained from the College’s website. All other eligible appointees are automatically included in the Colleges’ of Education Pension Scheme on taking up appointment. In compliance with the Colleges of Education Pension Scheme, deductions amounting to 6.5% are made from salary. Details of the regulations concerning the Colleges’ of Education Pension Scheme may be obtained from the College’s Human Resources Office. The appointee will be required to pay Additional Superannuation Contribution (ASC) under the provisions of the Public Service and Pensions Act 2017. Appointees who commenced employment in the public service between 1st April 2004 and 31st December 2012 and have not had a break in employment of greater than 6 months will have no mandatory retirement age. All other appointees will have a mandatory retirement age of 70. Pension Abatement If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointee’s re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position, the applicant is acknowledging that they understand that the abatement provisions, where relevant, will apply. It is not envisaged that the College will support an application for an abatement waiver in respect of appointments to this position. Annual Leave The annual leave entitlement for this grade is 27 working days per leave year. Annual leave should be taken when students are off campus and the taking of leave must have the prior approval of the relevant Line Manager. Public Holidays are granted in accordance with the provisions of the Organisation of Working Time Act, 1997. Sick Leave There is a discretionary sick pay scheme, details of which are available from the Human Resources Office. Employees who have a minimum 3 months’ continuous employment with the College may be granted sick pay subject to the terms of the Public Service Sick Leave Scheme. Sick pay is contingent on full cooperation and compliance with the College’s absence management procedures. Confidentiality In the course of working in Mary Immaculate College, the person appointed may have access to or hear information concerning staff and/or students and/or the functioning and the business of the College. Such information acquired in the course of employment with the College, including any aspect of the College’s responsibilities or operations, is considered to be confidential information. On no account must information concerning students, staff or other College business be divulged or discussed except in the performance of normal duties and, unless authorised to do so, this information shall not be communicated to a third party. In addition, records must never be left in a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required. Health & Safety Mary Immaculate College attaches the highest regard to the safety, health and welfare of its employees. It is the duty of each employee to take reasonable care to protect the health and safety of themselves and of other people in the workplace. Each employee must comply with all health and safety policies and procedures in operation in Mary Immaculate College and familiarise themselves with the Safety Statement. Employees are obliged to wear any PPE (Personal Protective Equipment) that they may be provided with and no person shall intentionally or recklessly interfere with or misuse any appliance, protective clothing or other equipment provided in the workplace for health and safety purposes. Employees are statutorily/legally obliged to ensure that any accidents/incidents which may occur are reported promptly to the Health and Safety Officer on the MIC Accident/Incident Report Form. College Policies, Rules and Regulations The College is a Public Sector employer and is bound by National Agreements. It is also bound by regulations, circulars and directives issued on behalf of Government by the Department of Finance, the Department of Education, the Department of Further and Higher Education, Research, Innovation and Science and the Higher Education Authority. Employees are at all times subject to the provisions of the Code of Conduct for Staff, College policies, rules and regulations. These policies include but are not confined to Disciplinary & Grievance Policies, Dignity at Work, Examination Rules & Regulations, Policy on Responsible Computing and Use of Information Technology Facilities. All employees are required to familiarise themselves with the contents of Policies and Procedures, available on the College’s Staff Portal. Termination of Employment At least 2 calendar months’ written notice is required to resign this post. On the termination of employment but before departing from the College, staff members are required to return to the College all books, reports, memoranda, correspondence, papers, records, reports, files including data held on electronic files, computer disks, electronically recorded discs, and any other documentation, and all other property, including office keys, belonging to the College or relating to its business or affairs which are in the possession of a staff member or under their control when the employment is terminated.
Clerical Officer
Principal Duties The role of Clerical Officer working as part of the Corporate Team will contribute to the achievement of the Agency's objectives and effectiveness by ensuring that the day-to-day office functions are efficient and responsive to the Project. The role involves: • Dealing with telephone queries and acting as a receptionist for the GDA's offices. • Assisting with the preparation of agendas, minutes and general documentation for the Board of the Agency, its committees, working groups and for the Consultative Group. • Ensuring up-to-date contact details of stakeholders, interested parties are maintained. • Providing clerical support to the various functions in the Agency. • Maintaining and updating the Admin A-Z on OneNote. • Providing support in organizing public or consultation meetings and workshops. • Providing support in updating policies and procedures for the GDA. • Providing support for Corporate Health & Safety. • Maintaining an effective electronic filing and records system, including archiving Procurement of office supplies and equipment. • Stocktaking of office supplies and equipment and ensuring there are no stock shortages. • Managing PPE equipment for construction site visits. • Conducting staff surveys using MS forms. • Providing photocopying and filing support to the GDA team. • Ordering couriers/taxis for the GDA team. • Dealing with the GDA's incoming and outgoing post. • Booking and setting up rooms, materials, and consumables (catering) for meetings. • Preparing of documentation and presentation material for meetings. • Raising Purchase Orders (PO's). • Liaising with Office contractors (Fire Extinguisher Maintenance, Water Cooler/Boiler Servicing, Cleaners). • Coordinating Staff Social Events. • Ensuring that the GDA offices, kitchen and lobby area are kept tidy, clean, and professional looking at all times. • Undertaking any other duties of a similar level and responsibility as may be required from time to time. The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the GDA. As this role includes reception duties it is not suitable for blended working. Candidate Requirements Candidates shall on the latest date for receipt of completed application forms have the following: • Essential Requirements: • Leaving Certificate Qualification • A minimum of 1 year's relevant office administration experience including provision of secretarial support, minute taking, etc. • Excellent IT skills (including Microsoft Word, Excel, PowerPoint and SharePoint). • Good communications skills and ability to work as part of a team. Desirable Requirements: • Letter writing skills and grammatical proficiency • Previous experience of working in administration within an educational or public service setting. • Good organisational skills and an ability to work on own initiative. • Experience in dealing with Local Community or Voluntary Groups Eligibility to compete and certain restrictions on eligibility Eligible Candidates must be: • A citizen of the European Economic Area. The EEA (European Economic Area) consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or • A citizen of the United Kingdom (UK); • A citizen of Switzerland pursuant to the agreement between the EU (European Union) and Switzerland on the free movement of persons; or • A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or • A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State because of family reunification and has a stamp 4 visa or • A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa. To qualify candidates must meet one of the citizenship criteria above by the date of any job offer. Candidates who are not citizens of the aforementioned countries must have the necessary permissions to work in Ireland. Collective Agreement: Redundancy Payments to Public Servants The Department of Public Expenditure and Reform letter dated 28th June 2012 to Personnel Officers introduced, with effect from 1st June 2012, a Collective Agreement which had been reached between the Department of Public Expenditure and Reform and the Public Services Committee of the ICTU in relation to ex-gratia Redundancy Payments to Public Servants. It is a condition of the Collective Agreement that persons availing of the agreement will not be eligible for re-employment in the Public Service by any Public Service body (as defined by the Financial Emergency Measures in the Public Interest Acts 2009 – 2011) for a period of 2 years from termination of the employment. People who availed of this scheme and who may be successful in this competition will have to prove their eligibility (expiry of period of non-eligibility) and the Minister’s consent will have to be secured prior to employment by any Public Service body. Incentivised Scheme for Early Retirement (ISER) It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in Department of Finance Circular 12/09 that, retirees, under that Scheme, are not eligible to apply for another position in the same employment or the same sector. Therefore, such retirees may not apply for this position. Department of Education and Skills Early Retirement Scheme for Teachers Circular It is a condition of the Early Retirement Scheme that with the exception of the situations set out in paragraphs 10.2 and 10.3 of the relevant circular documentation, and with those exceptions only, if a teacher accepts early retirement under Strands 1, 2 or 3 of this scheme and is subsequently employed in any capacity in any area of the public sector, payment of pension to that person under the scheme will immediately cease. Pension payments will, however, be resumed on the ceasing of such employment or on the person's 60th birthday, whichever is the later, but on resumption, the pension will be based on the person's actual reckonable service as a teacher (i.e., the added years previously granted will not be considered in the calculation of the pension payment). Department of Health and Children Circular (7/2010) The Department of Health Circular 7/2010 dated 1 November 2010 introduced a Targeted Voluntary Early Retirement (VER) Scheme and Voluntary Redundancy Schemes (VRS). It is a condition of the VER scheme that persons availing of the scheme will not be eligible for reemployment in the public health sector or in the wider Public Service or in a body wholly or mainly funded from public moneys. The same prohibition on re-employment applies under the VRS, except that the prohibition is for a period of 7 years. People who availed of either of these schemes are not eligible to compete in this competition. Department of Environment, Community & Local Government The Department of Environment, Community & Local Government Circular Letter LG(P) 06/2013 introduced a Voluntary Redundancy Scheme for Local Authorities. In accordance with the terms of the Collective Agreement: Redundancy Payments to Public Servants dated 28 June 2012 as detailed above, it is a specific condition of that VER Scheme that persons will not be eligible for reemployment in any Public Service body [as defined by the Financial Emergency Measures in the Public Interest Acts 2009 – 2011 and the Public Service Pensions (Single Scheme and Other Provisions) Act 2012] for a period of 2 years from their date of departure under this Scheme. These conditions also apply in the case of engagement/employment on a contract for service basis (either as a contractor or as an employee of a contractor). Declaration Applicants will be required to declare whether they have previously availed of a Public Service scheme of incentivised early retirement. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Public Service employment and/or where they have received a payment-in-lieu in respect of service in any Public Service employment. It is the responsibility of former public or civil servant candidates to ensure their eligibility to apply. Potential candidates who participated in a voluntary severance/redundancy or early retirement programs, received a redundancy payment or are in receipt of a public sector pension, should familiarise themselves with their individual conditions pertaining to public sector re-employment and declare same if applying. Principal Conditions of Service Salary Entry will be at the minimum of the scale and increments may be awarded subject to satisfactory performance and to changes in the terms and conditions relating to salary increments in the Civil/Public Service generally. The rate of remuneration may be adjusted from time to time in line with Government pay policy. PPC (Personal Pension Contribution) Scale (for officers who are existing civil or public servants appointed on or after 6 April 1995 or who are new entrants to the civil or public service and who are making a compulsory personal pension contribution). Clerical Officer (PPC) 590.21 – 623.23 – 631.62 – 647.99 – 672.15 – 696.26 – 720.35 – 737.91 – 757.82 – 780.93 – 797.18 – 820.07 – 842.79 – 878.27 – 906.13¹ – 918.93² A different rate will apply where the appointee is a civil or public servant recruited before 6th April 1995 and who is not required to make a Personal Pension Contribution. Other pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant. Important Note Entry will be at the minimum of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant. Subject to satisfactory performance, increments may be payable in line with current Government Policy. Successful candidates will agree to repay any overpayment of salary, allowances, or expenses in accordance with Circular 07/2018: Recovery of Salary, Allowances, and Expenses Overpayments made to Staff Members/Former Staff Members/Pensioners. Annual Leave The annual leave allowance for the position of Clerical Officer Grade is 22 days. This allowance is subject to the usual conditions regarding the granting of annual leave in the Civil or Public Service, is based on a five-day week and is exclusive of the usual public holidays. Hours of Attendance Hours of attendance will be fixed from time to time but will amount to not less than 35 hours nett per week. The successful candidate will be required to work such additional hours from time to time as may be reasonable and necessary for the proper performance of their duties subject to the limits set down in the working time regulations. The rate of remuneration payable covers any extra attendance liability that may arise from time to time. Place of Work The GDA’s offices are currently located at Park House, Grangegorman, Dublin 7. The offices will be such as may be designated from time to time by the Agency to meet the needs of the project and could relocate during the contract to facilitate the work of the Agency. When absent from home and office on duty, appropriate travelling expenses and subsistence allowances will be paid subject to the normal Civil or Public Service regulations. Tenure and Position The position of Clerical Officer is a full-time 5-year fixed term contract. The provisions of the Unfair Dismissals Acts 1977 – 2007 will not apply to the termination of the contract consisting only of the expiry of the fixed term. The probationary contract will be for a period of 6 months, this is included and not additional to the specified purpose contract. Notwithstanding this paragraph and the paragraph immediately following below, this will not preclude an extension of the probationary contract in appropriate circumstances. During the period of your probationary contract, your performance will be subject to review by your supervisor(s) to determine whether you: (i) Have performed in a satisfactory manner, (ii) Have been satisfactory in general conduct, and (iii) Are suitable from the point of view of health with regard to sick leave. Suspension of Probation The Agency may suspend the probationary period and, as a result, extend the term of the probationary contract in the following circumstances: • the probationary period will be suspended if the officer is on Maternity or Adoptive leave, • the probationary period may, at the discretion of the Department, be suspended where the employee is absent on any other form of statutory or non-statutory leave. Where the Agency’s ability to assess the officer and/or the officer’s ability to demonstrate their suitability for permanent appointment is compromised by the officer’s absence on leave, the contract period will be extended by the period of leave taken. Duties The appointee will be required to perform any duties appropriate to their grade which may be assigned to them. They may not engage in private practice or be connected with any outside business which would interfere with the performance of official duties. Sick Leave Pay during properly certified sick absence, provided there is no evidence of permanent disability for service, will apply on a pro-rata basis, in accordance with the provisions of the sick leave circulars. Officers who will be paying Class A rate of PRSI will be required to sign a mandate authorising the Department of Employment Affairs and Social Protection to pay any benefits due under the Social Welfare Acts directly to the employing Department or Organisation. Payment during illness will be subject to the officer making the necessary claims for social insurance benefit to the Department of Employment Affairs and Social Protection within the required time limits. Candidates will be shortlisted on the following essential requirements in Superannuation and Retirement The appointee will be offered public service pension terms and retirement age conditions in accordance with pension arrangements in the GDA depending on the status of the successful appointee: In general, an appointee who has never worked in the Public Service will be offered appointment based on membership of the Single Public Service Pension Scheme (“Single Scheme”). Full details of the Scheme are at www.singlepensionscheme.gov.ie Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay, different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history. Pension Abatement If the appointee has previously been employed in the Civil or Public Service and is in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during their re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and Other Provisions) Act 2012. Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office will support an application for an abatement waiver in respect of appointments to this position. However, if the appointee was previously employed in the Civil or Public Service and awarded a pension under voluntary early retirement arrangements (other than the Incentivised Scheme of Early Retirement (ISER), the Department of Health Circular 7/2010 VER/VRS or the Department of Environment, Community & Local Government Circular letter LG(P) 06/2013, any of which renders a person ineligible for the competition) the entitlement to that pension will cease with effect from the date of reappointment. Special arrangements may, however, be made for the reckoning of previous service given by the appointee for the purpose of any future superannuation award for which the appointee may be eligible.
Finance Officer
Randox Laboratories continues to develop disruptive innovations within the Diagnostics and Healthcare sector globally. We are proud to have been named the Number 1 company in Northern Ireland, for the second consecutive year in the “Belfast Telegraph Top 100 Companies 2024”. Our staff are at the heart of everything we do and achieve. We have a career opportunity for a Finance Officer within our Finance Department. What does our Finance team do? This team are tasked with one of the most core functions within Randox Group, they are responsible for generating key information to support decision making, managing liquidity, procuring and paying vendors, along with tracking inflows of funds, planning, analysing business trends. This team covers the whole Randox Group of companies in the UK and international. Location: Randox Laboratories, 55 Diamond Road, Crumlin, BT29 4QY. Contract Offered: Full-time, Permanent Working Hours / Shifts: 40 hours per week, Monday to Friday 08.40 to 17.20 or longer days Monday to Thursday with early finish on Friday. What does the Finance Officer role involve? In this role, you will be responsible for managing the preparation of monthly financial information. This is a varied role that will include the following duties: • The analysis of monthly sales information. • Account payable/procurement duties. • Performing monthly close off routines • Preparing journals to be posted to SAP and the monthly scrutiny of SAP general ledgers. • Assist in the preparation of monthly accounts for both HQ and International Offices. • Credit control function: recovery of outstanding payments etc • Preparation of monthly prepayments and accruals. • Assist with year-end preparation of statutory financial statements. • Dealing with the operational side of our global offices, including supervision of global office admin staff. • Monitoring stock levels. Who can apply? Essential criteria: • Previous experience within a Finance team at administration or higher. • Experience in producing month end accounts. • Ideally educated to degree level or relevant experience within Finance. • Strong communication skills both verbal and written. • Have the ability to prioritise tasks and work under pressure Desirable: • Finance qualification with a recognised body or previous experience. • Previous administrative experience. • Experience of Sage 500 and SAP. How do to apply? Click Apply on the site of this advertisement. You will then submit your CV to Randox for review. This advert may be open for as long as 30 days, although we may close the advert early, if we receive sufficient applicants.
Volunteer And Community Support Officer
St John of God Dementia Care at St Joseph’s is the largest home in Ireland solely dedicated to dementia care. We are a Butterfly Home accredited by Meaningful Care Matters. In 2021 we achieved the Investing in Volunteers Award for our volunteer programme, demonstrating our commitment to providing an excellent volunteering experience. We successfully renewed this accreditation in 2024. The Volunteer and Community Support Officer will assist the Volunteer and Community Manager with recruiting, training, supporting and developing our Volunteers in line with the Investing in Volunteers’ standards. This is an exciting opportunity to join St Joseph’s as we continue to grow our volunteer and community programme. The successful candidate will have the opportunity to have a positive impact in the lives of our volunteers and people living with dementia. Main Responsibilities · Assist with recruitment and reference checking/screening of all volunteers · Support and maintain good communications with all volunteers · Maintain and update databases and files, including mandatory training records, in line with GDPR regulations · Support the Volunteer and Community Manager as a point of contact for all volunteers · Assist with development and implementation of programmes that promote the continuous improvement and engagement of all volunteers · Cultivate a positive and supportive atmosphere by recognising volunteer efforts · Assist with implementation of Community initiatives, e.g.; Community Café, Dementia Café, Tennis Programme, Bowling Programme, Schools Programme · Provide additional administrative support to the overall Volunteer and Community Department as required · Undertake additional duties or tasks as required. Essential Experience · Third level qualification · Previous experience of recruiting and engaging with volunteers · At least 3 years’ experience of the community and voluntary sector in Ireland (paid or voluntary) · Excellent interpersonal skills with the ability to work independently and as part of a team · The ability to manage a varied workload and problem-solve · Excellent written and verbal communication skills · Excellent organisational skills · Proficient in use of Microsoft Office, social media and design packages. Desired Experience · Knowledge of dementia and dementia related issues · Previous experience of organising and running events. Person Specification · Strong empathy with and compassion for people living with dementia and their families · Commitment to highest ethical standards · Excellent communication and presentation skills – written and verbal · Self-starter with initiative and drive and an ability to work independently, think creatively, and identify opportunities · Ability to prioritise, plan and organise own workload · A team player with an open and flexible attitude · Strong organisational skills and attention to detail · Computer literate including use of databases, Microsoft Office suite, social media platforms and design packages · Flexibility to work some evening and weekend hours · Full clean driving licence is essential. Additional Information · Full-time, 35-hour work week · Pension · Employee Assistance Programme · Applicants that are successful to interview stage but are not offered a position may be placed on a reserve panel and their application will be kept on file for six months. To Apply Please complete the application form. This should be in Microsoft Word or PDF format. CVs will not be accepted. Closing date for applications is: 1 May 2025 at 5pm. St John of God Dementia Care (St Joseph’s) is an equal opportunity employer. www.saintjosephsshankill.ie
Academic Officer
Main Duties and Responsibilities Administrative Duties (including reception services) 1. To provide an effective and efficient administrative support for designated curriculum teams/areas to include:- 2. To support the College and Curriculum Teams with campus events, activities and processes; e.g. HE Graduation, Open Days/evenings, Celebration of Success, Registration days, Support staff onsite rotas etc. (which may take place on evenings/weekends). 3. To assist and support with the implementation of appropriate policy, procedures and processes to support the efficient delivery of the service. 4. To provide general administration support to other College managers. 5. To act as standby in support of general admin as required - evening cover, receiving visitors, support and assist with effective reception, event and administrative services for the College, etc. 6. To provide assistance and support to other sections such as Admissions, MIS, Exams, Quality, Finance on occasion with key functions and /or during peak times including enrolment periods, collating destination data, distribution of surveys, data utilisation audits etc. Data Management 1. To regularly and accurately collate and extract data from college systems (including EBS), producing reports, presenting relevant information for monthly team meetings, to report and disseminate key data and information from a variety of sources to update curriculum staff of performance of their area. 2. To accurately input data on College MIS systems including EBS and Agresso. 3. To support the admissions and enrolment process; inputting enrolments including ESOL and Digital Skills and manual enrolments (ie Confucius, SEN, Community), uploading documents and supporting Essential Skills enrolments. 4. To assist with course cancellations, students withdrawals/transfers process. 5. To contribute to the improvement of the quality of student data. 6. To be responsible for checking enrolment data, the validation of results against documents uploaded or required, the continual monitoring of student information on designated programmes; checking class lists, entering results, and proactively clarifying and amending any data errors following correct procedures. 1. To be familiar with and competent in using and accessing the systems and documentation relevant to the curriculum function. 2. To undertake the supervision of any nominated administration staff and coordinate the administrative function, to ensure staff are effectively and efficiently deployed and to provide mentorship and knowledge transfer as required to support new staff or staff who are upskilling. 3. To provide administrative and academic support efficiently and flexibly to the curriculum teams and the Programme & Support Department, adapting and prioritising as required to meet the business needs of the College. 4. To provide an effective academic support service to the designated Curriculum teams including team meetings, providing support for the revalidation processes and engagement with awarding organisations. 5. To work with curriculum teams in organising and assisting with key curriculum related events. 6. To assist with the development of departmental operational plans, objectives and targets; actively ensure regular reporting mechanisms are in place and communicate targets to the team on a regular basis. 7. To actively demonstrate proficiency in utilising curriculum systems, working independently to ensure accuracy and efficiency. 8. To provide academic support to a wide and complex curriculum provision. Finance and Governance Support 1. To undertake and ensure financial procedures are followed; Agresso requisitions / purchase orders / invoices etc. and in a timely manner. 2. Order supplies and materials as needed to support academic activities in accordance with College procurement procedures. 3. To take responsibility for the receipt, safe handling and recording of fees/charges. 4. To assist in preparations for College compliance and assurance processes including audits and inspections. Customer Service and Communications 1. To provide a high quality, flexible and professional customer service to all users. 2. To regularly liaise with other Academic Assistants to arrange cross-campus meetings, collaborations and events and to provide support to other curriculum departments / areas when required. 3. To regularly monitor and review protocols and customer service standards and ensure high standards are maintained at all times. 4. To attend and actively participate in curriculum meetings and organise annual schedules as appropriate. 5. To draft and distribute correspondence and informational materials on behalf of Departments and curriculum teams and develop forms of communication which supports improved college/staff engagement. 6. To undertake such other duties in keeping with the post as determined by your line manager from time to time. General Responsibilities The post holder is expected: • To promote and raise the profile of the College and the services it provides to the local business and civic community. • To ensure full compliance with health and safety requirements and legislation in accordance with College policies and procedures. • To comply with and actively promote College policies and procedures on all aspects of equality. • To contribute to College quality assurance schemes. • At all times to observe all internal College policies and procedures. • To promote and actively contribute to the Colleges’ Mission, Vision and Values; • To participate in staff training and development activities to update and enhance own knowledge, skills and professional competence needed to carry out the role effectively. • This job description is not prescriptive and the post holder may be expected to undertake other duties appropriate to the grade as may be assigned by the Chief Executive or her nominated officer(s). This job description is intended to indicate the broad range of responsibilities and requirements of the post. It is neither exhaustive nor prescriptive. It is anticipated that the post-holder will assume additional responsibilities as and when new projects and/or areas of focus for the College develop. The College reserves the right, in consultation with the post-holder, to amend the job description to meet the changing needs of the College. Person Specification Qualifications/Experience • GCSE English Language and Maths at Grade A-C or equivalent • Level 3 qualification or above in a relevant discipline Or 3 years’ experience within an administrative role. • Minimum of 1 year experience working directly to support a team in a busy office environment Knowledge/Skills and Abilities • An Information Technology qualification at level 2 Or A working knowledge demonstrated by specific examples of the Microsoft Office applications, such as; Word, Excel, PowerPoint, Outlook, Forms, Publisher General • Access to a car and able to travel between campuses and other business use as required or ability to demonstrate mobility. Terms and Conditions Salary: Band 4 Scale Points 8 – 18 £25,992 - £30,559 Commencing on £25,992. Contract Type: Full fixed term contract until December 2025, with possible extension. Hours of work: Full Time, 36 hours per week Location: Enniskillen, however the postholder(s) will be required to work at other South West College campuses as required.
Administrator
We have an excellent opportunity for a Full-Time Administrator to join our team on a temporary basis to cover a period of maternity leave. The successful applicant will support with HR, admin and wider tasks within our group of busy Dental Practices. The hours of work are 37.5 hours per week, working between the hours of 9.00am to 5.30pm, Monday to Friday. Main Duties and Responsibilities
Chief Executive Officer
Tourism NI is responsible for the development of tourism in Northern Ireland, for supporting the tourism industry and for marketing Northern Ireland as a tourist destination. We are a non-departmental public body of the Department for the Economy, working closely with other tourism bodies to help develop the visitor economy here. The CEO is accountable to the Board, which is appointed by the Economy Minister, for Tourism NI’s performance and delivery of outcomes and targets,and is responsible for implementing the decisions of the Board and its committees. The CEO is designated as Accounting Officer and, as such, is personally responsible for the day-to-day operations and management of the organisation and for safeguarding public funds.
Seasonal Supervisor Guide
Seasonal Supervisor Guide on Sceilg Mhichíl, Co. Kerry The Office of Public Works (OPW) invites applications from eligible candidates for the position of Supervisor Guide at Sceilg Mhichíl, Co. Kerry on a Seasonal basis and duties in relation to unguided National Monument sites in the District. The role, in time, may develop to include other National Monument sites in the general area. Competition Reference: 2025/021 Closing Date: 5.30pm on Thursday 10th April 2025 The Office of Public Works (OPW) invites applications from eligible candidates for the position of Supervisor Guide at Sceilg Mhichíl, Co. Kerry on a Seasonal basis and duties in relation to unguided National Monument sites in the District. The role, in time, may develop to include other National Monument sites in the general area. The Supervisor Guide position is a permanent seasonal Non-Established State Industrial post, running from mid-March to early November. It is based on a 39-hour week, and will be subject to a sevenmonth probation period which may be extended to 10 months under certain circumstances. Continuity in employment in the position will be dependent on the appointee meeting the requirements of the position. The successful candidate will be required to work in accordance with a rostered working arrangement (including weekends and public holidays) and flexibility in attendance will be required to ensure adequate staffing at all times. Overtime payments will apply where appropriate. General Work Location The post-holder is expected to live on the island according to an agreed roster (currently 2 weeks on, one week off) during the season. However, the post may be moved to a landside location in the region of Portmagee, Co Kerry in future. The island itself is approximately one hour off-shore from Portmagee. The position is required to build and maintain effective relationships with key stakeholders, to manage guides, visitors and general management in relation to Skellig Mhichíl. General Information The season on Sceilg Mhichíl generally stretches from mid-May to end September. During these months, a rotating team of 3 OPW Guides remain present on the island continuously and will be resident on the Island full-time during the period of their roster in order to perform certain functions related to a number of aspects. The current Roster period is 2 weeks on, 1 week off. Note: 1) While reference is made to the length of the season, the contracted period of the Guide Supervisor is full time from mid-March to early November. 2) Other sites may be assigned to the successful candidate in the future. Role Description The Supervisor Guide will have overall responsibility for the day-to-day operations and management of Sceilg Mhichíl, and will have a deep knowledge of the cultural heritage of the site. The primary responsibility of this role is the protection of the National Monument and interpretation of the site for visitors. Additionally, it supports the OPW and the Department of Housing, Local Government, and Heritage in their formal roles with UNESCO concerning the World Heritage Property. The role may also extend to the protection and management of other unguided sites in the surrounding area. Key responsibilities include providing strong leadership and management skills to oversee a highperformance team, coordinating community outreach, research, and education programs, and effectively liaising with various local stakeholders. Sceilg Mhichíl Sceilg Mhichíl is an early medieval island monastic sites in Ireland, with well-preserved access steps, a monastery, a remote hermitage and other monastic structures. The island’s location has helped to protect these monastic remains. Their state of preservation means that the island is of significant historical importance relating to a time of history that has long disappeared. In addition, there are two Lighthouses on the island representing a great engineering achievement. The site is also of international importance given the existence of some large colonies of breeding sea-birds. Sceilg Mhichíl attracts approximately 15,000 visitors annually. The successful applicant should have excellent communication skills, a proven record as a team leader and a passion and enthusiasm for heritage. Key requirements of the successful candidate are to ensure high performance from the teams on the ground, setting a vision for the visitor experiences at the sites and a key role in liaising with heritage and tourism networks to develop the sites. Marine experience is highly desirable, given the island's remote location and the need to ensure the safety of visitors and guides in a marine environment. The position is a permanent Seasonal Non-Established State Industrial post position from mid-March to early November based on a 39-hour week, and will be subject to a seven-month probation period which may be extended to ten months under certain circumstances. Continuity in employment in the position of Supervisor Guide will be dependent on the appointee meeting the requirements of the position. The successful candidate will be required to work in accordance with a rostered working arrangement (including weekends and public holidays) and flexibility in attendance will be required to ensure adequate staffing at all times. This is an open OPW recruitment competition to which applicants with the minimum eligibility requirements may apply. Persons who wish to be considered for appointment to the above position should submit a completed application form, and copies of specified required documentation. Selection for appointment to the position will be determined by the Interview Board through a competitive interview process. The Interview Board will make its decisions based on the interview with each candidate who is invited to the interview. A short-listing assessment, based on the information supplied in the applications, may be used to select those applicants who are to be invited to attend for competitive interview. The competitive interview process will be used to select the candidate determined by the Interview Board as being suitable for appointment to fill the position and a reserve panel, effective for a limited period, may be formed. Placement on the panel does not guarantee nor imply that an offer of employment will be made to those placed on same. In the event that an offer of an appointment is made, it will be made in the order of merit of those on the panel. Appointments to approved positions of employment are made as and when considered appropriate by OPW management and will be subject to the candidate meeting the health, security and reference requirements for the position. Essential Eligibility Requirements (as at the closing date): Candidates must: Main Purpose: The protection of Skellig Michael, a National Monument in State care and the interpretation of the site for visitors. CLICK THE APPLY NOW BUTTON TO GO TO THE OFFICIAL GOV.IE SITE FOR FULL DETAILS AND INFORMATION ON HOW TO APPLY
Executive Fire Prevention Officer
BACKGROUND Dublin Fire Brigade provides the fully integrated Fire-EMS (Fire-Emergency Management System) and Emergency Rescue Service for the four Dublin Local Authorities: Dublin City, Fingal, South Dublin and Dun Laoghaire-Rathdown County Councils. Dublin Fire Brigade protects the communities, businesses, infrastructure and industry of the four local authority areas covering an area of 356 square miles with a population of 1.3 million and 493,504 households. To facilitate the provision of this service Dublin Fire Brigade employs personnel working in six districts with twelve full-time stations, two retained (part-time) stations, Training Centre, East Region Communications Centre, Fire Prevention, Administration and Workshops with a fleet of vehicles. Dublin Fire Brigade also responds to incidents involving water rescue, high line rescue, road traffic collisions, flooding, chemical incidents and marine emergency response. In addition to the operational running of the Brigade, Dublin Fire Brigade ensures adequate fire safety in buildings and other structures by enforcing relevant fire safety legislation. The Brigade is also committed to promoting and providing community fire safety by working closely with the local communities, schools and other agencies to make certain the public are aware of vital safety information to help keep them and their families safe. THE JOB The Fire Prevention Section within Dublin Fire Brigade, ensures adequate fire safety in buildings and other structures and is governed primarily by the Fire Services Act, 1981 and the Building Control Acts 1990 to 2014. The Fire Services Act, 1981 places a duty of care on every person having control over certain premises, to take all reasonable measures to guard against the outbreak of fire on the premises, and to ensure as far as is reasonably practicable, the safety of persons on the premises in the event of fire. The Building Control Acts 1990 to 2014 provide a statutory basis for the Building Regulations. The Fire Prevention Section is responsible for administration and enforcement of the fire safety provisions of the Building Control Acts 1990 to 2014 Part B for most buildings except houses. Reporting to a Senior Executive Fire Prevention Officer, or such designated persons as may be assigned from time to time, the Executive Fire Prevention Officer will work as part of a team within the Fire Prevention Section. They will also be required at times to work independently on their own initiative as circumstances demand. The Executive Fire Prevention Officer will also be responsible for supervising and mentoring a team of Assistant Fire Prevention Officers. THE IDEAL CANDIDATE SHALL have an ability to work on their own initiative and within a multi-disciplinary team and have the ability to motivate and encourage others to achieve maximum performance; have strong interpersonal and communication skills; have a good working knowledge or demonstrate an ability to acquire a good working knowledge of the legal, regulatory and governance framework within which the City Council operates and adhere to corporate policies, protocols and procedures; possess strong IT skills; have good knowledge and awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, and their application in the workplace; have an understanding of the role and duties of managers in safety management in the workplace; have the ability to manage financial resources within a budgetary control framework; on the date of appointment possess a current unendorsed full driving licence (Category A1, A and/or B) as they may be required to drive in the course of their duties. QUALIFICATIONS CHARACTER: Each candidate shall be of good character. HEALTH: Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. EDUCATION, EXPERIENCE, ETC.: Each candidate must, on the latest date for receipt of completed applications: - (a) hold a recognised degree (level 8 in the National Framework of Qualifications) in engineering or architecture or a recognised degree (level 8 in the National Framework of Qualifications) in the final examination for which they obtained at least a pass in chemistry or physics taken at honours level, or a qualification equivalent to one of these, (b) have at least five years satisfactory experience, including adequate relevant experience involving one or more of the following: - INTERVIEW The interview will be competency based and marks will be awarded under the following competencies. - Management & Change - Delivering Results - Performance through People - Personal Effectiveness - Knowledge, Skills & Experience Please see pages 8 & 9 of the Candidate Information Booklet for more details. SALARY The salary scale for the position of Executive Fire Prevention Officer is: €59,067; €61,217; €63,366; €65,520; €67,672; €69,823; €71,976; €74,116; €76,280; €78,425; (Maximum); €80,897 (1st LSI) (after 3 years satisfactory service on the Maximum); €82,108 (2nd LSI) (after 3 years satisfactory service on the 1st LSI) (Subject to 2025 Pay Increases) Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage. In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving public service employee on or after 1st January 2011, will enter the scale for the position at the minimum point. PARTICULARS OF POSITION (a) The post is permanent, whole time and pensionable. (b) Dublin City Council reserves the right to, at any time, assign an employee to any Department now or in the future. (c) A period of one year’s probation applies where a person is permanently appointed to Dublin City Council. This can be extended at the discretion of the Chief Executive. CITIZENSHIP Candidates must, by the date of application be; a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway, or b) A citizen of the United Kingdom (UK), or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons, or d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa, or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa, or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. Dublin City Council welcomes all nationalities and ethnic backgrounds to join its diverse workforce and we hereby reserve the sole discretion to vary the above requirements from time to time subject to the business needs and staffing requirements.
