Energy Safety Administrative Officer

ABOUT THE JOB Energy Safety Regulation The CRU’s Energy Safety Division holds a key role in protecting public safety and the prevention of major accidents in Ireland’s energy sector. The Division is responsible for safety regulation of gas (networks, supply, storage, use and liquefied petroleum gas distribution), petroleum (upstream onshore and offshore exploration and extraction) and gas installers and electrical contractors. Work areas are expanding with the development of new technologies such as renewable natural gas and hydrogen. The regulatory functions of the energy safety division are diverse and span technical, legal and policy issues. These include: • development of national policy with respect to energy safety regulation; • carrying out audits and inspections of infrastructure and safety management cases; • carrying out incident investigations; • taking enforcement/prosecution actions where necessary; • carrying out promotion and public awareness activities As an Energy Safety Administrative Officer, you will have the opportunity to develop your administrative skills while assisting the CRU to achieve its strategic objectives. The CRU will provide you with ongoing support and training and there will be ample opportunity for professional development allowing you to maximise your potential. Role Description Three teams make up the Energy Safety Division. Teams include a regulatory manager, technical inspectors and analysts who work in collaboration. This role will provide administrative officer support across two teams – the Safety Supervisory body and Petroleum safety teams: • Safety Supervisory Body: The Safe Electric scheme for electrical contractors and RGI scheme for gas installers are operated by a third-party safety supervisory body (SSB) on behalf of the CRU. The team ensures the SSB is meeting its contractual obligations and that its approach is effective and consistent to meet the evolving needs of the industry through performance management as well as audits and inspections. The team revises Criteria Documents which set out detailed scheme rules and requirements and engages with a wide variety of stakeholders. Technical inspectors on the team investigate suspected illegal gas and electrical works and the CRU takes enforcement action including prosecutions. • Petroleum Safety: regulating upstream (offshore and onshore) petroleum exploration and extraction activities in Ireland. The CRU’s responsibility is to provide effective safety regulatory oversight and reduce the risk and potential consequences of major accidents onshore and offshore to a level that is as low as is reasonably practicable (ALARP). This is done through safety case assessments, issuing safety permits, and monitoring compliance through an audit and inspection regime. • Gas Safety Framework: overseeing safety regulation of natural gas (transmission network, distribution network, supply, and shipping) and LPG distribution network undertakings. This is done through the development of energy safety policy and input into legislative amendments, safety case assessments, audits and inspections, investigation of gas incidents, enforcement, safety performance reporting and review. The Gas Safety Framework team also chairs a Promotion and Public Awareness group. DUTIES & RESPONSIBILITIES Reporting to a Manager, the successful candidate will be involved in a varied role working to tight deadlines in a dynamic environment. An Energy Safety Administrative Officer’s role will typically include activities such as: • Support to Safety Supervisory Body Team and wider Energy Safety Division: o Support administrative management of applications to RGI and Safe Electric schemes from applicants with international/prior qualifications and experience. o Drafting, mailing and filing letters/correspondence o Managing correspondence and other documentation using the CRU’s internal document management system o Organise and attend certain stakeholder and operational meetings, set agendas, minute as appropriate and track actions o Handling incoming and outgoing phone call queries o Liaising with legal support as required o Managing consultant invoicing and purchase orders o Assist with response to FOI requests o Assist with prosecution case management as requested o Assist in the organisation and hosting of meetings, conferences and workshops. o Other general administrative duties as may be assigned. • Carrying out such other functions as may be required from time to time to fulfil the business objectives of the CRU and as appropriate to the grade. The above list is not exhaustive. While the successful candidate will be assigned to a particular team within the CRU, they will also be expected to contribute to the work of the wider Division/CRU as requirements dictate. The CRU may establish a shortlist of suitable candidates for potential future positions that may arise within the organisation. QUALIFICATIONS & SKILLS Essential Requirements Candidates must have on or before the closing date for applications the following: 1. Minimum of 2 years relevant administrative / clerical experience 2. Strong records management skills 3. Comprehensive knowledge of Microsoft 365 Products (Word, Excel, PowerPoint & Outlook) Desirable Requirements 1. MS Office certification 2. Previous knowledge/experience of working in a safety/regulated organisation THE PACKAGE Salary scale: €41,803 - €59,572 • *Candidates should note that entry will be at the minimum point of the scale. • The rate of remuneration may be adjusted in line with Government pay policy. • Candidates should note that different pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant. • Salary increments will be awarded annually, subject to satisfactory performance. Benefits • Attractive Pension Scheme. • Opportunity to work remotely up to 3 days per week, in addition to up to 6 weeks fully remote. • Access to the cycle to work scheme. • Opportunity for further education • 25 days of annual leave upon appointment, rising to 29 days after 5 years’ service and 31 days after 10 years’ service. • 11 bank holidays/ public holidays. • Flexible working arrangements. • Tax saver Bus / Luas scheme available to assist with travel costs to and from work. • Access to CRU’s Employee Assistance Programme. The CRU will provide you with ongoing support and training and there will be ample opportunity for professional development allowing you to maximise your potential and progress your career. Appendix A: Key competencies for the role CRU/Specialist Knowledge • Clearly understands the role and objectives and how they fit into the work of the team. • Develop proficient knowledge of key priorities and tasks within team and division. • Knowledge of other areas of work within CRU. • Developing broader knowledge of CRU’s impact throughout the regulated sector. • Fully understands CRU’s values and mission. • Fundamental technical, commercial knowledge of the work area. Interpersonal and Communication Skills • Actively listens to the views of others. • Express self in a clear and articulate manner when speaking and writing with internal and external stakeholders. • Can compile agendas and minutes as well as make presentations to colleagues, stakeholders and the Commission. • Can produce consultation documents and decision papers in CRU style with limited assistance from manager. • Can provide a basic summary of complex work area. Analytical Skills • Can research work area with limited guidance from manager. • Can conduct complex quantitative and qualitative analysis with limited guidance from manager. • Can analyse data provided by industry participants with limited assistance to identify the key issues for discussion. • Effectively deals with a wide range of information sources, investigating all relevant issues. Team Working • Understands own role in the team, making every effort to play their part while being aware of other team members. • Can articulate points at team meetings. • Is flexible and willing to adapt, positively contributing to the achievement of team/divisional objectives. • Builds and maintains contact with colleagues and other stakeholders to assist in performing role. Delivery of Results • Takes ownership of tasks and is determined to see them through to a satisfactory conclusion. • Assumes personal responsibility for and delivers on agreed goals/objectives. • Ensures all outputs are delivered to a high standard and in an efficient manner. • Ability to plan and organise own work and capable of handling unexpected and additional work items assigned by manager.