Administrator jobs in Dublin
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Role Purpose The role of the Administrator, Grant Applications will be to process online and/or offline applications from EI clients in a timely manner. The person appointed to this role will be responsible for reviewing and verifying that the approved proposal is consistent and compliant with the application, the offer and relevant EI policies and grant applications procedures. Once verified, the Grant Applications Administrator will create and issue Letters of Offer which form the legal basis of contracts between clients and Enterprise Ireland. Key Deliverables • Administer the full Enterprise Ireland (EI) grant applications process from receipt of application to drafting/acceptance of Letters of Offer. • Administer relevant EI online and offline applications systems in an efficient manner. • Represent clients’ grant applications via participation at relevant pre-approval Committee meetings in relation to proposals. • Issue Letters of Offer and other relevant legal documentation to successful applicants in an accurate and timely manner. • Work closely with sectoral and other colleagues in the organisation to advise and support them in progressing applications for grant support, addressing a wide range of grant related issues. • Ensure that existing processes and systems are continuously reviewed to improve efficiencies. • Respond effectively to all set targets and priorities. • Undertake other projects, assignments across the Grant management team from time to time. Functional Competencies (Key Skills & Knowledge) • Demonstrable experience in a regulatory environment of administering and processing information/data/figures methodically and accurately is essential. • Demonstrated capacity to comprehend complex information and data for onward dissemination and ability to communicate it clearly and effectively, orally and in writing, is essential. • Experience of managing and prioritising multiple tasks to meet challenging deadlines, coupled with strong attention to detail is essential • Experience of working within a team to achieve shared goals, objectives and targets. • Sound judgement and professionalism in decision making. • Ability to develop strong and mutually beneficial working relationships with stakeholders. • Experience of delivering an expert and efficient service to stakeholders. • A sound knowledge and understanding of EI’s financial and other relevant supports. • Experience of working with MS Office packages e.g. Outlook, Word and Excel coupled with an ability to learn new technologies and use EI’s specific software applications and systems. Enterprise Ireland Behavioural Competencies Results Focused The ability to be outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales. Innovation and Risk-Taking Actively encourages new ideas, experimentation and measured risk-taking, while always being on the lookout for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations. Problem Solving and Decision-Making The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions. Client Focused The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and EI strategy. Communicating with Impact to Influence Others Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action. Teamworking Co-operates with colleagues, shares information and respects the opinions and values of staff members. Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client. Embracing & Leading Change Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients. Networking Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information. Acting / Leading with Integrity Communicates the EI purpose, values and approach, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others Developing Yourself & Others Creates an environment that enables you and others to excel in terms of job performance. Salary Scale: €31,233 to €57,445 per annum contributory superannuation Rising to €59,318 by long service increments. €29,953 to €54,719 per annum non-contributory superannuation Rising to €56,483 by long service increments. Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy. Subject to satisfactory performance, increments may be payable in line with current Government Policy. ** Point of entry on this salary scale may differ from the minimum point of the scale if the successful candidate is a current public or civil servant. **
Post Office Administrator
Main purpose of the role: Ensure the post office operates efficiently and effectively at all times and ensures cash is secured and balances correctly. The ideal candidate will have/be: Experience in a similar position is an advantage Minimum 1 years€,, experience in a cash handling role Excellent numerical skills Excellent communication skills Main duties: Oversee and ensure the smooth running of the post office Maintain all security measures, ensuring all valuables (cash, coupons etc.) are kept secure Maintain confidentiality at all times Reconcile daily cash in line with post office procedures Conduct daily safe counts Complete over and under reports daily
Administrator
Job Summary: Blackrock Health Hermitage Clinic is seeking a highly motivated and detail-oriented Part-Time ED Administrator to join our Emergency Department team. The successful candidate will be responsible for managing call coordination, handling patient payments, ensuring revenue collection, and providing key administrative support, including the typing of discharge letters, scanning patient charts, and auditing patient charts for accuracy. The role is part-time and offers flexibility in hours, with shifts scheduled across 7 days, including weekends and bank holidays, to ensure consistent and effective operational support. Key Responsibilities: 1. Call Management & Coordination for Patients: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Administration Support, New Born Screening
Purpose of the Role The purpose of this post is to be responsible for the efficient and effective operation of the NNBSL office. They will monitor and report on, Key Performance Indicators (KPI’s) that measure the performance of the office. Essential Criteria:
Accounts Administrator
ROLE PURPOSE Why work at the Blackrock Clinic? At the Blackrock Clinic, we are passionate about our people and believe in their development and growth. As a member of the team you can benefit from: • Competitive salary • Onsite parking • Pension • Annual bonus* • Discounted café • Sports and Social club • Employee Assistance Programme • Discounted onsite pharmacy CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Clerical, Data Protection Administrator
JOB ADVERTISEMENT APPLICATIONS ARE INVITED FOR THE FOLLOWING POSITION: Clerical 5 – Data Protection Administrator (Dublin Service) PERMANENT PART TIME CONTRACT (28 Hours per Week) CENTRAL MANAGEMENT, ST VINCENT’S CENTRE, NAVAN ROAD, DUBLIN Salary: €51,206- €61,253*(*LSI) *Salary subject to Relevant Public Sector Experience and pro-rated for hours of work. Ref: 80863 We are seeking an experienced, dynamic and results orientated Data Protection Administrator to join our service. This role would suit an enthusiastic person with a positive can-do attitude. The primary purpose of the role is to provide high quality administrative support for the Data Protection function as required in line with the Core Values of AVISTA. The successful candidate will be working with the Data Protection Officer to support the implementation of AVISTA’s data protection implementation plan to ensure compliance of data management practices under the relevant legislation. This role will also include duties under the Freedom of Information Act and will be involved in a wide range of administrative duties associated with a busy and dynamic office. Interested applicants must possess the following: · Minimum of 3 years administration experience in the public sector or similar organisation. · Excellent administration/clerical skills, including minute taking/ transcription and diary management. · Competent and confident IT skills - Word, Excel, Power Point, E-mail, SharePoint and data gathering. Informal enquiries to Marie Grimes McGrath, Data Protection Officer 086 8189201 Closing date for receipt of applications Tuesday 23rd June 2025 Interview Date – Week commencing 14th July 2025 A panel may be formed from which current and future positions may be filled across Avista Dublin Service. Avista reserves the right to close the competition early should a substantial number of applications be received. Avista is an equal opportunities employer.
Administrator
Benefits:
School Administrator
Salary: Grade V Salary Scale €48,090 - €57,571* *Candidates should note that as per Department of Finance guidelines, entry will be at the minimum point of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant. Annual Leave: Annual Leave will be 25 working days. This leave is exclusive of public holidays. Hours of Attendance : Working hours will be 35 hours per week - net of rest breaks. Location: This position is based at NCAD, 100 Thomas Street, Dublin 8 **Interviews are expected to take place on Thursday 3rd July 2025 on the NCAD Campus** NCAD seeks to appoint a permanent, full-time administrator the School of Visual Culture. The position of School Administrator requires the role holder to be able to work independently, to prioritise their work and meet deadlines. Given the nature of the role, and the support it provides across the College, the role holder will be required to exercise good judgement, discretion and maintain confidentiality. Experience of working in the public service or the education sector would be beneficial. The school of Visual Culture at NCAD is home to the BA in Visual Culture, MAs in Design History and Material Culture and in Art and the Contemporary World, and a number of research students undertaking MRes and PhD studies. We also offer Critical Cultures classes in art and design history, philosophy and criticism to all the studio-based students in the Schools of Fine Art, Education and Design and the First Year Department. The school team is made up of c. 20 part time and full academics. We may form a panel from this process. PRINCIPAL DUTIES AND RESPONSIBILITIES The role holder will undertake the administrative duties required for the successful operation of the School. The role requires the flexibility to work with and across organisational structures at NCAD as our administrative processes are reviewed and refined. ● Timetabling classes and making room bookings, scheduling of meetings and undertaking other academic planning activities; ● Circulating & distributing school calendar and maintain up to date communications about school policy for staff (full-time and part-time) ● Keeping minutes of meetings; ● Preparing and maintaining accurate and up-do-date records concerning student progression and examination; ● Maintaining accurate and up-to-date records for the School including the preparation the purchase orders, as well as the processing expenses claims / invoices. The role holder will also purchase stationary, materials and other requisites; and book travel and accommodation for staff, external examiners and others. ● Process and support part-time academic staff and guest lecturers in the preparation of timesheets (i.e. pay claims for hourly and short term work); ● Providing administrative support to academic staff concerning the preparation and sharing of learning materials required by students, including on-line learning content and student handbooks, as well as assessment feedback; ● Liaison with other Schools / Departments and other NCAD functions to ensure the effective operations of the School; ● Supporting the line manager in communicating and establishing with and engaging external stakeholders; ● Acting as a key point of communication for the School, responding to student and public queries; ● Any other appropriate duties as may be assigned by the Appropriate Officer from time to time Selection Criteria Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria. Mandatory: ● Academic qualification (NFQ Level 6 or higher) and a minimum of 3 years’ experience in an equivalent role. If unqualified, a minimum of 5 year’s relevant experience will suffice. ● Have excellent communication skills, both written and verbal ● Have excellent interpersonal skills, with proven experience of building relationships with external and internal stakeholders ● Strong administration skills and experience ● Experience of keeping financial records ● Have the ability to exercise good judgement and discretion; maintain confidentiality ● Have excellent IT skills including experience of using Excel, VLE & LMS ● Have proven ability to work on your own initiative ● Demonstrate the ability to prioritise and work to deadlines ● Enjoy working in a creative environment, collaborating across teams and effectively responding to tasks and requests ● Be eligible to work in the Republic of Ireland
Commercial Administrator
General Transport Infrastructure Ireland (TII) was set up to deliver and operate safe and efficient light rail and national road networks. TII’s mission is to deliver transport infrastructure and services that contribute to the quality of life of the people of Ireland and support the country’s economic growth. TII’s ability to deliver and operate light rail and roads networks efficiently is recognised, as evidenced by the portfolio of National Development Plan (NDP) 2021–2030 investments entrusted to TII and its partners to deliver. Under the NDP there are three areas under the remit of TII which identify key priorities: 1) Investment in public transport infrastructure to be delivered on behalf of the National Transport Authority (NTA) in line with the Transport Strategy for the Greater Dublin Area 2022-2042. This Strategy commits to the undertaking of appraisal, planning and design of Luas network expansion to Bray, Finglas, Lucan and Poolbeg. Importantly, the Plan also sets out a firm commitment to deliver a metro rail system known as MetroLink that will run from Swords to Charlemont, connecting Dublin Airport with the city centre and providing interchanges with other public transport services including Iarnród Eireann at Glasnevin, the DART at Tara Street and Luas at O’Connell Street and Charlemont. TII also delivers light railway infrastructure being planned in other cities. Currently TII is working in partnership with the NTA on the planning and design of Cork Light Rail Transit. 2) Investment in national roads, active travel and Greenway infrastructure will be delivered in accordance with the guiding principles of the Department of Transport, National Investment Framework for Transport in Ireland and the Strategy for Future Development of National and Regional Greenways. The major roads, active travel and Greenways projects to be delivered and funding provisions are set out in the NDP 2021 to 2030. TII also has a new function for the delivery of zero and low emission vehicle infrastructure (ZEVI) under the Road Traffic and Roads Act 2023. 3) Investment in maintenance and renewal expenditure will need to increase over the lifetime of the NDP to meet the required investment levels for the current transport network and for new projects as they come into service. TII’s ambitious plans for infrastructural delivery will drive Ireland’s long term economic, environmental, and social progress across all parts of the country over the next decade. The NDP, which is aligned with the delivery of the objectives of the National Planning Framework (NPF), sets out a roadmap and the level of investment which will underpin the NPF and drive its implementation over the next ten years. ROLE, DUTIES AND RESPONSIBILITIES The key areas of responsibilities for this role are: The key area of responsibility for this role is to carry out the commercial administration function for Public Transport Capital Programmes. This role has the following responsibilities: • Support the compilation of the annual budget for Public Transport Works – collate information from the various commercial staff • Assist the management in agreeing / securing the annual funding allocation from NTA • Maintain the rolling annual Public Transport cashflow and multi-annual Public Transport Works budget • Update monthly cost reports, including actuals to date, accruals and forecasts to completion • Support monthly project commercial meetings • Compile the NTA project and commercial progress reports • Provide expenditure, funding claim and budget information for NTA commercial meetings • Support the interface with finance department, including monthly liaison meetings • Input into the monthly TII Financial Performance Report and Board Papers • Support annual audit processes • Provide any other commercial information required (for Government Departments, NTA etc) • Provide the following Contract Administration support: o Requisitions / purchase orders o Payments / certification o Accounts payable o Department & Corporate budgets • Undertaking such tasks, activities or other duties as may be required or assigned as appropriate to the grade. All of the divisions within TII have inter-dependent responsibilities and close cooperation and teamwork is required across the organisation. Note: The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed will be required to demonstrate the flexibility necessary to fulfil other roles and responsibilities at a similar grade within TII and may be assigned to other such roles as business needs arise. ESSENTIAL REQUIREMENTS Character Each candidate must be of good character. Health A candidate for and any person holding the role must be fully competent and capable of undertaking duties attached to the role and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Education & Experience The successful candidate will be required to demonstrate the key competencies for a Grade 3 position as identified in Appendix A, as well as the following experience and job-specific requirements: • A third level qualification (NFQ Level 7 or equivalent) in a relevant discipline such as finance, business or administration would be desirable • A minimum of 3 years’ experience of working in a commercial administration or similar role • Excellent verbal and written communication skills and strong interpersonal skills • Experience working with a financial management system. Sage is preferred but not essential • Strong MS Office experience – particularly Word and Excel • Highly organised, with strong attention to detail and excellent numerical and analytical skills • Experience of working with diverse teams • Experience of undertaking and effectively managing a significant workload • Ability to work on own initiative, with strong multitasking capabilities • Ability to work to tight deadlines and prioritise tasks effectively • Demonstrate a good understanding of, or the ability to quickly learn, the public sector working environment. Annual Leave The appointee will be entitled to 25 days annual leave, rising to 29 days after 5 years’ service and 30 days after 10 years’ service. This leave is exclusive of public holidays. Superannuation and Retirement The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil Service at the time of being offered an appointment. In general, an appointee who has never worked in the Public Service will be offered appointment based on membership of the Single Public Service Pension Scheme (“Single Scheme”). Full details of the Scheme are at www.singlepensionscheme.gov.ie Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history. Key provisions attaching to membership of the Single Scheme are as follows: • Pensionable Age: The minimum age at which pension is payable is 66 • Retirement Age: Scheme members must retire on reaching the age of 70. • Career average earnings are used to calculate benefits (a pension and lump sum amount accrue each year and are up-rated each year by reference to CPI). • Post retirement pension increases are linked to CPI. Pension Abatement If the appointee has previously been employed in the Civil or Public Service and is in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during his/her re-employment that pension will be subject to abatement in accordance with the Public Service Pensions (Single Scheme and Other Provisions) Act 2012, (the 2012 Act). Please note: In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office will support an application for an abatement waiver in respect of appointments to this position. However, if the appointee was previously employed in the Civil or Public Service and awarded a pension under voluntary early retirement arrangements (other than the Incentivised Scheme of Early Retirement (ISER), the Department of Health Circular7/2010 VER/VRS or the Department of Environment, Community & Local Government Circular letter LG(P) 06/2013 which, renders a person ineligible for the competition) the entitlement to that pension will cease with effect from the date of reappointment. Special arrangements may, however, be made for the reckoning of previous service given by the appointee for the purpose of any future superannuation award for which the appointee may be eligible. PRINCIPAL CONDITIONS OF SERVICE Pay The scale of pay for Grade 2 as of 1 March 2025 is as follows: Personal Pension Contribution (PPC) Pay Scale: €39,083 - €78,830 personal pension contribution (PPC) rate. This salary is payable to an individual who is required to make a personal pension contribution (PPC) to their main pension (in general those persons whose initial appointment to the Public Service is on or after 6th April 1995). Non PPC Scale: €40,803 - €75,000 - non personal pension contribution (non-PPC) rate. This salary is payable to an individual who is not required to make a personal pension contribution (PPC) to their main pension scheme. Note: • Entry salary will be at the minimum point of the scale and will not be subject to negotiation • Different pay and conditions may apply if, immediately prior to appointment, the appointee is already a serving Civil Servant or Public Servant • The rate of remuneration may be adjusted from time to time in line with Government pay policy.
Medical Records Administration
Job Purpose Essential Criteria Knowledge/Experience · Leaving Certificate and or Equivalent or · Commensurate relevant work experience · At least 2 years administrative experience Skills/Competencies · I.T. Skills (Word, Meditech) · Administration Skills · Organisation skills · Attention to detail · Ability to work under pressure · Ability to react quickly to change · Ability to work as part of a multidisciplinary team · Excellent interpersonal and communication skills Desireable Skills Knowledge/Experience/Skills/Competencies Previous hospital experience This Job Description is intended as a basic guide to the scope and responsibilities of the position and is subject to regular review and amendment. The role holder will be required to be flexible in this position and is expected to facilitate working additional hours on occasion, when requested. The Hermitage Medical Clinic is an Equal Opportunities Employer CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
