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Clerical Officer

The HSEGalway€24,601 - €40,592 per year

Principal Duties and Responsibilities   The following is an overview of the duties and responsibilities of a Clerical Officer post based at Galway University Hospitals. The role of Clerical Officer can be extremely broad based and varies greatly. There may be other specific duties and responsibilities dependent on the area of work you are assigned to but these will be outlined at later stage. The Clerical Officer will be responsible for the day to day administrative functions of the Department under the direction of the assigned supervisor/manager. The role covers all aspects of clerical and administrative work to ensure the effective running of the Department   The Clerical Officer is required to have sufficient knowledge of the relevant procedures and practices to perform the role efficiently and ensure the standards set are maintained.   ·        The person holding this post is required to support the principle that the care of the patient comes first at all times and will approach their work with the flexibility and enthusiasm necessary to make this principle a reality for every patient to the greatest possible degree ·        Maintain throughout the Group’s awareness of the primacy of the patient in relation to all hospital activities. ·        Performance management systems are part of role and you will be required to participate in the Group’s performance management programme   General Administrative Duties: ·        Day to day office duties e.g. Correspondence, post, typing, faxing, photocopying, filing etc. ·        Logging all enquiries/telephone calls, complaints etc. Prioritising same, dealing with queries keeping supervisor/manager informed of progress and activities. ·        Assist in the drafting and issue of letters, memos and general information to internal customers, clients and general public ·        Populate, maintain and update local databases and records ·        Work closely with all functions within the hospital to deliver planned services of your department ·        Organise and schedule meetings ·        Minute taking ·        To collect, sort and distribute the Department’s mail each morning ·        Provide cross cover as per the departments/ management requirements ·        To conduct all assignments in a professional, confidential and discreet manner   Legislative Compliance and Record Keeping: ·        Have awareness of the guidelines and legislation that governs your area of work and ensure compliance when issuing advice and documentation ·        Ensure compliance with General Data Protection Regulation (GDPR) and Record Keeping/Retention ·        Assist in the implementation of new legislation/guidelines and associated reports and tasks   Communication: ·        Interpreting and providing written and oral information to staff and clients, i.e. by phone, letter, etc and contribute positively to the public image of the Health Service Executive. ·        Liaise and co-operate with external/internal stakeholders/other members of staff in the interest of providing the best possible service to patients and clients. ·        Understand service users by being approachable and by listening to them ·        Action all communications in a timely manner   Responsibilities: ·        Have an understanding of the health service and how it works ·        Understand how your department impacts on the service users ·        Understand how neighbouring departments and functions must combine their efforts to achieve optimum services levels ·        Use knowledge of the organisation’s structures and traditions to help achieve results ·        Act in a manner that is consistent with the organisation’s values and vision ·        Treat all information and service users with confidentiality and discretion   Health & Safety: ·        Comply with the policies, procedures and safe professional practice of the Irish Healthcare System by adhering to relevant legislation, regulations and standards ·        Document appropriately and report any near misses, hazard and accidents and bring them to the attention of relevant designated individual(s) in line with best practice ·        Work in a safe manner with due care and attention to the safety of self and others ·        Be aware of risk management issues, identify risks and take appropriate action ·        Comply with department procedures with regard to assessment, recommendation and / or manufacturing of all assistive devices ·        Promote a culture that values diversity and respect   KPI’s ·        The identification and development of Key Performance Indicators (KPIs) which are congruent with the Hospital’s service plan targets. ·        The development of Action Plans to address KPI targets. ·        Driving and promoting a Performance Management culture. ·        In conjunction with line manager assist in the development of a Performance Management system for your profession. ·        The management and delivery of KPIs as a routine and core business objective.   PLEASE NOTE THE FOLLOWING GENERAL CONDITIONS: ·        Employees must attend fire lectures periodically and must observe fire orders. ·        All accidents within the Department must be reported immediately. ·        Infection Control Policies must be adhered to. ·        In line with the Safety, Health and Welfare at Work Acts 2005 and 2010 all staff must comply with all safety regulations and audits. ·        In line with the Public Health (Tobacco) (Amendment) Act 2004, smoking within the Hospital Buildings is not permitted. ·        Hospital uniform code must be adhered to. ·        Provide information that meets the need of Senior Management. ·        To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.   Risk Management, Infection Control, Hygiene Services and Health & Safety ·        The management of Risk, Infection Control, Hygiene Services and Health & Safety is the responsibility of everyone and will be achieved within a progressive, honest and open environment. ·        The post holder must be familiar with the necessary education, training and support to enable them to meet this responsibility. ·        The post holder has a duty to familiarise themselves with the relevant Organisational Policies, Procedures & Standards and attend training as appropriate in the following areas:   o   Continuous Quality Improvement Initiatives o   Document Control Information Management Systems o   Risk Management Strategy and Policies o   Hygiene Related Policies, Procedures and Standards o   Decontamination Code of Practice o   Infection Control Policies o   Safety Statement, Health & Safety Policies and Fire Procedure o   Data Protection and confidentiality Policies   ·        The post holder is responsible for ensuring that they become familiar with the requirements stated within the Risk Management Strategy and that they comply with the Group’s Risk Management Incident/Near miss reporting Policies and Procedures. ·        The post holder is responsible for ensuring that they comply with hygiene services requirements in your area of responsibility. Hygiene Services incorporates environment and facilities, hand hygiene, catering, cleaning, the management of laundry, waste, sharps and equipment. ·        The post holder must foster and support a quality improvement culture through-out your area of responsibility in relation to hygiene services. ·        The post holders’ responsibility for Quality & Risk Management, Hygiene Services and Health & Safety will be clarified to you in the induction process and by your line manager. ·        The post holder must take reasonable care for his or her own actions and the effect that these may have upon the safety of others. ·        The post holder must cooperate with management, attend Health & Safety related training and not undertake any task for which they have not been authorised and adequately trained. ·        The post holder is required to bring to the attention of a responsible person any perceived shortcoming in our safety arrangements or any defects in work equipment.     The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. The Salary scale for the post is : 24,601 26,218 26,615 27,424 28,603 29,785 30,968 31,826 32,799 33,928 34,726 35,844 36,971 39,087 40,592 LSI

1 day agoFull-timeTemporary

Machine Operator III

Assa AbloyGalway

Machine Operative III Location: Shannon Shift: This role will be primarily based on the 07:00 - 15:00 shift pattern. Securing your Future! Build the future of digital identity! HID Global is a company that is ultimately involved in the dynamic and ever growing world of access control technology. Every day, we create the most innovative global authentication solutions for a variety of customer applications. We are a diverse, multidisciplined, growing multinational technical company that offers its employees a fun work environment, flexibility and career opportunity. We are the Evolution of Authentication. Summary: The Machine Operator will be responsible for programming and assembling all products (including but not limited to; Readers, Cards, Printers, Ribbons) in multiple teams, while ensuring the Companies high standards around Safety, Quality, Delivery and Cost are upheld. The Operator III is an Operations expert and able to train and coach Operator I's, II's as well as Temporary employees. Thy are a subject matter expert and a working lead within the team. They proactively engage in identifying and driving improvements with the support of the site leadership team and lead continuous improvement activities. Duties and Responsibilities include the following. Other duties may be assigned. Final Application Date: 26th November 2020 *No 3rd party agency engagement required for this role* HID Global is an equal opportunities employer HID Global powers the trusted identities of the world's people, places and things. We make it possible for people to transact safely, work productively and travel freely. Our trusted identity solutions give people secure and convenient access to physical and digital places and connect things that can be accurately identified, verified and tracked digitally. Millions of people around the world use HID products and services to navigate their everyday lives, and over 2 billion things are connected through HID technology. We work with governments, educational institutions, hospitals, financial institutions, industrial businesses and some of the most innovative companies on the planet. Headquartered in Austin, Texas, HID Global has over 4,000 employees worldwide and operates international offices that support more than 100 countries. HID Global® is an ASSA ABLOY Group brand. For more information, visit www.hidglobal.com

11 days agoTemporary

Delivery Assistant

NextGalway€9.17 - €10.1

About the Role First and foremost the priority in our stores is the safety of our team and our customers. All team members must work safely, according to our guidelines, at all times As a successful Delivery Assistant you will have perfect stock available for our customers by: Accurately processing stock quickly and to the highest standard, which includes scanning, unpacking, hanging, size cubing and putting stock away Ensuring all stock is gorgeously presented and put onto the sales floors or away in the stockrooms correctly Keeping operational areas of the store clean, tidy and organised Offering fast and friendly service to our customers from back or front areas of the store, working on the sales floor as needed Working as part of the store team, reporting to one of our Coordinators or Managers

14 days agoTemporary

Cleaning Operative

MCC Cleaning ServicesGalway€10.80 an hour

Job Description -MCC Cleaning Services are currently recruiting for a Pa rt-time cleaner to join our company at our clients premises in Renmore, Galway City. Hours of work : Monday - Friday 5pm - 7pm Duties include : Vacuuming, floor washing, high & low level dusting, toilet/ washroom cleaning, waste disposal & recycling Salary : €10.80 /hour Requirements INDZOHO Work Experience -1-3 years

29 days agoTemporary
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