Jobs in Dublin
Sort by: relevance | dateClerical Officer
Role Summary: Clinical Administration Services provides administration support for the clinical functions of St. Vincent’s University Hospital. Clinical Administration Services roles include but are not limited to: • Secretarial services for a range of medical and surgical specialties • Ward administration for inpatient and day wards • Front-line registration • Medical records Allocation of the successful candidate(s) to a particular role / department will depend on service requirements and skill set. The person(s) appointed will work a basic 35 hour week. You will be required to work the agreed roster / on call arrangements as advised to you by your line manager. Please note that start times vary and in some areas may be 07:30am. Key Duties and Responsibilities: Key duties and responsibilities will vary depending on placement. The list of key duties and responsibilities is not intended to be exhaustive and is subject to change depending on service requirements. All roles may include: • Ensuring confidentiality and security of healthcare records and patient information is upheld at all times • Working with the healthcare record in line with HSE Recommended Practices and Standards for Healthcare Record Documentation • Ensuring an up-to-date healthcare record is available for every episode of clinical care • Providing a courteous service to patients, visitors and other healthcare professionals • Answering telephones and dealing with queries that may arise • Faxing and photocopying of patient documentation • Updating patient demographic details on the relevant IT system e.g. Patient Administration System (PAS) • Recording patient episode activity on PAS • Collecting and distributing post Typical Duties in Secretarial Services also include but are not limited to: • Providing administration support to a medical or surgical specialty • Audio typing of clinical correspondence • Printing/posting/filing patient correspondence from the electronic typing system • Phone enquiries and following up on queries promptly • Completing ward censuses and updating the relevant IT system as appropriate • Ensuring consultant discharged HCR’s are recorded and returned to the appropriate area Typical Duties for Ward Administration also include but are not limited to: • Providing administration support on inpatient or day wards • Checking and re-ordering stock • Filing patient reports into healthcare records • Ensuring that all patient documentation is correctly filed in the healthcare record on discharge • Liaising with clinical teams to ensure discharge summaries are completed for all patients • Liaising with clinical teams with regard to signing of diagnostic results • Liaising with Admissions with regard to healthcare records, admission documents and death certs • Making arrangements for follow-up appointments • Arranging transport for patients • Assisting with patient discharge e.g. sending discharge documents, Public Health Nurse referrals etc • Distributing duty records Typical Duties in Front-Line Registration also include but are not limited to: • Working in unscheduled care, outpatient, inpatient or day-care reception areas • Completing ward censuses and updating the relevant IT system as appropriate • Registering outpatient clinics • Booking and cancelling outpatient appointments • Logging of all referrals received by post, fax and healthlink • Ensuring triaging of letters is up to date with clinical teams • Referral outcomes are tracked and logged appropriately • Rota based cover on the main appointments phone line dealing with all appointment enquiries • Checking the text reminder system and responding to messages in a timely manner • Logging of all day case procedures in an OPD setting on the Patient Administration System Typical Duties in Medical Records also include but are not limited to: • Sorting and filing patient documentation into the healthcare record • Pulling and preparing healthcare records for clinics • Delivery and collection of healthcare records to/from other areas of the hospital using trollies • Participating in the purging, tidying and maintenance of healthcare records as required • Providing healthcare records for clinical areas, audits and research in a timely manner • Ensuring patient healthcare records are available for patients attending clinics • Ensuring outpatient diagnostic results are available for review by clinical teams at clinic The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. This document must be regarded as an outline of the major areas of accountability at the present time, which will be reviewed and assessed on an on-going basis. The Hospital Structure is currently under review and therefore, reporting relationships may change. Person Specification Qualifications Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied. Or (ii) Passed an examination of at least equivalent standard. Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills. Experience Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability), for the proper discharge of the office. Core Competencies • Effective communication and interpersonal skills • Ability to work with Healthcare Records • Ability to work as part of a multidisciplinary team • Strong IT skills • Excellent organisational and time management skills • A high degree of flexibility Health Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Candidates for and any person holding the office must be of good character. The appointment is: Whole-time, Permanent and Pensionable. Panel: A panel may be formed to fill upcoming permanent, temporary, whole and part-time vacancies over the next 6 months. Annual Salary: Clerical Officer (0609 grade) as at 01/08/2025, pro rata €31,118 – €48,427 LSI These particulars are subject to change in line with overall public pay policy. Candidates should expect to be appointed on the minimum of the salary range and in accordance with the Department of Finance guidelines. Probationary Period: The appointee shall hold office for a probationary period of six months – The Hospital’s Probation and Induction policy will apply. Pension Scheme: The candidate will be entered into one of the Hospital Superannuation Schemes. Working Hours: The person appointed will work a basic 35 hour week. You will be required to work the agreed roster / on call arrangements advised to you by your line manager. Your contracted hours of work are liable to change between the hours of 8am – 8pm over seven days to meet the requirements for the extended day services in accordance with the terms of the Framework Agreement. (Reference HSE HR Circular 003/2009). Flexibility on hours of attendance in response to service needs will be a requirement. Annual Leave Entitlement: 25 days per annum pro rata (increasing to 26 after 3 years and 27 after 5 years qualified excluding breaks in service) per annum pro rata. Annual leave accrued must be taken within the duration of the contract or calendar year and as agreed between the candidate and the Head of Department.
Survey Co-Ordinator (Tourism Surveys)
Role and Responsibilities We are looking for a Tourism Coordinator in Dublin Airport with values consistent with public service values and who wants to bring their experience and knowledge to an important public service role. Some of the duties and responsibilities are listed below. Working in the airport with a team of full time Interviewers, the Survey Co-Ordinator will provide Interviewers with the information, supervision and support required for the performance of their duties. The person appointed to this role will also work closely with staff working in the Tourism Section of the CSO and act as a conduit for the flow of information between the Interviewers and Tourism Section. The successful applicant will lead the work of Tourist Interviewers in Dublin Airport and will work closely with this team to implement change when required. Initially this change will involve overseeing the introduction of Computer Assisted Personal Interviewing and revised sampling practices in Dublin Airport. Key Duties and Responsibilities • Provide day to day supervision, support and guidance to the Tourist Interviewers working in the airport. • Work actively with the Interviewer team to implement change as required. • Ensure that the interviewers are fully motivated and that their work is carried out efficiently, professionally and following the prescribed sampling guidelines. • Effective management of staff rosters and ensuring adequate cover for Interviewer duties at all times. • Foster and maintain effective relationships with the appropriate Dublin Airport Authority (DAA) personnel and represent the CSO on routine issues/meetings with the DAA. • Manage staff performance and implement PMDS for all Interviewers. • Organize and assist with the training of new Interviewers and ensure that any ongoing or additional training needs are identified and met. • Maintain regular contact and attend meetings with Tourism Section. • Be pro-active and enthusiastic in relation to suggestions for survey improvements and the implementation of same. • Meet specified deadlines and ensure that their team also complies with these deadlines. • Any other duties which may be assigned from time to time as appropriate to the position. Key Capabilities for Effective Performance The attention of candidates is drawn to the key capabilities that have been developed for posts at this level, see Appendix 1. The selection process will be underpinned by the capability framework. This provides an opportunity to look more broadly and holistically at a candidate. While past experience is a good predictor of performance, the capability framework also takes into consideration a candidate’s behaviours, skills, strengths, knowledge, values, motivation and interests. Applicants will be expected to demonstrate that they have the attributes, knowledge and skills required to operate at Executive Officer level and will be evaluated against the centrally agreed Capability Framework for the grade of Executive Officer. There are 4 Dimensions under the capability framework that have been developed for posts at Executive Officer level and they are: • Building Future Readiness. • Communicating and Collaborating. • Evidence Informed Delivery. • Leading and Empowering. Further information for each of the capability dimensions are provided in Appendix 1. Eligibility to Compete and Certain Restrictions on Eligibility Citizenship Requirements Eligible candidates must be: (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who has a Stamp 4 permission¹ or a Stamp 5 permission. ¹ Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent. To qualify, candidates must meet one of the citizenship criteria above by the date of any job offer. Essential Entry Requirements The successful candidate must have on or before the 19th January 2026. A: Essential Requirements The person appointed as Survey Co-Ordinator – Tourism Surveys will be required to: • Have proven recent experience of staff management (within the past 3–5 years), preferably in a shift environment. • Be available to work a 24-hour shift pattern throughout the year (see sample roster in Appendix 2). • Have proven experience of recent personal interaction with the public in a work environment and excellent communication skills. • A proven ability to work on their own initiative. • The ability to make informed decisions and be persuasive. • Have experience of working effectively in a highly pressurised environment and meeting targets and deadlines. • A proven ability to motivate and build morale amongst the people they manage. • Have experience of delivering high quality outputs. • A proven ability to follow clear instructions and share information effectively in order that team members can meet objectives. • Good IT skills and the capacity to understand new IT systems. • The energy, enthusiasm, drive and ambition to succeed in the role. • Be flexible and able to adapt to change. • Shown evidence of the competencies necessary to fulfil the role of Tourism Survey Co-Ordinator, including: ➢ Building Future Readiness ➢ Communicating and Collaborating ➢ Evidence Informed Delivery ➢ Leading and Empowering B: Desirable Requirements It is desirable that the person appointed as Tourism Survey Coordinator will also have: • Experience of change management. • Experience of survey work. • Good negotiation skills. Availability and Admission During the selection process, the onus is on all applicants to make themselves available on the date(s) specified by the CSO and to make whatever arrangements are necessary to ensure that they receive communications sent to them at the contact details specified on the CSO Careers Portal. The CSO will not be responsible for refunding any expenses incurred by candidates. The admission of a person to a competition, or invitation to attend interview, is not to be taken as implying that the CSO is satisfied that such person fulfils the requirements of the competition or is not disqualified by law from holding the position and does not carry a guarantee that your application will receive further consideration. It is important, therefore, for you to note that the onus is on you to ensure that you meet the eligibility requirements for the competition before attending for interview. If you do not meet these essential entry requirements but nevertheless attend for interview you will be putting yourself to unnecessary expense. Prior to recommending any candidate for appointment to this position, the CSO will make all such enquiries that are deemed necessary to determine the suitability of that candidate. Until all stages of the recruitment process have been fully completed, a final determination cannot be made nor can it be deemed or inferred that such a determination has been made. Should the person recommended for appointment decline, or having accepted it relinquish it, or if an additional vacancy arises, the board may, at its discretion, select and recommend another person for appointment on the results of this selection process. Pre-Employment Checks Should your place on the panel be reached and you come under consideration for a position, several pre-employment checks must be completed before a candidate is deemed suitable for appointment. These checks are carried out to satisfy the Central Statistics Office that the candidate satisfies all necessary requirements. These checks include an evaluation of Citizenship, Health & Character, Garda Vetting/Security Clearance and Reference Checks. Where these are unsatisfactory or cannot be obtained, the Central Statistics Office reserves the right to disqualify a candidate from any further consideration of appointment or termination of your employment where an appointment has already been made. References It would be helpful if you would start considering names of people who you feel would be suitable referees that we might consult (2–3 names and contact details). Please be assured that we will only contact referees should you be successful at final interview. The referees should be able to provide relatively recent information on your performance and behaviour in a work context. A reference from your current employer will also be required prior to recommendation for appointment. Security Clearance Security Clearance will be completed by the Dublin Airport Authority (DAA). You will be required to complete this prior to appointment to this position. As part of this process you will be required to complete and return a Garda eVetting form. If you have resided or studied in countries outside of the Republic of Ireland for a period of 6 months or more, it is mandatory to furnish a Police Clearance Certificate from each country. Clearance must be dated after the date you left the country. It is your responsibility to seek security clearances in a timely fashion. You cannot be appointed without this information being provided and being in order. The Importance of Confidentiality Subject to the provisions of the Freedom of Information Acts 2014, applications will be treated in strict confidence. All enquiries, applications and proceedings are treated as strictly confidential. Certain items of information, not specific to any individual, are extracted from computer records for general statistical purposes. Code of Practice This competition is being organised in accordance with the Code of Practice titled Appointment to Positions in the Civil Service and Public Service published by the Commission for Public Service Appointments (CPSA). The CSO is an equal opportunity employer. Assignments will be made based on qualifications and the ability to carry out the responsibilities of the grade or post. Candidates’ Obligation Candidates should note that canvassing will disqualify and will result in exclusion from the process. Candidates must not: • knowingly or recklessly provide false information • canvass any person with or without inducements • personate a candidate at any stage of the process • interfere with or compromise the process in any way Sharing information on the selection process may result in disqualification. Deeming of Candidature to be Withdrawn Candidates who do not attend for interview or fail to furnish requested evidence will have no further claim to consideration. Requests for postponements will not be considered. Request for Feedback and Review Procedures Feedback is available by written request. Review procedures are set out in Sections 7 and 8 of the Code of Practice. • Informal Review • Section 7 Review • Section 8 Review Requests must be submitted within the timelines specified in the Code. Principal Conditions of Service The appointment is subject to the Civil Service Regulation Acts 1956 to 2005 and related legislation. Salary – PPC Survey Co-Ordinator Tourism Surveys (EO Grade) The salary scale effective from 1st August 2025 is: €37,919, €39,860, €40,956, €43,094, €45,010, €46,864, €48,711, €50,519, €52,366, €54,207, €56,160, €57,469, €59,335¹, €61,216² ¹ After three years satisfactory service at the maximum ² After six years satisfactory service at the maximum Entry will be at the minimum of the scale and is not subject to negotiation. Increments are subject to satisfactory performance and Government pay policy.
OTC Assistant
KEY DUTIES & RESPONSIBILITIES: Your typical duties and tasks will be to: • Provide a professional and confidential service to customers and patients during the process of selling OTC medicines in accordance with all legislative, contractual, professional and ethical obligations. • Working closely with the dispensary team to ensure that medicines are sold safely and to the standards set out in legislation. • To collect and hand out prescriptions to patients in a safe and professional manner. • To provide expert advice to patients regarding the safe and appropriate use of all medicines. • Provide quality customer service – Scripts In/Out, Dispensary and on the shop floor, by ensuring customers receive prompt and quality information • To manage the dispensary & pharmacy stock including general merchandising, administrative duties, ordering stock and pricing. • To sell and advise customers on a range of over the counter (OTC) medicines, complimentary medicines and other health and beauty products • To anticipate customers’ needs when recommending and/or advising on additional products that compliment the products and services requested by the customer • Communicate effectively with a diverse range of people, including patients and pharmacy staff • Greet all customers in store in a friendly and welcoming manner • Attend to telephone enquiries in accordance with company procedures • To create and maintain effective relationships with patients, customers and pharmacy staff • Report discrepancies and problems and escalate customer complaints to your supervisor or manager. • Present and conduct yourself in a professional manner at all times, in line with our Code of Conduct • Always keep customer and employee information private and strictly confidential • Be responsible for the quality of your own work • As and when required, assist other team members with tasks • Attend staff meetings and in store training as and when required • Report security risks and thefts to management and/or security guards when applicable • Take all reasonable care for your own and others safety and wellbeing while at work • Make sure you know and comply with all safety instructions and operating procedures • Follow all reasonable instructions provided by your Supervisor and/or manager • Perform any other reasonable duties as requested by your Supervisor and/or manager. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Accounts Assistant
Role Summary We are seeking an experienced Accounts Assistant to join our Finance team on a temporary, part-time basis from January. This role will support core accounting activities, ensure accurate financial processing, and assist with ongoing reporting and compliance requirements. The ideal candidate is hands-on, reliable, and able to work independently with minimal supervision. Key Responsibilities Bank Reconciliations Daily and monthly reconciliations across multiple bank accounts. Creditor Payments & Reconciliations Prepare creditor payment runs. Reconcile supplier accounts and resolve discrepancies. Accounts Payable & Receivable Posting Process invoices accurately and in line with company procedures. Support debtor and creditor ledger management. Company Credit Card Processing Post transactions and complete monthly credit-card reconciliations. Inventory Invoices & Adjustments Post inventory-related invoices. Assist with stock adjustments and related accounting tasks. Statutory Filing & Reporting Support VAT returns, CSO filings, and other compliance submissions. General Finance Administration Liaise with banks, suppliers, state agencies, and auditors as needed. Assist with company registration requirements or ad-hoc finance tasks. Experience & Qualifications Minimum 5 years’ accounting experience, ideally within a multinational environment. Accounting Technician qualification (or equivalent). Strong technical skills, including: Sage 50 experience (essential) Advanced Excel Familiarity with ROS Confident liaising professionally with banks, suppliers, auditors, and external stakeholders. Ability to work independently, manage own workload, and handle responsibilities with minimal oversight. Ideal Candidate Profile Accurate, organised, and comfortable handling multiple priorities Strong attention to detail Proactive and able to spot issues before they escalate Comfortable working in a fast-paced environment Reliable, discreet, and committed to maintaining confidentiality CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Social Media Coordinator
POSITION SUMMARY: In this position, you will: a) Develop content social calendars and manage social media content and communications. b) Review and report on the performance of social content. c) Develop tactical initiatives and ideas to ensure brand and supplier success via available social channels. The role requires excellent attention to detail, creativity, time management, communication skills and the ability to make decisions under pressure. KEY DUTIES & RESPONSIBILITIES: ▪ Develops monthly calendars for social activity across owned campaigns (catalogue, brand campaigns, supplier-funded and booked activity and ad-hoc initiatives). ▪ Contributes information, ideas, and research to help develop social strategies. ▪ Applies a sound understanding of CWH EDLP, Promotional pricing and retail excellence. ▪ Develops content to suit products, brands and our diverse audience base. ▪ Applies a sound understanding of our customers and applies customer-service skills when handling feedback and customer complaints. ▪ Understands and analyses local business competition. ▪ Ensure supplier satisfaction and apply a customer-first mindset when handling supplier feedback or complaints. ▪ Filming and editing social material. ▪ Ensuring price points are true and accurate in line with marketing calendar/s. ▪ Prioritise content in line with commercial and supplier objectives. ▪ Prepare engaging and relevant content to promote product scope on a range of advertising mediums. ▪ Effectively contribute to the selection and procurement of featured products. ▪ Contribute to strategic planning and execution of long term social and communication initiatives. ▪ Obtains and analyses performance during and post social campaigns to drive improvements and efficiencies. ▪ Assist in fostering positive and collaborative relationships with internal and external stakeholders. ▪ Engages in superior customer service by making product knowledge readily available to store teams through various resources across various channels. ▪ Organizing and scheduling of appointments and meetings. ▪ Invoicing for social activity. ▪ Perform other general administrative tasks as directed. QUALIFICATIONS, EXPERIENCE AND SKILLS: ▪ A minimum of 3 years’ experience in Retail Pharmacy ▪ Advanced use of social media platforms and content editing suites. ▪ Advanced MS Office skills in Excel, Word, Power Point, Outlook ▪ Ability to input and interpret data ▪ Excellent written and verbal communication ▪ Ability to apply new creative thinking whilst also adopting applicable social trends. ▪ Highly organised and with an attention to detail and the ability to prioritise and multitask ▪ Good lateral thinker. With sound problem solving ability, analytical and numeracy skills ▪ Punctual and reliable ▪ Strong sense of urgency and ability to prioritise to deliver company and supplier objectives ▪ Co-operates and works well with others in the pursuit of team goals ▪ Able to establish & maintain relationships with people at all levels ▪ Ability to adapt to a changing environmen CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Dispensary Technician
About the Role We are currently seeking a qualified Dispensary Technician to join our team. Reporting to the Supervising Pharmacist, you will play a key role in supporting the delivery of pharmaceutical services, providing professional advice to patients, and ensuring the safe supply of medicines in accordance with all standard operating procedures. Key Responsibilities ● Facilitate the dispensing process in line with standard operating procedures. ● Manage and maintain pharmacy stock levels effectively. ● Provide expert advice to patients regarding the safe and appropriate use of medicines and complementary medicines. ● Support Pharmacists in offering guidance and advice to pharmacy staff on the safe and appropriate use of over-the-counter (OTC) and pharmacy-only medicines. ● Assess patients’ symptoms, recommend appropriate treatment options, and identify patients requiring referral to a Pharmacist. ● Build and maintain effective relationships with patients, customers, suppliers, and other key pharmacy stakeholders. ● Communicate clearly and professionally with patients, colleagues, and other health professionals. ● Ensure all pharmacy claims are accurate and submitted within required timeframes. Skills and Experience ● Fully qualified Dispensary Technician, having successfully completed the IPU Pharmacy Technicians course or equivalent. ● At least 1 year experience working in an IRISH community pharmacy setting (essential). ● Demonstrated capability to perform all duties of a Dispensary Technician to a high standard. ● Strong ability to build effective relationships with customers and team members. ● Excellent communication skills, both verbal and written. ● Commitment to delivering high-quality customer service and patient care. ● High standards of honesty, integrity, and confidentiality. ● Ability to prioritise workload, work efficiently under pressure, and adapt to a fast-paced environment. Additional Information ● Applicants must have EU residency or hold a valid employment permit. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Cleaning Operative
If you are a customer focused individual and want to join a fun and family orientated food and facilities management company, which can offer unrivalled opportunities for career progression, then we have a role for you! We are currently recruiting for a Cleaning Operative to join our team based at CSSO Dublin. This is a great opportunity to join a world leading facilities management company. Working Pattern: Basic statutory training for the role will require all candidates to have basic reading, writing, speaking and listening skills to assist in understanding safety and work instructions and communicating with customers on a day-to-day basis. Please note, the successful applicant's offer is subject to a Garda Vetting check prior to commencement of role. Due to the number of applicants Mount Charles receives, we only respond to short-listed applicants. If you have not been contacted within six weeks of the closing date, you have not been selected for interview. GREAT PEOPLE – GREAT SERVICE-GREAT FUTURE
Senior Facilitator
Senior Facilitator - Supported Living Stillorgan, Co. Dublin 24 hours per week Job reference - SFAC_TULLYV_0601 Essential criteria for the position of Senior Facilitator: Full Job Specification available on request
Support Worker
Support Worker - Residential Stillorgan, Co. Dublin 39 hours per week Job reference: SW_STILL_0601 Essential criteria for the position of Support Worker: Full Job Specification available on request
Facilitator
Facilitator - Day service Glasnevin, Co. Dublin 39 hours per week Job reference: FAC_BOTH_0601 Essential criteria for the position of Facilitator: Full Job Specification available on request
