Administrator jobs in Ireland
Sort by: relevance | dateGrade VII – Administrative Officer - Data Analytics, Permanent - G7FTDA26
Applications are invited from suitably qualified persons for the following position: Grade VII – Administrative Officer - Data Analytics - Permanent Position - Ref: G7FTDA26 CLICK THE APPLY NOW BUTTON FOR MORE INFORMATION
Payroll Administrator
C&D Foods is one of Europe’s leading own label pet food manufacturers producing a range of wet and dry pet foods. C&D Foods has grown to become one of the industry’s leading pet food producers. C&D Foods has 9 production facilities across 7 Countries (Ireland, the UK, France, Denmark, Austria, Spain, and The Netherlands) and 2 sales offices located in Manchester and Italy. C&D Foods’ Headquarters is in Mullingar, county Westmeath. At our C&D Foods site in Edgeworthstown we are currently seeking a highly organised and detail-oriented Payroll Administrator. Reporting to the Financial Controller, the Payroll Administrator will work within a team and will share responsibility of end-to-end processing of the payroll function. Key Responsibilities :
Warranty Administrator
Bolands Waterford are hiring for a Warranty Admin role! Key Responsibilities - Submission of all warranty claims accurately and within required timeframes. - Ensure full compliance with manufacturer warranty policies and procedures. - Liaise with Service Advisors, Technicians and Manufacturers to resolve warranty queries and discrepancies. - Review repair orders to confirm compliance with repair instructions. - Monitor claim approvals., rejections and payments, taking corrective action where required. Skills and Experience Required - Previous office admin experience where attention to detail was required - Good Organisational skills - Good time management skills and be able to priortise workload - Good communication skills - Team player but also able to work independently - Have financial awareness - Ability to follow procedures/policy (SOP’s)
Office Administrator
Glanua is a progressive company that always seeks to develop its employees. When you demonstrate aptitude and interest in furthering your career within the organisation, training and promotion will always be available to you. We are now looking for someone to join our team as the Office Administrator in a busy office environment, in our Industrial office located in Navan, Co. Meath. We are looking for a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. Main Duties and Responsibilities: The main duties and responsibilities of the Office Administrator are outlined as follows:
IT Systems Administrator
So, who are we? Connolly Motor Group is one of Ireland's leading automotive groups, representing world-class brands. Behind the showroom floor and the satisfied customers is a lean, sharp IT team keeping everything humming — and we're growing. The Salary range for this role is €35,000 - €45,000 depending on experience. The Opportunity We're on the hunt for an IT Systems Administrator who genuinely loves what they do. Not someone who just logs tickets and waits for five o'clock — we want someone who sees a repetitive manual task and immediately thinks "I could write a script for that." You'll work directly with the Group IT Manager, supporting staff across multiple sites with everything from day-to-day helpdesk queries to infrastructure administration and automation projects. No two days are the same, and that's exactly the point. What You'll Actually Be Doing
Medical Administrator
Alliance Medical are currently recruiting a Medical Administrator to join our radiology team based in Co Galway. This is a great opportunity to be part of a high-performing, compassionate team providing vital diagnostic imaging services for patients. This role is ideal for someone who thrives in a fast-paced, detail-focused environment, has excellent communication skills, and is passionate about delivering outstanding care in a healthcare setting. Contract: Part-time, permanent contract Working hours: 30 hours per week Typical working hours would be
Medical Administrator
Alliance Medical are currently recruiting for a Part-time Medical Administrator to join our radiology team based in Ennis, Clare. This is a great opportunity to be part of a high-performing, compassionate team providing vital diagnostic imaging services for patients. Contract: Part-time, Permanent Contract Working hours: 23 hours per week (2 days pw)
Office Administrator
Connected Health is Ireland’s premium independent homecare service. We deliver multi-award-winning care that places the needs of our clients at the heart of everything we do. We are recruiting for an Office Administrator to join our growing team to manage the administration in the local offices. About the Role Reporting to the Client Care Manager (CCM), the Office Administrator will be responsible for the day-to-day management of the administrative function in the office. You will play a crucial role in maintaining compliance, coordinating operational tasks, and ensuring smooth communication across the team. You will also work closely with the Area Support Nurse for compliance and governance support. Skills Required · Minimum of 1 year’s experience in a receptionist or administrator role within a busy, fast-paced office environment · Minimum of 1 year’s experience in filing, auditing, and compliance processes · Competency in Microsoft applications including Word, Excel, and Outlook · Strong time management, organisational, and communication skills · Compassionate and empathetic nature with the ability to demonstrate patience and understanding · Proactive approach to workload with high attention to detail · Full clean driving licence Roles & Responsibilities Compliance & Governance · Weekly compliance reports: Prepare and complete weekly compliance reports based on system records by Fridays (no later than COB Mondays). · Audit preparation: Maintain records for monthly, quarterly, and bi-annual internal audits (CHO and internal Connected Health reviews). · Journal note auditing: Perform weekly journal note sample audits on client files for HSE compliance (primary responsibility, supported by Coordinators, CCMs, or Supervisor). · Compliance matrix and workbook oversight: Monitor document expiry dates, updating systems and matrices accordingly. · Training matrix management: Ensure staff training records are up to date, liaising with the training department weekly. Operational Support · Clock in/out review: Review and monitor clock-in/clock-out records, contacting staff as needed for updates. · Administrative notes: Regularly check administrative notes entered by carers and report relevant updates to CCMs. · Quarterly reviews: Arrange and coordinate quarterly meetings and supervisions for CCMs. · Fleet management: Conduct car checks, maintain fleet records, and liaise with the Fleet Manager. · PPE and uniform management: Manage stock levels, distribution, and accurate record-keeping via online/QR forms. · Tablet/IT liaison: Ensure tablets are in working order and coordinate with IT for troubleshooting. Front of House & Communication · Provide excellent customer service (telephone and face-to-face). · Answer phone lines – all office staff share responsibility for handling calls. · Meet and greet visitors, employees, and clients, representing Connected Health positively. · Maintain a clean desk policy and ensure office organisation. Reporting & Coordination · Maintain up-to-date staff and client lists. · Prepare monthly and quarterly reports to support compliance and operational oversight. · Manage the calendar for CCMs and Supervisors, scheduling meetings and ensuring availability. · Support management in tracking and achieving Key Performance Indicators (KPIs). Additional Duties · Any other administrative tasks as requested by senior management.
Administration Assistant
MAIN PURPOSE OF THE JOB Provision of a wide-ranging, professional and confidential administrative support service to the Assets & Facilities Maintenance team with regard to all aspects of the service area. Ensure day-to-day administrative activities are completed on time and to a high standard of accuracy and quality. MAIN DUTIES AND RESPONSIBILITIES 1. Service Delivery 1.1. Provision of general secretarial/administrative support to assigned senior staff within Assets & Facilities Maintenance, to include maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required. 1.2. Provision of a general administration service to the Assets & Facilities Maintenance function including word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquires from the public. 1.3. Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures. 1.4. Collate and produce management information and Committee/Council reports as directed. 1.5. Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention. 1.6. Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration. 1.7. Support the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines. 1.8. Deal with queries from the public and relevant stakeholders in respect of areas of service delivery, including dealing with complaints in line with the Council’s customer complaints policy. 1.9. Assist with production and delivery of all associated documents/material required when liaising with the Procurement Service in relation to any requirements within the Assets and Facilities Maintenance Department. 1.10. Provide cover or additional resources for other employees in the department in respect of meeting deadlines or when additional resources need to be applied to any specific duty of the department. 1.11. Provide support and back up cover for the Admin Manager during periods of leave and excessive workload. 2. Quality 2.1. Adhere to and comply with all Council policies and procedures relevant to this role, including arrangements for health and safety and risk management. 3. Performance Improvement 3.1. Participate in the formulation, implementation and evaluation of the Department Business Plan and relevant Service Plans responding to changing trends and citizen needs. 3.2. Achieve high standards of personal performance, through meeting agreed personal targets and undertaking planned programmes of professional development. 3.3. Examine opportunities to gain efficiencies and improve effectiveness including collaborative partnerships, joint working and other innovative approaches to achieve best value in the use of public money. 4. General 4.1. Uphold the Core Values of Mid and East Antrim Borough Council and work to achieve the wider organisational objectives as detailed in the Corporate Plan. 4.2. Participate in the Council’s Performance and Development Review process as detailed in the published scheme. 4.3. Fulfil the legal Health and Safety duties placed on employees by: · taking reasonable care of your own health & safety and that of others who may be affected by what you do or do not do; · Co-operating with the Council on Health & Safety matters; · Ensuring that you use work items provided by the Council correctly and in accordance with the training and instruction received, including personal protective equipment (PPE); · Ensuring that you do not interfere with or misuse anything provided for health, safety, or welfare purposes. 4.4. Contribute to Mid and East Antrim Borough Council in fulfilling all of its commitments in relation to anti-discrimination practices, its Equality Scheme and under the Northern Ireland Act 1998 and the Human Rights Act 1998. 4.5. Comply with all the Council’s policies and procedures. 4.6. Fulfil your legal responsibility* for all records held, created or used as part of Council business whether paper based or electronic, including e-mails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004 and Data Protection Act 1998. Employees are required to be conversant with the Mid and East Antrim Borough Council procedure on records management and to seek advice if in doubt. * Any subsequent updates will supersede legislation identified within the Job Description 4.7. Maintain high standards of personal accountability. 4.8. Comply with the Code of Conduct for Local Government Employees and the Local Government Employee & Councillor Working Relationship Protocol. 4.9. Perform any other duties commensurate with the grade and level of responsibility of this post, for which the post holder has the necessary experience and/or training. Closing caveat: This job description sets out the main duties of the post as at the date of completion. It is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the postholder is required to work. Other duties of a similar nature and appropriate to the grade may be assigned from time to time by the Head of Service. Duties may vary to meet the changing needs of Mid and East Antrim Borough Council and without changing the general character of the post or the level of responsibility that it entails. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post. Qualifications and Experience Applicants must: Have a minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy AND Be able of demonstrate, by providing personal and specific examples, a minimum of two years’ administrative experience in a busy office environment, to include: · the ability to deal efficiently with large volumes of work; and · successfully prioritising competing demands. Alternatively, consideration may be given to candidates who do not possess the required GCSE qualifications but who can demonstrate, by providing personal and specific examples, a minimum of four years’ administrative experience in a busy office environment, to include: · the ability to deal efficiently with large volumes of work; and · successfully prioritising competing demands. AND Applicants must hold a qualification that demonstrates competent word processing/database skills, and the ability to carry out broader computing tasks using other software packages. Alternatively, if no qualification is held, applicants must have at least one year’s experience using Microsoft Office and related applications, particularly Word and Excel. Knowledge Competent in the use of Microsoft Office applications including Word, Excel, PowerPoint and Outlook. Behavioural Competencies (Frontline Level) These competencies are the top 6 competencies the Local Government Competency Framework [i] which have been identified and prioritised for effective performance in this role. 1. How we Provide Leadership and Direction: 1.3 Managing Performance – Sets clear, aligned, high standard performance goals & objectives for self, others and the organisation. 2. How we manage ourselves 2.1 Managing Our Own Work – Plans, structures and prioritises own work to achieve optimum results 2.3 Communicating with Impact – Presents a positive image by communicating effectively, being resilient and treating people fairly 3. How we work with others 3.1 Collaborating in a Political Environment – Develops and manages effective networks by establishing common ground 4. How we move forward 4.1Problem Solving and Decision Making – Gathers information from a range of sources. Analyses information to identify problems and issues. Makes effective decisions and recommendations based on resolution agreement within an environment of trust, mutual respect and co-operation 4.3Achieving Results – Takes personal responsibility for making things happen. Shows motivation and perseverance in overcoming obstacles and achieving results
Service Administration Assistant
Permanent 35 hours per week We also offer: 20 days leave increasing to 25 days + 11 Public Holidays 1 extra leave day at Christmas Christmas closure Enhanced sickness, maternity, paternity, and adoption leave and pay (subject to eligibility) 6% contributory pension scheme BHSF Corporate Wellbeing Plan (subject to eligibility) Death in Service Plan Staff care and support services, including access to Action Cancer services Training and development Overall Responsibility As Northern Ireland’s leading local Cancer Charity providing prevention, detection and support services, this vital role works within a team providing a high-quality clerical and reception support for Action Cancer’s Services primarily in Action Cancer House (Belfast) as well as in the BIG BUS, Action Cancer’s state-of the art mobile service.
