Caretaker

JOB PURPOSE To provide a full range of caretaking services under the direction of the Deputy Head of Estates / Estates Support Manager in accordance with relevant College practices and procedures. MAIN DUTIES AND RESPONSIBILITIES1.0 Security 1.1 Responsibility for securing premises ensuring that all windows, doors, gates etc. are locked at the end of each day after all staff/students etc. have left building. 1.2 Open and close the premises and grounds, except in circumstances where the Deputy Head of Estates / Estates Support Manager or other Authorised Person state otherwise. 1.3 Operate Fire Alarm, Intruder Alarm and Building Security Systems and report any faults to the Deputy Head of Estates / Estates Support Manager or other Authorised Person. 1.4 Attend after-hour alarm callouts, and where appropriate ensure that the premises are secured. 1.5 During normal working hours report any suspicious activity or breach of security immediately to the Deputy Head of Estates / Estates Support Manager or other Authorised Person. 1.6 Apply grit/rock salt in times of snow and frost to ensure pathways and entrances are free from snow and ice. 2.0 Mechanical and Electrical Services 2.1 Operate the College’s boilers/heating system as required by the Deputy Head of Estates / Estates Support Manager and ensure efficient operation at all times. 2.2 Advise Deputy Head of Estates / Estates Support Manager of fuel levels and allow sufficient time for ordering/deliveries. 2.3 Replace lighting fittings, lamps, tubes etc. using the appropriate equipment and in accordance with current Health & Safety legislation. 2.4 Carry out regular inspections of firefighting equipment, fire doors, hold open devices, emergency lights etc. and report any defects to the Deputy Head of Estates / Estates Support Manager or other Authorised Person to ensure statutory compliance at all times. 2.5 Carry out weekly flushing and maintain records as per the College legionella management plan. 3.0 Porterage 3.1 Receipt, distribute and transport all stores, materials, and goods etc. as required. 3.2 Transport all refuse bins to and from their collection point and ensure that all bins are clean at all times. 3.3 Prepare rooms for examinations and any other purpose as required, including any premises rented by the College for exam purposes. 3.4 Preparation of the Conference/Board Room for meetings as required including, in exceptional circumstances and in the absence of catering staff, provision of the refreshments trolley. 3.5 Accompany students with physical impairments as required e.g. access to lifts etc. 4.0 Cleaning 4.1 Ensure that all hard surfaces and paths and ornamental grounds around the premises are clean, tidy and free of litter. Litter to be cleared on a daily basis. 4.2 Ensure that all external surface drains and gullies and kitchen grease traps within the building complex are free flowing and clean by removing obstructions using the appropriate equipment and in accordance with current Health & Safety legislation. 4.3 Provide a cleaning service to deal with issues such as spillage, flooding, litter or any cleaning problem associated with weather conditions or where rooms are used dually for the consumption of food and educational purposes. 4.4 Clean internal and external signs, light covers, and notices using the appropriate equipment and in accordance with current Health & Safety legislation. 4.5 Clean non-electrical fittings on all portable heating and ventilation equipment. 4.6 Ensure that all defects in equipment used by the Caretaker are reported to the Deputy Head of Estates / Estates Support Manager. 4.7 Clean all external fixed glass surfaces using the appropriate equipment and in accordance with current Health & Safety legislation. 5.0 Handyperson Duties 5.1 Carry out handyperson duties within the competence of the post-holder. 5.2 Assist with maintenance duties e.g. painting, shelving, signs, replacing locks and small alterations etc. 6.0 General Conditions 6.1 Empty all external litter bins on a daily basis. 6.2 Assist with the replenishment of toiletries, lighting equipment and any other requisites required as necessary throughout the working day. 6.3 Prepare the premises for normal day and evening activities including the inspection of furniture to ensure student safety. 6.4 The post holder will be required to carry out driving duties as and when required by the College. 6.5 The post holder will normally be required to either hold or complete a course qualifying them as a recognised first aider within six months of taking up the post, and agree to act as a first aider for the College. 6.6 The post holder will be required to assist in the evacuation of the building in the event of a fire drill or an actual emergency by acting in the capacity of Fire Warden or Fire Marshall. 6.7 All duties must be carried out to comply with: 7.0 Administration 7.1 Provide the Deputy Head of Estates / Estates Support Manager with timely reports using the electronic reporting system to advise of any defects in the premises externally and internally. 7.2 Complete all paperwork/documentation/electronic feedback associated with the post including timesheets and written reports when required. 8.0 Training 8.1 Caretakers will be required to attend appropriate training to facilitate the effective undertaking of duties commensurate with their grade. 8.2 Caretakers will accept training for jobs graded at higher levels than their own. Payment will only be made where there is a requirement by the College for the higher level duties to be carried out. 9.0 Miscellaneous 9.1 The post holder will be required to undertake any other duties falling within the purview of the grade as required by the Deputy Head of Estates / Estates Support Manager or other Senior Manager. 9.2 The person appointed will be required to undertake evening duties and work in other Campuses to meet the needs of the College. 9.3 The College will provide a uniform which must be worn at all times whilst on duty. 9.4 Protective equipment will be provided by the College and must be worn appropriate to the task being carried out. Selection CriteriaEssential Assessment Criteria Five GCSEs (Grades A-C) or equivalent which must include English Language and Mathematics. OR Have 6 months’ previous experience in a similar role. Hold a current driving licence and have access to a car or have access to a form of transport that will enable the post-holder to fulfil the role in full, including out-of-hour callouts. Demonstrate effective communication and interpersonal skills. Demonstrate ability to work as part of a team and on own initiative. Demonstrate a flexible approach to work. Demonstrate effective organisational skills.