Administrator jobs in Dublin
Sort by: relevance | dateAdministrator
Salary : €30,744.00 per year Shift Pattern: 5 over 7 days (Tuesday to Saturday Working) At Currys we’re united by one passion: to help everyone enjoy amazing technology. As the UK’s best-known retailer of tech, we’re proud of the service our customers receive – and it’s all down to our team of 25,000 caring and committed colleagues. So you’ll never go it alone here. You’ll work in a great team, learning and growing together, and celebrating the big and small moments that make every day amazing. Join us as an Administrator at our Customer Service Centre and you'll be responsible for communicating with customers and providing administrative support for our Customer Service Centre. You’ll do it because you love being part of a team who deliver the best customer service and get a buzz out of resolving challenges. It’s a great feeling, and you’ll get to experience it often. We are the home delivery network for Currys. Role overview: As part of this role, you’ll be responsible for: • Communicating with our internal and external customers • Assigning delivery drivers with their routes • Completing administrative tasks including producing data for reporting • Supporting the whole of the Currys team with queries or support where required People skills are one thing, but you’ll go a step further here by providing customer service that puts our customers first. You won’t stop in your pursuit of the best for your team, the business, our customers and yourself. You will need: • Some experience or exposure to providing customer service • Passion and enthusiasm for working in a fast-paced team • Experience with Excel and Word Why join us: Join our team and we’ll be with you every step of the way, helping you develop the career you want with new opportunities, on-going training and skills for life. Not only can you shape your own future, but you can help take charge of ours too. As the biggest recycler and repairer of tech in the UK, we’re in a position to make a real impact on people and the planet. Every voice has a space at our table and we’re committed to making inclusion and diversity part of everything we do, including how we strengthen our workforce. We want to make sure you have a fair opportunity to show us your talents during our application process, so if you need any additional assistance with your application please email careers@currys.co.uk and we’ll do our best to help.
Front Office Administrator
Job Description What is the opportunity? We have an exciting opportunity for a Front Office Administrator to join our Dublin office. The purpose of this role is to provide effective administrative support with Client events both inhouse and at external venues, monitoring various Brewin Dolphin info mailboxes and other ad-hoc administrative tasks. This is a full-time role that requires you to attend the office 5 days per week during business hours from Monday to Friday. This role may occasionally require work outside of normal business hours to facilitate client events. What will you do?
Human Resources Administrator
Starting Salary: €37,919 Point of entry on this salary scale may differ from the minimum point of the scale if the successful candidate is a current public or civil servant. Employing Authority: Grangegorman Development Agency Office Location: Floor 4, Park House, 191 North Circular Road, Dublin 7 Working Hours: 35 hours per week Blended / Agile / Remote Working: Blended Working Policy in place, available subject to role requirements Annual Leave: 23 days Tenure: 5-year Fixed Term Contract Other Benefits: • Professional development and supported learning opportunities • Annual health check and flu vaccination • Employee wellbeing initiatives • Generous public sector pension scheme • Tax-efficient travel schemes (Bike to Work and TaxSaver) • Team development events Principal Duties The Human Resources Administrator is a key contributor to the smooth and efficient operation of the HR function. Reporting to the Head of People and Engagement and working in close partnership with the HR Manager, this role provides high quality and confidential administrative support across all areas of the employee lifecycle. With responsibility for maintaining accurate HR systems and employee records, the Administrator ensures operational excellence in day-to-day HR processes. Acting as a trusted first point of contact for staff and managers, they play a central role in fostering a positive employee experience and supporting the smooth running of HR operations. Key Responsibilities HR Administration & Systems: • Maintain accurate employee records on the Time Management System (TMS), HR SharePoint and any other relevant systems, ensuring documentation is up to date and compliant with internal policies and legal requirements. • Ensure master employee data records are consistently updated, accurate, and efficiently communicated to Finance as required. • Administer the Desk Booking system (currently Ronspot) and provide support to staff using the platform. • Ensure all HR data is managed in line with GDPR and confidentiality requirements. • Generate and analyse regular reports (e.g. attendance, sick leave, annual leave), sharing trends and themes and escalating concerns as required. • Manage the administration of all leave types (annual, sick, parental, flexi, etc.) and ensure accurate tracking and reporting. • Support payroll processing by preparing, verifying, and communicating payroll-related changes in coordination with the Finance Department. • Assist in internal HR audits and maintain transparent, up-to-date audit trails. • Provide administrative support for HR-related procurement and payment processes. • Support the maintenance and accessibility of the Employee Handbook, ensuring approved updates are implemented promptly and the most current version is shared with staff and referenced in HR communications. • Regularly review HR policies and procedures and draft updates and amendments as required. • Maintain and regularly update HR content on the intranet, ensuring information is accurate, up to date, and aligned with current policies and practices. Recruitment & Onboarding: • Coordinate end-to-end recruitment activities, including scheduling interviews, communicating with candidates, and preparing documentation. • Liaise with the Public Appointments Service, Communications team and recruitment agencies (where required) to ensure job advertisements are posted appropriately. • Conduct reference and qualification checks for preferred candidates. • Participate in interview panels or act as an HR observer when required. • Manage the Employee Induction Programme, ensuring all onboarding materials are up to date and induction processes are completed. • Collaborate with Hiring Managers to ensure smooth and structured onboarding experiences for new hires. • Set up new employees on internal systems (e.g. TMS, Ronspot), calculate pro-rated leave, employee assistance programme, ergonomics assessment and deliver basic systems training. • Ensure the organisational chart and job description library is updated. Employee Experience & Training: • Provide administrative support for staff training and development initiatives, including booking courses, obtaining approvals, and maintaining training records. • Coordinate the Transition Year (TY) Work Experience Programme (and other work experience programmes as required), organise staff engagement events (e.g. away days, webinars etc.). • Contribute to internal communications by gathering content for the monthly staff newsletter. • Support the implementation of employee engagement strategies to promote a positive, inclusive, and values-led workplace culture. • Support the execution and data reporting of the Employee Engagement Survey to drive insights and improvement initiatives. • Support the administration of the Performance Management Development process (PMDS). Governance & Reporting: • Take minutes for relevant Board sub-committees when required and assist in the preparation of reports and documentation. • Ensure compliance with HR policies and procedures, offering guidance to staff on routine queries. • Continuously document HR processes and recommend improvements to improve impact and efficiency. • Provide data for monthly reports on workforce metrics and trends. • Support with the administration of Employee Relations Matters as required. Employee Offboarding: • Support with employee/secondee exit interviews as required, including reporting on trends and themes impacting retention. • Responsible for the coordination of employee off boarding in conjunction with Finance and IT. The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the GDA. Candidate Requirements Candidates shall on the latest date for receipt of completed application forms have the following: Essential Requirements: • Minimum QQI Level 7 qualification in a relevant discipline. • CIPD qualification (full or part). • At least 2 years of HR administration experience, preferably within the public or not-for-profit sector. • Proficiency in Microsoft 365 (particularly Excel, Word, and Outlook) and SharePoint. • Strong data management, reporting, and analytical skills. • Excellent organisational skills, with the ability to prioritise tasks and meet deadlines. • Strong interpersonal and communication skills, both written and verbal. • Proven ability to work both independently and collaboratively in a small, dynamic team. • High level of discretion and commitment to maintaining confidentiality. Desirable Requirements: • HR or business qualification (full or part). • Experience using HRIS, TMS, or other digital HR systems. Personal Attributes: • High attention to detail and accuracy. • Flexible and adaptable in a dynamic working environment. • Proactive team player with a solutions-focused mindset. • Ability to manage multiple priorities effectively and calmly under pressure. Please also refer to the Human Resources Administrator Competencies in Appendix 1 of this booklet. Eligibility to Compete and Certain Restrictions on Eligibility Eligible Candidates must be: • A citizen of the European Economic Area. The EEA (European Economic Area) consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or • A citizen of the United Kingdom (UK); • A citizen of Switzerland pursuant to the agreement between the EU (European Union) and Switzerland on the free movement of persons; or • A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or • A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State because of family reunification and has a stamp 4 visa; or • A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa. To qualify candidates must meet one of the citizenship criteria above by the date of any job offer. Candidates who are not citizens of the aforementioned countries must have the necessary permissions to work in Ireland. Collective Agreement: Redundancy Payments to Public Servants The Department of Public Expenditure and Reform letter dated 28th June 2012 to Personnel Officers introduced, with effect from 1st June 2012, a Collective Agreement which had been reached between the Department of Public Expenditure and Reform and the Public Services Committee of the ICTU in relation to ex-gratia Redundancy Payments to Public Servants. It is a condition of the Collective Agreement that persons availing of the agreement will not be eligible for re-employment in the Public Service by any Public Service body (as defined by the Financial Emergency Measures in the Public Interest Acts 2009 – 2011) for a period of 2 years from termination of the employment. People who availed of this scheme and who may be successful in this competition will have to prove their eligibility (expiry of period of non-eligibility) and the Minister’s consent will have to be secured prior to employment by any Public Service body. Incentivised Scheme for Early Retirement (ISER) It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in Department of Finance Circular 12/09 that, retirees, under that Scheme, are not eligible to apply for another position in the same employment or the same sector. Therefore, such retirees may not apply for this position. Department of Education and Skills Early Retirement Scheme for Teachers Circular It is a condition of the Early Retirement Scheme that with the exception of the situations set out in paragraphs 10.2 and 10.3 of the relevant circular documentation, and with those exceptions only, if a teacher accepts early retirement under Strands 1, 2 or 3 of this scheme and is subsequently employed in any capacity in any area of the public sector, payment of pension to that person under the scheme will immediately cease. Pension payments will, however, be resumed on the ceasing of such employment or on the person's 60th birthday, whichever is the later, but on resumption, the pension will be based on the person's actual reckonable service as a teacher (i.e., the added years previously granted will not be considered in the calculation of the pension payment). Department of Health and Children Circular (7/2010) The Department of Health Circular 7/2010 dated 1 November 2010 introduced a Targeted Voluntary Early Retirement (VER) Scheme and Voluntary Redundancy Schemes (VRS). It is a condition of the VER scheme that persons availing of the scheme will not be eligible for re-employment in the public health sector or in the wider Public Service or in a body wholly or mainly funded from public moneys. The same prohibition on re-employment applies under the VRS, except that the prohibition is for a period of 7 years. People who availed of either of these schemes are not eligible to compete in this competition. Department of Environment, Community & Local Government The Department of Environment, Community & Local Government Circular Letter LG(P) 06/2013 introduced a Voluntary Redundancy Scheme for Local Authorities. In accordance with the terms of the Collective Agreement: Redundancy Payments to Public Servants dated 28 June 2012 as detailed above, it is a specific condition of that VER Scheme that persons will not be eligible for re-employment in any Public Service body [as defined by the Financial Emergency Measures in the Public Interest Acts 2009 – 2011 and the Public Service Pensions (Single Scheme and Other Provisions) Act 2012] for a period of 2 years from their date of departure under this Scheme. These conditions also apply in the case of engagement/employment on a contract for service basis (either as a contractor or as an employee of a contractor). Declaration Applicants will be required to declare whether they have previously availed of a Public Service scheme of incentivised early retirement. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Public Service employment and/or where they have received a payment-in-lieu in respect of service in any Public Service employment. It is the responsibility of former public or civil servant candidates to ensure their eligibility to apply. Potential candidates who participated in a voluntary severance/redundancy or early retirement programs, received a redundancy payment or are in receipt of a public sector pension, should familiarise themselves with their individual conditions pertaining to public sector re-employment and declare same if applying. Principal Conditions of Service Salary Entry will be at the minimum of the scale and increments may be awarded subject to satisfactory performance and to changes in the terms and conditions relating to salary increments in the Civil/Public Service generally. The rate of remuneration may be adjusted from time to time in line with Government pay policy. PPC (Personal Pension Contribution) Scale (for officers who are existing civil or public servants appointed on or after 6 April 1995 or who are new entrants to the civil or public service and who are making a compulsory personal pension contribution). Executive Officer Standard Scale – PPC: €37,919 – €39,860 – €40,956 – €43,094 – €45,010 – €46,864 – €48,711 – €50,519 – €52,366 – €54,207 – €56,160 – €57,469 – €59,335 LSI1 – €61,216 LSI2 A different rate will apply where the appointee is a civil or public servant recruited before 6th April 1995 and who is not required to make a Personal Pension Contribution. Other pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant. Important Note: Entry will be at the minimum of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant. Subject to satisfactory performance, increments may be payable in line with current Government Policy. Successful candidates will agree to repay any overpayment of salary, allowances, or expenses in accordance with Circular 07/2018: Recovery of Salary, Allowances, and Expenses Overpayments made to Staff Members/Former Staff Members/Pensioners. Annual Leave The annual leave allowance for the position of Executive Officer Grade is 23 days. This allowance is subject to the usual conditions regarding the granting of annual leave in the Civil or Public Service, is based on a five-day week and is exclusive of the usual public holidays. Hours of Attendance Hours of attendance will be fixed from time to time but will amount to not less than 35 hours nett per week. The successful candidate will be required to work such additional hours from time to time as may be reasonable and necessary for the proper performance of their duties subject to the limits set down in the working time regulations. The rate of remuneration payable covers any extra attendance liability that may arise from time to time. Place of Work The GDA’s offices are currently located at Park House, Grangegorman, Dublin 7. The offices will be such as may be designated from time to time by the Agency to meet the needs of the project and could relocate during the contract to facilitate the work of the Agency. When absent from home and office on duty, appropriate travelling expenses and subsistence allowances will be paid subject to the normal Civil or Public Service regulations. Tenure and Position The position of Human Resources Administrator is a full-time 5-year fixed term contract. The provisions of the Unfair Dismissals Acts 1977 – 2007 will not apply to the termination of the contract consisting only of the expiry of the fixed term. The probationary contract will be for a period of 6 months, this is included and not additional to the specified purpose contract. Notwithstanding this paragraph and the paragraph immediately following below, this will not preclude an extension of the probationary contract in appropriate circumstances. During the period of your probationary contract, your performance will be subject to review by your supervisor(s) to determine whether you: (i) Have performed in a satisfactory manner, (ii) Have been satisfactory in general conduct, and (iii) Are suitable from the point of view of health with regard to sick leave. Suspension of Probation The Agency may suspend the probationary period and, as a result, extend the term of the probationary contract in the following circumstances: • The probationary period will be suspended if the officer is on Maternity or Adoptive leave. • The probationary period may, at the discretion of the Department, be suspended where the employee is absent on any other form of statutory or non-statutory leave. Where the Agency’s ability to assess the officer and/or the officer’s ability to demonstrate their suitability for permanent appointment is compromised by the officer’s absence on leave, the contract period will be extended by the period of leave taken. Duties The appointee will be required to perform any duties appropriate to their grade which may be assigned to them. They may not engage in private practice or be connected with any outside business which would interfere with the performance of official duties.
Legal Administrator
Role Purpose The Legal Administrator will provide high-quality administrative support to the Legal Services Division (LSD). This role ensures the effective management of legal budgets, procurement processes, and operational administration, enabling the division to deliver its services efficiently. The postholder will work closely with legal colleagues, external law firms, and internal finance and procurement teams to maintain smooth day-to-day operations and compliance with financial and procurement requirements. About the Legal Services Division The Legal Services' Division (LSD) ensures that An Coimisiún is aware of legal issues and acts in accordance with relevant legislation including the Broadcasting Act 2009, the Digital Services Act and the Terrorist Content Online Regulation, among others. LSD helps Coimisiún na Meán in its day-to-day work by contributing legal expertise, supporting the organisation’s strategy and facilitating An Coimisiún to execute its work programme in accordance with legal obligations. Key Responsibilities • Manage law firm billing processes and ensure timely payments. • Review legal budgets, prepare forecasts, and support the management of significant legal expenditure. • Provide procurement support including liaising with procurement colleagues, assisting with tendering processes, and the administration of new contracts for legal services. • Assist in the recovery of legal cost awards and manage any costs claims against the organisation. • Respond to financial queries and liaise with financial controllers or relationship contacts within law firms. • Claim and process expenses in line with organisational policies. • Provide administrative support for projects. • Organise meetings, training sessions, and other divisional activities as required. • Carry out general administrative duties to support the effective running of the Legal Services Division. The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review. About You Experience, Skills, Knowledge & Qualifications Essential Criteria • Previous experience in a legal administrative role, either in a corporate or public sector setting • Attention to detail and high level of accuracy. • Fully proficient in Microsoft Office including Word, Excel, Outlook. • Good organisational and time-management skills. • Excellent communication skills, both written and verbal. Desirable Criteria • Diploma or degree in legal studies, public administration, business administration, or related discipline is highly desirable. • Experience in a public sector environment Key Information Benefits, Package & Pay • This position is offered on a Permanent basis. • Full time, 35 hrs per week • Annual Leave: 23 days per annum • The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office. • Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20. • For a full list of benefits see our website here • This position is graded at the Executive Officer scale. • Successful candidates will be appointed on the first point of the scale.
HR Administrator
About the role As an HR & Recruitment Administrator, you love to support people as they navigate their careers and play an integral part in helping people and businesses grow. This role will put you at the heart of the HR team so you can really make a difference. You're the type of person who loves to help people and support customers with any ongoing challenges with empathy. As a person you’re naturally organised and have a keen eye for detail. You'll also be able to communicate and build rapport with stakeholders at all levels. You value the importance of providing a market leading service to our customer as well as building long-lasting relationships. This role is vital to the success of our HR managed services and significantly impacts our ability to build long-lasting relationships with our customers. This role also directly contributes towards our customer NPS score. In this role you'll work from our Dublin Airport office two days per week, with the rest of your time working remotely. Please note this is a 12 month fixed-term contract position. Key responsibilities include:
Administrative Officer
Role and Responsibilities The Administrative Officer is a middle management position within the Local Authority and is responsible for the administration and management of one or more sections or departments handling specific areas of the Council’s activities, including the management of staff. The post holder will be expected to work closely with senior managers and elected representatives in delivering services to the highest standard and to contribute to the development and implementation of strategies and policies. The Administrative Officer is the primary point of contact and liaison with other departments or directorates in relation to all operational matters for the service delivery section or sections for which they are responsible. The Administrative Officer is expected to carry out their duties with an understanding of the political context of local government and in such a manner that enhances public trust and confidence and ensures impartial decision making. The person appointed will work under the direction and control of the Senior Executive Officer or other officer designated by the Chief Executive. Staff at this level work in a range of roles across public-facing and internal service areas of the Council such as Housing, Finance, Operations, Planning, Economic Development, Corporate, Active Travel etc. Duties The duties may include but are not limited to: Particulars of Employment The employment is wholetime, permanent and pensionable. Persons who become pensionable employees of a local authority who are liable to pay the Class A rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 1.5% of their pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependant or qualified children). Persons who become pensionable employees of a local authority who are liable to pay the Class D rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 5% of their pensionable remuneration. All persons who become pensionable employees of a local authority will be required in respect of the local Government (Spouses and Children’s Contributory Pension) Scheme to contribute to the local authority at the rate of 1.5% of their pensionable remuneration in accordance with the terms of the Scheme. Probation Where persons who are not already employees of a Local Authority are employed, the following provisions shall apply: (a) there shall be a period after such employment take effect during which such persons shall hold such employment on probation, (b) such period shall be one year, but the Chief Executive may at his or her discretion extend such period, (c) such persons shall cease to hold employment at the end of the period of probation unless during such period the Chief Executive has certified that the service of such persons is satisfactory. Salary €60,011, €61,480, €63,194, €64,914, €66,634, €68,170, €69,745, €71,269, €72,790, €75,395, (LSI 1), €78,015 (LSI 2). Persons who are not serving local authority employees will be based on the minimum of the scale. Holders of the post shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their post or in respect of any services which they are required by or under any enactment to perform Health For the purpose of satisfying the requirement as to health it will be necessary for successful candidates, before they are employed, to undergo a medical examination by a qualified medical practitioner to be nominated by the Local Authority. Retirement Age The retirement age is 70 years. Recruitment The local authority shall require a person to whom employment is offered to take up such employment within a period of not more than 6 weeks and if he or she fails to take up the employment within such period or such longer period as the local authority in its absolute discretion may determine, the local authority shall not employ the person.
