Secretary jobs in Dublin
Sort by: relevance | dateMedical Secretary, Surgery Directorate
We are currently recruiting for two permanent full time (35 hours per week) Grade IV Medical Secretary's in the Surgery Directorate. The purpose of the Medical Secretary Grade IV is to provide an exceptionaland comprehensive support to the service delivery of the scoliosis service. The Grade IV Medical Secretary will ensure that all duties, roles and responsibilities are completed to the required operational standards in line with the competency framework. In order to meet the service the post holder will also be required to provide cross cover for colleagues during times of annual leave and absences. The role will involve, but is not limited to the following responsibilities: Please note that candidates successfully shortlisted for this competition will be required to complete a medical typing test prior to interview. For informal inqueires, please contact Pauline Kenny, Surgical Hub Unit Manager, PaulineKenny@mater.ie. Please also refer to the attached job decsription for more information. We reserve the right to close this competition early if we receive a high volume of applications.
Board Secretary & Information Manager
The Gallery wishes to recruit a Board Secretary & Information Manager on a permanent basis. This role sits within the Legal & Compliance Department and plays a pivotal role in supporting a key strategic initiative in the Gallery initiative namely, to strengthen and support a culture of good governance at every level of the organisation in line with our duties as a cultural institution held in the highest regard. The Board Secretary plays a key strategic role as liaison between the Board and the Executive. It is vital to the efficient running of the Gallery that an individual with the requisite skills, experience and familiarity with relevant codes of practice fills that role. This post will be suited to a professional, diligent, organised individual who has a proven ability to proactively progress projects and meet deadlines. Reporting to the Head of Legal & Risk, or their nominated deputy, the Board Secretary & Information Manager will: o Fulfil the role of Board Secretary for the Board of Governors & Guardians of the National Gallery of Ireland, including: o Preparation/coordination of Board papers, reports, agendas and minutes, attendance at meetings and follow up on related actions o Administration of Convene, our secure online Board papers portal o Organising Board and Committee member induction and ongoing training o Coordination of internal/external Board/Committee annual self-assessments o Liaison with the Chair of the Board and other Board and Committee members and ensuring that they are kept informed and up to date with Gallery news and events o Act as Company Secretary for Friends of the National Gallery of Ireland CLG and International Friends of the National Gallery of Ireland (UK) o Prepare and submit regulatory filings (including CRO, Charities Regulatory Authority, Companies House (UK) and Charities Commission (UK)) Data Protection Conditions of employment: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with NGI screening, security and Garda vetting procedures. Citizenship Requirements Eligible candidates must be: 1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or 2. A citizen of the United Kingdom (UK); or 3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or 4. A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission. Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4. Job Details and Application Information Grade and Salary: The salary for this position will be in accordance with the Higher Executive Officer (PPC) pay scale, as per the 1 August 2025 pay adjustments. The salary scale for this position is as follows: €58,847; €60,567; €62,285; €64,000; €65,723; €67,437; €69,157; €71,637¹; €74,112² • The starting salary will be at the first point on the scale, €58,847 per annum, or on a higher point of the scale, as appropriate to the successful candidate, if appointed from an existing public sector role (in accordance with Circular 08/2019). • Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment. Annual Leave: The successful candidate will be entitled to 29 days of annual leave pro rata Superannuation: The successful candidate will be placed on the public sector pension scheme. Benefits: The Gallery provides staff the opportunity to participate in the tax saver and cycle to work schemes. Duration: Permanent, Full-Time Working hours: Full time, 5 days a week - 35 hours per week (net of breaks). Please note, flexibility is required and the successful candidate may be required to work occasional late evenings and weekends. Time off in lieu will be provided for any work outside regular hours. Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice . How to apply: To apply for this position, please provide the following documents (in PDF Format): • A cover letter, which should be no more than two pages • A CV, which should be no more than two pages Panel: Candidates should note that at the end of the candidate assessment process a panel of successful candidates may be formed based on order of merit, from which future positions may be filled. Closing date for receipt of applications: 13 October 2025 Interviews will be scheduled in October 2025. At the National Gallery of Ireland, we value equity, diversity and inclusion. We recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know. The National Gallery of Ireland is an equal opportunities employer
Medical Secretary
Job Purpose: The purpose of the Medical Secretary Grade IV is to provide an exceptional and comprehensive support service delivery within the various Departments in CVRRE Directorate (Cardiology, Cardiothoracic, Vascular, Renal, Respiratory and Endocrinology) in consideration of Patient Care and the Departmental Administration Team. The Grade IV Medical Secretary will ensure that all duties, roles and responsibilities are completed to the required operational standards in line with the competency framework. In order to meet the service needs of the hospital the post holder may be required from time to time to work at different locations to the normal place of work i.e. across the Hospital Directorates. The post holder will also be expected to provide cover for colleagues during times of absence and change in service demands. KEY RESPONSIBILITIES Key Roles and Responsibilities include and are not limited to the following: Managing the Service:
Medical Secretary, Cancer Directorate
Job Purpose: The purpose of the Medical Secretary Grade IV is to provide an exceptional and comprehensive support service delivery within the various Departments and Directorate in consideration of Patient Care and the departmental Administration Team. The Grade IV Medical Secretary will ensure that all duties, roles and responsibilities are completed to the required operational standards in line with the competency framework. In order to meet the service needs of the hospital the post holder may be required from time to time to work at different locations to the normal place of work i.e. across the directorate. The post holder will also be expected to provide cover for colleagues during times of absences. Applicants are invited from suitably experienced and qualified candidates for a Grade IV Medical Secretary - Cancer Directorate Panel for Permanent & Temporary contracts on a full time and part time basis. Candidates who are successful at interview stage will be placed on a panel from which future Permanent & Temporary Grade IV Medical Secretary - Cancer Directorate vacancies may be filled. For more information please see attached job description. We reserve the right to close this competition early if we receive a high volume of applications
