Jobs in Monaghan
Sort by: relevance | dateManufacturing Supervisor
Now Hiring: Manufacturing Supervisor Location: Newry, Co. Down Contract: Full-Time, Permanent Norbrook Laboratories is recruiting Manufacturing Supervisors to take a pivotal leadership role in our world-class sterile veterinary medicines facility. This is your opportunity to lead high-performing teams, drive operational excellence, and directly shape the quality of life-saving products used across the global animal health industry. If you're a motivated, quality-driven leader with experience in highly regulated manufacturing—we want to hear from you. What You’ll Do Lead & Inspire: Supervise and mentor Production Operatives, ensuring training, development, and a strong culture of safety and performance. Own GMP Standards: Maintain full compliance with GMP, regulatory expectations, and Norbrook’s quality systems. Deliver Operational Excellence: Oversee compounding, raw material assembly, cleaning, and environmental monitoring to achieve production targets. Drive Quality: Review batch records, technical documents, and quality data with accuracy and accountability. Improve Processes: Lead continuous improvement initiatives, update SOPs, and enhance aseptic practices. Solve Problems: Manage deviations, troubleshoot effectively, and support CAPA actions to maintain smooth, compliant production flow. Essential Criteria 5+ years in a highly regulated manufacturing environment, including 1+ year in a supervisory role. Experience in managing teams of people. Experience in planning resource and equipment to meet operational targets. Experience with production documentation systems and QMS processes. Experience in working closely with other departments. Problem-solving experience. Proficient in Microsoft Office. Flexibility to work various shift patterns, including 12-hour shifts, evenings, and weekends. Desirable Experience in pharmaceutical manufacture. Knowledge of cross-contamination control. Additional Information Applicants must have the right to work in the UK. Applicants from the last 6 months need not reapply. Late applications cannot be accepted. Why Join Norbrook? 32 days annual leave Free life assurance Company pension scheme Healthcare cash plan Company sick pay Employee Assistance Programme Free on-site parking & canteen Employee perks & recognition schemes Well-being initiatives Wedding leave Career development pathways
Phlebotomist
Phlebotomist - Derry/Londonderry - (Job Ref: 25N/PHDL) Randox Health continues to be at the forefront of clinical diagnostics, dedicated to improving health worldwide with our disruptive technology and innovative diagnostic solutions. Our staff are at the heart of everything we do and achieve. We have an exciting new career opportunity for a Phlebotomist within our clinic in Derry/Londonderry. Location : Timber Quay Building - Unit 5100 -114 Strand Road, Derry, BT48 7NR. Contract Offered : Full-time, permanent Working Hours / Shifts : Alternating between a Monday to Friday and Tuesday to Saturday shift pattern. Working hours for each day are as follows: 7.40am – 4.20pm on Monday and Saturday, 6.40am – 3.20pm on Tuesday, Wednesday, Thursday and Friday. For this position, as you may be in contact with live blood samples, you must be vaccinated against Hepatitis B or be able to get it following a successful interview stage. In line with Care Quality Commission guidelines, the successful candidate will be required to undergo an enhanced Access NI check. Right to Work Requirement Please note that this role requires candidates to have the legal right to work in the UK for a minimum of 12 months from the application date. This is to ensure completion of our 9-month probationary period and for any potential sponsorship decisions to be considered. Unfortunately, we are unable to offer visa sponsorship at the point of hire. What does the Phlebotomist role involve? This role is responsible for ensuring customers have an excellent experience from the moment they enter our clinic, taking blood samples from both private and corporate clients. This is a varied role that may also include the following responsibilities: • Conduct comprehensive client appointments, including blood and urine sample collection, personal health measurements, and data entry into our Patient Information Systems (PIS). • Demonstrate sensitive communication to ensure client understanding and consent. • Maintain accurate records in PIS, uploading all relevant documentation. • Represent the company professionally at offsite events and appointments. • Engage in upselling and cross-selling at our private health clinic. • Proactively drive sales and exceed targets. • Complete company forms, specimen labelling, and laboratory test order forms accurately. • Demonstrate high IT literacy in order to manager various software systems and daily tasks. Essential criteria: • Previous Phlebotomy experience and certificate or equivalent training. • Confident using IT programmes. • Flexibility with working hours, as required by the business inclusive of evenings and weekends. • Flexibility to work from offsite locations at least once per month. • Currently have the right to work in the UK without visa sponsorship. • Valid UK driving licence Desirable: • Experience in a private healthcare setting. • Exeperience in customer service. • 2 years experience in Phlebotomy. • Sales / Retail experience.
Room Leader
This is a Full-time, Permanent position Are you passionate about working with young children? Do you have a caring and patient nature? We’re looking for a Room Leader to join our vibrant team, where you’ll have the opportunity to make a real difference in the lives of children, all while enjoying a fantastic work-life balance. Our award-winning nursery, Clearly Kids Bangor, is seeking a dedicated and enthusiastic Room Leader to join their team! This is a permanent, full-time role offering 36 hours per week, worked across four days on a rotating schedule between 7:00am and 6:00pm. As a Room Leader, you’ll play a key role in supporting and guiding your team to deliver exceptional care and learning experiences for the children in your room. Key Responsibilities: Lead and support your designated room team with a fair, consistent, and positive approach. Help implement engaging and age-appropriate programmes for the children. Contribute to and oversee observations, planning, and the development of individual education and care plans. Ensure a safe, hygienic, and welcoming environment for all children. Maintain strong communication with parents, carers, and external professionals. Participate actively in team meetings and contribute to a collaborative work environment. Carry out additional duties as requested by management. Essential Criteria: NVQ Level 3 in Childcare (or currently working towards completion). Proven experience in a day nursery or childcare setting. Demonstrated experience in leading or supervising a team. Excellent communication and interpersonal skills. Dependable, punctual, and physically capable of meeting the demands of the role. Patient, enthusiastic, and committed to creating a positive learning atmosphere. If you’re looking for a rewarding career in early years education, with a great balance between work and life, we’d love to hear from you! Apply today and start your journey with us. Job Benefits: Company Pension Reduced Chilcare costs Free parking Company incentives Funded Personal Development Oppertunities Uniform provided Uniform allowance * Must be aged 18 or over at the time of application
Project Administrator
Purpose of Job To work as part of a team of Administrators to process and deliver fuel support to households that have been identified to be in urgent need Key Responsibilities • Assist Referrers / Referring Organisations with submitting applications on behalf of households • Assess applications against a clear set of eligibility criteria. • Process agreed high volumes of applications each day • Process and issue fuel support within agreed timelines. • Communicate with referrers and applicants to resolve queries relating to applications received • Share knowledge and experience with your colleagues. • Utilize different questioning techniques to help narrow down the available support and provide clear and concise next steps while always remaining professional confidential. • Provide excellent customer service when dealing with queries received by the applicants, internal and external referrers. • Building good working relationships with suppliers and registered organisations • Transfer data accurately and in keeping with GDPR protocols • Triage applicants via telephone using a strategically set out question bank. • Accurately updating the client’s information to reflect the conversation and completing onward referrals based on the applicant’s response. There are a number of standard duties and responsibilities that all employees irrespective of their role and level of seniority within Bryson Charitable Group are expected to be familiar with and adhere to: • Participate in all relevant training when required • Participate in and provide monthly formal supervision and annual performance review • Observe all relevant Health & Safety rules and regulations • Carry out any other relevant tasks, which may from time to time, be required • Promote and comply with Bryson Charitable Group policies on diversity and equality both in the delivery of services and treatment of others • Ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity and in accordance with the provisions of the Data Protection Act and amendments • Comply with Bryson Charitable Group protocols on the appropriate use of telephone, email and internet facilities • Comply with the principles of risk management in relation to individual and corporate responsibilities • Observe and adhere to all Bryson Charitable Group’s Policies & Procedures This job description is a broad picture of the post at the date of preparation. It is not exhaustive and as such, the post holder will be expected to be flexible. It is recognised that jobs change and evolve over time and any necessary changes will be discussed with the post holder. TERMS AND CONDITIONS: Length of contract: Fixed Term 6 Months Salary: £13.51 per hour Hours of work: 25 - 35 hours per week Holidays: 20 days pro rata 12 statutory days pro rata Probationary Period: 2 months Notice: 1 month PERSON SPECIFICATION Qualifications A minimum of 4 GCSE’s or equivalent, including English Language and Maths Experience Minimum of 2 years paid / unpaid in a processing / administrative role Experienced of customer interaction via telephone Skills & Aptitudes Excellent interpersonal skills and ability to develop working relationships Good administrative presentation skills displaying accuracy and attention to detail Proven experience of communicating both orally and in writing Proven ability in the use of Microsoft package Proven ability to work using your own initiative Personal Qualities Self-motivated Able to operate in a busy office environment Respect confidentiality Flexible in their approach to work Vision, Mission and Values Candidates must respect and work within the Vision, Mission and Values of Bryson Charitable Group
Project Manager
Job Description As Project Manager, you will lead and coordinate the delivery of critical workstreams, contribute expert insight, and provide structure and oversight across project life cycles. You will work closely with client stakeholders, internal teams, and subject matter experts to ensure that all advisory services are delivered to a high standard, on time, and within scope. You will also play a key role in supporting the business development team in bidding efforts and the mobilisation of new projects. This is a pivotal role for an experienced professional looking to shape complex projects and deliver advisory excellence in a global environment. This role requires the flexibility to travel internationally up to 25% of the time. Responsibilities Project Management & Delivery CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Fire Safety Manager
Job Description An exciting opportunity now exists for the position of a Fire Safety Manger. This role will be the responsible person for mandatory requirements set out in the Safety, Health and Welfare at Work Act 2005, Fire Services Act 1981 & 2003 and S.I. No. 496/1997 Building Control Regulations 1997. The fire Safety Manager would lead fire strategy development, ensuring all personnel are equipped to respond effectively in emergencies. The role will also conduct regular evacuation drills and safety briefings and is responsible for ensuring the Fire prevention strategies and plans are up to date and relevant for a complex airport environment. The role also conducts investigations and lessons learnt to ensure that improvements are constantly made to the wider fire strategy. As a member of the Safety Delivery management team and wider Operational Safety team, the Fire Safety Manager will lead engagement with stakeholders both internally and externally . This role will report into Safety Delivery Manager. Given the specialist nature of this role the holder must have technical qualifications and experience of working within multi -complex environments and will ideally have experience in working with multiple stakeholders and organisations. This role may involve out of hours work from time to time depending on departmental requirements. Responsibilities
Asset Management - Baggage Technician
Job Description Working as a cross-skilled Baggage Technician. The function of the role is to provide services for the operation & maintenance of Dublin Airport’s Baggage Handling Systems and baggage control room. Our asset base includes, but is not limited to, 14km of conveyor, Automated sortation units, PLC’s, SCADA systems, HMI Systems, EDS X-ray machines in Ireland’s busiest airport. The role is shift based (24/7),12-hour shifts across a 4-week cycle. You will be working in a team of multi-skilled technicians and operatives in a fully cross skilled environment. The successful candidate will be supported to develop all the requisite skillsets to flourish as a highly skilled technician. Reporting to the relevant Asset Management Team Lead, at the core of this role is the provision of effective planned, reactive and emergency maintenance on various BHS assets, ensuring safe and efficient airport operations. Responsibilities About Us We're an airport industry leader with operations in four continents and over 3000 employees working together to ensure we deliver the best services for all our customers globally. We are a fast paced, energetic and diverse company. Offering careers that range from IT, Finance, Technical, Airport Operations to frontline security and customer focused roles and many more. Whether you are starting your career or looking for your next move, we have lots of great opportunities to choose from. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Retail Team Lead
Job Description The purpose of the role is to lead the team in delivering a best-in-class, captivating, branded customer experience within a new luxury fashion store in Terminal 2. The role requires the successful candidate to ensure that they drive a customer-centric culture, where the full energy and activity of the store team is focused on delivering highly satisfying customer experiences. The ideal candidate will have supervised/managed retail teams previously and will have worked with high end luxury brands. This is a permanent shift based role. We offer: daa is an equal opportunities employer committed to celebrating diversity & inclusion and recognising the value that difference can bring, both for our business and for our people. We encourage applications from candidates with diverse backgrounds, perspectives, and experience. We ensure our recruitment process is accessible to all and offer reasonable accommodations to applicants at all stages of the selection process. About Us We're an airport industry leader with operations in four continents and over 3000 employees working together to ensure we deliver the best services for all our customers globally. We are a fast paced, energetic and diverse company. Offering careers that range from IT, Finance, Technical, Airport Operations to frontline security and customer focused roles and many more. Whether you are starting your career or looking for your next move, we have lots of great opportunities to choose from. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Temporary Staff Officer
Grade: Staff Officer (Grade V) Salary Range: €51,723 - €61,865 (Salary will be paid in accordance with such rates as may be authorised by the Minister of Education and Youth from time to time for Staff Officer (Grade V).) Nature of Position: Temporary Acting/Fixed Term Contract covering an approved leave of absence (subject to satisfactory completion of probation period) Hours of work: Monday to Friday – 35 hours per week Annual Leave: The Staff Officer will (in addition to the usual Public and Bank Holidays) be entitled to 25 working days Annual Leave. Arrangements in respect of Temporary Acting positions is in accordance with Circular Letter 008/2014 and ETB Operational Guidelines. Initial Work Location: Kilkenny and Carlow ETB HQ is located in Carlow and all HQ staff will eventually work from Carlow. Currently the HR Operations Team is based in Kilkenny. The location of work is determined by the Chief Executive or designate. Other Conditions: Offers of employment are subject to garda vetting, reference checks and pre-employment health assessment. Overview of Kilkenny and Carlow Education and Training Board Kilkenny and Carlow Education and Training Board (KCETB) is the largest education and training provider in counties Kilkenny and Carlow and offers a broad range of education and training services to approximately 14,000 students and learners on an annual basis. We manage 13 post-primary schools across the two counties and are the leading provider of Further Education and Training (FET). Through our FET Service, we offer a wide range of full-time and part-time courses, such as apprenticeships, basic education, community education and Youthreach (for early school leavers) as well as student supports and services for employers. We also manage music education through the Music Generation programme and we co-ordinate the delivery of youth services. We have a history of responding flexibly to community and employer needs and aspirations. Role and Responsibilities The initial assignment is to the Human Resources Department in the role of Assistant Team Leader – Human Resources Operations. The post-holder will support the delivery of high-quality HR services across KCETB. Key responsibilities include: Team Leadership and Coordination • Assist in planning and coordinating workflow and processes within the HR Operations Team to ensure timely and effective service delivery. • Support the development of a high-performance by motivating team members and promoting accountability. • Build productive working relationships with internal stakeholders including Principals, AEOs, Centre Managers, and employees. • Represent the HR Operations Team at internal meetings and contribute to cross-functional collaboration. Onboarding and Pre-Employment Compliance • Oversee the onboarding processes for new employees on the online Jobtrain Portal and via paper submissions, including: the collection and verification of employee setup information; reference checks; garda vetting, and occupational health assessments. • Ensure teaching staff are registered with the Teaching Council of Ireland; monitor registration status and expiry of conditions monthly. • Maintain accurate and secure personnel records in line with KCETB’s Data Retention Policy and GDPR requirements. Employment Contracts • Working with the Recruitment and Allocations Team to prepare and issue contracts of employment in accordance with relevant legislation, departmental instruction and best practice on the online Jobtrain Portal and via paper submission. • Ensure contracts are issued promptly and accurately, reflecting the correct terms and conditions. • Monitor the return of signed contracts and follow up with employees or managers as required on the online Jobtrain Portal and via paper submission. • Maintain a centralised and auditable record of all contracts issued and returned. Pay Administration and CoreHR System Management • Assist in the implementation of relevant Circular Letters, policies, and directives affecting pay and staffing. • Ensure accurate processing of changes to pay, hours, and staffing utilisation for payroll purposes. • Set up new employees on the CoreHR system, ensuring correct salary scale and point based on documentation (e.g. Statements of Service, Incremental Credit applications). • Prepare Statements of Service and support salary assimilation queries. Audit and HR Data Reporting • Assist in the preparation of documentation for internal audits, C&AG audits, and other external reviews. • Assist in the collation and submit HR reports and statistical returns to DES, SOLAS, and other relevant agencies. • Draft correspondence, reports, and documentation as required to support HR operations and compliance. Absence Management • Support the implementation of absence management policies and Circular Letters. • Support the development and updating internal guidelines for managing leave, sick absence, and occupational health referrals. Strategic HR Development and Governance • Contribute to the implementation of KCETB’s Strategic Plan within the HR function. • Support the development and continuous improvement of HR policies, procedures, and systems. • Assist in fulfilling the OSD team’s obligations in relation to corporate governance and compliance. Additional Duties • Perform other duties as assigned by the Chief Executive (or designate) in line with the evolving needs of the organisation. • Maintain confidentiality and uphold the values of KCETB in all HR-related activities. Essential Requirements The following are essential requirements for appointment to this post: • Have the requisite knowledge, skills and competencies to carry out the role. • Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Services. • Be capable and competent of fulfilling the role to a high standard. • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. • Excellent motivating, negotiating, interpersonal and teamworking skills. • Very good judgement, problem solving and analytical skills. • Excellent ICT, administration skills. • Team leadership skills. • Ability to process work with a high level of attention to detail. • Excellent oral and written communication skills. • Good presentation, data analysis and report writing skills. • Proven record of achievement. Desirable Requirements • Knowledge and experience of human resources administration particularly in the public sector. • At least two years supervisory experience in a similar role. • Relevant qualification in human resources, payroll management or related discipline. • Experience of developing policies and procedures and implementation and monitoring of same. Other Conditions The appointment will be subject to the sanction of the Chief Executive. External work may not be undertaken without the prior consent of the Board. Probation Where a person is appointed to the position of Staff Officer to Kilkenny and Carlow ETB the first twelve months of their contract will be regarded as the probationary period. The appointment will be confirmed subject to satisfactory performance of the duties of the post. Garda Vetting Kilkenny and Carlow ETB is registered with the National Vetting Unit (NVU). As part of the Board’s recruitment and selection process, offers of employment to all posts may be subject to NVU disclosure. References Kilkenny and Carlow ETB reserves the right to seek both written and verbal references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. Kilkenny and Carlow ETB also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Please note that candidates are requested not to submit references with their application form. Pre-Employment Health Assessment Candidates will be required to undergo a medical assessment or to complete a form declaring their health status. The result of the examination or declaration will be reviewed by the ETB's Occupational Health Service. Sick Leave Sick leave will be in accordance with established procedures and conditions for ETB staff. Superannuation The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil/Public Service at the time of being offered an appointment. Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history. Retirement Age The maximum retirement age for a member of the single public service pension scheme as defined by the Public Service Pensions (Single Scheme and other Provisions) Act 2012 is 70 years. Notice/Termination This appointment is terminable by one month’s notice in writing from either side subject to statutory provisions and relevant collective agreements. Competences The person appointed will be required to demonstrate competence in the following areas, as related to the job description: People Management • Consults and encourages the full engagement of the team, encouraging open and constructive discussions around work issues • Gets the best out of individuals and the team, encouraging good performance and addressing any performance issues that may arise • Values and supports the development of others and the team • Encourages and supports new and more effective ways of working • Deals with tensions within the team in a constructive fashion • Encourages, listens to and acts on feedback from the team to make improvements • Actively shares information, knowledge and expertise to help the team to meet it’s objectives Analysis and Decision Making • Effectively deals with a wide range of information sources, investigating all relevant issues • Understands the practical implication of information in relation to the broader context in which s/he works – procedures, divisional objectives etc • Identifies and understands key issues and trends • Correctly extracts & interprets numerical information, conducting accurate numerical calculations • Draws accurate conclusions & makes balanced and fair recommendations backed up with evidence Delivery of Results • Takes ownership of tasks and is determined to see them through to a satisfactory conclusion • Is logical and pragmatic in approach, setting objectives and delivering the best possible results with the resources available through effective prioritisation • Constructively challenges existing approaches to improve efficient customer service delivery • Accurately estimates time parameters for project, making contingencies to overcome obstacles • Minimises errors, reviewing learning and ensuring remedies are in place • Maximises the input of own team in ensuring effective delivery of results • Ensures proper service delivery procedures/protocols/reviews are in place and implemented Interpersonal and Communication Skills • Modifies communication approach to suit the needs of a situation/audience • Actively listens to the views of others • Liaises with other groups to gain co-operation • Negotiates, where necessary, in order to reach a satisfactory outcome • Maintains a focus on dealing with customers in an effective, efficient and respectful manner • Is assertive and professional when dealing with challenging issues • Expresses self in a clear and articulate manner when speaking and in writing Specialist Knowledge, Expertise and Self Development • Displays high levels of skills/expertise in own area and provides guidance to colleagues • Has a clear understanding of the role, objectives and targets and how they support the service delivered by the unit and Department/Organisation and can communicate this to the team • Leads by example, demonstrating the importance of development by setting time aside for development initiatives for self and the team Drive and Commitment to Public Service Values • Is committed to the role, consistently striving to perform at a high level • Demonstrates flexibility and openness to change • Is resilient and perseveres to obtain objectives despite obstacles or setbacks • Ensures that customer service is at the heart of own/team work • Is personally honest and trustworthy • Acts with integrity and encourages this in others
Temporary Staff Officer
Grade: Staff Officer (Grade V) Salary Range: €51,723 - €61,865 (Salary will be paid in accordance with such rates as may be authorised by the Minister of Education and Youth from time to time for Staff Officer (Grade V).) Nature of Position: Temporary Acting/Fixed Term Contract covering an approved leave of absence (subject to satisfactory completion of probation period) Hours of work: Monday to Friday – 35 hours per week Annual Leave: The Staff Officer will (in addition to the usual Public and Bank Holidays) be entitled to 25 working days Annual Leave. Arrangements in respect of Temporary Acting positions is in accordance with Circular Letter 008/2014 and ETB Operational Guidelines. Initial Work Location: Kilkenny and Carlow ETB HQ is located in Carlow and all HQ staff will eventually work from Carlow. Currently the HR Operations Team is based in Kilkenny. The location of work is determined by the Chief Executive or designate. Other Conditions: Offers of employment are subject to garda vetting, reference checks and pre-employment health assessment. Overview of Kilkenny and Carlow Education and Training Board Kilkenny and Carlow Education and Training Board (KCETB) is the largest education and training provider in counties Kilkenny and Carlow and offers a broad range of education and training services to approximately 14,000 students and learners on an annual basis. We manage 13 post-primary schools across the two counties and are the leading provider of Further Education and Training (FET). Through our FET Service, we offer a wide range of full-time and part-time courses, such as apprenticeships, basic education, community education and Youthreach (for early school leavers) as well as student supports and services for employers. We also manage music education through the Music Generation programme and we co-ordinate the delivery of youth services. We have a history of responding flexibly to community and employer needs and aspirations. Role and Responsibilities The initial assignment is to the Human Resources Department in the role of Assistant Team Leader – Human Resources Operations. The post-holder will support the delivery of high-quality HR services across KCETB. Key responsibilities include: Team Leadership and Coordination • Assist in planning and coordinating workflow and processes within the HR Operations Team to ensure timely and effective service delivery. • Support the development of a high-performance by motivating team members and promoting accountability. • Build productive working relationships with internal stakeholders including Principals, AEOs, Centre Managers, and employees. • Represent the HR Operations Team at internal meetings and contribute to cross-functional collaboration. Onboarding and Pre-Employment Compliance • Oversee the onboarding processes for new employees on the online Jobtrain Portal and via paper submissions, including: the collection and verification of employee setup information; reference checks; garda vetting, and occupational health assessments. • Ensure teaching staff are registered with the Teaching Council of Ireland; monitor registration status and expiry of conditions monthly. • Maintain accurate and secure personnel records in line with KCETB’s Data Retention Policy and GDPR requirements. Employment Contracts • Working with the Recruitment and Allocations Team to prepare and issue contracts of employment in accordance with relevant legislation, departmental instruction and best practice on the online Jobtrain Portal and via paper submission. • Ensure contracts are issued promptly and accurately, reflecting the correct terms and conditions. • Monitor the return of signed contracts and follow up with employees or managers as required on the online Jobtrain Portal and via paper submission. • Maintain a centralised and auditable record of all contracts issued and returned. Pay Administration and CoreHR System Management • Assist in the implementation of relevant Circular Letters, policies, and directives affecting pay and staffing. • Ensure accurate processing of changes to pay, hours, and staffing utilisation for payroll purposes. • Set up new employees on the CoreHR system, ensuring correct salary scale and point based on documentation (e.g. Statements of Service, Incremental Credit applications). • Prepare Statements of Service and support salary assimilation queries. Audit and HR Data Reporting • Assist in the preparation of documentation for internal audits, C&AG audits, and other external reviews. • Assist in the collation and submit HR reports and statistical returns to DES, SOLAS, and other relevant agencies. • Draft correspondence, reports, and documentation as required to support HR operations and compliance. Absence Management • Support the implementation of absence management policies and Circular Letters. • Support the development and updating internal guidelines for managing leave, sick absence, and occupational health referrals. Strategic HR Development and Governance • Contribute to the implementation of KCETB’s Strategic Plan within the HR function. • Support the development and continuous improvement of HR policies, procedures, and systems. • Assist in fulfilling the OSD team’s obligations in relation to corporate governance and compliance. Additional Duties • Perform other duties as assigned by the Chief Executive (or designate) in line with the evolving needs of the organisation. • Maintain confidentiality and uphold the values of KCETB in all HR-related activities. Essential Requirements The following are essential requirements for appointment to this post: • Have the requisite knowledge, skills and competencies to carry out the role. • Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Services. • Be capable and competent of fulfilling the role to a high standard. • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. • Excellent motivating, negotiating, interpersonal and teamworking skills. • Very good judgement, problem solving and analytical skills. • Excellent ICT, administration skills. • Team leadership skills. • Ability to process work with a high level of attention to detail. • Excellent oral and written communication skills. • Good presentation, data analysis and report writing skills. • Proven record of achievement. Desirable Requirements • Knowledge and experience of human resources administration particularly in the public sector. • At least two years supervisory experience in a similar role. • Relevant qualification in human resources, payroll management or related discipline. • Experience of developing policies and procedures and implementation and monitoring of same. Other Conditions The appointment will be subject to the sanction of the Chief Executive. External work may not be undertaken without the prior consent of the Board. Probation Where a person is appointed to the position of Staff Officer to Kilkenny and Carlow ETB the first twelve months of their contract will be regarded as the probationary period. The appointment will be confirmed subject to satisfactory performance of the duties of the post. Garda Vetting Kilkenny and Carlow ETB is registered with the National Vetting Unit (NVU). As part of the Board’s recruitment and selection process, offers of employment to all posts may be subject to NVU disclosure. References Kilkenny and Carlow ETB reserves the right to seek both written and verbal references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. Kilkenny and Carlow ETB also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Please note that candidates are requested not to submit references with their application form. Pre-Employment Health Assessment Candidates will be required to undergo a medical assessment or to complete a form declaring their health status. The result of the examination or declaration will be reviewed by the ETB's Occupational Health Service. Sick Leave Sick leave will be in accordance with established procedures and conditions for ETB staff. Superannuation The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil/Public Service at the time of being offered an appointment. Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history. Retirement Age The maximum retirement age for a member of the single public service pension scheme as defined by the Public Service Pensions (Single Scheme and other Provisions) Act 2012 is 70 years. Notice/Termination This appointment is terminable by one month’s notice in writing from either side subject to statutory provisions and relevant collective agreements. Competences The person appointed will be required to demonstrate competence in the following areas, as related to the job description: People Management • Consults and encourages the full engagement of the team, encouraging open and constructive discussions around work issues • Gets the best out of individuals and the team, encouraging good performance and addressing any performance issues that may arise • Values and supports the development of others and the team • Encourages and supports new and more effective ways of working • Deals with tensions within the team in a constructive fashion • Encourages, listens to and acts on feedback from the team to make improvements • Actively shares information, knowledge and expertise to help the team to meet it’s objectives Analysis and Decision Making • Effectively deals with a wide range of information sources, investigating all relevant issues • Understands the practical implication of information in relation to the broader context in which s/he works – procedures, divisional objectives etc • Identifies and understands key issues and trends • Correctly extracts & interprets numerical information, conducting accurate numerical calculations • Draws accurate conclusions & makes balanced and fair recommendations backed up with evidence Delivery of Results • Takes ownership of tasks and is determined to see them through to a satisfactory conclusion • Is logical and pragmatic in approach, setting objectives and delivering the best possible results with the resources available through effective prioritisation • Constructively challenges existing approaches to improve efficient customer service delivery • Accurately estimates time parameters for project, making contingencies to overcome obstacles • Minimises errors, reviewing learning and ensuring remedies are in place • Maximises the input of own team in ensuring effective delivery of results • Ensures proper service delivery procedures/protocols/reviews are in place and implemented Interpersonal and Communication Skills • Modifies communication approach to suit the needs of a situation/audience • Actively listens to the views of others • Liaises with other groups to gain co-operation • Negotiates, where necessary, in order to reach a satisfactory outcome • Maintains a focus on dealing with customers in an effective, efficient and respectful manner • Is assertive and professional when dealing with challenging issues • Expresses self in a clear and articulate manner when speaking and in writing Specialist Knowledge, Expertise and Self Development • Displays high levels of skills/expertise in own area and provides guidance to colleagues • Has a clear understanding of the role, objectives and targets and how they support the service delivered by the unit and Department/Organisation and can communicate this to the team • Leads by example, demonstrating the importance of development by setting time aside for development initiatives for self and the team Drive and Commitment to Public Service Values • Is committed to the role, consistently striving to perform at a high level • Demonstrates flexibility and openness to change • Is resilient and perseveres to obtain objectives despite obstacles or setbacks • Ensures that customer service is at the heart of own/team work • Is personally honest and trustworthy • Acts with integrity and encourages this in others
