Clerical Officer jobs in Ireland
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Salary: Scale 5 SCP 14-19 £28,624 - £31,067 per annum Hours: 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post. JOB PURPOSE: The postholder will be responsible for a wide range of duties and will report directly to the System Support Officer. They will be required to provide assistance in the design, implementation, training, maintenance and support of Finance software applications, and associated data. The postholder will also be required to assist with the input, collation and provision of accurate, timely and relevant financial information for Council officers. MAIN DUTIES & RESPONSIBILITIES 1. Assist in the configuration, deployment and maintenance of the computerised Finance Software system. 2. Assist with the integrity of the system security and levels within the authorisations and all structures. 3. Provide first point of contact advice and support via the helpdesk on finance software applications to finance system users. 4. Maintain a record and report on the helpdesk issues relating to the finance software. 5. Assist in maintaining an efficient and effective user support function, ensuring that finance software and application problems and faults are fully documented, and appropriate corrective measures are taken and liaise with the external finance software helpdesk package providers to resolve issues. 6. Assist and work in conjunction with the finance software provider including interrogation of the system, running reports and inquiries to identify and resolve system issues and update support documents for future reference. 7. Assist in the creation and delivery of the training programme for officers and managers across the Council on the finance system, including producing and maintaining training documents. 8. Provide first point of contact for users regarding training and support issues, assisting in and facilitating, as and when required, the training of end users who require Finance software familiarisation, instruction, and training on the software system and related packages. 9. Assist in the implementation of software upgrades, third party imports/integrations and any testing associated with developing issues and provide information to the external provider on progress and issues arising. 10. Liaise with the ICT section in relation to any relevant finance software issues. 11. Assist in the development and maintenance of procedure documents and user manuals in relation to the finance system software. 12. Assist with and participate in clearing down and purging old data to ensure the system is holding relevant, accurate, timely and up to date information. 13. Provide regular feedback to the System Support Officer on issues arising through the helpdesk and particularly with regards to repetitive issues that may need to be investigated further by the external system provider. 14. Provide support to the System Support Officer in the creation of system reports regarding the provision of financial management information. 15. Assist with and participate in month-end and year-end closedown routines within the finance team, on occasions as required. 16. Assist with the input of information to the general ledger system on an ad-hoc basis. 17. Provide cover for Finance Officers as required. 18. Assist in the collation and provision of accurate, timely and relevant financial information to officers of the Council as required. 19. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. Qualifications and training • Five GCSE’s (Grades A – C) or equivalent/comparable including English Language and Mathematics. Experience • One years’ relevant experience to include at least 3 of the following: ▪ Front line service desk experience; ▪ System configuration; ▪ Processing financial transactions; ▪ Provision of training and training material; ▪ Regular use of a computerised finance system. Key skills, knowledge and attributes • Awareness of the technical aspects of Finance systems, finance transactions and configurations; • Ability to work as part of a team; • Well-developed customer service skills; • Ability to build relationships with officers at all levels; • Ability to deal with and resolve issues using personal and professional judgement; • High degree of self-motivation and initiative; • Excellent communication skills; • Able to organise and prioritise work; • Ability to undertake multiple tasks with minimal supervision; • Ability to work under pressure; • Ability to exercise tact and discretion in relation to confidential matters. • Competent in the use of Microsoft Office packages. Driving Access to a form of transport which will permit the post holder to carry out the duties of the post in full. Working Arrangements/Flexibility 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post.
Assistant Staff Officer
Principal Duties and Responsibilities The position of Grade IV encompasses both managerial and administrative responsibilities, which include the following: Administration • Ensure the efficient day-to-day administration of area of responsibility and support the Senior Recruitment Team with administration tasks • Provide administrative support for the Recruitment Life Cycle • Ensure that deadlines are met and service levels maintained • Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard by monitoring and reviewing the work of the team to ensure quality and accuracy • Ensure that archives and records are accurate and readily available • Maintain confidentiality of documentation, records, etc • Maximise the use of technology in ensuring work is completed to a high standard • Ensure line management is kept informed of issues • Ensure that stakeholders are kept informed and that their views are communicated to middle management Customer Service • Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying Line Manager of any deficiencies • Ensure that service users are treated with dignity and respect • Act on feedback from service users / customers and report same to Line Manager Service Delivery and Improvement • Actively participate in innovation and support change and improvement initiatives within the service; implement agreed changes to the administration of the service • Encourage and support staff through change processes Standards, Policies, Procedures and Legislation • Maintain own knowledge of employer policies, procedures, guidelines and practices, to perform the role effectively and to ensure current work standards are met by own team • Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts, GDPR • Ensure consistent adherence to procedures within area of responsibility • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role • Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office. Eligibility Criteria Qualifications and/or experience 1.Professional Qualifications, Experience, etc (a) Eligible applicants will be those who on the closing date for the competition: (i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 Or (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish1. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination. Or (iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction Or (iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI). Note1: Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria. And 2. Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office. 1. Health Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 2. Character Candidates for and any person holding the office must be of good character. Post Specific Requirements • Experience in working in a busy Recruitment / Human Resource function. • Experience using an applicant tracking system. • Experience in managing high volume recruitment campaigns. Other requirements specific to the post • A flexible approach to working hours is required in order to ensure deadlines are met. • Access to transport as post will involve travel across Region. Skills, competencies and/or knowledge Professional Knowledge & Experience • Demonstrates knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role • Maximise the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook etc. • Demonstrate the ability to work in line with relevant policies and procedures Planning and Managing Resources • Demonstrate the ability to plan and organise own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met • Sets realistic goals and time-scales, taking account of potential problems and competing priorities • Devotes time and energy to the most important task at any given time • Maintains an awareness of value for money Evaluating Information, Problem Solving & Decision Making • Demonstrate numeracy skills, the ability to evaluate information, problem solve and make effective decisions • Makes decisions and solves problems in a timely manner before they accumulate • Gathers information from enough sources and other people to make well founded decisions / solve problems Team working • Demonstrate the ability to work on own initiative as well as part of a team • Contributes to a positive team spirit • Demonstrates a willingness to become involved and help team members if they are under pressure Communication & Interpersonal Skills • Effective communication skills including the ability to present information in a clear and concise manner • Strong written communication skills • Strong interpersonal skills including the ability to build and maintain relationships with a variety of stakeholders; treats others with dignity and respect • Demonstrate the ability to influence people and events Commitment to a Quality Service • Demonstrate a commitment to providing a quality service • Demonstrate awareness and appreciation of the service user and has strong customer service skills • Embraces the change agenda; demonstrates flexibility, initiative and adaptability in a changing work environment Campaign Specific Selection Process Ranking/Shortlisting/Interview A ranking and or shortlisting exercise may be carried out on the basis of information supplied in your application form. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements. Failure to include information regarding these requirements may result in you not progressing to the next stage of the selection process. Those successful at the ranking stage of this process, where applied, will be placed on anorder of merit and will be called to interview in ‘bands’ depending on the service needs of the organisation. Tenure The current vacancy available is permanent and whole time. The post is pensionable. A panel may be created from which permanent and specified purpose vacancies of full or part time duration may be filled. The tenure of these posts will be indicated at “expression of interest” stage. Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointments) Act 2004 and Public Service Management (Recruitment and Appointments) Amendment Act 2013. Working Week The standard weekly working hours of attendance for your grade are 35 hours per week. Your normal weekly working hours are 35 hours. Contracted hours that are less than the standard weekly working hours for your grade will be paid pro rata to the full time equivalent. Annual Leave The annual leave associated with the post will be confirmed at Contracting stage. Remuneration The salary scale as of 01/03/2025 for the post is: The Salary scale for the post as at 01/10/2022 is: €35,256, €37,367, €38,215, €40,356, €42,317, €44,033, €45,694, €47,935, €49,563, €51,206, €52,768, €54,370 LSIs New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies.
Clerical Officer
JOB ADVERTISEMENT APPLICATIONS ARE INVITED FOR THE FOLLOWING POSITION: CLERICAL Officer Grade 4 EAST LIMERICK Children’s SERVICES, LIMERICK Specific Purpose PART-TIME CONTRACT (28 Hours Per Week) (12 MONTHS CONTRACT) Salary: €35,256-€54,370* (lsi) pro-rata *Salary subject to Relevant Public Sector Experience and pro-rated for hours of work Ref: 80369 Avista in partnership with the HSE are lead agency of East Limerick Children Services, a Children’s Disability Network Team in Limerick. Our service is committed to supporting children with complex disability needs and their families, in a family and person centred, community based, socially inclusive manner in accordance with our core values and ethos and underpinned by quality, best practice and research. As a Clerical Grade 4 Officer working in our service, you will support and assist the clinical and management team and the overall Avista Children Services Limerick operations in relation to administrative tasks. You will at times liaise with internal and external professionals and families who access our services as assigned. Essential: · Leaving Certificate /FETAC Level 5 in office administration or have at least 3 years experience of working in a busy and varied environment. · A thorough working knowledge of Microsoft Office, together with excellent typing skills Including Dictaphone. Desirable: · Have excellent telephone, communication and interpersonal skills as well as ability to support with scheduling and planning · Applicants should possess good planning, organisational, communication, problem solving and time management skills · The successful candidate will be self-motivated and willing to work as part of a team as well as on their own initiative · Experience of inputting data into data base · Driving licence as some work might include attendance at different location. *Applicants should possess Level 1 behavioural competencies of Avista competency framework. Why work with us? Excellent Career Progression Opportunities. Supportive and innovative working environment. Comprehensive Pension Scheme Generous annual leave entitlement Paid Maternity Leave & Sick Pay scheme Bike to work Scheme Tax Saver Travel Scheme Please submit a Cover letter and CV as application via our website careers section at: https://www.rezoomo.com/company/avista/ Informal enquiries to Nicola Haran Breen, Children’s Disability Network Manager, Tel: 087 - 6470225 Closing date for receipt of applications: 13th June 2025 “A panel may be formed from which future Clerical Positions may be filled.” Avista reserves the right to close the completion early should a sufficient number of applications be received. Avista is an equal opportunities employer.
RHM---, IFMS Accounts Payable Officer
Grade IV - IFMS Accounts Payable Officer RHM-05-25-109 Regional Hospital Mullingar Location of Post: Midland Regional Hospital Portlaoise / Ospidéal Réigiúnach Lár an Mhuilinn Chearr. There is currently one permanent , whole-time Grade IV – IFMS Accounts Payable Officer vacancy available in the Finance Department in the Midland Regional Hospital Mullingar. A panel may be formed as a result of this campaign for a Grade IV – IFMS Accounts Payable Officer from which current and future, permanent and specified purpose vacancies of full-time or part-time duration may be filled. Informal Enquries: For further information about the role, please contact: Gail Manning Finance Officer Midland Regional Hospital Mullingar Email: gail.manning@hse.ie Tel: 044 93 94155 HR Point of Contact: DML is committed to providing information and services which are accessible to all, if you require accessibility assistance throughout any stage of the recruitment process, please contact: Will Wang HR Recruitment Officer HSE Dublin and Midlands Email: William.Wang@hse.ie Tel: 089 258 4228 Purpose of Post: The Grade IV – IFMS Accounts Payable Officer will be a key player in the roll out of the IFMS System for the Accounts Department at the Midland Regional Hospital Mullingar, with the responsibility for providing effective and efficient management of key financial and administration tasks in the finance function. Eligibility Criteria, Qualifications and / or Experience: 1. Professional Qualifications, Experience, etc Eligible applicants will be those who on the closing date for the competition: (i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004. OR (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish 1 . Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination. OR (iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction. OR (iv) Hold a comparable and relevant third level qualification of at least 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI). Note1: Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria. AND (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office. 2. Health Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Character Candidates for and any person holding the office must be of good character. Post Specifics: · Experience working with the IFMS system in relation to Purhase to Pay , along with data migration. · Excellent Microsoft Skiils to include Excel, Word, email. · Experience in preparing Monthly Management Accounrts. · Experience of working collaboratively cross functionally within a complex working environment with multiple internal and external stakeholders, as relevant to the role. · Excellent communication skills (internal & external stakeholders).
Clerical Officer
Salary: Pre 2011 €32,969- €47,946 Post 2011 €30,811- €47,946 Post Summary: • The successful applicant will have responsibility, under general direction, for coordinating the efficient day to day work in their functional area within LOETB ensuring that targets and service levels are achieved and that work undertaken or information being given is accurate and in compliance with Legislation, Circular Letters, best practice guidelines and Internal Procedures • Overall responsibility for the preparation and timely submission of required reports • Maintain an efficient and effective filing system to ensure any and all data, records or information required by all interested parties including Internal and External Audit is readily available • Ensure deadlines are met and that service levels are maintained • Carrying out a range of administrative tasks including photocopying, preparing letters/documents/presentations for public circulation, filing, arranging meetings, receipting and balancing payments including cash, handling internal/external mail • Responsibility for the control of relevant data, ensuring the submission of timely and accurate data for relevant payment within set deadlines • To report and provide information within the functional area as required from time to time by Department, ETBI etc • To assist in projects relating to the work of the Section and any other duties as directed by the Relevant Head of Department • To undertake special/one-off tasks • To assist in the development of improved working practices in order to achieve improved service delivery • To contribute to the development and implementation of appropriate Management Information Systems • To participate in all fora/groups in which they are a member or are assigned • Ensure efficient administration and communication in relation to staff of LOETB to ensure staff have the information they need enabling them to make informed decisions • Deal sensitively with correspondence, telephone enquiries or personal callers on all areas of work covered by the section involving contact with all interested parties as necessary while maintaining a high degree of confidentiality in all aspects of work • Promote teamwork within the Department while maintaining a strong focus on self-development, seeking feedback, coaching and creating opportunities for self-development • Undertake relevant training and development activities and respond positively to new and alternative systems • To contribute to the ongoing development and implementation of Strategic initiatives across LOETB • To assist with effectively promoting the values of LOETB and establishing a positive working culture and environment for all employees that supports the attainment of LOETB’s goals • To communicate efficiently and build productive working relationships with relevant internal and external stakeholders • To represent the relevant departments at meetings as required • To research issues thoroughly, consult appropriately to gather all information needed on an issue • Carry out lawful orders of the Chief Executive Carry out any other duties appropriate to the grade, which may be assigned from time to time Competencies required: The person appointed to the above post will be required to show evidence of the following competencies: Team Work: • Shows respect for colleagues and co-workers • Develops and maintains good working relationships with others, sharing information and knowledge, as appropriate • Offers own ideas and perspectives • Understands own role in the team, making every effort to play his/her part Information Management/Processing: • Approaches and delivers all work in a thorough and organised manner • Follows procedures and protocols, understanding their value and the rationale behind them • Keeps high quality records that are easy for others to understand • Draws appropriate conclusions from information • Suggests new ways of doing things better and more efficiently • Is comfortable working with different types of information, e.g. written, numerical, charts, and carries out calculations such as arithmetic, percentages etc Delivery of Results: • Takes responsibility for work and sees it through to the appropriate next level • Completes work in a timely manner • Adapts quickly to new ways of doing things • Checks all work thoroughly to ensure it is completed to a high standard and learns from mistakes • Writes with correct grammar and spelling and draws reasonable conclusions from written instructions • Identifies and appreciates the urgency and importance of different tasks • Demonstrates initiative and flexibility in ensuring work is delivered • Is self-reliant and uses judgement on when to ask manager or colleagues for guidance Customer Service & Communication Skills: • Actively listens to others and tries to understand their perspectives/requirements/needs • Understands the steps or processes that customers must go through and can clearly explain these • Is respectful, courteous and professional, remaining composed, even in challenging circumstances • Can be firm when necessary and communicate with confidence and authority • Communicates clearly and fluently when speaking and in writing Specialist Knowledge, Expertise & Self Development: • Develops and maintains the skills and expertise required to perform in the role effectively, e.g. relevant technologies, IT systems, relevant policies etc. • Clearly understands the role, objectives and targets and how they fit into the work of the unit • Is committed to self-development and continuously seeks to improve personal performance Drive & Commitment to Public Service Values: • Consistently strives to perform at a high level and deliver a quality service • Serves the Government and people of Ireland • Is thorough and conscientious, even if work is routine • Is enthusiastic and resilient, preserving in the face of challenges and setbacks • Is personally honest and trustworthy • At all times, act with integrity Selection Criteria • Have the requisite knowledge, skills and competencies to carry out the role. • Be capable and competent of fulfilling the role to a high standard. • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. • Be at least 17 years of age on or before the date of advertisement of the recruitment competition. Terms & Conditions of Appointment • The appointment will be subject to the sanction of the Chief Executive. • The appointment will have a probationary period, details of which will be stipulated in the contract of employment. • Any offer will be subject to the receipt of two satisfactory references. • Appointment is to Laois & Offaly ETB as a whole, not to a particular centre. LOETB reserves the right to transfer Officers as the needs of the scheme dictates. • The person appointed to the post will be required to contribute to the relevant Superannuation Scheme. • For the purposes of satisfying the requirements as to health it will be necessary for the successful candidate before they are appointed, to undergo at LOETB’s expense, a medical examination by a qualified practitioner nominated by LOETB. • Extern work may not be undertaken without the prior consent of LOETB Sick Leave and Special Leave Sick leave and special leave may be allowed in accordance with the conditions in force for the time being for Officers employed under the Schemes of Education and Training Boards. Garda Vetting Laois & Offaly ETB is registered with the National Vetting Unit (NVU) which provides a disclosure service for organisations who have staff positions which may involve regular unsupervised access to children and vulnerable adults. As part of the Board’s recruitment and selection process, offers of employment to all posts will be subject to NVU disclosures, where applicable. LOETB reserves the right to re-vet all staff employed in positions that entail working with children and vulnerable adults at any time during their employment. Superannuation & Retirement The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil/Public Service at the time of being offered an appointment. In general, an appointee who has never worked in the Public Service will be offered appointment based on membership of the Single Public Service Pension Scheme (“Single Scheme”). Full details of the Scheme are at www.singlepensionscheme.gov.ie. • Upholds high standards of honesty, ethics and integrity. • Have the requisite knowledge, skills and competencies to carry out the role. The above list is not exhaustive and may be varied having regard to the changing needs of the Scheme. Therefore, other responsibilities may be assigned from time to time by the Chief Executive. Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history. Key provisions attaching to membership of the Single Scheme are as follows: • Pensionable Age: The minimum age at which pension is payable is 66 (retirement age is linked to State Pension Age). • Retirement Age: Scheme members must retire on reaching the age of 70. • Career average earnings are used to calculate benefits (a pension and lump sum amount accrue each year and are updated each year by reference to CPI). • Post retirement pension increases are linked to CPI. Pension Abatement If the appointee has previously been employed in the Civil or Public Service and is in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during his/her re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and Other Provisions) Act 2012. Please note: In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office will support an application for an abatement waiver in respect of appointments to this position. However, if the appointee was previously employed in the Civil or Public Service and awarded a pension under voluntary early retirement arrangements (other than the Incentivised Scheme of Early Retirement (ISER), the Department of Health Circular 7/2010 VER/VRS or the Department of Environment, Community & Local Government Circular letter LG(P) 06/2013, any of which renders a person ineligible for the competition)the entitlement to that pension will cease with effect from the date of reappointment. Special arrangements may, however be made for the reckoning of previous service given by the appointee for the purpose of any future superannuation award for which the appointee may be eligible. Department of Education Early Retirement Scheme for Teachers Circular 10/2007 The Department of Education introduced an Early Retirement Scheme for Teachers. It is a condition of the Early Retirement Scheme that with the exception of the situations set out in paragraphs 10.2 and 10.3 of the relevant circular documentation, and with those exceptions only, if a teacher accepts early retirement under Strands 1, 2 or 3 of this scheme and is subsequently employed in any capacity in any area of the public sector, payment of pension to that person under the scheme will immediately cease. Pension payments will, however, be resumed on the ceasing of such employment or on the person's 60th birthday, whichever is the later, but on resumption, the pension will be based on the person's actual reckonable service as a teacher (i.e. the added years previously granted will not be taken into account in the calculation of the pension payment). Exclusions Candidates should note that persons who have taken part in public service early retirement schemes including the following are not eligible to take part in this competition: Incentivised Scheme for Early Retirement (ISER): It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in the Department of Finance Circular 12/09 that retirees, under that Scheme, are debarred from applying for another position in the same employment or the same sector. Therefore, such retirees may not apply for this position;
Logistics Officer
Aurivo is a large multi-purpose co-operative engaged in a wide range of activities including dairy processing, liquid milk distribution, animal feed milling, retail stores, garden centres, livestock marketing as well as sports nutrition It employs over 650 people directly and provides jobs for many others in transport, distribution and services. Job Overview: As Logistics Officer, reporting to the Operations Manager, you will coordinate daily logistics, managing raw material deliveries and outbound bulk and bagged shipments. You'll work closely with commercial, production, customer care, and quality teams to enhance efficiency and customer service, with occasional administrative support duties. Key Responsibilities and Duties: - Optimize Load Scheduling: Implement a structured, standardized approach to maximize transport efficiency. - Coordinate Hauliers & Materials: Assist in scheduling deliveries to the mill, ensuring smooth operations. - Cross-Team Collaboration: Act as a key link between sales, customer care, and production teams. - Build Strong Relationships: Develop rapport with Homeland store employees, merchants, and customers. - Maintain Accurate Records: Ensure haulage weights are correct and properly documented. - Uphold Quality Standards: Conduct diligent raw material testing and promptly report any anomalies. - Monitor Stock Levels: Verify bag loads before dispatch to maintain optimal site stock. - Process Orders: Assist with customer orders as needed, ensuring efficiency and accuracy. - Own Your Role: Take responsibility for your area, driving continuous improvement. - Support Lean Initiatives: Actively participate in onsite efficiency programs. - Adapt & Assist: Handle additional tasks as they arise to support overall operations. What We’re Looking For: · Experience in logistics, administrative planning, or supply chain management desirable, however there will be training on the job so it's not essential · Strong organizational and problem-solving skills. · Ability to work in a fast-paced environment and handle multiple tasks. · Excellent communication skills and attention to detail. · Proficiency in Microsoft Office. How to apply: Please forward your updated CV by email to careers@aurivo.ie CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Clerical Officer
SOLAS, the Further Education and Training Authority of Ireland, was established on 27 October 2013 and its mission is to fund, co-ordinate and monitor a range of Further Education and Training (FET) provisions that is responsive to the needs of learners and employers. It is an agency of the recently formed Department of Further and Higher Education, Research, Innovation and Science. SOLAS works in close collaboration with Education and Training Boards (ETBs) across Ireland on provision of high-quality further education and training, equipping learners with relevant skills and knowledge, and providing a pipeline of talent into employment and to the Irish economy and society. At SOLAS, we put the learner, employers and communities, which FET serves, at the heart of everything we do. Working with sister agencies, SOLAS leads actions in key policy and strategy documents including the most recent Further Education and Training (FET) Strategy 2020 – 2024, the evaluation of the National Youthreach Programmes (2019), the National Skills Strategy 2025 and the People Strategy 2020-2024 and others. SOLAS is seeking to recruit a panel of Permanent Clerical Officers for various Business Units across SOLAS. Successful applicants will be placed on a panel for a period of up to 12 months to fill future permanent vacancies should they arise. The Clerical Officer will provide administrative support to the Business Units. The successful candidate will provide a range of office administration duties, clerical support and customer service duties to the business units. Candidates should have a flexible and innovative approach to work as well as excellent administration and communication skills. They must be team players and be willing to engage in continuous training. This is a permanent position for which the salary scale ranges from €30,797 to €47,950 per annum (inclusive of two long service increments) for a 35-hour week. Starting pay will be at the minimum point of the scale as per Government Circular E100/8/82. Exceptional circumstances may apply for candidates with current service in the Civil/Public service. Role Summary To provide an efficient and effective clerical administrative, organisation and customer support service. Key Tasks/ Responsibilities 1. Provide a high level of clerical services using Microsoft Office products and in-house computerised systems. 2. Preparation and issue of correspondence for internal and external use. 3. Face-to-face, telephone and written communication with customers both internally and externally. 4. Roster duties on dedicated call-centre lines where necessary. 5. Acting as a point of contact for general queries regarding the unit’s work. 6. Maintain all necessary records including electronic back-ups which are related to the unit. 7. Checking, processing, editing, filing and retrieving of information both electronically and manually. 8. Validation, reconciliation and payment of invoices and accounts in line with relevant procurement procedures. 9. Scheduling and organising meetings and events/ management of diaries. 10. Liaise with other units within SOLAS in pursuit of information to ensure the smooth running of the unit. 11. Ensure a high level of customer service. 12. Compilation of stock takes, ordering of equipment/ office supplies. 13. Undertaking of projects and collation of data. 14. Assist in the maintenance and improvement of Quality Systems. 15. Any other duties/ project work which may be specified from time to time. Requirements Essential: • NQF/QQI Level 4 standard of education is the minimum standard required. • Appropriate ICT skills, e.g. proficiency in Word, Excel, Access, PowerPoint and e-mail. • Well motivated to make a positive contribution to the provision of SOLAS services. • Have demonstrated ability, initiative and flexibility in previous positions. • Ability to organise, plan, schedule and follow-up. • Ability to multi-task within a busy work environment. • Good communication skills, and able to respond to queries in a confident manner, both written and verbal. • Good numerical abilities. • Ability to work as part of a team. Desirable: • At least 1 year relevant experience with a proven record of administrative and organisational skills. • Experience in deadline driven environment. • Previous call-centre experience. • Knowledge of SOLAS and its services. • Basic web maintenance experience. • Basic report writing skills. • Evidence ofself-development.
Quality Assurance Officer
Job Summary Nua Healthcare Services (Nua) is one of Ireland’s leading Private Healthcare Providers, specialising in Residential and Supported Living Services, to both Children and Adults with a range of complex support needs. We are seeking applications from energetic and enthusiastic individuals to join our team for the above positions. The successful candidate will be afforded all necessary training and development in line with the role. Candidates must be highly motivated and creative, with a passion for engaging with Service Users on a daily basis. Candidates will contribute to enriching the lives of our Service Users. Job Objectives We are seeking a dedicated and experienced Quality Assurance Officer to join our dynamic team at Nua Healthcare. We have several positions available, within the areas of Kildare, Meath and Dublin The post holder will ensure compliance, both operational and legislative across all areas of the business along with conducting audits across all areas of the business. Submit reports, agree corrective actions, and support Teams to action any approved recommendations regarding business activities. This will include the following on a day-to-day basis: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Administrative Officer
The Role Maynooth University is committed to a strategy in which the primary University goals of excellent research and scholarship and outstanding education are interlinked and equally valued. Jointly led by the Department of Psychology and the Department of Education, the newly established Professional Doctorate in Educational Psychology (D.Ed.Psych.) at Maynooth University is a postgraduate professional programme designed to develop highly skilled, ethical, and reflective educational psychologists. The programme is grounded in Maynooth University's core values, with a strong emphasis on equality, diversity, and inclusion. We are seeking an Administrative Officer to provide administrative leadership and support for this new programme working collaboratively with colleagues across both Departments and with external stakeholders. The role will involve the provision of a high level of support for staff and students, along with significant input into the development of systems and procedures to support the programme implementation. These are to be developed in conjunction with University systems and processes to meet the operational and strategic needs of the programme and Departments. Principal Duties Administrative and other duties: This will include: • Assisting with the management of the programme and liaising with units including Registry, Student Records, the Graduate Research Academy and Examinations Office. • Providing administrative support to the Programme Director and other members of the programme team, including onboarding of new staff. • Liaison with relevant professional, regulatory and/or accrediting bodies on academic programme validation issues and fostering good relationships with those bodies. • Liaison with placement partners and co-ordination of placement tutors. • Acting as the main point of contact for the Professional Doctorate in Educational Psychology programme. Answering queries and ensuring timely follow-up. • Budget planning, financial record keeping and preparation of financial reports • Analysis and interpretation of information, and contribution to the production of reports to facilitate strategic development and meet reporting requirements. • Overseeing the organisation of visitors, seminars, meetings, and conferences, supporting budgeting, logistics, reimbursement, etc. • Managing the promotion and marketing activities for the programme. • Managing the smooth operation of the programme on a day‐ to‐day basis. • Co-ordinating arrangements for the conduct of viva voce examinations. The ideal candidate will have: Essential requirements: • A relevant primary degree and/or relevant experience working in third level institution(s). • Extensive knowledge of the higher education/academic landscape – courses, assessments, rules, processes, and practices. • Demonstrated capacity to build good working and collegial relations with a diverse group of academic, professional and administrative staff, as well as external stake holders. • Relevant leadership experience managing, developing and implementing administrative policy, processes/procedures, and systems. • Excellent time management skills with experience of working to deadlines. In addition, other desirable qualities include: • Relevant postgraduate qualification and/or evidence of relevant continuing professional development. • Excellent IT skills and experience with IT systems that can inform the development of administrative planning and implementation. • Excellent financial administration and budget management skills that can inform financial management and reporting. • Excellent organisational skills to identify critical tasks and prioritise and organise resources to support achievable operational objectives with the ability to manage a large portfolio of work that balances development with effective operations. Faculty and Research Institutes The Faculty of Science & Engineering comprises the Departments of Biology, Chemistry, Computer Science, Electronic Engineering, Experimental Physics, Theoretical Physics, Mathematics and Statistics, Psychology, Sport Science and Nutrition and the School of Nursing. The role of the Faculty is to co-ordinate the academic activities of individual departments, to oversee the strategic development of departments, and to support interdepartmental activities and programmes. The University has also developed a number of interdisciplinary Institutes to support excellent research and to build research capacity across disciplines, including the Assisting Living and Learning (ALL) Institute. Including the Department of Education, the Faculty of Social Sciences comprises the Departments of Adult and Community Education; Anthropology; Applied Social Studies; Design Innovation; Economics, Finance & Accounting; Geography; Sociology; the Froebel Department of Primary and Early Childhood Education; and the School of Business and School of Law and Criminology. The role of the Faculty is to co-ordinate the academic activities of individual departments/Schools, to oversee the strategic development of departments/Schools, and to support interdepartmental programmes. The University has also developed a number of interdisciplinary institutes to support excellent research and to build research capacity across disciplines, including the Maynooth University Social Sciences Institute (MUSSI). Departments The Department of Psychology provides a number of routes to study psychology including our Psychological Society of Ireland (PSI) accredited, denominated BA/BA (International) and BSc Psychology programmes; offering Psychological Studies as a subject in the joint honours BA degree; a PSI accredited MSc conversion programme, and an MSc in Environmental Psychology. The Department of Psychology has a strong tradition of postgraduate research through structured PhD and MSc research degrees. The Department is a unique and dynamic environment for research; and we are leading globally in several key areas. Our research partners with, and impacts on, individuals and communities, service users and providers, industry, governments, civil society and United Nations agencies. We are committed to advancing Equality, Diversity and Inclusion (EDI) in the Department; in 2021, we were successful in securing an Athena SWAN Bronze Award in recognition of our commitment to gender equality. The Department of Education is a dynamic and growing department committed to developing innovative educational ideas, school-university partnerships and close links with the community. It has 22 full-time academic members of staff and it offers undergraduate and postgraduate degrees including Initial Teacher Education for post-primary teachers through Professional Master of Education and Bachelor of Science with Education. The Department’s postgraduate offerings focus on professional programmes in Educational Leadership and Education Guidance Counselling and it offers two doctoral programmes: PhD and EdD. The University Maynooth University is a very distinctive university, a collegial institution focused on science and engineering, humanities, and social sciences, and equally committed to research, teaching and community engagement. Located in Ireland’s only university town, its distinctive features and character owe much to its unique history and heritage. It provides a high-quality educational experience to over 15,000 students on a campus with 18th century roots and 21st century dynamism. The strategic trajectory and accomplishments of Maynooth University, in the 25 years since its establishment as an autonomous public university, are exceptional, and a source of great pride to the university community, staff, students and alumni. Maynooth University in 2024 ranked in the top 90 global Times Higher Education (THE) Young University rankings, placing 86th in the world. Maynooth University’s growing global reputation is based on the originality, quality, importance and impact of its research and scholarship, commitment to teaching and learning, the quality of academic programmes, and its leadership in widening participation in higher education. The sources of success are the dedication of its staff and the energy and engagement of its students. Maynooth University is a place of lively contrasts – a modern institution, dynamic, rapidly-growing, research-led and engaged, yet grounded in historic academic strengths and scholarly traditions. With over 15,000 students Maynooth offers a range of programmes at undergraduate, postgraduate and doctoral level in the humanities, science and engineering and social sciences, including business, law and education. The University also offers a range of international programmes and partnerships. Maynooth’s unique collegial culture fosters an interdisciplinary approach to research, which its worldclass academics bring to bear in tackling some of the most fundamental challenges facing society today. The University’s research institutes and centres consolidate and deliver this impact as vibrant communities of learning, discovery and creation. Research at Maynooth also is very much central to its teaching and the University prides itself on placing equal value on its research and teaching missions. Salary Administrative Officer II : €45,958 – €65,154 p.a. (9 points) Appointments will be made in accordance with public sector pay provisions. Hours of work A 35-hour working week is in operation in respect of full-time positions (prorated for part-time positions). This can be reviewed or adjusted from time to time through national agreements.
Communications Officer
The City Council is dedicated to delivering excellent public services by working collaboratively with strategic partners, businesses, community, and neighbourhoods to ensure that the city continues to thrive as a place to live, study, visit and work. As Communications Officer, you will be contributing to achieving our vision of leading Cork to take its place as a world class city. Our people are committed to our values of public good, trust & integrity, respect, a people centric approach, responsibility, and innovation. Cork City Council invites applications, on the official application form, from suitably qualified persons, who wish to be considered for inclusion on a panel from which a permanent Communications Officer post may be filled. THE ROLE Cork City Council is seeking to recruit a Communications Officer with significant relevant experience. This is an opportunity to become a staff member of the City Council in a role that will promote the reputation of Cork City and Cork City Council through the implementation of an effective and impactful citizen-focussed communications strategy. This leadership role will encompass a strong focus on the development and management of media relationships and the development of internal and external communications strategies and plans. The successful candidate must have a strong belief in the value of local government, empathy with the aims and ethos of Cork City Council and experience of media and communications in the public sector. Role Specifics and Responsibilities - To provide advice and support on communications to senior management, staff and the Lord Mayor, as appropriate, with the goal of publicising and promoting the strategic goals and objectives of Cork City Council and supporting communication of its various public-facing projects. - To develop and maintain positive working relationships with key stakeholders - To proactively identify press, broadcast and digital media opportunities for the effective promotion of the activities and objectives of Cork City Council in national and local media outlets - Manage a high-performing communications team across a variety of work streams including media relations, stakeholder engagement, digital communications, internal communications, insight and evaluation and event management - Take responsibility for managing team performance, supporting individuals to develop their personal skills and careers, with a strong focus on nurturing talent. - Develop and support multi-platform communications campaigns necessary to meet Cork City Council’s strategic objectives. - To play a lead role in developing and implementing policies and procedures that ensure effective corporate communications in crisis and emergency situations. - To facilitate media interviews and press briefings for the CE and senior management team including supporting speeches, slide deck presentations and briefing materials. - Collate, analyse and ensure up to date monitoring of media coverage. - Undertaking any other duties of a similar nature and responsibility, as may be required, or assigned from time to time. The above specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office. QUALIFICATIONS FOR THE POST 1. Character Each candidate must be of good character. 2. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Essential Requirements Each candidate must, on the latest date for receipt of completed application forms have: i. A qualification, at Level 6 or higher, in media / communications or a related discipline or a minimum of 5 years’ experience in a communications or media role demonstrating a clear track record of delivering clear, coherent and consistent communications. ii. An appreciation and understanding of the local government sector and the key issues confronting the sector, as well as the strategic priorities for Cork City. iii. A minimum of 5 years’ experience in a communications or media role demonstrating a clear track record of delivering clear, coherent and consistent communications. iv. Knowledge and understanding of the current media landscape at a national/international level, the current political, economic and social environment and a satisfactory knowledge of topical developments in and around Cork City. v. Proven skills in use of technologies appropriate to the position. vi. Demonstrate evidence of an effective network of media relationships. vii. Proven ability in the areas of Networking & Representing, Personal Motivation, Initiative & Achievement and Communicating Effectively 4. Desirable Skills The ideal candidate should have: • Excellent communication and interpersonal skills. • Proven ability to network and develop strategic partners. • A high degree of resilience and personal integrity. • Proven skills in use of technology appropriate to the position. • Highly developed presentation skills. • Knowledge and understanding of the current/emerging media environment at a national/international level, the current political socio-economic environment and a satisfactory knowledge of topical developments in the Cork region. • Clear leadership skills and experience of managing a team including collaborating and working cross functionally with other teams and stakeholders. • Holders of the office may be required to drive a motor car in the course of their duties and should therefore, hold a clean driving licence (Class B) for the relevant vehicle class they are driving. This licence must be free from convictions and medical limitations that do not permit them or prevent them driving their own vehicle or a vehicle provided by Cork City Council. Salary The salary scale for the position is: €59,417, €60,871, €62,568, €64,271, €65,974, €67,495, €69,054, €70,563, €72,069, €74,649, €77,243 In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving local authority employee on or after 1st January 2011, will enter the scale for the position at the minimum point. Hours of Duty The standard working week will be 35 hours per week. The role will involve flexible working hours and will include evening and weekend work. Overtime rates will not apply to additional hours worked outside of normal hours. The Council reserves the right to alter your hours of work from time to time. Holders of the post may be called for duty at any time in accordance with arrangements made by local authorities.
