Clerical Officer jobs in Ireland
Sort by: relevance | dateMRHT-- - Maintenance Officer
Maintenance Officer Mechanical/Electrical (Grade Code 4521) Midland Regional Hospital Tullamore MRHT-12-25-359 There is currently one vacant permanent full time post at Midland Regional Hospital at Tullamore (MRHT). A panel may be formed for MRHT from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled. Informal enquiries We welcome enquiries about the role. Contact Brendan Cuskelly, Engineering Officer Laois/Offaly Tel: 057 - 9358401 Email: brendan.cuskelly@hse.ie HR Point of Contact HSE Dublin and Midlands Region is committed to providing information and services which are accessible to all, if you require accessibility assistance throughout any stage of the recruitment process, please contact: Stephen Keane Assistant Staff Officer Human Resources - Oifigeach Cúnta Foirne Acmhainní Daonna Ríomhphost/E-mail : stephen.keane1@hse.ie | Tel|Fón : 087 1819603 The overall purpose and objectives of the post of Maintenance Officer will be to assist the Engineering Officer and craft staff through providing a theoretical and practical working knowledge of Mechanical/Electrical Control Systems related to the built environment. The post holder will be a team leader with a proactive approach in meeting deadlines and ensuring the highest customer satisfaction is delivered. Candidates must have at the latest date of application: 1. Professional Qualifications, Experience, etc (a) Eligible applicants will be those who on the closing date for the competition: (i) Possess a third level qualification to a minimum standard of Level 7 in Mechanical, Electrical on the National Framework of Qualifications (NFQ) maintained by Quality and Qualifications Ireland (QQI) OR (ii) Possess the National Craft Certificate issued by FETAC in Mechanical or Electrical OR (iii) Possess the Senior Trades Certificate issued by Department of Education in Mechanical or Electrical OR (iv) Possess a Level 3 Technical/Trade qualification or equivalent issued by City & Guilds, London. OR (v) Have successfully served a Craftsman apprenticeship of not less than four years and qualified as a Craftsman (Electrical/Plumbing/Fitting) as recognised by the Irish Standards Authority ETB (Education and Training Board) OR (vi) Possess an equivalent qualification AND (vii) Have a minimum 5 years post qualification experience in the management and supervision of staff, in the control and supervision of contract work, in a role relating to the maintenance of large scale and complex buildings and associated engineering services and plant. And (a) Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative capacity for the proper discharge of the duties of the office. Post specific requirements
Admissions Officer
Admissions Officer Location: Dublin (onsite, with occasional offsite recruitment events) Reports To: Head of Admissions / Principal Contract Type: Full-time, Permanent Start Date: [Immediate] Salary: Circa €35K depending on experience. Plus a performance based bonus About Us Ashfield College, part of the City Education Group, is one of Ireland’s leading private second-level schools, offering a dynamic, student-centred learning environment that empowers learners to achieve academic excellence and personal growth. We pride ourselves on our commitment to individualised education, innovation, and outstanding student support. Position Overview We are seeking an experienced, highly motivated Admissions Officer to join our team. The ideal candidate will have a proven background in private second-level education admissions, strong interpersonal and communication skills, and a genuine passion for helping students and families make informed educational choices. This role requires a hard-working, goal-driven, and personable professional who thrives in a busy environment and contributes positively to a culture of excellence and care. Key Responsibilities • Manage the end-to-end admissions process for incoming students (Junior and Leaving Certificate programmes). • Act as the primary point of contact for prospective students, parents, and guardians, providing guidance, support, and accurate information on Ashfield College’s offerings. • Conduct school tours, open evenings, and information sessions, delivering presentations confidently and warmly. • Follow up proactively with leads and applicants to maximise conversion from enquiry to enrolment. • Support marketing and recruitment campaigns, including outreach to feeder schools, education fairs, and digital events. • Maintain accurate records in the student management and CRM systems, ensuring compliance with data protection requirements. Previous experience with Salesforce & VSWare would be advantageous. • Work collaboratively with academic and administrative teams to ensure a seamless student onboarding experience. • Monitor and report on admissions targets and progress, providing insights to drive improvement. • Contribute to a culture of continuous improvement and customer excellence across the admissions team. Person Specification Essential Requirements: • Minimum 3 years’ experience in student recruitment and/or admissions, ideally within the private second-level or private education sector. • Strong understanding of Irish second-level education pathways and parental decision-making dynamics. • Exceptional communication and interpersonal skills, with the ability to build rapport quickly with parents, students, and colleagues. • Highly organised with excellent attention to detail and the ability to manage multiple priorities. • Proven track record of working to and exceeding targets. • Professional, warm, and approachable manner, with a genuine interest in student welfare and success. • Confident public speaker; able to present effectively in person and online. • Proficiency in Microsoft Office and CRM systems (Salesforce or similar). Desirable: • Experience in event coordination or school marketing. • Knowledge of GDPR and best practice in student data management. • A qualification in marketing, education administration, or a related discipline. Key Attributes • Goal-Driven: Motivated by achieving and surpassing enrolment targets. • Warm & Personable: Creates a welcoming and supportive environment for families. • Team Leader: Encourages others to strive for excellence and take initiative. • Resilient & Adaptable: Thrives in a fast-paced environment with changing priorities. • Ambassadorial: Represents Ashfield College’s values of excellence, care, and integrity at all times. Why Join Ashfield College? • Be part of a respected, high-achieving private college with a strong student success record. • Work within a supportive, collaborative team environment. • Opportunities for professional development within the City Education Group network. • Competitive salary and benefits package (commensurate with experience). Application Process Interested candidates should submit: • A CV outlining relevant experience and achievements • A cover letter detailing their suitability for the role and motivation for applying
Office Administrator
Bárd na nGleann, a leading provider of technical writing services, is looking for an Office Administrator to join the team. This is a great role for someone who is highly motivated, organised and would love to work with an international company and co-ordinate and monitor office operations. It will ideally suit an experienced administrator who is looking for that next step in their career in a role in a fast-paced company. This is a part time position- 20 hours per week- working hours 12pm-5pm over 4 days to liaise with management and colleagues in the U.S. This position is based at the Bárd offices in Ballingeary, Co.Cork. About the job:
Advocacy Officer, Right Support Time
Ref 25-377-AO-CS-WEB Job Role Advocacy Officer - Right Support Right Time Location Regional post with office base options in Belfast/Ballymena/Derry/Londonderry Agile Working/Working-from-Home Salary Starting on £ 29,540 per-annum (pro-rata) Hours 37-hours per-week Contract Until March 2029 *Regular travel to our services required The Service: Right Support Right Time is a new collaborative project designed to promote positive mental wellbeing, build resilience, and prevent the escalation of existing mental and emotional distress among individuals, families, and communities. The initiative specifically focuses on supporting disabled people by improving access to appropriate mental health services, while also offering tailored casework support and advocacy. This project is delivered in partnership with Inspire Wellbeing, alongside five other organisations across Northern Ireland and the Border Regions, reflecting a strong regional collaboration aimed at inclusive and accessible mental health support. Purpose of the Job: The Advocacy Support Officer supports the Right Support Right Time project, promoting mental wellbeing and resilience for disabled individuals and their families. They provide one-to-one and group support tailored to individual needs, helping people access services, build life skills, sustain independence, and reduce isolation. Working closely with partners, the officer creates person-centred plans, safeguards rights, and empowers individuals to manage their mental health. The role involves maintaining accurate case records and contributing to service improvement. It’s a front-line, rights-based role central to Cedar’s early intervention and inclusive mental health advocacy efforts. RIGHT SUPPORT RIGHT TIME is supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB). Benefits: Essential Criteria: 1. RQF level 6 (e.g. bachelor’s degree) or equivalent level in Psychology, Education, Community work or Health and Social Care or a relevant discipline professional qualification AND Minimum of 1 years’ paid experience in the direct provision of education, training or support. OR Minimum RQF 4 or equivalent level in a relevant discipline AND Minimum of 3 paid years’ experience as above 2. Ability to work independently with good organisations and interpersonal skills 3. A minimum of one year’s experience of working with people individually or in groups with mental health issues or personal lived experience. 4. Detailed knowledge of disability and the ability to develop new ideas and initiatives to support development and participation. 5. Excellent communication skills both verbal and written, relationship building, negotiation and interpersonal skills to communicate with various stakeholder. 6. Proficiency in IT skills, specifically Microsoft Word, Excel, Outlook, MS Teams Apply: https://cedar-foundation.getgotjobs.co.uk/home Closing Date: Wednesday, 7th January 2026 at 10:00 am THE CEDAR FOUNDATION IS AN EQUAL OPPORTUNITIES EMPLOYER Please note – The Cedar Foundation does not offer Sponsorship. #nijobs
Placement Officer
Placement Officer Job details: Hours: 35 hours per week Salary: £23,505 Contract: Fixed Term, Until 6th November 2026 Location: Belfast Job Background: The Placement Officer will be responsible for securing work placements and world of work activities through employer engagement for participants on the Skills for Life and Work programme. Main Duties and Responsibilities: To demonstrate a thorough knowledge of the Programme Operational Requirements. To plan, develop and implement an Employer Engagement Strategy. To co-ordinate effective marketing and promotion of the Skills for Life and Work programme to include careers events, community events, employer networks, economic and learning events. To source, contact and make presentations to employers where necessary. To provide Careers Information Advice and Guidance and support to participants in relation to the work placement experience. To ensure work placement targets are met in terms of KPIs/Pulses. To monitor the health and safety awareness of participants in the workplace. To assist employers, maximise training and work experience opportunities. Maintain regular and ongoing engagement with both employer and participant. Essential Criteria: Educated to degree level including minimum of 5 GCSEs at grade C or above including Maths and English A minimum of 2 years’ experience of strategic engagement with Employers A minimum of 1 year experience working in young people. A minimum of 1 year in a Careers Information Advice and Guidance role Hold a valid full driving licence with access to own transport. Desirable: Youth Work, Counselling, Mentoring qualification. For more information, or a full job description/person specification, please contact the Human Resources Department Tel: (028) 9084 8494 or email: recruit@brysongroup.org Application packs with full job description are downloadable from https://bryson.getgotjobs.co.uk/home, where there is also the option to apply online. The closing date for the receipt of completed applications is: Friday 2nd January 2026 at 12pm
Clerical Officer
Overall role and context: SETU is committed to teaching and learning, the quality of its academic programmes and its leadership in widening participation in higher education. We are committed to the provision of quality higher education opportunities for all learners that meet the varied needs of learners, whilst also providing a platform for regional economic, social and cultural development. Principal duties and responsibilities: Duties and Responsibilities: Assist with administrative tasks in the Student Services department to include (but not limited to): • Act as the first point of contact for students and guide and signpost students appropriately • Review Student Assistance Fund (SAF) applications using Cognito Forms and follow up • Orientation and information days planning • Registration and booking of appointments for various services • Maintenance of accurate and up to date departmental records including expenditure records • Data entry, filing, photocopying, and scanning of documents. • Work with other members of staff to develop interactive activities and materials, appropriate to the target audiences, and tailored to the needs of the students • Participate and assist in the organisation of various Student Services events, programmes and activities. The role is likely to involve regular contacts with students, staff, the public, organisations and individuals at all levels where discretion, tact, courtesy and judgement will be constantly exercised. The postholder would be expected to exercise a good degree of initiative and be capable of working under a reasonable level of supervision. The post holder will carry out such other appropriate duties as may be assigned by the Head of Learner Support and Student Services or their nominee from time to time. The above requirements provide a broad outline of the duties and responsibilities attached to the position as currently envisaged. These may change over time in the context of evolving SETU objectives and organisational restructuring. The post will require good knowledge and skill in the use of Information and Communication Technologies and the appointee will be expected to use new techniques and technologies as they arise. SETU will provide the necessary training as appropriate. Person specification – Qualifications, Knowledge, Experience & Skills: • Have the requisite knowledge, skills and competencies to carry out the role • Be capable and competent of fulfilling the role to a high standard • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise Excellent computer skills with a good working knowledge of Microsoft Office packages (Word, Excel Outlook etc.) and use of other IT systems i.e. Cognito forms. • Strong interpersonal and organisational skills • Analytical and numerical ability, with strong attention to detail • Excellent oral and written communication skills • Flexibility and a positive attitude towards work • Evidence of working as a team player with a flexible and positive approach to work. Hours of Work: The appointee will be required to work 35 hours per week together with such additional hours as required for the proper discharge of their duties. Salary: Clerical Officer salary scale: €31,119 - €48,425 Annual Leave: 22 days annual leave. Annual Leave will be in accordance with arrangements authorised by the Minister for Further and Higher Education, Research, Innovation and Science from time to time.
Group Compliance Officer - Aviation Safety
Job Description The Group Safety Regulation & Compliance (SRC) team sit within the central functions area of daa, supporting Dublin, Cork, CCDO, Red Sea International and international business units operated by daa plc. SRC are tasked with setting daa Groups Safety Standards & Strategy, assessing compliance of our aerodromes against Safety Regulatory requirements (e.g. EASA, ICAO, GACA, SHAWW Act 2005 etc.), providing advice / guidance, training and coordinating all formal interactions with the Irish Competent Authorities. As daa is a safety critical organisation, safety is our number one priority as a business in accordance with EU Regulation 139/2014. Working as part of SRC, the primary responsibility of this role is to undertake compliance activities related to aerodrome certification, the safety management systems and documented processes at our airports. The role will provide management reporting (to daa Executive and Board) in this regard and track the status of corrective actions. This role also provides support in the development and drafting of the Safety Management System, airside safety policies and procedures as required in collaboration with the relevant airport personnel and third parties and will lead projects as required by the business to enhance safety culture. This role will also be required to conduct and support safety investigations / Lessons Learned throughout daa group. A bespoke multi-annual training plan will be developed with the successful candidate to support their delivery of this exciting role, and other activities as assigned. Responsibilities SRC – Group Aviation Safety Compliance Program: Within any safety critical industry, effective internal safety oversight is a key control to ensuring application of standards is effective and as intended: Supporting the development and implementation of the group Aviation Safety Compliance program (Note: this will require international travel). Leading aviation safety compliance assessments of, but not limited to, the airside operations, Emergency Planning & response, safety, training systems, manuals, infrastructure and equipment in place at our airports in line with the Aviation Safety compliance plan. Supporting the continued Regulatory certification of our airports in line with the applicable aviation safety regulations (i.e. EASA, ICAO, GACA etc). Engaging with the competent authority, the Irish Aviation Authority – Aerodromes Division in relation to annual audits and regulatory submissions. Group Safety Activities SRC are tasked with the implementation of the daa group safety management framework. This ensures a common approach to safety across the entire business globally. The Group Compliance Officer – Aviation Safety will help support: Implementation of a the daa Group Safety Management Framework (SMF) Assisting in the annual review of the SMF Conducting review of the Aviation Safety Legal Register and ensuring the business is informed of any pertinent changes to aviation safety legislation. Foster and encourage a strong safety / just culture across the organisation. Identifying and reporting of safety risks, and where required escalating same to ensure safety standards. Supporting airside functions to understand the mandated requirements, industry best practice and assist in the implementation of new aviation safety regulations. Assess change projects to ensure that they are compliant with all applicable legislative requirements thereby enabling IAA prior approvals. Develop and manage the upkeep of Dublin and Cork airport’s certification Specification / operations basis libraries (i.e. managed evidence base of compliance with EASA requirements). Develop systems and processes to continuously improve aviation safety as assigned. Review and inform the update of aerodrome procedures through safety governance forums. Develop policy documentation as required, through collaboration and consultation. Attend new daa ventures as required under the SMF and undertaken safety assessments of risk profile and developing a safety roadmap to address same. Administration and Reporting Given the complexity of daa plc operations, effective reporting is required to demonstrate to the daa Executive team and daa Board that effective Safety governance is in place. This role will support the coordination and assessment of the quality of all executive and board reports for the section thereby ensuring that the highest standards are maintained. Responsibilities include: Assist in the generation of SRC reports to both the daa Executive and Board Safety Committees. Assist in the SRC Teams development of Safety Reports to other safety forums across our airports. Review incident reports at our airports to analyse and develop high quality compliance reports and performance metrics, and undertaken independent investigations as required. Review pending legislation / best practice and identify / communicate requirements for the business and support the implementation of same. Support continuous improvement of all SRC / safety processes. Support the development / implementation and safeguarding the retention of certification of key international standards (ISO9001, ISO45001, ISO37301 etc.) SRC Activities As part of SRC, we seek to embed resilience and flexibility within our own team while always supporting one another. Each team member therefore is afforded the opportunity to grow professionally and learn new skills. Accordingly, each team member will be expected to deliver the following: As part of the wider SRC team, support and assist as required all SRC functions. Assume the responsibilities of the Group Aviation Safety Compliance Manager in their absence. Support the resilience planning of SRC Team. Provide Support to wider CGSO team on an occasional basis as required. Conduct any reasonable task as assigned by your line manager. Lead and support projects as required to include stakeholder management and engagement. Represent the department at forums, working groups, etc as required. Adherence to daa values. Qualifications Experience in the aviation or other highly regulated safety critical industry desirable, preferably in a safety role. daa is an equal opportunities employer committed to celebrating diversity & inclusion and recognising the value that difference can bring, both for our business and for our people. We encourage applications from candidates with diverse backgrounds, perspectives, and experience. We ensure our recruitment process is accessible to all and offer reasonable accommodations to applicants at all stages of the selection process About Us We're an airport industry leader with operations in four continents and over 3000 employees working together to ensure we deliver the best services for all our customers globally. We are a fast paced, energetic and diverse company. Offering careers that range from IT, Finance, Technical, Airport Operations to frontline security and customer focused roles and many more. Whether you are starting your career or looking for your next move, we have lots of great opportunities to choose from. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
General Manager Office Of Regional Executive Officer
General Manager/ Bainisteoir Ginearálta Office of Regional Executive Officer HSE Mid West The successful candidate will be based in the Regional Executive Office, HSE Mid West, 31/33 Catherine Street, Limerick. Post holders will be required to attend meetings within the Health Region and with colleagues in other Regions and nationally. There is currently 1 permanent whole-time vacancy available in the REO. The post holder will be responsible for the day to day management of the Regional Executive Office representing the REO at both local and national forums, representing the REO at both a local and national level. The post holder will play a key role in contributing to both the strategic development and operational implementation of the HSE Mid West annual service plan. S/he will be responsible for supporting line management in the development and execution of appropriate policies/strategies in line with national objectives. S/he will be responsible for ensuring the most effective use of the resources available for the services s/he is responsible for. Informal enquiries can be made to Ms. Janette Dwyer, Regional Director of People at hr.midwest@hse.ie or 087 6234762.
Temporary Staff Officer
Grade: Staff Officer (Grade V) Salary Range: €51,723 - €61,865 (Salary will be paid in accordance with such rates as may be authorised by the Minister of Education and Youth from time to time for Staff Officer (Grade V).) Nature of Position: Temporary Acting/Fixed Term Contract covering an approved leave of absence (subject to satisfactory completion of probation period) Hours of work: Monday to Friday – 35 hours per week Annual Leave: The Staff Officer will (in addition to the usual Public and Bank Holidays) be entitled to 25 working days Annual Leave. Arrangements in respect of Temporary Acting positions is in accordance with Circular Letter 008/2014 and ETB Operational Guidelines. Initial Work Location: Kilkenny and Carlow ETB HQ is located in Carlow and all HQ staff will eventually work from Carlow. Currently the HR Operations Team is based in Kilkenny. The location of work is determined by the Chief Executive or designate. Other Conditions: Offers of employment are subject to garda vetting, reference checks and pre-employment health assessment. Overview of Kilkenny and Carlow Education and Training Board Kilkenny and Carlow Education and Training Board (KCETB) is the largest education and training provider in counties Kilkenny and Carlow and offers a broad range of education and training services to approximately 14,000 students and learners on an annual basis. We manage 13 post-primary schools across the two counties and are the leading provider of Further Education and Training (FET). Through our FET Service, we offer a wide range of full-time and part-time courses, such as apprenticeships, basic education, community education and Youthreach (for early school leavers) as well as student supports and services for employers. We also manage music education through the Music Generation programme and we co-ordinate the delivery of youth services. We have a history of responding flexibly to community and employer needs and aspirations. Role and Responsibilities The initial assignment is to the Human Resources Department in the role of Assistant Team Leader – Human Resources Operations. The post-holder will support the delivery of high-quality HR services across KCETB. Key responsibilities include: Team Leadership and Coordination • Assist in planning and coordinating workflow and processes within the HR Operations Team to ensure timely and effective service delivery. • Support the development of a high-performance by motivating team members and promoting accountability. • Build productive working relationships with internal stakeholders including Principals, AEOs, Centre Managers, and employees. • Represent the HR Operations Team at internal meetings and contribute to cross-functional collaboration. Onboarding and Pre-Employment Compliance • Oversee the onboarding processes for new employees on the online Jobtrain Portal and via paper submissions, including: the collection and verification of employee setup information; reference checks; garda vetting, and occupational health assessments. • Ensure teaching staff are registered with the Teaching Council of Ireland; monitor registration status and expiry of conditions monthly. • Maintain accurate and secure personnel records in line with KCETB’s Data Retention Policy and GDPR requirements. Employment Contracts • Working with the Recruitment and Allocations Team to prepare and issue contracts of employment in accordance with relevant legislation, departmental instruction and best practice on the online Jobtrain Portal and via paper submission. • Ensure contracts are issued promptly and accurately, reflecting the correct terms and conditions. • Monitor the return of signed contracts and follow up with employees or managers as required on the online Jobtrain Portal and via paper submission. • Maintain a centralised and auditable record of all contracts issued and returned. Pay Administration and CoreHR System Management • Assist in the implementation of relevant Circular Letters, policies, and directives affecting pay and staffing. • Ensure accurate processing of changes to pay, hours, and staffing utilisation for payroll purposes. • Set up new employees on the CoreHR system, ensuring correct salary scale and point based on documentation (e.g. Statements of Service, Incremental Credit applications). • Prepare Statements of Service and support salary assimilation queries. Audit and HR Data Reporting • Assist in the preparation of documentation for internal audits, C&AG audits, and other external reviews. • Assist in the collation and submit HR reports and statistical returns to DES, SOLAS, and other relevant agencies. • Draft correspondence, reports, and documentation as required to support HR operations and compliance. Absence Management • Support the implementation of absence management policies and Circular Letters. • Support the development and updating internal guidelines for managing leave, sick absence, and occupational health referrals. Strategic HR Development and Governance • Contribute to the implementation of KCETB’s Strategic Plan within the HR function. • Support the development and continuous improvement of HR policies, procedures, and systems. • Assist in fulfilling the OSD team’s obligations in relation to corporate governance and compliance. Additional Duties • Perform other duties as assigned by the Chief Executive (or designate) in line with the evolving needs of the organisation. • Maintain confidentiality and uphold the values of KCETB in all HR-related activities. Essential Requirements The following are essential requirements for appointment to this post: • Have the requisite knowledge, skills and competencies to carry out the role. • Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Services. • Be capable and competent of fulfilling the role to a high standard. • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. • Excellent motivating, negotiating, interpersonal and teamworking skills. • Very good judgement, problem solving and analytical skills. • Excellent ICT, administration skills. • Team leadership skills. • Ability to process work with a high level of attention to detail. • Excellent oral and written communication skills. • Good presentation, data analysis and report writing skills. • Proven record of achievement. Desirable Requirements • Knowledge and experience of human resources administration particularly in the public sector. • At least two years supervisory experience in a similar role. • Relevant qualification in human resources, payroll management or related discipline. • Experience of developing policies and procedures and implementation and monitoring of same. Other Conditions The appointment will be subject to the sanction of the Chief Executive. External work may not be undertaken without the prior consent of the Board. Probation Where a person is appointed to the position of Staff Officer to Kilkenny and Carlow ETB the first twelve months of their contract will be regarded as the probationary period. The appointment will be confirmed subject to satisfactory performance of the duties of the post. Garda Vetting Kilkenny and Carlow ETB is registered with the National Vetting Unit (NVU). As part of the Board’s recruitment and selection process, offers of employment to all posts may be subject to NVU disclosure. References Kilkenny and Carlow ETB reserves the right to seek both written and verbal references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. Kilkenny and Carlow ETB also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Please note that candidates are requested not to submit references with their application form. Pre-Employment Health Assessment Candidates will be required to undergo a medical assessment or to complete a form declaring their health status. The result of the examination or declaration will be reviewed by the ETB's Occupational Health Service. Sick Leave Sick leave will be in accordance with established procedures and conditions for ETB staff. Superannuation The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil/Public Service at the time of being offered an appointment. Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history. Retirement Age The maximum retirement age for a member of the single public service pension scheme as defined by the Public Service Pensions (Single Scheme and other Provisions) Act 2012 is 70 years. Notice/Termination This appointment is terminable by one month’s notice in writing from either side subject to statutory provisions and relevant collective agreements. Competences The person appointed will be required to demonstrate competence in the following areas, as related to the job description: People Management • Consults and encourages the full engagement of the team, encouraging open and constructive discussions around work issues • Gets the best out of individuals and the team, encouraging good performance and addressing any performance issues that may arise • Values and supports the development of others and the team • Encourages and supports new and more effective ways of working • Deals with tensions within the team in a constructive fashion • Encourages, listens to and acts on feedback from the team to make improvements • Actively shares information, knowledge and expertise to help the team to meet it’s objectives Analysis and Decision Making • Effectively deals with a wide range of information sources, investigating all relevant issues • Understands the practical implication of information in relation to the broader context in which s/he works – procedures, divisional objectives etc • Identifies and understands key issues and trends • Correctly extracts & interprets numerical information, conducting accurate numerical calculations • Draws accurate conclusions & makes balanced and fair recommendations backed up with evidence Delivery of Results • Takes ownership of tasks and is determined to see them through to a satisfactory conclusion • Is logical and pragmatic in approach, setting objectives and delivering the best possible results with the resources available through effective prioritisation • Constructively challenges existing approaches to improve efficient customer service delivery • Accurately estimates time parameters for project, making contingencies to overcome obstacles • Minimises errors, reviewing learning and ensuring remedies are in place • Maximises the input of own team in ensuring effective delivery of results • Ensures proper service delivery procedures/protocols/reviews are in place and implemented Interpersonal and Communication Skills • Modifies communication approach to suit the needs of a situation/audience • Actively listens to the views of others • Liaises with other groups to gain co-operation • Negotiates, where necessary, in order to reach a satisfactory outcome • Maintains a focus on dealing with customers in an effective, efficient and respectful manner • Is assertive and professional when dealing with challenging issues • Expresses self in a clear and articulate manner when speaking and in writing Specialist Knowledge, Expertise and Self Development • Displays high levels of skills/expertise in own area and provides guidance to colleagues • Has a clear understanding of the role, objectives and targets and how they support the service delivered by the unit and Department/Organisation and can communicate this to the team • Leads by example, demonstrating the importance of development by setting time aside for development initiatives for self and the team Drive and Commitment to Public Service Values • Is committed to the role, consistently striving to perform at a high level • Demonstrates flexibility and openness to change • Is resilient and perseveres to obtain objectives despite obstacles or setbacks • Ensures that customer service is at the heart of own/team work • Is personally honest and trustworthy • Acts with integrity and encourages this in others
Temporary Staff Officer
Grade: Staff Officer (Grade V) Salary Range: €51,723 - €61,865 (Salary will be paid in accordance with such rates as may be authorised by the Minister of Education and Youth from time to time for Staff Officer (Grade V).) Nature of Position: Temporary Acting/Fixed Term Contract covering an approved leave of absence (subject to satisfactory completion of probation period) Hours of work: Monday to Friday – 35 hours per week Annual Leave: The Staff Officer will (in addition to the usual Public and Bank Holidays) be entitled to 25 working days Annual Leave. Arrangements in respect of Temporary Acting positions is in accordance with Circular Letter 008/2014 and ETB Operational Guidelines. Initial Work Location: Kilkenny and Carlow ETB HQ is located in Carlow and all HQ staff will eventually work from Carlow. Currently the HR Operations Team is based in Kilkenny. The location of work is determined by the Chief Executive or designate. Other Conditions: Offers of employment are subject to garda vetting, reference checks and pre-employment health assessment. Overview of Kilkenny and Carlow Education and Training Board Kilkenny and Carlow Education and Training Board (KCETB) is the largest education and training provider in counties Kilkenny and Carlow and offers a broad range of education and training services to approximately 14,000 students and learners on an annual basis. We manage 13 post-primary schools across the two counties and are the leading provider of Further Education and Training (FET). Through our FET Service, we offer a wide range of full-time and part-time courses, such as apprenticeships, basic education, community education and Youthreach (for early school leavers) as well as student supports and services for employers. We also manage music education through the Music Generation programme and we co-ordinate the delivery of youth services. We have a history of responding flexibly to community and employer needs and aspirations. Role and Responsibilities The initial assignment is to the Human Resources Department in the role of Assistant Team Leader – Human Resources Operations. The post-holder will support the delivery of high-quality HR services across KCETB. Key responsibilities include: Team Leadership and Coordination • Assist in planning and coordinating workflow and processes within the HR Operations Team to ensure timely and effective service delivery. • Support the development of a high-performance by motivating team members and promoting accountability. • Build productive working relationships with internal stakeholders including Principals, AEOs, Centre Managers, and employees. • Represent the HR Operations Team at internal meetings and contribute to cross-functional collaboration. Onboarding and Pre-Employment Compliance • Oversee the onboarding processes for new employees on the online Jobtrain Portal and via paper submissions, including: the collection and verification of employee setup information; reference checks; garda vetting, and occupational health assessments. • Ensure teaching staff are registered with the Teaching Council of Ireland; monitor registration status and expiry of conditions monthly. • Maintain accurate and secure personnel records in line with KCETB’s Data Retention Policy and GDPR requirements. Employment Contracts • Working with the Recruitment and Allocations Team to prepare and issue contracts of employment in accordance with relevant legislation, departmental instruction and best practice on the online Jobtrain Portal and via paper submission. • Ensure contracts are issued promptly and accurately, reflecting the correct terms and conditions. • Monitor the return of signed contracts and follow up with employees or managers as required on the online Jobtrain Portal and via paper submission. • Maintain a centralised and auditable record of all contracts issued and returned. Pay Administration and CoreHR System Management • Assist in the implementation of relevant Circular Letters, policies, and directives affecting pay and staffing. • Ensure accurate processing of changes to pay, hours, and staffing utilisation for payroll purposes. • Set up new employees on the CoreHR system, ensuring correct salary scale and point based on documentation (e.g. Statements of Service, Incremental Credit applications). • Prepare Statements of Service and support salary assimilation queries. Audit and HR Data Reporting • Assist in the preparation of documentation for internal audits, C&AG audits, and other external reviews. • Assist in the collation and submit HR reports and statistical returns to DES, SOLAS, and other relevant agencies. • Draft correspondence, reports, and documentation as required to support HR operations and compliance. Absence Management • Support the implementation of absence management policies and Circular Letters. • Support the development and updating internal guidelines for managing leave, sick absence, and occupational health referrals. Strategic HR Development and Governance • Contribute to the implementation of KCETB’s Strategic Plan within the HR function. • Support the development and continuous improvement of HR policies, procedures, and systems. • Assist in fulfilling the OSD team’s obligations in relation to corporate governance and compliance. Additional Duties • Perform other duties as assigned by the Chief Executive (or designate) in line with the evolving needs of the organisation. • Maintain confidentiality and uphold the values of KCETB in all HR-related activities. Essential Requirements The following are essential requirements for appointment to this post: • Have the requisite knowledge, skills and competencies to carry out the role. • Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Services. • Be capable and competent of fulfilling the role to a high standard. • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. • Excellent motivating, negotiating, interpersonal and teamworking skills. • Very good judgement, problem solving and analytical skills. • Excellent ICT, administration skills. • Team leadership skills. • Ability to process work with a high level of attention to detail. • Excellent oral and written communication skills. • Good presentation, data analysis and report writing skills. • Proven record of achievement. Desirable Requirements • Knowledge and experience of human resources administration particularly in the public sector. • At least two years supervisory experience in a similar role. • Relevant qualification in human resources, payroll management or related discipline. • Experience of developing policies and procedures and implementation and monitoring of same. Other Conditions The appointment will be subject to the sanction of the Chief Executive. External work may not be undertaken without the prior consent of the Board. Probation Where a person is appointed to the position of Staff Officer to Kilkenny and Carlow ETB the first twelve months of their contract will be regarded as the probationary period. The appointment will be confirmed subject to satisfactory performance of the duties of the post. Garda Vetting Kilkenny and Carlow ETB is registered with the National Vetting Unit (NVU). As part of the Board’s recruitment and selection process, offers of employment to all posts may be subject to NVU disclosure. References Kilkenny and Carlow ETB reserves the right to seek both written and verbal references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. Kilkenny and Carlow ETB also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Please note that candidates are requested not to submit references with their application form. Pre-Employment Health Assessment Candidates will be required to undergo a medical assessment or to complete a form declaring their health status. The result of the examination or declaration will be reviewed by the ETB's Occupational Health Service. Sick Leave Sick leave will be in accordance with established procedures and conditions for ETB staff. Superannuation The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil/Public Service at the time of being offered an appointment. Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history. Retirement Age The maximum retirement age for a member of the single public service pension scheme as defined by the Public Service Pensions (Single Scheme and other Provisions) Act 2012 is 70 years. Notice/Termination This appointment is terminable by one month’s notice in writing from either side subject to statutory provisions and relevant collective agreements. Competences The person appointed will be required to demonstrate competence in the following areas, as related to the job description: People Management • Consults and encourages the full engagement of the team, encouraging open and constructive discussions around work issues • Gets the best out of individuals and the team, encouraging good performance and addressing any performance issues that may arise • Values and supports the development of others and the team • Encourages and supports new and more effective ways of working • Deals with tensions within the team in a constructive fashion • Encourages, listens to and acts on feedback from the team to make improvements • Actively shares information, knowledge and expertise to help the team to meet it’s objectives Analysis and Decision Making • Effectively deals with a wide range of information sources, investigating all relevant issues • Understands the practical implication of information in relation to the broader context in which s/he works – procedures, divisional objectives etc • Identifies and understands key issues and trends • Correctly extracts & interprets numerical information, conducting accurate numerical calculations • Draws accurate conclusions & makes balanced and fair recommendations backed up with evidence Delivery of Results • Takes ownership of tasks and is determined to see them through to a satisfactory conclusion • Is logical and pragmatic in approach, setting objectives and delivering the best possible results with the resources available through effective prioritisation • Constructively challenges existing approaches to improve efficient customer service delivery • Accurately estimates time parameters for project, making contingencies to overcome obstacles • Minimises errors, reviewing learning and ensuring remedies are in place • Maximises the input of own team in ensuring effective delivery of results • Ensures proper service delivery procedures/protocols/reviews are in place and implemented Interpersonal and Communication Skills • Modifies communication approach to suit the needs of a situation/audience • Actively listens to the views of others • Liaises with other groups to gain co-operation • Negotiates, where necessary, in order to reach a satisfactory outcome • Maintains a focus on dealing with customers in an effective, efficient and respectful manner • Is assertive and professional when dealing with challenging issues • Expresses self in a clear and articulate manner when speaking and in writing Specialist Knowledge, Expertise and Self Development • Displays high levels of skills/expertise in own area and provides guidance to colleagues • Has a clear understanding of the role, objectives and targets and how they support the service delivered by the unit and Department/Organisation and can communicate this to the team • Leads by example, demonstrating the importance of development by setting time aside for development initiatives for self and the team Drive and Commitment to Public Service Values • Is committed to the role, consistently striving to perform at a high level • Demonstrates flexibility and openness to change • Is resilient and perseveres to obtain objectives despite obstacles or setbacks • Ensures that customer service is at the heart of own/team work • Is personally honest and trustworthy • Acts with integrity and encourages this in others
