Jobs in Dublin
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The National Museum of Ireland (NMI) is seeking applications from suitable candidates to fill the post of Photographer (Senior Graphic Artist Grade) based in the National Museum of Ireland – Archaeology, Design & Photography Department, Kildare Street, Dublin 2. This is a Full-Time Permanent position. This position will be filled by open competitive interviews. CLICK THE APPLY NOW BUTTON TO GO TO THE ORGANISATIONS WEBSITE FOR MORE INFORMATION AND TO APPLY
Officer, Commercial Development - Business Events
OFFICER, COMMERCIAL DEVELOPMENT – BUSINESS EVENTS LEVEL 4 Temporary, full-time (Specified Purpose*) *The specified purpose of this contract is to cover a maternity leave Location: Dublin or Galway Salary: € 55,142 - € 78,854* per annum *This role will be filled in line with Public Pay Policy at Point 1 of the relevant Salary Scale unless the successful candidate is appointed from an existing public sector role Job Purpose Failte Ireland and Tourism Ireland work in partnership to actively pursue and secure events, that contribute to both the business events industry and the broader tourism ecosystem. As one of the highest yielding tourism segments, business events are aligned with the ambition to drive revenue growth ahead of volume, while supporting 20,000 jobs in the economy. This position of Officer, Commercial Development will play an active role in sustaining and growing this lucrative sector. PURPOSE CLICK THE APPLY NOW BUTTON TO GO TO THE ORGANISATIONS WEBSITE FOR MORE INFORMATION AND TO APPLY
Stock Controller
Avoca operates in 14 Store locations, Central Bakery & Kitchen, Central Stores and Weaving Production Mill across Ireland. After all this time, the ethos of Avoca remains the same. We cherish our time-honoured traditions, which have been lovingly passed down through several generations. Today, there are third generation weavers working at the Mill. Our skills might be steeped in a long and rich tradition, but our attitude is to look to the future. Now heralded as one of Ireland’s most exciting retail stores, there are Avoca ceramics, clothing, perfumes, soaps and more from our own design studio. We have a host of award-winning cafes and restaurants, Food Markets crammed with artisanal ingredients from near and far, as well as a best-selling range of Avoca cookbooks. There are also gardens to explore at many of our stores, as well as florists and garden centres. The list goes on. And all of this from a modest handweaving mill, established in a rural Irish village in 1723. Description of the role: The opportunity has arisen for a full-time Stockroom Controller to work in Avoca Dunboyne, Co. Meath. This is a full-time permanent position with an immediate start, reporting to the General Manager, Avoca Dunboyne. Responsibilities
Lending Executive
Lending Executive Housing Finance Agency plc (HFA) Executive Officer Grade Applications are now sought to recruit a Lending Executive (Executive Officer) at the Housing Finance Agency plc (HFA). The HFA Office is in Dublin City Centre. The closing date for receipt of applications is 3pm on Monday, 29th of July 2024 BACKGROUND The Housing Finance Agency plc (HFA) is a public body under the aegis of the Minister for Housing, Local Government and Heritage. The HFA’s board is appointed by the Minister for Housing, Local Government and Heritage, with the consent of the Minister for Public Expenditure and Reform. There are twelve board members. The HFA has a staff complement equivalent to 25 full time staff members (FTEs). What do we do? The HFA’s main remit is to lend to local authorities (LAs), approved housing bodies (AHBs), the Local Government Management Agency, Higher Education Institutes (HEIs) and the Housing Agency for housing and related purposes and to borrow or raise funds to enable such lending. The HFA currently has an outstanding loan book of €7.7 billion. THE ROLE Applications are sought to fill the post of Lending Executive in the HFA. The HFA has four teams – HFA Corporate, HFA Finance, HFA Lending and HFA Risk and Compliance. The Lending Executive will be part of the HFA Lending team. Reporting to a Higher Executive Officer, the successful candidate will work collaboratively within the HFA Lending team. The ideal candidate should take ownership of tasks through to a satisfactory conclusion and have excellent organisational and communication skills. The Lending Executive should maintain a focus on dealing with customers in an effective, efficient, and respectful manner and will demonstrate a willingness to learn and acquire new skills on a continual basis. KEY RESPONSIBILITIES • Processing and reviewing LA, AHB and HEI loans on the HFA’s systems. • Preparing monthly reports on loans for the accounts team. • Maintaining and updating data and reporting requirements with respect to HFA activity with LAs/AHBs/HEIs. • Assisting in the credit review process for AHBs and HEIs, including applications for Certified Body status and annual corporate reviews. • Assisting in the financial assessment of AHB and HEI individual loan applications, and preparation of comprehensive credit assessment reports. • The preparation and circulation of credit review papers for Credit and Management Committee meetings. • Drafting of loan documentation. • Interacting with legal advisors with respect to loan drawdowns. • Reviewing and supporting changes to existing Loan systems as required. • Collating and reviewing of AHB quarterly and half yearly management accounts. • Other duties: The Lending Officer can be assigned other duties from time to time as deemed appropriate by the HFA. REQUIREMENTS Essential Qualifications • Relevant experience at an appropriate level. • Third level degree. Essential Skills and Experience • Strong analytical and problem-solving skills and an ability to see tasks to completion. • A reasonable understanding of the LA, AHB and HEI sectors. • Experience in managing corporate relationships. • Strong I.T. skills and knowledge of Microsoft Office packages. • Strong organisational ability. • A proven record of achievement having demonstrated sound judgment, analytical thinking, problem solving and decision-making skills. Essential Skills and Experience • Interpersonal and Communication • Delivery of results • Analysis and decision making Other Criteria • Have demonstrated an ability to work effectively with a collaborative style within teams. • Ability to work on own initiative. • Strong organisational ability and excellent attention to detail. • Strong communication skills, both written and oral. • Experience in operating in a rapidly changing environment. Note: The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the HFA. PRINCIPAL CONDITIONS OF SERVICE Tenure The appointment is a permanent contract. Salary Scale The salary scale for the position (rates effective from 1 June 2024) is as follows: EXECUTIVE OFFICER (PPC) €36,044 €37,965 €39,050 €41,167 €43,064 €44,900 €46,729 €48,519 €50,328 €52,097 €53,974 €55,232 €57,026¹ €58,834² This rate applies to new entrants and will also apply where the appointee is an existing civil or public servant appointed on or after 6th April 1995 and is required to make a personal pension contribution. EXECUTIVE OFFICER €34,483 €36,652 €37,510 €39,360 €41,159 €42,906 €44,641 €46,341 €48,059 €49,729 €51,448 €52,620 €54,305¹ €56,006² This rate will apply where the appointee is a civil or public servant recruited before 6th April 1995 and who is not required to make a Personal Pension Contribution. Long service increments may be payable after 3 (LSI 1) and 6 (LSI 2) years satisfactory service at the maximum of the scale. Important Note Entry will be at the minimum of the scale; the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Subject to satisfactory performance increments may be payable in line with current Government policy. Different terms and conditions may apply if, immediately before appointment, you are a currently serving civil/public servant. Annual Leave In addition to the usual Irish public holidays annual leave for this position is 23 working days, based on a five-day week. This will rise to 24 days after 5 years’ service and to 25 after 10 years’ service. The above represents the principal conditions of service and is not intended to be a comprehensive list of terms and conditions of employment which will be set out in the employment contract to be agreed with the successful candidate. CLICK THE APPLY NOW BUTTON TO GO TO THE ORGANISATIONS WEBSITE FOR MORE INFORMATION AND TO APPLY
Assistant Staff Officer
The Housing Agency is now seeking applications for an Assistant Staff Officer – Grade IV vacancy on a permanent basis. This post is based in our offices in Dublin 2. The Housing Agency operate a Blended Working Policy. Main Duties • Implement agreed procedures, schemes and policies • Assess applications and submissions • Liaise with Stakeholders, e.g. Department of Housing, Local Government and Heritage, Local Authorities and AHBs as and when required • Organise and schedule appointments • Service and attend meetings as required • Process Payments using Access, Excel and Sage • Manage visitors, incoming calls, post and assist with public queries • Respond to queries and/or requests for information (telephone, post or email) • General administrative support such as; o preparation of letters, documents and reports o inputting of data into spreadsheets and databases, basic data analysis and drafting reports o record keeping, file management, minute taking, and scanning • Assist with the development and update of templates and guidance documents • Undertake other specific functions as required by The Housing Agency Personal experience and qualities required. Essential requirements The successful candidate will demonstrate the following: • A minimum of one-year relevant experience in an administrative role Desirable Attributes The ideal candidate will also have: • Good understanding of Social Housing Policy/Practice in Ireland • Excellent communication skills • Excellent computer skills, specifically MS Office Suite • Ability to work on own initiative, but also as part of a team • Excellent organisational and problem-solving skills Competencies • Communication Skills - Excellent communication skills with the ability to develop and maintain good working relationships and communicate effectively with a wide range of audiences • Teamwork – Fosters a collaborative team-working environment, working as part of a team to ensure delivery of plans and schedules, sharing information and knowledge as appropriate • Organisational Skills – Able to plan, prioritise, organise and schedule work/tasks to ensure that they are completed on time and to specification • Problem Solving – Able to assess information regarding a problem, analyse the information and propose a solution • IT Skills – Excellent computer skills, specifically MS Office Suite • Specialist Knowledge - A good knowledge of Social Housing Policy/Practice in Ireland Salary Scale – Assistant Staff Officer – Grade IV LA Scales €32,301 - €34,386 - €37,345 - €39,289 - €40,989 - €42,633 - €44,853 - €46,459 - €48,089 LSI 1 - €49,589 LSI 2 - €51,100 New entrants will be appointed on the first point of the scale in line with government policy. Different terms and conditions may apply if immediately before appointment you are a currently serving civil/public servant. Eligibility to compete: Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA). The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. To qualify candidates must be citizens of the EEA by the date of any job offer. Eligible candidates must be: a) A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa Closing date for Receipt of Applications – Tuesday 6th August 2024 at 12:00 noon Application Procedure • All sections of the application form must be completed, incomplete applications will not be considered for shortlisting. • Applications should be typed and submitted in PDF format to recruitment@housingagency.ie. • Applications will not be accepted under any circumstances after the closing date and time. • Canvassing by or on behalf of the applicant will automatically disqualify. • All information must be provided on the formal application form. Additional information such as CVs, references, and certificates should not be attached to this form. Should the person recommended for appointment decline or having accepted the position relinquish it or if any additional vacancy arises, the Agency may, at its discretion, select and recommend another person for appointment on the results of the selection process.
Recruitment Executive Apprentice
The National Gallery of Ireland (‘the Gallery’) is Ireland’s major national cultural institution devoted to the collection and care of fine art. Comprising almost 17,000 paintings, drawings, watercolours, miniatures, prints, sculpture and decorative arts, the institution's extensive holdings include masterpieces by many of the most celebrated figures in the history of western European art. In addition, the Gallery houses the most representative collection of historic Irish art. Funded mainly by the State, the Gallery employs more than 180 staff and provides free access to the public 361 days a year. In 2022, the Gallery received numerous awards and accreditations. These included the Triple Lock Standard, which recognises Irish charities that have achieved excellence in governance, financial reporting, transparency and ethical fundraising. The Gallery is seeking a motivated and enthusiastic Recruitment Executive Apprentice to join our HR team on a three-year apprenticeship programme. This apprenticeship is an excellent opportunity for someone looking to start their career in recruitment within a prestigious cultural institution. Reporting to the Senior HR Business Partner, you will assist with various recruitment activities, ensuring we attract and retain top talent for the Gallery. Key Responsibilities: Sourcing and Talent Identification: Use job boards, social media, networking events, and referrals to find potential candidates. Proactively source and identify suitable candidates. Candidate Screening: Conduct thorough resume reviews and phone screenings to assess qualifications and cultural fit. Collaborate with hiring managers to ensure alignment on candidate criteria and assessment methodologies. Interview Coordination: Schedule and coordinate interviews between candidates and hiring managers. Actively participate in candidate assessments and contribute to the selection process. Employer Branding: Promote our employer brand through engaging job descriptions and a compelling social media presence. Leverage platforms like LinkedIn to showcase our company culture, values, and career opportunities. Craft captivating job postings and company profiles that highlight our unique selling points. Plan, co-ordinate and represent the Gallery at Job fairs and recruitment events. Candidate Relationship Management: Build and maintain strong relationships with candidates throughout the recruitment process. Provide timely communication, guidance, and post-interview feedback. Ensure the onboarding process for successful candidates is completed. Collaboration with Hiring Managers: Partner closely with hiring managers to understand their staffing needs. Provide insights on market trends and recommend effective recruitment strategies. Compliance and Diversity: Ensure compliance with all relevant employment laws and regulations. Promote diversity and inclusion in our hiring practices. Apprenticeship Programme Details: The Recruitment Executive Apprenticeship is a structured, three-year program combining practical work experience with academic study. Delivered in partnership with the Employment and Recruitment Federation (ERF), this apprenticeship leads to a BA (Honours) in Recruitment Practice, an NFQ Level 8 qualification. This programme seeks to provide the appropriate education and training to allow successful graduates be registered with SOLAS as a Recruitment Executive apprentice. Course Overview: BA (Honours) in Recruitment Practice Duration: 3 years NFQ Level: Level 8 The new BA (Honours) in Recruitment Practice is a three-year apprenticeship degree created in partnership with the Employment and Recruitment Federation (ERF). This recruitment apprenticeship programme is the first of its kind in Ireland and there are no other Level 8 degree programmes in recruitment or qualifications in recruitment that are on the National Framework of Qualifications. Year 1: Introduction to Recruitment, ICT Skills, Career Management, Sales & Negotiating Skills, Professional Development, Work-Based Learning Year 2: Employment Law, Candidate Strategy, Finance, Business Development, Professional Development, Work-Based Learning Year 3: Management & Behaviour, Equality & Ethics, Contemporary Issues, Talent Planning, Professional Development, Work-Based Learning Apprenticeship Code of Practice: The programme is enterprise-led and aims to equip apprentices with the knowledge, skills, and competence to work autonomously in recruitment. Apprentices will alternate between on-the-job training and academic study, ensuring they gain comprehensive practical and theoretical understanding. Key Obligations: Attend all scheduled classes and training sessions. Complete the specified number of training days. Demonstrate diligence and commitment to all aspects of work, training, and education. Seek guidance from mentors and instructors as needed. Comply with the policies and procedures of the National Gallery of Ireland and other training providers. Entry Requirements: A grade H5 and above in two higher level subjects together with a minimum of O6/H7 in four other subjects. A minimum of grade O6/H7 must be obtained in English. A grade O6/H7 must be obtained in Mathematics. Holders of a QQI level 5 or Level 6 (or equivalent) can apply for entry onto the programme. Learners for whom English is not a first language must demonstrate proficiency in English with CEF B2 (Common European Framework of Reference for Languages) or recognised equivalent. Current employees with relevant experience and qualifications (e.g. ERF Programme in Recruitment Practice). Applications from candidates who are not current employees or do not have the academic requirements outlined above may apply using an application for Recognition of Prior Experiential Learning (RPL). Aged 18 or over. REQUIREMENTS FOR THE POSITION: In order to be considered for this position, candidates will be expected to demonstrate evidence of the following: Attention to Detail and Organisation: Accuracy and attention to detail, along with the dedication to maintaining high work standards. Organisation and time management skills coupled with ability to multi-task and meet deadlines. Confidentiality: Maintaining a high level of confidentiality and discretion when handling confidential and sensitive information. Interpersonal Skills and Motivation: A positive and proactive approach to work and confidence in own ability to deliver an effective and efficient HR service. A professional, discreet yet personal manner when dealing with people and confidential information. A collaborative and adaptable approach to work and is a team player. Self-motivation, drive, enthusiasm and a willingness to enhance own professional lifelong learning and development. Good presentation and communication skills (oral and written) with a proven ability to engage with all staff. An ability to establish and sustain effective relationships with key stakeholders. Good influencing skills coupled with a responsive, confident and self-assured professional disposition. An ability to effect positive change and be aware of initiatives that support staff and the organisation. Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with NGI screening, security and Garda vetting procedures. Conditions of employment This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be eligible to work in Ireland. Citizenship Requirements Eligible candidates must be: (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who has a stamp 41 or a Stamp 5 visa; 1 Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent. Grade & Salary: Salary is in accordance with the Clerical Officer (PPC) salary scale 1st Point currently €29,195.92 (gross) per annum. Duration: 3 Years Fixed Term Contract Apprenticeship Structure: For 20 weeks each year, apprentices will attend a 'College Day' once a week, typically on Thursdays, either online or in person at the National College of Ireland. During these 20 weeks, apprentices will work four days a week with the employer. For the remaining weeks of the year, apprentices will work full-time with the employer, gaining hands-on experience and practical skills in recruitment. Full-time hours are 5 days a week - 35 hours per week (net of breaks). Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment. Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice. How to apply: Please upload a cover letter and curriculum vitae. Candidates should note that panels may be formed from which future positions may be filled. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Executive Assistant
The National Gallery of Ireland (‘the Gallery’) is Ireland’s major national cultural institution devoted to the collection and care of fine art. Comprising almost 17,000 paintings, drawings, watercolours, miniatures, prints, sculpture and decorative arts, the institution's extensive holdings include masterpieces by many of the most celebrated figures in the history of western European art. In addition, the Gallery houses the most representative collection of historic Irish art. Funded mainly by the State, the Gallery employs more than 180 staff and provides free access to the public 361 days a year. In 2023, the Gallery received numerous awards and accreditations. These included the Triple Lock Standard, which recognises Irish charities that have achieved excellence in governance, financial reporting, transparency and ethical fundraising. The Gallery wishes to recruit Executive Assistants on permanent and fixed-term contracts to support the Director of the Gallery and members of the Executive Leadership Team within the Gallery. These roles are crucial in ensuring the effective delivery of the Gallery’s strategic objectives by managing a broad range of administrative tasks, coordinating with internal teams, and liaising with key stakeholders. Reporting to the Executive Leadership Team (ELT), the successful candidate(s) will be the primary point of contact for many of the Gallery’s major stakeholders and partners. Administrative Support: Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with NGI screening, security and Garda vetting procedures. Conditions of employment: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be eligible to work in Ireland. Citizenship Requirements: Eligible candidates must be:(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or(b) A citizen of the United Kingdom (UK); or(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or(d) A non-EEA citizen who has a stamp 41 or a Stamp 5 visa;1 Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent. Grade & Salary: Salary is in accordance with the Executive Officer (PPC) salary scale 1st Point currently €36,044 (gross) per annum. Duration: Fixed Term Contract – 1 Year, Permanent Contract Working hours: full-time, 5 days a week - 35 hours per week (net of breaks). The successful candidate must be flexible and willing to work occasional evenings and weekends (as required). This role will require the successful candidates to work onsite, 89 Merrion Square, Dublin 2, on a full time basis. Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment. Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Equality, Diversity and Inclusion Manager
The National Gallery of Ireland (‘the Gallery’) is Ireland’s major national cultural institution devoted to the collection and care of fine art. Comprising almost 17,000 paintings, drawings, watercolours, miniatures, prints, sculpture and decorative arts, the institution's extensive holdings include masterpieces by many of the most celebrated figures in the history of western European art. In addition, the Gallery houses the most representative collection of historic Irish art. Funded mainly by the State, the Gallery employs more than 180 staff and provides free access to the public 361 days a year. In 2022, the Gallery received numerous awards and accreditations. These included the Triple Lock Standard, which recognises Irish charities that have achieved excellence in governance, financial reporting, transparency and ethical fundraising. The Gallery wishes to recruit an Equality, Diversity and Inclusion Manager to lead and manage our EDI initiatives. Reporting to the Director of Corporate Services, this role will collaborate closely with departments throughout the Gallery. MAIN RESPONSIBILITIES: Policy Development and Implementation Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with NGI screening, security and Garda vetting procedures. Conditions of employment This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be eligible to work in Ireland. Citizenship Requirements Eligible candidates must be:(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or(b) A citizen of the United Kingdom (UK); or(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or(d) A non-EEA citizen who has a stamp 41 or a Stamp 5 visa;1 Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent. Grade & Salary: Salary is in accordance with the Higher Executive Officer (PPC) salary scale 1st Point currently €56,556 (gross) per annum as per 1 June 2024 pay adjustments. Duration: Fixed Term Contract, 1 Year Working hours: full-time, 5 days a week - 35 hours per week (net of breaks) CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Assistant Archivist – Project Cataloguer
The National Gallery of Ireland (‘the Gallery’) is Ireland’s major national cultural institution devoted to the collection and care of fine art. Comprising almost 17,000 paintings, drawings, watercolours, miniatures, prints, sculpture and decorative arts, the institution's extensive holdings include masterpieces by many of the most celebrated figures in the history of western European art. In addition, the Gallery houses the most representative collection of historic Irish art. Funded mainly by the State, the Gallery employs more than 180 staff and provides free access to the public 361 days a year. In 2022, the Gallery received numerous awards and accreditations. These included the Triple Lock Standard, which recognises Irish charities that have achieved excellence in governance, financial reporting, transparency and ethical fundraising. The Gallery wishes to recruit an Assistant Archivist in the Library & Archives on a fixed-term basis. The purpose of the role is to catalogue and process collections. Reporting to the Archivist, the successful candidate will: • Support the processing and cataloguing of the archive and ephemera collections, in particular those relating to Art in Ireland • Support the daily operations of the Library & Archives • Work closely and collaborate with the broader library and archive team on matters relating to collection care, development, management, access and engagement • Contribute to the cataloguing of the Irish art library and special collections • Contribute to digitisation programmes • Complete other duties as required The successful candidate will have: • A post-graduate qualification in archive management, information management or related field • Familiarity with handling, organising and processing archival collections • Experience working with archive systems and standards, in particular CALM • Experience dealing with researchers and working in a library, archive or similar environment • An interest in the Irish visual arts, archives and special collections • Excellent organisation and time management skills coupled with ability to multi-task and work under pressure • A keen interest in research and strong written communication skills • A collaborative approach to work and an ability to work as part of a team or on own initiative • Excellent IT systems and digital skills • An enthusiasm and interest in working in a cultural institution and a willingness to contribute to a positive working environment Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with NGI screening, security and Garda vetting procedures. Conditions of employment This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland. Citizenship Requirements Eligible candidates must be: (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who has a Stamp 41 or a Stamp 5 visa; 1 Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent. To qualify candidates must be eligible by the date of any job offer. Grade and Salary: Salary is in accordance with point 1 of the Assistant Keeper II (PPC) pay scale €37,583 per annum as per 1 June 2024 pay adjustments. Duration: Fixed Term Contract, until 31 December 2024 Working hours: Full-time, on-site 5 days a week - 35 hours per week (net of breaks) onsite. Please note, flexibility is required and the successful candidate may be required to work occasional late evenings and weekends. Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment. Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice. How to apply: Please upload a cover letter and curriculum vitae. Candidates should note that panels may be formed from which future positions may be filled. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Administrator
Salary: €29,439 to €55,209 per annum contributory superannuation Rising to €58,823 by long service increments. Role Purpose The role of Administrator - Finance Dept, will provide key support in ensuring all banking and cash management related processes are completed, overseas accounting returns are processed, and that the fixed asset register is updated, all within the required timeframes. Key Deliverables Banking & Cash Management; • Preparation of weekly bank account reconciliations. • Daily import of bank account statements to Oracle for matching to payments and receipts. • Liaising with EI’s banking service provider. Promptly resolving bank account transaction queries as they arise. • Co-ordinate the approval and submission of daily payment files to the banking service provider • Prepare transfers of funding to overseas office bank accounts. • Disburse requests for petty cash in accordance with policy. • Assisting with day-to-day administration of the on-line banking system. • Assisting with the testing of changes and enhancements to the online banking system. • Maintain and update exchange rate and bank account data in the Oracle system. Overseas Office Accounting; • Assisting with the processing of overseas office network monthly accounting returns • Assisting with the audit and reconciliation of the overseas office accounting returns. • Managing overseas office network cost recharges between Enterprise Ireland and Department of Foreign Affairs. Fixed Assets; • Assist with preparation of the quarterly analysis of fixed asset additions, disposals, relocations and update of the Fixed Asset Register. • Assisting with the Fixed Assets Register annual verification process and reconciliations. Functional Competencies (Key Skills & Knowledge) • Accuracy, attention to detail and strong numeracy skills is essential. • Proficient knowledge of the Office 365 systems including Microsoft Excel, Word and Outlook is essential. • Experience of preparing bank account reconciliations and knowledge of how reconciling differences arise and are resolved is desirable. • Knowledge and experience of using a large financial accounting application is desirable. • Knowledge and experience of online banking systems is desirable. Knowledge of banking related developments (e.g. SEPA) and their impact is desirable. • Ability to manage and prioritise tasks and to meet challenging deadlines. Enterprise Ireland Behavioural Competencies Results Focused The ability to remain outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales. Innovation and Risk-Taking Actively encourages new ideas, experimentation and measured risk-taking, while always being on the lookout for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations. Problem Solving and Decision-Making The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions. Client Focused The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients project’ objectives and Enterprise Ireland strategy. Communicating with Impact to Influence Others Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action. Teamworking Co-operates with colleagues, shares information and respects the opinions and values of staff members. Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client. Embracing & Leading Change Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients. Acting / Leading with Integrity Lives the Enterprise Ireland purpose and values, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others, placing the genuine needs of the client, the organisation, and staff ahead of personal agendas. Networking Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information. Developing Yourself & Others Creates an environment that enables others to excel in terms of job performance.
