Receptionist jobs in Dublin
Sort by: relevance | dateReceptionist Clerical Officer
At Fís Eireann/Screen Ireland we are looking for new Talent to join our growing team. You will become part of a talented and diverse community of employees whose mission and passion are to promote and support the development of Irish Film, Television Drama, Animation, Documentary, Visual Effects and Digital Games Industries. As the national agency for the Irish film, television drama, animation, and documentary industry, Fís Éireann/Screen Ireland is the creative partner to the sector, investing in talent, creativity, and enterprise. We are inspired by original storytelling that will emotionally move audiences at home and abroad. Through a wide range of practical funding supports across development, production, distribution, promotion and skills development, Screen Ireland supports the sector at every stage. We support filmmakers in their creative pursuit to share valuable artistic, cultural, and commercial stories on screen. OUR CULTURE & COMMITMENTS At Fís Éireann/Screen Ireland, we are proud to foster a workplace culture built on creativity, inclusion, and respect. Through our Kind framework, we place equal importance on wellbeing, lifelong learning, sustainability, and equity, diversity and inclusion (EDI). We actively support our employees to thrive personally and professionally, offering opportunities to grow their skills, contribute to meaningful projects, and be part of a collaborative community. We are committed to building a workforce that reflects the diversity of the audiences we serve and the stories we support on screen. We warmly welcome applications from people of all backgrounds, experiences, and perspectives who meet the requirements of the role, and we celebrate the unique contributions that each person brings to our organisation. ROLE OVERVIEW Reporting to the Office Manager, the postholder plays a key role in supporting the effective day-to-day operation of the Dublin office and contributing to a professional, efficient and welcoming workplace environment. The role focuses on front-of-house delivery, office coordination and the provision of high-quality administrative support services. Acting as a central point of contact for staff and external stakeholders, the postholder will facilitate effective communication, ensure a consistently high standard of customer service, and support the smooth coordination of office activities. Working as part of a structured and collaborative function, the role operates within clearly defined processes and service priorities, ensuring consistency, efficiency and a coordinated approach to administrative support contributing to the efficient functioning of Screen Ireland, while creating an efficient, professional, and welcoming office environment FUNCTION OVERVIEW The Office Management function at Screen Ireland is a core operational pillar that ensures the effective delivery of workplace and corporate support services across the organisation. It is responsible for the smooth running of physical office environments, including facilities management, space planning, supplier and procurement coordination, and health and safety compliance. The function also contributes significantly to internal communications, staff wellbeing initiatives, and business continuity planning. By integrating sustainability practices into day-to-day operations, the Office Management function supports Screen Ireland’s broader commitment to environmental responsibility and organisational excellence. It plays a vital role in shaping a professional, inclusive, and productive working environment for staff, stakeholders, and visitors. JOB GRADE / REPORTING LINE It is anticipated that in order to have the required skills and competencies, the Clerical Officer post will be at the First Point level. KEY RESPONSIBILITIES Customer Service & Front of House
Receptionist
Job Summary: The part-time receptionist is responsible for greeting visitors, learners and staff in Griffith College Dublin. Excellent customer service must always be provided. This includes answering calls, transferring calls, addressing learner questions and needs and providing an overall welcoming environment. Job Responsibilities: This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline of proposed areas of activity and will be amended in the light of the changing environment within the Faculty and the College. Griffith College is an equal opportunities employer. Candidates must be eligible to work full-time for any employer in Ireland.
Receptionist
Duties and Responsibilities Main Duties and Responsibilities Administration To deliver a coherent and cohesive receptionist service, the Grade IV Receptionist will be required to: Maintain own knowledge of relevant procedures, practices and legislation to perform the role effectively and to ensure standards are met Effectively manage queries directed to Reception, including assessing, recording and passing on queries, ensuring that enquiries are dealt with in a timely manner and responses are recorded Meet and greet all visitors to the building Signpost people to the relevant department in the building Book meeting rooms Ensure meeting rooms are set up in advance of bookings Organise catering Provide practical help with training events and regional workshops Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard Ensure that archives and records are accurate and readily available Ensure consistent adherence to procedures within the area of responsibility Ensure line management is kept informed of all issues that may arise in the course of duty Maintain confidentiality of documentation and records Use appropriate technology to ensure work is completed to a high standard Contribute to a continuous process of improvement within the office Carry out any other tasks as directed by the Office Manager Confirm all meetings, whether large or small, on a weekly basis Manage, order and organise stationery supplies for the building Manage incoming and outgoing post daily Book couriers and taxis as and when required Demonstrate strong cross cover capability Demonstrate sound decision making Show resilience to manage a busy and sometimes pressured environment Use initiative and demonstrate a sense of ownership in handling tasks proactively Receive and manage sensitive information, whether by phone or email, with discretion and professionalism at all times Professional Ensure the efficient day to day administration of the area of responsibility Maintain own knowledge of relevant procedures, practices and legislation to perform the role effectively and to ensure standards are met by own team Ensure the management and maintenance of all records in an orderly and secure manner Use appropriate technology to ensure work is completed to a high standard and engage in information and communication technology developments as they apply to service administration Maintain confidentiality Plan and organise the work of the department or section Meet deadlines for time and attendance entry, specifically weekly entry deadlines, in a timely and effective manner Keep informed of relevant legislation, regulations and guidelines Enhance internal and external service delivery through good communication Provide cross cover for other Time and Attendance Super Users in the region Work as part of a team and ensure that all members are treated with dignity and respect Personnel Ensure policies and procedures are well documented and understood by staff within your section Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy Where appropriate, supervise and ensure the wellbeing of assigned staff Where appropriate, manage attendance and absenteeism Promote a culture that values diversity and respect in the workplace Assist with leadership and motivation conducive to good staff relations and work performance Where appropriate, establish and maintain records of attendance, statistical information, annual returns and any other information as may be requested Work as part of a team and ensure that all members are treated with dignity and respect Education and Training Maintain continuous personal development and participate in team based development, education, training and learning Complete all mandatory training Where appropriate, arrange induction and training for assigned staff to maximise skill resources, including workplace experience placements where applicable Where appropriate, provide supervision and assist in the development of knowledge and skills of relevant staff under your supervision Participate in performance evaluation and review, identifying areas for improvement and appropriate plans or measures to achieve them Ensure policies and procedures exist for all areas Health and Safety Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards Have a working knowledge of the Health Information and Quality Authority standards as they apply to the service, for example National Standards for Child Protection and Care, and comply with associated Tusla Child and Family Agency protocols Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service The above job description is not intended to be a comprehensive list of all duties involved. The post holder may be required to perform other duties appropriate to the post as assigned from time to time and to contribute to the development of the post while in office. Eligibility Criteria Qualifications and or Experience Applicants must, by the closing date of application, have the following: (i) Have satisfactory one year experience as a minimum Clerical Officer with Tusla Child and Family Agency, the Health Service Executive, or other statutory health agencies, or a body providing services on behalf of the Health Service Executive under Section 38 or 39 of the Health Act 2004, or a body providing services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013 or (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish. Candidates should have obtained at least Grade C on higher level papers in three subjects or (iii) Have completed a relevant examination at a comparable standard in an equivalent examination in another jurisdiction or (iv) Hold a comparable and relevant third level qualification of at least Level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland Note: Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. The Leaving Certificate Applied Programme does not fulfil the eligibility criteria and Have a good level of proficiency in Microsoft Office, including Word, PowerPoint and Excel Possess sufficient and relevant administrative capacity to discharge the functions of the post Health A candidate must be fully competent and capable of undertaking the duties and be in a state of health that indicates a reasonable prospect of ability to render regular and efficient service Character Each candidate must be of good character Tenure Current vacancies are permanent or temporary and whole time or part time The posts are pensionable A panel may be created to fill future vacancies Tenure will be indicated at expression of interest stage The purpose of this campaign is to fill urgent vacancies Appointment is governed by the Child and Family Agency Act 2013 and the Public Service Management (Recruitment and Appointments) Act 2004 Remuneration Salary scale (whole time equivalent, effective 1 August 2025): €35,609, €37,741, €38,597, €40,760, €42,740, €44,473, €46,151, €48,414, €50,059, €51,718, €53,296, €54,914 Long Service Increments apply after specified service periods Appointment begins at the first point of the scale Incremental credit may apply for relevant experience Salary is not negotiable Pay may be adjusted in line with Government policy Working Week The standard working week for this post is: 35 hours per week
