Administrative jobs in Dublin
Sort by: relevance | dateAdministrative Assistant
Forvis Mazars in Ireland is a leading professional services firm with ambitious growth plans and over 1000 staff based in Cork, Dublin, Galway and Limerick. We are an integral part of Forvis Mazars Group, an internationally integrated partnership with over 40,000 professionals operating in over 100 countries and territories around the world. Our strategic framework drives positive and meaningful impact for our people, the environment and local communities while delivering unmatched client experience to our clients. Why join us Our people are ambassadors and leaders and have a bold entrepreneurial spirit to shape the future of our industry and the communities within which we serve. We empower and develop our teams to become professionals of the highest calibre in technical and client excellence. Our people first approach offers our teams a caring work environment which promotes belonging and inclusivity of all cultures and perspectives. The Position We are currently seeking a capable and enthusiastic Administrative Assistant to support the Head of Consulting and a Consulting Partner in a dynamic and fast-paced professional services environment. This is a permanent opportunity offering excellent potential for growth and development within a collaborative and high-performing team. The successful candidate will report directly to the Senior Personal Assistants, working closely with them to ensure smooth day-to-day operations and consistent support to senior leadership. Key Responsibilities Ideal Candidate · 1–2 years’ experience in an administrative role, ideally within a professional services or consultancy environment. · Strong organisational and time management skills. · Willingness to learn and take initiative. · Good communication skills, both written and verbal. · High level of discretion and professionalism. · Attention to detail and accuracy. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). · Comfortable working with basic financial data. · Familiarity with eTenders, AML processes, and client onboarding is a plus but not essential. · Ability to adapt to changing priorities and work in a hybrid environment. · A collaborative mindset and openness to feedback from team members
Production Administrator
What you will do As a Production Administrator, you will play a vital role in supporting the smooth operation of our production function. Reporting to the Plant Manager, you’ll handle a wide range of administrative tasks that keep our team organized and efficient. What You Will Do
Local Community Safety Partnership Administrator
The Role The Department of Justice has developed a community safety policy based on a key principle that policing is not the responsibility of the police alone and involves other agencies of Government such as health and social services. The Community Safety Policy proposes a whole-of-government approach to community safety. At the heart of this policy is the principle that every community has the right to be and feel safe in order to thrive and flourish. This new approach will be delivered through Local Community Safety Partnerships (LCSPs), supported through a national governance structure. This structure will ensure that communities are empowered to have a strong say in what actions are prioritised by the services operating in their area and will also have a key oversight role in ensuring those actions are followed through. The Local Community Safety Partnership Administrator (LCSP Administrator) is a support or supervisory position within the Operations Directorate, Fingal County Council. The postholder will play a key role in providing operational and administrative support to the LCSP Coordinator to establish and run an efficient and effective secretariat, supporting all the administrative and organisational requirements of the LCSPs. The successful candidate will also support the work of the LCSP Coordinator in the design and delivery of community safety projects in the relevant local authority area. The LCSP Administrator will be responsible for the day-to-day running of the Community Safety activities in the relevant local authority area. The LCSP Administrator is expected to carry out their duties in a manner that enhances public trust and confidence. The person appointed will be required to work in any location within the Fingal administrative area as may be necessary for the role. The position will from time to time require work to be conducted/completed outside of normal office hours. Duties The duties may include but are not limited to: • Taking decisions within clearly defined policy; on eligibility or entitlement to services, grants, superannuation benefits etc. • Dealing with the members of the LCSP’s, Department of Justice and all stakeholders by telephone, email and at events and meetings. • Undertaking casework and research on specific areas of service in regard to the work of the Safety Partnerships and issues relating to community safety. • Briefing and training new staff in the workings of the section. • Implementing agreed procedures, schemes and policies of the Council. • Servicing meetings of the LCSP’s and sub-committees of the Partnerships. • Attending meetings of the Partnership. • Arranging and attending events and evening meetings. • Preparing documents for meetings including agenda and draft minutes. • Presentation preparation and delivery. • Providing high-level secretarial services. • Financial management – payments, invoicing and budgetary control. Qualifications and requirements of the post CHARACTER Each candidate must be of good character. HEALTH Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. EDUCATION, TRAINING, EXPERIENCE, ETC. Each candidate must, on the latest date for receipt of completed application forms: (i) (a) have obtained at least Grade D (or a Pass), in Higher or Ordinary Level in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics, and (b) have obtained at least Grade C (or Honours) in higher level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics), or (c) have obtained a comparable standard in an equivalent examination, or (d) hold a third level qualification of at least degree standard, or (ii) be a serving employee in a Local Authority, or a Regional Assembly and have at least 2 years satisfactory experience in a post of Clerical Officer or an analogous post. The ideal candidate will: • Be in possession of a current unendorsed full driving licence (Category A1, A and/or B) as they will be required to drive in the course of their duties. • Have strong communication and interpersonal skills. • Have experience in minute taking in meeting settings with multiple stakeholders. • Have a satisfactory understanding of the Council’s purpose and priorities and knowledge of public service organisation in Ireland in order to achieve effective service delivery. • Have ability to work under pressure to tight deadlines in the delivery of key policy objectives. • Be self-motivated with ability to work on own initiative. The Selection Process: Fingal County Council reserves the right to shortlist applications, if required. This is not to suggest that any candidate may be unsuitable or incapable of undertaking the duties of the post advertised, but rather that there may be candidates who have demonstrated that they are better qualified and/or have more relevant experience. The number of persons to be invited, in these circumstances, to interview shall be determined by the local authority from time to time, having regard to the likely number of vacancies to be filled. Step 1: Initial Screening In the first instance, all applications received by the latest date/time for receipt of completed applications are screened for eligibility in accordance with the qualifications for the post as set out in this booklet and declared by the Minister for the Department of Housing, Local Government and Heritage under Section 160 of the Local Government Act 2001. Step 2: Shortlisting Each candidate’s application may be assessed against pre-determined criteria based on the requirements of the position as outlined in this booklet. It is the sole responsibility of the applicant to provide a detailed and accurate account of their qualifications and/or experience in their application form and to outline the relevance of their experience in the examples provided. Step 3: Interview Candidates who are successful in the shortlisting process will be invited to attend for interview(s). Fingal County Council will endeavor to give sufficient notice of the interview to shortlisted candidates. Thereafter, it is the responsibility of the candidate to make themselves available on the date/time selected. Candidates who do not attend for interview will be deemed to have withdrawn their application from the competition. Expenses incurred by candidates in attending for interview will be at the candidates own expense. An independent interview board will be established by the Senior Executive Officer, People Services, or other designated officer, to assess the candidates shortlisted for interview. The interview board will generally comprise of a Chairperson and two other members, who will have expert knowledge in the relevant field. The objective of the interview board is to identify candidates who best meet the objective criteria and competencies required for the position and to place them in order of merit. Candidates who are successful in the interview will be qualified in order of merit for appointment to the post of Local Community Safety Partnership Administrator and placed on a panel. It should be noted that placement on a panel may not necessarily lead to a job offer. The selection process is not concluded until such time as references have been sought and clearance checks, i.e. Garda vetting, occupational health, verification of education qualifications etc., have been carried out to the satisfaction of the Council. Benefits At Fingal County Council, we value our employees and want to support them to develop their careers. We offer flexible working arrangements, competitive salaries and pension benefits, a positive work environment, training and development opportunities, a defined career path in a supportive and inclusive culture and the opportunity to make a difference, along with the following benefits: ➢ Standard working day is 9-5 with Flexitime (up to 13 flexi days per year) ➢ Excellent Work/Life balance with Family Friendly Schemes such as Shorter Working Year and Worksharing ➢ Opportunities for promotion and career development ➢ Employee Assistance and Wellbeing Programme ➢ Pension Scheme ➢ Blended Working available - up to 2 days per week ➢ Ongoing training and higher educational support ➢ Cycle to Work Scheme Particulars of Employment The employment is wholetime, permanent and pensionable. Persons who become pensionable employees of a local authority who are liable to pay the Class A rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 1.5% of their pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependant or qualified children). Persons who become pensionable employees of a local authority who are liable to pay the Class D rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 5% of their pensionable remuneration. All persons who become pensionable employees of a local authority will be required in respect of the Local Government (Spouses and Children’s Contributory Pension) Scheme to contribute to the local authority at the rate of 1.5% of their pensionable remuneration in accordance with the terms of the Scheme. PROBATION Where persons who are not already employees of a Local Authority are employed, the following provisions shall apply: (a) there shall be a period after such employment take effect during which such persons shall hold such employment on probation, (b) such period shall be one year, but the Chief Executive may at his or her discretion extend such period, (c) such persons shall cease to hold employment at the end of the period of probation unless during such period the Chief Executive has certified that the service of such persons is satisfactory. SALARY €35,613, €37,740, €40,759, €42,741, €44,475, €46,153, €48,417, €50,056, €51,722, €53,296, (LSI 1), €54,911 (LSI 2). Persons who are not serving local authority employees will be based on the minimum of the scale. Holders of the post shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their post or in respect of any services which they are required by or under any enactment to perform. HEALTH For the purpose of satisfying the requirement as to health it will be necessary for successful candidates, before they are employed, to undergo a medical examination by a qualified medical practitioner to be nominated by the Local Authority. RETIREMENT AGE The retirement age is 70 years. APPOINTMENT The local authority shall require a person to whom employment is offered to take up such employment within a period of not more than 6 weeks and if he or she fails to take up the employment within such period or such longer period as the local authority in its absolute discretion may determine, the local authority shall not employ the person.
HR Administrator
Company Description Eurofins Biomnis is the leading private provider of medical laboratory services and part of one of the largest medical laboratory groups in Europe. We perform over 1.5 million patient tests every year for more than 1,000 client organizations throughout the country. We are a medically led and ISO accredited company dedicated to delivering accurate and reliable medical laboratory results that help healthcare professionals diagnose, treat and prevent disease. We are part of Eurofins Scientific Group. Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies. In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 47,000 staff across a network of more than 900 independent companies in over 50 countries and operating more than 800 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing. In 2020, Eurofins generated total revenues of EUR € 5.4 billion, and has been among the best performing stocks in Europe over the past 20 years. Job Description Additional Information What we offer: As an employer, we’re keen to look after our people with as much dedication as they look after our patients. That’s why we offer competitive salaries, excellent training and exceptional career prospects. We’re a growing and ambitious company, so there is huge potential here to develop with us and enjoy fantastic rewards in your career. Your data: As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. Eurofins Biomnis is an Equal Opportunities Company.
Trading Administrator
The general purpose of this role is to support the smooth operation of the Trading function, using the established systems and resources and assisting with the development of new systems where relevant. The successful candidate will also be required to liaise with retailers and suppliers of BWG Foods and will be required to work in conjunction with the sales teams. Some of the major tasks involved in this role are as follows: · Management of Product Price Files. · Management, collation, and production of promotional cycles within established timelines. · Supplier invoice generation and the management/collection of monies due to BWG Foods from suppliers. · Generating New Product Listings. · Branch target margin protection and maintenance. · Pro-Active involvement in the resolution of supplier invoicing queries. · Bespoke report generation as directed by the Trading Manager (using Diver/Excel resources). · Handling and resolving retailer and supplier queries. · Pro-Active involvement in BWG communication vehicles (CRM/Bulletin Board/Admin Pool). · A focus on protecting and increasing the integrity of the Product Price File System. · Other administration duties as directed by your manager. Job requirements The successful candidate will possess the following key attributes: · Previous experience in a similar role would be an advantage. · Excellent communication skills with the ability to communicate on a variety of levels. · Self-motivated with the ability to solve problems and to work to tight deadlines and operate within a fast-paced FMCG environment. · The ability to work as part of a team or on own initiative. · Eager to take responsibility and constantly develop the role. · Strong numerical skills and attention to detail in assigned tasks. · Process driven and an ability to meet deadlines. · Possess excellent IT Skills with a strong working knowledge of Microsoft Office products. Benefits includes: · Hybrid working · Competitive Salary · Pension · Employee Assistance Programme · Employee Health and Wellness Programme CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Project Administrator
Background Enterprise Europe Network (EEN) Ireland, coordinated by Enterprise Ireland, is part of the world’s largest support network for SMEs, active in over 60 countries. EEN Ireland is a powerhouse consortium including EI, Local Enterprise Offices, Dublin Chamber, and Cork Chamber. EEN delivers high-impact support to Irish SMEs, entrepreneurs, and researchers through: • Advisory Services – guiding clients through growth opportunities and business supports • Partnership Services – unlocking international collaborations, funding, and revenue-generating deals EEN drives competitiveness, sustainability, and digital transformation, helping Irish businesses thrive in global markets with local expertise and international reach. Role Purpose As Project Administrator for the Enterprise Europe Network (EEN) Ireland, you will be at the heart of a dynamic, international initiative that empowers Irish SMEs to grow, innovate, and compete globally. You’ll provide essential coordination, digital and financial administration, and stakeholder support across a national consortium, helping deliver high-impact services and events. This role blends precision, creativity, and collaboration — supporting the world’s largest SME support network from within Enterprise Ireland’s Centre of Excellence. Key Deliverables Administration & Support with Delivery of EEN Services • Setting up internal and consortium Ireland meetings • Ongoing support to EEN partners in managing queries on metrics, branding, websites, events, and other relevant matters • Disseminating enquiries from the central EEN email inbox to relevant partners • Circulating information on EEN events and training opportunities • Maintaining KPI and budget tracking systems • Reviewing and inputting Time & Activity data for EI/EEN staff Digital Systems & Website Management • Maintaining the Enterprise Europe Network Ireland website – frontend and internal shared systems • Liaising with website developers and consortium partners on content updates • Collaborating with consortium partners to coordinate impactful social media/media postings, promoting the role of the network and ensuring continuous engagement with EEN’s online presence Finance Administration and Reporting • Issue payment invoices and ensure timely processing in line with EI procedures • Liaise with the Finance Department regarding EEN project spend, budget tracking, and financial queries • Complete periodic EEN financial reporting templates in collaboration with the Programme Finance Lead and EEN Coordinator • Assist in preparing financial documentation for European Commission reporting, including grant-related data and KPI reports • Review and input Time & Activity data for EI/EEN Team Event Coordination & Organisation • Collaborating with the wider EEN Ireland Team on joint organisation of brokerage events with cross-border colleagues • Assisting in preparation for stakeholder-organised events • Liaising and networking with internal and external stakeholders and event hosts • Researching and curating content for the EEN Ireland website and social media channels • Assisting EEN partners in promoting events through social media, the EEN website, and EU campaigns Functional Competencies • Strong organisational and administrative skills with attention to detail is essential • Proven stakeholder engagement and relationship-building experience is essential • Excellent written and verbal communication skills is essential • Proficiency in MS Office and CRM platforms is essential • Experience with website CMS and social media coordination is highly desirable • Familiarity with budget tracking, invoice processing, and financial reporting, ideally within a public or EU-funded context is an advantage • Ability to support and co-organise events, including logistics, stakeholder liaison, and promotional activities would be desirable • Familiarity with EU business support environments and the Irish innovation ecosystem Additional Key Requirement Willingness and flexibility to engage with key stakeholders and networks and attend relevant events requiring engagement outside of Enterprise Ireland’s business hours. Enterprise Ireland Behavioural Competencies Results Focused The ability to remain outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales. Innovation and Risk-Taking Actively encourages new ideas, experimentation and measured risk-taking, while seeking opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations. Problem Solving and Decision-Making The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using analysis of information and situations to make logical and sound decisions. Client Focused The ability to provide excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and Enterprise Ireland strategy. Communicating with Impact to Influence Others Communicates in a manner that persuades, convinces and influences staff and others, internally and externally, to motivate, inspire or encourage them to follow a particular course of action. Teamworking Co-operates with colleagues, shares information and respects the opinions and values of staff members. Understands colleagues’ skills, experience and knowledge and maximises how these can be utilised for the benefit of the department, organisation and clients. Embracing & Leading Change Understands the business agenda of Enterprise Ireland and embraces change for their area of responsibility and for external and internal clients. Acting / Leading with Integrity Lives the Enterprise Ireland purpose and values, acting genuinely and with integrity, building trust and engaging others, placing the genuine needs of the client, organisation and staff ahead of personal agendas. Networking Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information. Developing Yourself & Others Creates an environment that enables others to excel in their job performance. Salary Scale €31,545 to €58,019 per annum contributory superannuation Rising to €61,817 by long service increments €30,253 to €55,266 per annum non-contributory superannuation Rising to €58,836 by long service increments Candidates should note that entry will be at the minimum point of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy. Subject to satisfactory performance, increments may be payable in line with current Government Policy. Point of entry on this salary scale may differ from the minimum point of the scale if the successful candidate is a current public or civil servant.
Administrator
About us Our purpose at Vhi is to help our customers and patients live longer, stronger and healthier lives. A big part of delivering this purpose is to create a workplace culture where all colleagues feel connected, informed and motivated to do their best work. At Vhi, we have a set of shared values that drive the kind of behaviour we want and that will support colleagues to grow, develop and play a key part in our success.Leading the way in private healthcare, we now offer an extensive range of healthcare services, including: urgent care, planned care, primary care, health screening, hospital @ home, women’s health, digital health, out of hours emergency dental care, and nurseline 24/7. The efficient running of these services is made possible by our teams of highly skilled healthcare professionals. What will you do:
Corporate Sales Administrator
JOB DESCRIPTION As the leading foodservice provider across the island of Ireland, Sysco’s success is driven by a team of passionate and dedicated individuals who go above and beyond to deliver every day. We don’t just deliver food and drink to our customers. We deliver new thinking, technology and talent to our industry. We deliver opportunities - to ourselves and to our colleagues ensuring that we can all thrive in work and beyond. We are now looking for new talent to join us as we continue to grow, innovate and deliver. Corporate Sales Administrator – Limerick, Dublin or Belfast We are excited to offer a fantastic opportunity for a Corporate Sales Administrator – Limerick, Dublin or Belfast The role requires a candidate who will be: The accountabilities and requirements outlined in this job description are neither definitive nor restrictive and may change in detail from time-to-time to meet the changing needs of the business. Sysco is an equal opportunity employer.
