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Job Overview Issuing of working documentation to Production Departments as and when required. Maintain a record of all documents issued and ensure only current copies are made available for each area through the maintenance of a secure and controlled filing system. Maintain Training Matrix and training files of personnel within Production Department. Main Activities and Tasks • Maintain a record of all documents issued and ensure only current copies are made available for each area through the maintenance of a secure and controlled filing system. • Issue and reconcile logbooks as Responsible Employee in line with Data Integrity guidelines and Good Documentation Practices and liaise with Manufacturing Supervisors regarding documentation quality and discrepancies. • Undertake role of SOP Custodian and act as the point of contact for the Data and Document Control Department to facilitate the issuing and reconciliation of the SOPs in Production Department. • Maintain a Training Matrix, training record files of personnel within Production Department and issue training documentation for completion. • Ensure records in received training sheets documents were entered in line with Good Manufacturing Practice, Good Documentation Practice and Data Integrity guidance. • File Stop For Excellence documents, memorandums and any other required documents in an organised and effective manner. • Archive GMP associated documentation in accordance with authorised procedures ensuring that all documentation is indexed and catalogued in an organised manner permitting efficient retrieval. • Provide comprehensive clerical and administrative support, either within the team unit or individually. • Co ordinate and implement office procedures, ensuring that the work area is maintained in a neat, tidy and organised state. • Issue keys to lockers in changing room to new production personnel. • Adhere to Company values. • Reporting through the Quality Assurance Department, you will have the responsibility to approve and control the issuing of working copy documents for the recording of data within the GMP environment. • Review of received GMP documents ensuring records were entered in line with Good Manufacturing Practice, Good Documentation Practice and Data Integrity guidance. • Convert existing Production Control Records to a new template layout as advised by Production Department. • Provide comprehensive support to training sessions conducted by Production Department, either within the team unit or individually. • Carry out any other duties as deemed necessary by Management. Essential Criteria • Educated to at least GCSE level with grade C or above in English and Maths or equivalent. • Have relevant experience within an Administration role, demonstrating the use of Microsoft packages e.g. Word and Excel. • Excellent communication skills. • Excellent organisational skills along with a proven ability to meet deadlines. Desirable Criteria • Previous Administration experience. • Previous Production Experience. • Willing to work a shift pattern. Duration: 12 months Fixed Term Contract Location: Newry Additional Information • Applicants should be able to provide proof that they have a right to work in the United Kingdom at the time of their application. Applicants who are unable to provide this proof will not be considered. • We regret that applications received after the closing date and time will not be accepted. • We are unable to sponsor or take over sponsorship of a Visa at this time. Benefits • Free Life Assurance • Company Pension salary sacrifice scheme • Healthcare cash plan • 32 days annual leave • Wedding Leave • Company Sick Pay • Company Maternity and Paternity • Paid bereavement leave • Cycle to Work Scheme • Tech Purchase Scheme • Employee Savings scheme • Employee well being initiatives • Employee Assistance Programme • On site free parking • Subsidised Canteen Facilities • Employee Perks scheme • Employee Recognition scheme • Career development opportunities
Joiner
Please note that although this job advert is for a permanent post, offers for fixed term contracts may also be made from this file. BAND: 4 JOB PURPOSE: To contribute, to the provision of a modern, professional and responsive service to support NIHE business delivery by providing a joinery service in Housing Executive properties while upholding safety guidelines and complying with all applicable Codes and Regulations in line with our vision and values. REQUIREMENTS: 1. Have successfully completed an apprenticeship in Joinery (either time served or skills based) APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
