Administrator jobs in Dublin
Sort by: relevance | dateResearch Assistant/Administrator
Summary of Post We have a part-time Research Administrator position at RCSI suitable for a research assistant or administrator. The successful candidate will be employed on a Dublin North East Inner City (DNEIC) Task force funded partnership with RCSI to deliver a comprehensive Population Health Needs Assessment (PHNA) for the population of the DNEIC. The successful candidate will join a team including a Snr Research Fellow and two Post-Doctoral researchers. The position is based in the School of Population Health, RCSI, Dublin 2 but remote working will be considered for some of the duties. Aim: To deliver a comprehensive Population Health Assessment for the population of the DNEIC. Specifically, the duties of the post are: • Support the principal investigator & project team in all research and administrative activities related to the research project • Central point of contact for all related queries • Organisation and recording of minutes at meetings as required • Co-ordination of project networking or dissemination events. • Support the development and implementation of the communications and dissemination plan • Development of reports and related research papers as required • Support with data collection and entry • Support preparation of powerpoint presentations • Other tasks as may be identified by the Principal Investigator or team over the course of the project Qualifications – (Essential): • MSc or equivalent work experience in population health, public health, epidemiology, or health related discipline Knowledge & Experience: • Ideally a minimum of 2-3 years’ experience in a related role in a research environment. • The ideal applicant will have experience with the MS Office suite and ideally some software knowledge and skills relating to academic and/or research administration. Skills and Competencies • Strong organisational and administrative skills • Proficiency in the effective use of MS Office Suite including Word & Excel • High capacity for attention to detail • Ability to work effectively on own initiative as well as in a team environment • Excellent interpersonal skills and organisational skills • Excellent written and verbal communication skills We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you. Employee Benefits At RCSI, we help care for our people so they can focus on our mission to Educate, nurture and discover for the benefit of human health. RCSI truly goes above and beyond to support its employees, ensuring they have everything they need to thrive both personally and professionally. Here's a glimpse of the fantastic benefits available: Health and Wellbeing: • Our Inspire Programme promotes the importance of taking care of both our general health and mental health. Inspire manages the Employee Assistance Programme (EAP) offered through SpectrumLife. Past events held by Inspire have included, workshops on mindfulness practices, yoga, nutritional advice, financial advice on mortgages, pensions & health insurance from leading experts, fitness challenges, baking competitions, weight loss programmes, annual flu vaccination campaign and many more. • You can also enjoy access to an onsite gym for just €10 per month. Work –Life Balance: • Maintaining a healthy work-life balance is crucial for fostering employee well-being, productivity, and overall satisfaction. At RCSI, we offer flexible working arrangements, study leave, and career breaks. In addition to 20 days of annual leave, employees receive an extra 6.5 days of university privilege days, which occur annually around the Christmas and Easter breaks. Family Benefits: • RCSI offers enhanced family leave to our working parents with fully paid Maternity, Adoptive, Paternity and Surrogacy Leave. We also offer the first two weeks of Parents leave fully paid for, as well as the option to take Parental Leave until your child is 18 years old. We provide access to Platform 55, a new Parents Platform to support staff before, during, and after becoming a parent. We also offer flexible working, discounted Giraffe crèche services of up to 20% and a Parents and Carers’ Network. Financial Security: • Benefit from automatic enrolment in a pension scheme with Willis Towers Watson with the employer contributions increasing with your length of service, Death in Service of up to 4 times your salary, long-term illness and disability income replacement, and free advice on health, motor, and home insurance. Discounted Services: • Avail of discounted GP services, Taxsaver commuter tickets, the BiketoWork scheme, free eye tests at the National Optometry Centre, and discounted parking at St. Stephen's Green/RCSI car park. Recognition: • At RCSI, we value and recognise the contributions of our staff through various awards and events, such as Long Service recognition, the Vice Chancellor Staff Awards, and through Research Day. Professional Growth: • RCSI’s Staff Learning and Development is committed to providing colleagues with opportunities and support to help them reach their full potential and thrive at work. Offerings include a comprehensive programme of staff training, management and leadership development, mentoring, coaching and funding support for further study. Staff Networks: • Additionally, we support a range of staff networks, including the Women’s Network, Postdoctoral Staff Network, Parents & Carers’ Network, Project Manager’s Network, LGBTI+ Network, Age Friendly Network etc. These networks help RCSI to foster a sense of community and inclusivity. Sports and Social Club: • Engage in a variety of activities such as Yoga, Pilates and a variety of different Fitness classes. Enjoy social evenings, Book Clubs, Summer BBQs and one-off events like the Taste of Dublin, Bloom, Dublin Horse Show and Dublin Zoo. We also have a variety of discount tickets for shows and events through the year.
Legal Administrator
Role Purpose The Legal Administrator will provide high-quality administrative support to the Legal Services Division (LSD). This role ensures the effective management of legal budgets, procurement processes, and operational administration, enabling the division to deliver its services efficiently. The postholder will work closely with legal colleagues, external law firms, and internal finance and procurement teams to maintain smooth day-to-day operations and compliance with financial and procurement requirements. About the Legal Services Division The Legal Services' Division (LSD) ensures that An Coimisiún is aware of legal issues and acts in accordance with relevant legislation including the Broadcasting Act 2009, the Digital Services Act and the Terrorist Content Online Regulation, among others. LSD helps Coimisiún na Meán in its day-to-day work by contributing legal expertise, supporting the organisation’s strategy and facilitating An Coimisiún to execute its work programme in accordance with legal obligations. Key Responsibilities • Manage law firm billing processes and ensure timely payments. • Review legal budgets, prepare forecasts, and support the management of significant legal expenditure. • Provide procurement support including liaising with procurement colleagues, assisting with tendering processes, and the administration of new contracts for legal services. • Assist in the recovery of legal cost awards and manage any costs claims against the organisation. • Respond to financial queries and liaise with financial controllers or relationship contacts within law firms. • Claim and process expenses in line with organisational policies. • Provide administrative support for projects. • Organise meetings, training sessions, and other divisional activities as required. • Carry out general administrative duties to support the effective running of the Legal Services Division. The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review. About You Experience, Skills, Knowledge & Qualifications Essential Criteria • Previous experience in a legal administrative role, either in a corporate or public sector setting • Attention to detail and high level of accuracy. • Fully proficient in Microsoft Office including Word, Excel, Outlook. • Good organisational and time-management skills. • Excellent communication skills, both written and verbal. Desirable Criteria • Diploma or degree in legal studies, public administration, business administration, or related discipline is highly desirable. • Experience in a public sector environment Key Information Benefits, Package & Pay • This position is offered on a Permanent basis. • Full time, 35 hrs per week • Annual Leave: 23 days per annum • The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office. • Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20. • For a full list of benefits see our website here • This position is graded at the Executive Officer scale. • Successful candidates will be appointed on the first point of the scale.
HR Administrator
About the role As an HR & Recruitment Administrator, you love to support people as they navigate their careers and play an integral part in helping people and businesses grow. This role will put you at the heart of the HR team so you can really make a difference. You're the type of person who loves to help people and support customers with any ongoing challenges with empathy. As a person you’re naturally organised and have a keen eye for detail. You'll also be able to communicate and build rapport with stakeholders at all levels. You value the importance of providing a market leading service to our customer as well as building long-lasting relationships. This role is vital to the success of our HR managed services and significantly impacts our ability to build long-lasting relationships with our customers. This role also directly contributes towards our customer NPS score. In this role you'll work from our Dublin Airport office two days per week, with the rest of your time working remotely. Please note this is a 12 month fixed-term contract position. Key responsibilities include:
