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Ohshima Ireland LTD is currently seeking a skilled General Operator to support our production team in operating machinery, assembling products, and maintaining high standards of safety and quality. Key Responsibilities:
HGV Driver
Dungarvan Transport require (6) Qualified HGV Drivers with a clean and Valid CE/C1E HGV licence with a least two years driving experience. The Driver is required to drive loads with agricultural and other produce across Ireland and UK. Must be hard working and capable of making decisions and have a good mechanical knowledge. The Driver should be familiar with the road transport and road traffic Legislation in Ireland. Contact: Tomas. Location: Dungarvan Transport, Garryduff, Colligan, Dungarvan, Co Waterford. Salary €34K per annum based on a 39-hour week. APPLY: Send CV to tomas@dungarvantransport.ie
Talent Acquisition Officer
Role Purpose The Talent Acquisition Officer will provide operational and administrative support to the Talent Acquisition and Workforce Planning Team, assisting with the delivery of recruitment campaigns. The role will involve supporting key recruitment activities, maintaining accurate records, coordinating onboarding activities and contributing to the efficient and compliant operation of the Talent Acquisition and Workforce Planning Team. About the Team The Talent Acquisition and Workforce Planning team is part of the People and Organisational Development Team in Coimisiún na Mean. The team supports the organisation in attracting, recruiting, and retaining talented individuals, while providing insight and planning to ensure the workforce meets current and future needs. The team works closely with hiring managers and external partners to deliver efficient, fair, and transparent recruitment processes, promoting equality, diversity, inclusion, and the development of a skilled and engaged workforce. Key Responsibilities • Support the delivery of recruitment campaigns by coordinating key activities such as advertising, shortlisting logistics, and communications with hiring teams. • Provide administrative and logistical support for onboarding activities, including coordination of welcome materials, system access for new starters and support with Integration (induction) Days. • Maintain and update recruitment and onboarding data on various spreadsheets. • Liaise with external advertising platforms and recruitment partners to place job advertisements and monitor responses. Key Responsibilities (continued) • Contribute to process improvements by identifying opportunities to streamline administrative steps and enhance candidate experience. • Assist in ensuring compliance with recruitment policies, procedures, and relevant legislation throughout the recruitment process. • Work with colleagues across the organisation to understand workforce needs and provide practical recruitment support and advice, escalating complex issues as appropriate. • Ensure records and documentation are accurately maintained in line with data protection requirements and audit standards. • Support the implementation of projects or initiatives (e.g. new recruitment processes, system enhancements, policy rollouts) under the direction of HEOs or Head of Talent Acquisition. • Monitor and flag emerging issues or delays in recruitment campaigns, helping to ensure timelines are met. • Contribute to the development of standard operating procedures and guidance materials to support consistent recruitment practices. • Participate in cross-team initiatives to support the wider People and OD team. • Provide guidance and support to Clerical Officer ensuring tasks are completed accurately and on time. • Contribute to reporting and analysis, including preparation of statistics or dashboards on recruitment activity for internal reporting. The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review. About YouExperience, Skills, Knowledge & Qualifications Essential Criteria • Relevant experience working in-house in Recruitment/Talent Acquisition. • Proven ability to manage multiple tasks and meet deadlines with accuracy and attention to detail. • Strong written, verbal and interpersonal communication skills. • Ability to work both independently and collaboratively in a team. • Proficiency in standard office IT systems and willingness to learn HR platforms. • Commitment to equality, diversity and inclusion. Desirable Criteria. • Experience in public sector Recruitment/Talent Acquisition. • Relevant qualification in HR, Business or a related area. Key InformationBenefits, Package & Pay This position is offered on a Permanent basis. Full time, 35 hrs per week. Annual Leave: 23 days per annum. The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office. Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20. For a full list of benefits see our website here. This position is graded at the Executive Officer scale. Successful candidates will be appointed on the first point of the scale.
Higher Executive Officer
PREAMBLE Mary Immaculate College is an autonomous, university-level, Catholic College of Education and the Liberal Arts. Founded in 1898, and linked academically with the University of Limerick, MIC is the oldest higher education institution in Limerick. Significant expansion in recent decades has seen the College’s offerings expand across two modern campuses, one based in Limerick City and one in Thurles, Co. Tipperary. The student community consists of more than 5,000 learners, participating in fifteen undergraduate degree programmes and several postgraduate programmes extending to PhD/Doctoral level. Academic staff engage in a wide range of academic research areas, and research underpins all teaching and learning at MIC. MIC seeks to prepare its students for professional excellence and to nurture their capacity to lead flourishing lives. CANDIDATE PROFILE & SCOPE OF THE POSITION Mary Immaculate College wishes to fill the position of Higher Executive Officer - Examination Systems and Registration Systems on a permanent, full-time basis. The post-holder will manage the capture, storage and processing of data and production of associated reports and analyses relating to examinations and registrations in support of the College’s regulatory requirements. The appointee should have extensive experience and an understanding of examination and registration activities, regulations and processes in a Higher Education Institute. The appointee will have an excellent knowledge of examination and registration systems that support the activities of the Examinations Team; Student Records Team; examination schedule along with the College’s Academic Regulations. Essential Qualifications, Experience & Skills: A third level qualification at level 7 or higher on the National Framework of Qualifications and a minimum of 3 years’ experience in an examinations and/or registrations processing role. or A minimum of 6 years’ experience in examinations and/or registrations processing role. Extensive experience in the management and use of a student records system to provide timely, accurate data to support the examination and registration processes. An aptitude for process management and implementation of standard operating procedures and best practice standards. Exhibited analytical skills and attention to detail with the ability to gather and examine information from a variety of sources to inform clear, timely and well-grounded decisions, in the context of regulatory requirements. Demonstrated administrative and organisational skills with the ability to prioritise and complete tasks, delivering results under pressure and within deadlines. Proven IT and data management skills with a high degree of proficiency in Microsoft Office, with experience of using databases to support management reporting and decision making. Previous demonstrated supervisory management experience and people management skills with the ability to provide guidance and direction to others. Excellent interpersonal and communication skills, both written and verbal, with the ability to establish effective working relationships and work collaboratively with a range of internal and external stakeholders. Demonstrated administrative and organisational skills with the ability to prioritise and complete tasks, delivering results under pressure and within deadlines. Cuirfear fáilte roimh iarratais ó dhaoine go bhfuil dearcadh dearfach acu i leith na Gaeilge. Applications are welcome from people who have a positive outlook to Irish. Please note that current government policy may have implications for the re-employment of applicants who are currently in receipt of a public sector pension. JOB DESCRIPTION Reporting Relationship The appointee is required to carry out the duties set out below, under the general direction of the Senior Executive Officer – Student Academic Administration to whom they report, and to whom they are responsible to for the performance of these duties in the first instance. The appointee will also have a reporting line to the Director of Academic Administration. The appointee will report to any such other College Officers as the President may designate from time to time. The appointee will work with members of College Management, and will liaise with the Deans of Faculties, Heads of Departments, Course Leaders and other College personnel and with relevant College bodies in carrying out the duties attaching to the post. The reporting relationship may be subject to review from time-to-time, in line with service needs and developments in the College. Duties and Responsibilities: Managing all activities associated with the registration and examination processes including: • Ensuring that the security and integrity of the examination and registration processes are maintained at all times. • Managing the semester registration processes on the Student Record System - Confirmation of Attendance and Manual Registration updates. • Production of the timeline, for each exam period, for the complete processing of examinations to be distributed to all concerned with examinations in the college. • Managing the production of files for consideration by Examination Boards. • Managing processes on MIC’s student records system to create enrolment, graduate and awards records. • Providing technical instruction and support to academic and relevant staff on administrative tasks relating to the student record system. • Producing the necessary exam files and reports to support College exam boards. • Managing the application of programme specific regulations against results. • Managing the analytics of grades across modules/cohorts/previous years. • Managing the releasing of official results to students post examination boards. • Managing the production of the action reports post examination boards. • Regularly reviewing procedures, work practices and developing or updating and implementing standard operating procedures related to the systems and processes operating in the Examinations Team. • Compiling the list of relevant graduates and award winners for validation of certificate production and to support college ceremonies. • Managing the collation and secure distribution of results to approved external bodies e.g statutory returns to government departments. • Managing the production of transcripts and electronic award documents. • Implementing a system of internal controls and consistency checking for data validation purposes. • Managing the provision of an efficient and professional services to the students and staff of MIC. • Assist in the managing of the departmental workload associated with the end of semester/year examinations. • Reporting and providing information on the services and operation of the Examinations and Student Records teams as required. • Participating in and contributing to college committees relevant to the management and operation of examinations and registration. • Managing staff to ensure that they undertake and deliver the activities of the Examinations and Student Records teams. • Undertaking any other duties which might reasonably be regarded as within the responsibilities of the post. The list of duties and responsibilities as detailed is not exhaustive. The performance of the entire range of duties is not necessarily confined to any one individual, as the work requires that staff function in a flexible manner, and work together as a team. The College retains the right to assign new duties and/or to re-assign staff to other areas of the College, in response to service needs. TERMS AND CONDITIONS OF EMPLOYMENT General All persons employed will sign an appropriate contract, which will contain terms and conditions of the employment. A job description is given to all applicants for employment and this will form part of the contract documentation. Place of Work The appointee’s normal place of work will be Mary Immaculate College, Limerick. The College reserves the right to require the appointee to work from any other location. It is a requirement of the College that the appointee must reside within a reasonable distance of the College. MIC operates a blended working policy, which offers scope for the post holder to combine office attendance with remote working, subject to the provisions of the policy. Exclusivity of Service and Outside Work The person appointed will be required to devote their full-time attention and abilities to their duties during their working hours in the College and to act in the best interest of the College at all times. Therefore, for as long as the successful applicant is working in the College, they may not, without the prior written consent of the Vice President Administration and Finance (VPAF), be actively engaged or concerned in any way, either directly or indirectly, in any other business or undertaking where this is or is likely to be in conflict with the College’s interests or the performance of the duties that the person has been employed for. The appointee will not, during their tenure of office, undertake paid outside work unless they have received the permission of the VPAF of Mary Immaculate College to undertake such work on the terms and conditions as agreed for the particular undertaking in question. In every case, it is the duty of the appointee to seek in writing the prior permission of the VPAF. It is also the duty, in every case, of the appointee to inform the person or body for whom the work is being undertaken, that the work is being conducted in a private capacity and that the College cannot in any circumstances be responsible for such work. Probationary Period The appointment is subject to satisfactory completion of the standard 6-month probationary period. The probationary period may be extended at the discretion of the College but will not in any case exceed 11 months. Absences during the period of probation will extend the probationary period. Performance and conduct during the probationary period will be reviewed through a process of assessment meetings. Termination of the appointment during the probationary period, for any reason or no reason, will be at the discretion of the College. The disciplinary procedure will not apply to a dismissal during probation where the probationary employee has been employed by MIC for less than 12 months. Hours of Attendance The full-time working hours are 35 hours per week. The normal hours of duty are Monday to Thursday, 9:00 am to 5:00 pm, with a 1-hour unpaid lunch break each day and Friday, 9.00 am to 4.45 pm with a 45-minute unpaid lunch break. However, the duties attaching to the position are such that the post holder may be required to work evenings/weekends on occasion to accommodate service needs. Subject to College policy, the post holder may avail of “Time-Off-In-Lieu (TOIL)” or overtime where working hours exceed the contract hours per week. The College reserves the right to adjust starting and finishing times or days of duty to meet service needs. Salary The Salary scale for this position has been approved by the Department of Further and Higher Education, Research, Innovation and Science and the Higher Education Authority in line with Government Policy on Public Sector remuneration. The rate of remuneration may be adjusted from time to time in line with Government pay policy. The appointment will be made on the salary scale at a point in line with current Government Pay Policy. New entrants to the Civil or Public Sector, as defined in Circular 18/2010, will commence on the first point of the salary scale. This post is at Higher Executive Officer grade. With effect from 1st August 2025 the annual salary scale for Higher Executive Officer (Grossed up) is: €58,849, €60,567, €62,284, €64,000, €65,720, €67,438, €69,155, €71,637 (LSI 1) and €74,111 (LSI 2). Increments are awarded in line with national pay agreements. Salary will be paid on a monthly basis on the 25th of each month, or the previous Friday if 25th falls on a weekend, using the Paypath facility. Payment of salaries and wages are subject to statutory deductions, i.e. Income Tax (PAYE), Superannuation Contributions, Pay Related Social Insurance (PRSI) and Universal Social Charge (USC). Superannuation New entrants to the public service will be required to participate in the Single Public Service Pension Scheme and pay Superannuation contributions at the appropriate rates in accordance with the provisions of the Public Service Pensions (Single Scheme and Other Provisions) Act, 2012. All other eligible appointees are automatically included in the Colleges’ of Education Pension Scheme on taking up appointment. In compliance with the Colleges of Education Pension Scheme, deductions amounting to 6.5% are made from salary. The appointee will be required to pay Additional Superannuation Contribution (ASC) under the provisions of the Public Service and Pensions Act 2017. Appointees who commenced employment in the public service between 1st April 2004 and 31st December 2012 and have not had a break in employment of greater than 6 months will have no mandatory retirement age. All other appointees will have a mandatory retirement age of 70. Pension Abatement If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointee’s re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. In applying for this position, the applicant is acknowledging that they understand that the abatement provisions, where relevant, will apply. It is not envisaged that the College will support an application for an abatement waiver in respect of appointments to this position. Annual Leave The annual leave entitlement for this grade is 27 working days per leave year. Annual leave should be taken when students are off campus and the taking of leave must have the prior approval of the relevant Line Manager. Public Holidays are granted in accordance with the provisions of the Organisation of Working Time Act, 1997. Sick Leave Employees who have a minimum 3 months’ continuous employment with the College may be granted sick pay subject to the terms of the Public Service Sick Leave Scheme. Sick pay is contingent on full cooperation and compliance with the College’s absence management procedures. Confidentiality In the course of working in Mary Immaculate College, the person appointed may have access to or hear information concerning staff and/or students and/or the functioning and the business of the College. Such information acquired in the course of employment with the College, including any aspect of the College’s responsibilities or operations, is considered to be confidential information. On no account must information concerning students, staff or other College business be divulged or discussed except in the performance of normal duties and, unless authorised to do so, this information shall not be communicated to a third party. In addition, records must never be left in a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required. Health & Safety Mary Immaculate College attaches the highest regard to the safety, health and welfare of its employees. It is the duty of each employee to take reasonable care to protect the health and safety of themselves and of other people in the workplace. Each employee must comply with all health and safety policies and procedures in operation in Mary Immaculate College and familiarise themselves with the Safety Statement. Employees are obliged to wear any PPE (Personal Protective Equipment) that they may be provided with and no person shall intentionally or recklessly interfere with or misuse any appliance, protective clothing or other equipment provided in the workplace for health and safety purposes. Employees are statutorily/legally obliged to ensure that any accidents/incidents which may occur are reported promptly to the Health and Safety Officer on the MIC Accident/Incident Report Form. College Policies, Rules and Regulations The College is a Public Sector employer and is bound by National Agreements. It is also bound by regulations, circulars and directives issued on behalf of Government by the Department of Finance, the Department of Education, the Department of Further and Higher Education, Research, Innovation and Science and the Higher Education Authority. Employees are at all times subject to the provisions of the Code of Conduct for Staff, College policies, rules and regulations. These policies include but are not confined to Disciplinary & Grievance Policies, Dignity at Work, Examination Rules & Regulations, Policy on Responsible Computing and Use of Information Technology Facilities. All employees are required to familiarise themselves with the contents of Policies and Procedures, available on the College’s Staff Portal. Termination of Employment At least two calendar months’ written notice is required to resign this post. On the termination of employment but before departing from the College, staff members are required to return to the College all books, reports, memoranda, correspondence, papers, records, reports, files including data held on electronic files, computer disks, electronically recorded discs, and any other documentation, and all other property, including office keys, belonging to the College or relating to its business or affairs which are in the possession of a staff member or under their control when the employment is terminated.
Clerical Officer – Human Resources
About CORU CORU regulates Health & Social Care Professionals. Our role is to protect the public by promoting high standards of professional conduct, education, training and competence through statutory registration of health and social care professionals. CORU was set up under the Health and Social Care Professionals Act 2005 (as amended). It comprises the Health and Social Care Professionals Council and individual registration boards, one for each profession named in the Act. The designated professions under the Act are clinical biochemists, counsellors, dietitians, dispensing opticians, medical scientists, occupational therapists, optometrists, orthoptists, physical therapists, physiotherapists, podiatrists, psychologists, psychotherapists, radiation therapists, radiographers, social care workers, social workers and speech and language therapists. In the future, the Minister for Health may add other professions to be regulated by CORU. Data Protection CORU will process any personal data provided by you in connection with an application for this role in accordance with the General Data Protection Regulation and the Data Protection Acts 2018. The data will be kept for no longer that is necessary for the purposes for which that data are processed, and it shall be kept in a manner that ensure appropriate security of the data including the unauthorised or unlawful processing of data. If your application is successful for this role, then your personal data will continue to be processed in accordance for the specified reason of the vacancy that you have applied to, and your data will not be held longer than is necessary. If your application is successful and you accept an offer of employment with CORU, then your personal data will continue to be processed in accordance with CORU personnel file management policy. CORU may disclose the data that you provided on the application form to external sources for the following reasons; where there is an external assessor assisting in the shortlisting or during interviews to the post which you have applied, and to internal and external auditors. Citizenship Requirements: Eligible Candidates must be: a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who has a stamp 4 visa: * or e) A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa: or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. *Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent. Job Purpose: The HR Clerical Officer, reporting to the HR Executive Officer and HR Higher Executive Officer/Manager, is responsible for providing support in an administrative area within CORU. Key Activities:
Business Export Advisor
The Role The Local Enterprise Offices (LEOs) are the first-stop shop for any small business looking to start or grow across the country. The vision for the Local Enterprise Office is to develop and sustain a positive enterprise ecosystem at local level throughout the country that will drive new added-value start-ups, facilitate further growth of micro and small businesses, and enhance local economies. A new Export Business Advisor position has been created to support the delivery of an integrated range of actions and programmes aimed at increasing the number of first-time exporters. The role will assist small businesses to build export capability, access international markets, innovate, embrace digital transformation, and adopt more environmentally sustainable practices. This is a key role that will require the successful candidate to work directly with core LEO clients to strengthen export readiness, improve the management of business processes, introduce innovation that will positively impact results, enhance performance, and support start-ups and small businesses across the country to grow and create employment through export-led development. The post is wholetime, temporary and pensionable. The contract is for a fixed term of one year. The contract may be extended for an additional one year period. A panel will be formed to fill temporary positions. Persons employed will be required to work in any location within the South Dublin administrative area. Salary €57,322 - €68,689 - €60,356 - €63,491 - €65,363 - €67,690 (1st LS1) - €70,030 (2nd LSI). Hours of Work The successful candidates’ normal hours of work will be 35 hours per week. The Council reserves the right to alter your hours of work from time to time. Annual Leave Annual leave entitlement for this position is 30 days. Qualifications Character Candidates will be of good character. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Essential Education, Training and Experience Each candidate must on the latest date for receipt of completed application forms: A third level business qualification (level 7 NFQ or above). or Experience of working with the Microenterprise sector with an in-depth understanding of the issues and challenges facing the sector. Strong organisational and project management skills, experience and proven ability to manage a range of multiple projects and competing priorities at one time to meet demanding and tight deadlines is essential. Financial literacy skills to undertake evaluation and assessment of project proposals for financial assistance and other supports, including carrying out due diligence to qualify the funding requests. Desirable Education, Training and Experience Have the ability to influence collaborate and connect across internal and external stakeholders to the benefit of clients is essential. Excellent communications and business report writing skills with demonstrated evidence of robust IT literacy (i.e., MS Office skills including Outlook, Word, Excel and PowerPoint) is essential. Excellent research capability, analytical skills, writing and presentation skills. Knowledge, understanding and comprehension of the key business growth sectors and client categories in which the LEOs operate and an ability to translate this knowledge and understanding into developing supports and initiatives to achieve effective business impacts and results. Understanding of compliance and governance requirements as they relate to funding through the LEO. Key Competencies / Skills • Management and Change • Delivering results • Personal effectiveness • Performance Through People • Local government knowledge and understanding Candidates are requested to give an example of a situation which highlights the behaviour, skills and attitude that underpin effective performance in these areas and which demonstrates their suitability to meet the challenges of this role. Candidates should ensure the example used clearly demonstrates their ability in this area and that the scale and scope of the example given is appropriate to the post and level of the post. Duties The duties include, but are not limited to the following: Identify and prepare clients with Export potential with 11 – 50 staff for transfer to Enterprise Ireland for accelerated Export Development support (an expansion of the LEO client portfolio of Micro clients). Increase the level of and participation on Management Development and Export Accelerator / Readiness training programmes to support delivery of performance targets. The Export Advisor would also be tasked to lead initiatives designed to support micro-enterprises to increase their performance and competitiveness, including programmes such as Digital Transformation, Green for Business and Market Explorer which will help to build resilience. Engage the portfolio companies of under 10 staff who are growing, to support them to reach their potential and increase market share by maximising uptake of the full range of LEO supports. Encourage and support LEO clients to invest in R&D and begin a process of incorporating RD&I in commercial activities. These duties are vital to the growth of economic development within the county. These duties are indicative rather than exhaustive. Holders of the post may be assigned to work in all appropriate areas in the course of their employment.
Caretaker
Longford and Westmeath Education and Training Board is currently recruiting for a Caretaker (full-time permanent). Candidates must have the requisite knowledge, skills and competencies to carry out the role and be capable and competent of fulfilling the role to a high standard. Ideal Attributes / Personal Qualities • Highly motivated, reliable and proactive • Able to identify and take ownership of tasks without constant direction • Demonstrates good practical skills, including the ability to carry out minor repairs, basic carpentry, installation of fixtures, assembly of furniture, painting and general maintenance • Practical problem-solver with a strong “can-do” approach • Capable of working independently and as part of a team • Flexible, helpful and service-focused in supporting staff and learners Summary of the role The Caretaker will play a key role in supporting the efficient day-to-day operation of the campus through the provision of maintenance, facilities, logistics and support services. The role involves working closely with management, instructors, management and staff to ensure a safe, clean, well-maintained and welcoming learning environment. Duties / Responsibilities The duties listed will be performed by the Caretaker under the direction of the FET Managers and Campus Co-Ordinator’s. Duties include, but are not limited to, the following: Buildings, Facilities & Security • Opening and closing of centres, ensuring premises are safe and secure at the start and end of daily activities • Ensuring buildings are secured each evening and that doors, windows, alarms and heating systems are appropriately managed • Acting as key holder, maintaining safe custody of keys and responding to alarm/security calls where required • Ensuring the premises, facilities and contents are protected and reporting any damage, faults or concerns promptly Grounds & External Areas • Maintaining grounds including mowing, strimming, sweeping, weed control and general upkeep • Power washing external areas as required to ensure a safe and presentable environment • Ensuring gutters and external structural areas are maintained where appropriate Logistics, Deliveries & Equipment • Receiving deliveries, checking goods in and storing appropriately • Operating a forklift where trained and licensed, and using other equipment safely • Assisting with movement of furniture, training equipment and materials within and between centres • Supporting the arrangement of rooms and facilities for classes, meetings and events Maintenance & Repairs • Carrying out general maintenance tasks such as minor carpentry, painting, basic repairs and routine upkeep • Replacing bulbs and checking lighting, heating and basic services • Supporting the upkeep of fittings, fixtures and classroom stores to ensure they remain safe, tidy and functional • Identifying maintenance needs and reporting issues as necessary Support to Centre Operations • Assisting tutors, instructors and staff with practical setup and operational requirements • Preparing and restoring classrooms, workshops and training areas • Supporting events and activities including duties outside normal working hours where required Health & Safety • Supporting implementation of LWETB Health & Safety policies • Identifying hazards, addressing minor risks where safe to do so, and reporting issues promptly • Supporting checks of lifesaving and safety equipment where required • Using equipment safely and responsibly at all times Cleaning, Presentation & Waste Management • Maintaining a high standard of cleanliness throughout the centre, including use of cleaning equipment and machinery • Ensuring toilets and welfare facilities are clean, hygienic and adequately stocked • Maintaining exterior cleanliness including windows, entrances and general campus presentation • Managing waste and recycling in line with LWETB procedures General • Using required IT and reporting systems as appropriate • Engaging in relevant training as required for the role • Working flexibly to support centre needs, including occasional evening/weekend duties • Performing any other related duties as may be assigned from time to time Terms and Conditions Initial Location: College of Further Education and Training, Connolly Campus, Co. Longford The successful candidate will be initially assigned in the above location. However, LWETB reserves the right to assign you to any other location as the service demands require. Salary: Starting salary scale €36,519 as per C/L 0052/2025 Rate of remuneration may be adjusted from time to time in line with Government Policy. For persons entering this grade for the first-time or those starting in the Public Sector for the first time starting pay will be at the minimum of the scale above. This is not negotiable. Salary will be paid in accordance with such rates as may be authorised by the Minister for Education and Youth from time to time. Hours per week: 35 hours. Daily work patterns such as split shifts may vary according to service needs. Entry requirements and eligibility • have the requisite knowledge and skills to carry out the role; • be capable and competent of fulfilling the role to a high standard; • Must have at least one years’ relevant experience. Previous work experience in caretaking, carpentry, stores or maintenance of buildings and / or grounds is desirable. • As travel might be a requirement candidates must be able to meet the travel requirements of the role. Annual Leave LWETB’S Annual Leave Year runs from January to December. The annual leave allowance for this position is 22 days per annum and public holidays will be allowed together with such short periods of closure as are permitted for Christmas and Easter. Please note your annual leave entitlement will be pro-rata, based on your contract duration and start date. This allowance is subject to the usual conditions regarding the granting of annual leave. Leave will be granted, subject to Line Management approval, which must be sought in advance. Citizenship Requirement Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. Please note you must advise LWETB if a work permit is required by you before commencing employment with LWETB. This requirement should be notified to LWETB as soon as possible. Health & Character Those under consideration for a position will be required to complete a health and character declaration and maybe a Garda Vetting form. References will be sought. Some posts may require special security clearance. In the event of potential conflicts of interest, candidates may not be considered for certain posts. Shortlisting LWETB reserves its right to shortlist candidates, in the manner it deems most appropriate, to proceed to the interview stage of the competition. Shortlisting will be on the basis of information supplied on the application form and the likely number of vacancies to be filled. It is therefore in your own interest to provide a detailed and accurate account of your qualifications/experience on the application form. The shortlisting process will provide for the assessment of each applicant’s application form against predetermined criteria that reflect the skills and depth of experience considered to be essential for a position at this level. Interview Interviews may take place via video conference. Candidates that are selected for interview will be supplied with guidelines in this regard. There may be a two-stage interview process.
Administrative Assistant
Who will you Work With and What Will The Role Involve? This important role supports our organisation in the delivery of its essential work programmes. This role provides candidates with the opportunity to work in a diverse organisation which invests in and celebrates its people. The person will work from the Marine Institute Headquarters in Rinville, Oranmore, Co. Galway and will report directly to the Research Funding and System Accountant. The successful candidate will have responsibility for providing financial and administrative support for externally funded projects across the Marine Institute. That support will primarily relate to FEAS and OCIS on the MOSAIC project, which is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB). The support may extend to other EU-funded projects across the Institute as required. EU-funded projects include Interreg PEACEPLUS, Interreg Atlantic Area, Interreg North West Europe, Horizon Europe, CINEA, EMFAF and other European funding streams. The person will be responsible for preparing and submitting claims on externally funded projects and will work closely with staff across the Institute, project leaders, Research Accountant, colleagues in Research Funding Office & Research Coordination and Support team and will work closely with the Finance and HR departments. The person will also be required to build relationships with external funding agencies, auditors and others as required. The nature of the work will be largely project-driven, therefore requiring a degree of flexibility with regards to planning. Teamwork is also important as the person will be required to work with others to ensure that reporting deadlines across all Marine Institute projects are met. The Marine Institute is currently undertaking a review of organisation structure, which when complete may impact the roles and duties of employees and bring about change. Any impacts or changes will be communicated. What Will You Be Doing Every Day? Principal Tasks: • Provide administrative support to MI Project Leads and act as the primary point of contact for research reporting, research team members and the Research Accountant, in managing externally EU-funded projects. • Review and ensure that expenditures incurred on projects are eligible and supported by appropriate documentation, including purchase orders and invoices. • Review time recorded on the Time Management System to ensure all time recorded is eligible. • Prepare timesheets in line with funder requirements. • Liaise with Finance & HR for salary costing information. • Prepare financial claims for Research Accountant review in a timely manner. • Ensure all claims comply with regulatory, financial, system and statutory obligations and with Marine Institute policies as appropriate. • Track and review project expenditure and provide management with updates as appropriate. • Upload all supporting claim documentation to the MI SharePoint Online. • Upload claims to relevant grant management portals. • Liaise with external funders and external stakeholders regarding financial reports. • Track and review claims expenditure against the budget. • Ensure that technical reports are received in a timely manner for submission. • Prepare all requested sample information for audits. • Provide support for various meetings, workshops and conferences as required. • Assist with ensuring that outputs and reports are received, disseminated and published. • Assist with the centralising of project deliverables and reports, and liaise with the Marine Institute library to publish onto the Marine Institute’s Online Access Repository. • Any other duties suitable to the role and grade as identified and assigned from time to time. What do You Need to Have Done to apply for this role? (Education, Professional or Technical Qualifications, Knowledge, Skills, Aptitudes, Experience and Training) Essential / Important: • A suitable qualification in a relevant discipline. • At least 18 months of work experience in a busy office environment. • Demonstrated experience of project support, in an accounts or financial administration setting. • Knowledge of public sector procurement rules. • Strong organisational and administration skills with proven attention to detail and working to deadlines. • Excellent verbal and written communication skills. • Demonstrated ability in project reporting and record keeping, ideally including financial records. • High level of computer skills, including MS Office and SharePoint Online. • Experience of supporting meetings, conferences and events. • The ability to work unsupervised and to work together in a team environment. • A background in working with confidential data and personal information, respecting privacy. Ideally Nice to Have / Desirable: • Accounts Technician or Third Level Finance Qualification. • Experience in financial reporting requirements. • Experience of supporting audits. • Public sector experience, including grant funding. • Intermediate level in Excel and familiar with formulae, V-lookup, Pivot tables etc. • Knowledge of data protection and GDPR as it applies to personnel data. What else do you need to know? (Special personal attributes required for the role) • An ability to work in an organised manner and progress work independently. • Demonstrate energy and a positive attitude. • Bring a solutions focus, initiative and ideas. • Be reliable and flexible, and be able to provide support to other members of the research team and other service areas as required when reports need to be completed. • An ability to remain calm under pressure and respond quickly to changing demands. • Demonstrated ability to effectively prioritise multiple outputs and manage time to deliver outputs on schedule (including multiple equally important deliverables). • Approaching work in a careful and methodical manner, always displaying accuracy, even when conducting routine and repetitive work. • Always seeking to improve process efficiency. • There may be a requirement for the successful candidate to further develop specialist knowledge and expertise relevant to the role. Training will be encouraged (formal and informal) and supported where required. Description of Service Group and the Wider Team Corporate Services includes Finance; Human Resources; Facilities and Services; Communications and Library & Information Services, as well as Corporate Governance, Procurement, Tendering & Contracts Management and responsibility and oversight for the General Data Protection Regulations. The Corporate Services team provides vital support to each of the Marine Institute staff country wide, helping to maintain a consistent and high-quality service in line with the strategic objectives and priorities of the Institute. The successful candidate will initially provide support for ongoing and new externally funded projects in the following two service areas – this may evolve depending on priorities, work programmes and requirements. Fisheries Ecosystems Advisory Services (FEAS) research, assess and advise on the sustainable exploitation of the marine fisheries resources in the waters around Ireland and on the impacts of fisheries on the ecosystem. Oceans, Climate and Information Services (OCIS) provide support for national and international marine monitoring and research and development as well as Information Technology infrastructure and information management. Who Will You Report to / Who will Manage and Support You? The successful candidate will be based at the Marine Institute Headquarters in Rinville, Oranmore, Co. Galway and will report to the Research Funding Accountant. What we offer We value our staff, and we value their contribution to the work of the Marine Institute. In return for this, we provide benefits that promote a healthy work-life balance and which we hope will help them to develop professionally. These include personal and career development, work/life balance policies, an employee assistance programme, “Bike to Work” Scheme, staff medicals and annual flu vaccination. Contacts: External: Funding agencies, researchers based in Higher Education Institutes, project officers where relevant, and project coordinators. Within the Marine Institute The roles will liaise closely with the Research Coordination and Support team in PIRS and the Research and Systems Accountant in Corporate Services. Contacts will be established as required with other teams’ leaders in the Marine Institute for reporting purposes. Training A full range of training will be provided as required, on the job and through appropriate courses. Training needs will be identified through the MI Performance Management Development System (PMDS). Salary: Remuneration is in accordance with the Public Sector, Executive Officer approved Salary Scale for Administrative Assistant which runs from €37,919 - €61,216 on a full-time basis per annum pro-rated with time worked. You will commence on the first point of the scale €37,919 and become a member of the Single Public Service Pension Scheme unless you are currently or have worked in the Public Sector in the past 6 months and are a member of another Public Sector Scheme. Annual Leave: Annual leave entitlement for an Executive Officer is 23 days per annum. Annual leave entitlements are exclusive of Public Holidays and are managed using the Time & Leave Management System in Place in the organisation. All leave must be approved by your manager or their authorised representative; in advance of being taken and in line with Marine Institute leave policies. Duration of Contract: This Temporary Specified Purpose contract of employment contract will be for a duration of up to the 30th of December 2029. The successful candidate will be on probation for the first six months of this contract. Who is the Marine Institute? The Marine Institute is a non-commercial semi-state body, which was formally established by statute (Marine Institute Act, 1991) in October 1992. Under the Act, the Marine Institute was given the responsibility: “to undertake, to co-ordinate, to promote and to assist in marine research and development and to provide such services related to marine research and development, that in the opinion of the Institute will promote economic development and create employment and protect the marine environment”. The Marine Institute is Ireland’s scientific agency responsible for supporting the sustainable development of the state’s maritime area and resources. We do this through conducting applied research and providing scientific knowledge, advice and services to government, industry and other stakeholders and users. This policy advice capacity, our broad mandate, and the research programmes we fund and undertake, give us a unique insight into the science-policy interface and make us an exemplar in the provision of integrated ocean knowledge. The Marine Institute provides a broad range of essential scientific support to its parent department, the Department of Agriculture, Food and the Marine (DAFM). There is an increasing demand from Government for the data and evidence that are essential to inform national policy and to underpin the state’s governance of our maritime area. Through laboratory, field and seagoing work, the Institute carries out statutory environmental, fisheries and aquaculture surveys, seafood testing and other monitoring programmes assigned by government. The Institute plays an important role in supporting the state’s response to the impacts of our changing seas and oceans, through working with the national and international scientific community to observe, study and understand our changing oceans. This essential scientific advice supports industry, protects consumers and underpins legislative and other obligations aimed at the protection and management of the marine environment. Our vision - The Marine Institute is a national and international leader in ocean knowledge that benefits people, policy and planet. Our Mission - The Marine Institute provides scientific, research and development services to government, agencies, industry and society that support the sustainable use of our maritime area, the protection and restoration of marine ecosystems, and promote a shared understanding of the ocean. There are 6 broad service areas within the Marine Institute; (1) Ocean, Climate and Information Services, (2) Marine Environment & Fish Health Services, (3) Fisheries Ecosystems Advisory Services, (4) Irish Maritime Development Office, (5) Policy, Information and Research Services and (6) Corporate Services.
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