Clerical Officer jobs
Sort by: relevance | dateSafeguarding Officer
Purpose of the Post In conjunction with the QCT/Social Work Dept/Operations responsibility for the administration and co-ordination of and response to all concerns of abuse in relation to adults who use the services in line with 'Safeguarding Vulnerable Persons at Risk of Abuse, National Policy & Procedures' (2014) and also in line with SHS Policy Principal Duties and Responsibilities The position of Safeguarding Officer encompasses both managerial and administrative responsibilities which include the following: • To ensure that people using the service are informed of their right to be free from abuse, to be provided with knowledge on what abuse is, how to keep themselves safe from abuse and what to do if they have concerns. • Enhancing and further developing management reporting systems and safeguarding data collection and developing this function within Safeguarding in conjunction with the National Safeguarding Office’s client information system. • Management of the administrative function ensuring adequate administrative support. Ensuring administrative functions are processed within deadlines and compliant with policy. This includes timely responses to referral by phone, email, post and through portal and management of records held by the department in compliance with GDPR and other relevant areas of legislation. • Monitoring of referral trends and outcomes within safeguarding and consistency of this data with comparable services / areas of the country. Collation of same in monthly, quarterly and annual report format • Provide localised training supports to Managers on process and systems relating to Safeguarding and keep abreast of new modules of training and legislation • Oversee the department electronic file system; ensure staff have accurate data and are supported in regular electronic reviews of their systems. • Carry out any required/requested Look Back Reviews(LBR)in conjunction with other Dept Leads • Oversee maintenance and reporting on Safeguarding Training Records. Ensure administration staff are supported in promoting, inviting booking, and recording of training sessions and that professional staff throughout are aware of safeguarding training requirements. • In conjunction with QCT/ Social Work Dept/Operations/HR Manage and investigate any safeguarding or protection concerns raised by staff or Clients. • Maintain accurate records of safeguarding and protection concerns and actions taken. • Ensure compliance with all relevant legislation and regulatory requirements. • Keep up to date with relevant legislation and best practice in safeguarding and protection. • Attend and chair Safeguarding meetings with Dept Lead/Gardai/CHO East SG Team Customer Service • Promote and maintain a customer focused environment by ensuring clients / customers are treated with dignity and respect. • Seek feedback from clients / customers and implement change to incorporate same, in agreement with Line Manager. Service Delivery and Improvement • Ensure accurate attention to detail in own work and work of team. • Actively participate in innovation and support change and improvement initiatives within the service; adapt local work practices ensuring team knows how to action changes. • Monitor efficiency of service provided by team, identify and implement changes to the administration of the service where inefficiencies arise. • Encourage and support staff through change processes. Standards, Policies, Procedures & Legislation • Maintain own knowledge of relevant SHS/HSE policies, procedures, guidelines and practices to perform the role effectively and to ensure current work standards are met by own team. • Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts, GDPR. • Adequately identifies, assesses, manages and monitors risk within their area of responsibility. • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated SHS protocols for implementing and maintaining these standards as appropriate to the role. The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office. Eligibility Criteria Qualifications and/ or experience Candidates must have at the latest date of application: - • Be registered, or be eligible for registration, on the Social Workers Register maintained by the Social Workers Registration Board at CORU. • Registered Nurse • Allied Health Professionals • Social Care Worker Degree Level • Psychologist • Designated Officer Training completed • At least 3 years working in the field of ID Services • Have the requisite knowledge and ability (including a high standard of suitability and professional ability) for the proper discharge of the duties of the office • Provide proof of Statutory Registration on the Social Workers Register maintained by the Social Workers Registration Board at CORU before a contract of employment can be issued. • On appointment practitioners must maintain annual registration on the Social Workers Register maintained by the Social Workers Registration Board at CORU. • Practitioners must confirm annual registration with CORU to the HSE by way of the annual Patient Safety Assurance Certificate (PSAC). Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character. Post Specific Requirements Previous experience in safeguarding and protection, with experience in managing safeguarding and protection policies and procedures. Other requirements specific to the post Must have a full driving license and access to appropriate transport to fulfil the requirements of the role. Skills, competencies and/or knowledge Professional Knowledge & Experience • Knowledge of relevant legislation and best practice in safeguarding and protection. Planning and Managing Resources • Demonstrate the ability to effectively plan and manage own workload, ensuring deadlines are met. • The ability to manage deadlines and effectively handle multiple tasks. • The ability to manage within allocated resources and a capacity to respond to changes in a plan. • Maintains an awareness of value for money. Commitment to a Quality Service • Demonstrate an awareness and appreciation of the client and a strong commitment to providing a quality service. • Embraces and promotes the change agenda; demonstrates flexibility and initiative including the ability to adapt to and implement change. • Supports team through service improvement / change processes. Evaluating Information, Problem Solving & Decision Making • Demonstrate numeracy skills, an ability to analyse and evaluate information and make effective decisions. Recognises when it is appropriate to refer decisions to a higher level of management. • Demonstrate initiative in the resolution of issues arising / problem solving and proactively develop new proposals and recommend solutions. • Makes decisions and solves problems in a timely manner before they accumulate. Team working • Demonstrate the ability to work on own initiative as well as part of a team, promoting a positive team spirit. • Works as part of the team to establish a shared sense of purpose and unity. Communications & Interpersonal Skills • Demonstrate excellent communication and interpersonal skills including the ability to present (verbal & written) information in a clear and concise manner. • Demonstrate the ability to influence people and events and the ability to build and maintain relationships with a variety of stakeholders. • Treats others with dignity and respect.
Administrative Officer
Overview of the Role The Administration Officer (Grade IV) provides professional administrative and clerical support within the Services Department, ensuring the efficient operation of governance, compliance, and reporting systems. The role supports the Administration Manager in delivering high-quality administration across the organisation and, as directed, provides assistance to the Director of Services, Assistant Directors of Services (ADOS), and the Chief Executive Officer (CEO). The post-holder is responsible for maintaining accurate records, preparing documentation, coordinating meetings, and assisting with communication across the department. The role requires excellent attention to detail, strong organisational skills, and the ability to handle confidential information with discretion. Key Areas of Responsibility 1. Administrative & Clerical Support • Provide day-to-day administrative assistance to the Administration Manager and, as directed, to the Director of Services, ADOS, and CEO. • Draft, format, and proof correspondence, reports, minutes, and presentations to a professional standard. • Maintain accurate and up-to-date files, registers, and databases (electronic and hard copy). • Process incoming and outgoing correspondence and ensure appropriate filing and follow-up. 2. Governance, Compliance & Record-Keeping • Assist in maintaining governance and compliance documentation, including registers, policies, and reporting templates. • Maintain and update administrative records to support compliance requirements, including the accurate logging, filing, and retrieval of documentation related to incidents, safeguarding, audits, and risk management. • Ensure records are consistently organised, up to date, and readily available for reporting, inspection, and governance purposes in line with organisational procedures and data protection standards. • Support the collation of materials for HIQA inspections, HSE reviews, and other external or internal audits. 3. Meeting & Event Support • Provide administrative support for management and departmental meetings, including scheduling, preparing agendas and meeting packs, and recording minutes. • Track and log agreed actions, ensuring follow-up is documented and filed. • Support the organisation of training sessions, workshops, and internal/external events, including venue, equipment, and documentation preparation. 4. Communication & Stakeholder Liaison • Act as a first point of contact for administrative queries within the Services Department. • Respond to or redirect telephone calls, emails, and enquiries promptly and professionally. • Liaise with staff, families, service users, and external agencies in a courteous and professional manner. • Support the preparation of correspondence and communication for the Director of Services, ADOS, and CEO, as delegated by the Administration Manager. 5. Operational & Service Support • Assist with compiling and presenting statistical data, reports, and dashboards for management and governance purposes. • Support HR-related administration by collating and forwarding departmental documentation (e.g. induction paperwork, leave forms, medical certificates, and Garda vetting paperwork) to the HR Department for processing, while maintaining local administrative records in line with organisational policy, confidentiality, and GDPR. • Provide support with finance-related administrative tasks including invoice processing, petty cash documentation, and expense claims as directed. • Contribute to the effective use of IT and records management systems, supporting digitalisation and efficient filing processes. 6. Team Contribution • Work collaboratively with the Administration Manager and colleagues to ensure seamless service delivery. • Provide cover for administrative colleagues during periods of absence or high workload. • Participate in continuous improvement initiatives to strengthen administration systems and processes. • Engage in training and development opportunities to enhance skills and contribute to personal and professional growth. Qualifications & Experience Required Essential Criteria: • Relevant qualification in business administration, office management, or equivalent experience. • Minimum of 2 years’ experience in a busy administrative or clerical support role. • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and confidence using databases and online systems. • Strong written, numerical, and verbal communication skills. • Proven organisational and time-management abilities, with the capacity to prioritise tasks and meet deadlines. • Understanding of confidentiality, GDPR, and professional standards in record-keeping. Desirable Criteria: • Experience in health, social care, or other regulated service environments. • Familiarity with HIQA, HSE, or New Directions compliance processes. • Experience providing administrative support for governance structures such as meetings, policies, and audits. Key Competencies for the Role • Attention to Detail & Accuracy – Consistently ensures high standards in data entry, document preparation, and record-keeping. • Confidentiality & Professionalism – Handles sensitive information with discretion and integrity. • Communication & Interpersonal Skills – Professional, respectful, and clear in interactions with colleagues, management, and external stakeholders. • Organisation & Time Management – Capable of managing multiple tasks, prioritising effectively, and meeting deadlines. • IT & Systems Proficiency – Confident in using digital tools, databases, and reporting systems. • Teamwork & Flexibility – Works collaboratively, provides support to colleagues, and adapts to changing organisational needs. Additional Information The post-holder must uphold the highest standards of confidentiality, integrity, and professionalism at all times. Flexibility and adaptability are essential to meet the evolving needs of the Services Department and the wider organisation. This job description does not contain an exhaustive list of duties. Additional responsibilities may be required and will be reviewed periodically in line with service needs.
Academic Liaison Officer
Remuneration The salary scale for the post is (01/02/2026): €57,898 - €59,278 - €60,963 - €64,126 - €66,017 - €68,372 - €70,734 LSIs Key Working Relationships In execution of their role, the post holder will develop effective working relationships with the current catering team as follows: • Facilities Manager • Catering Manager • Catering Officer Grade I • Executive Chef • Catering Supervisors • Chefs • Catering Assistant To work with other Service Managers and Clinical Nurse Managers within Letterkenny University Hospital as required. To work closely with Dietitian and Speech and Language Therapists within Letterkenny University Hospital. To work closely with external suppliers and consultants as required. Please note that the above list is not exhaustive and key working relationships will change over time. Purpose of the Post Provide day to day management of the Catering Service and other areas as required within the Catering Department, Letterkenny University Hospital, St. Conal’s Hospital and external units. Principal Duties and Responsibilities Professional • The person holding this post is required to support the principle that the care of the patient comes first at all times and will approach their work with the flexibility and enthusiasm necessary to make this principle a reality for every patient to the greatest possible degree. • Maintain throughout the hospital awareness of the primacy of the patient in relation to all hospital activities. • Performance management systems are part of the role and you will be required to participate in the Group’s performance management programme. The Catering Officer Grade I will: • Supervise and manage all catering activities to ensure that all patients, staff and public receive the correct meal at proper temperature, quality and time. • Assume full responsibility for the running of the Catering Department in the absence of the Catering Manager. • Take responsibility for other areas of the Catering Department (Restaurant, Wards or CPU) in the absence of the Catering Officer Grade I of that area. • Liaise with other Catering Officers, Executive Chef, Supervisors and Clerical Officers as required on a daily basis. • Provide returns and information to CPU and the Finance Department as requested. • Liaise with department heads and other services in relation to all aspects of catering service to patients. • Ensure that standards of service are maintained and all aspects of HACCP are fully implemented including ongoing staff training courses with the EHO Education Sector. • Assist in the identification and development of key performance indicators (KPIs). • Drive and promote a Performance Management Culture. • Ensure that the ordered foodstuffs and other materials delivered to the Catering Department are of the nature, substance and quality set out in contracts. • Be responsible for devising and implementing the menu cycle in conjunction with Catering Officers, Executive Chef and Dietetic Team. • Investigate patient/customer complaints and adhere to complaint procedure. • Ensure the economical use of equipment and non-food materials within the department. • Be actively involved in introducing systems/change to reduce general waste and food waste. • Attend training courses when required. Supervision of Staff The Catering Officer Grade I will: • Direct, control and organise all staff within your direct span of control and ensure the required operational standards are achieved and maintained. • Prepare and maintain rostering arrangements. • Carry out performance management discussions with all staff on a regular basis. • Assist with the training of staff reporting to them in order to help staff perform their duties and to monitor and record same. • Assist in the induction of new staff. • Maintain good communications between management and staff. • Ensure that staff comply with the hospital policies, procedures and guidelines. • Co-operate and work as a team with all other catering supervisors and managers. • Promote a professional image and ensure staff attend work on a regular basis and in a timely fashion. • Be responsible for ensuring that adequate staffing levels are available within the Catering Department. • Advise and assist with recruitment of catering staff including participation on interview boards. • Implement and assist in the development of training and induction for staff and identify training needs. • Deal with staff queries regarding pay, rosters etc. • Perform a management role in grievance/disciplinary procedures and other industrial relations issues. • Review on a regular basis sick leave of staff and take corrective action as appropriate. Financial The Catering Officer Grade I will: • Assist the Catering Manager with financial information on a monthly basis or as required. • Monitor resources within the Catering Department i.e. personnel, provisions and equipment. • Supervise cash receipts, lodgement daily records and ensure these records are up to date as required. Hygiene and HACCP The Catering Officer Grade I will: • Monitor HACCP systems on a daily basis and ensure hospital policies and statutory regulations are being implemented. • Carry out audits of areas of responsibility to ensure the Catering Department complies with all HACCP, HIQA, hospital policies and statutory regulations. • Check meals for quality, quantity and presentation. • Ensure proper portion control is observed and that meals are properly presented. • Observe and monitor work practices of staff to ensure: o Correct hygiene practices are adhered to at all times o By keeping in close contact with workers, procedures can be discussed, updated, improved and changed where necessary • Ensure that all staff are aware of HACCP procedures/controls and are acting accordingly. • Ensure that proper work practices are adhered to in relation to food handling and food safety. Health and Safety The Catering Officer Grade I will: • Be fully conversant with Health and Safety at Work and ensure that staff under their direct control are fully aware of their responsibilities under the law and that they comply with all safety regulations and attend all training as required. • Report on and take necessary action in the event of an accident, fire, stock damage or unfit food and complete the necessary returns and reports. • Ensure incident report forms are completed and report any accidents to the Catering Manager. • Ensure that effective safety procedures are in place to comply with the Health Safety Welfare at Work Act. • Be responsible for monitoring health and safety within the Catering Department. • Ensure that staff receive proper training in Fire Safety. • Ensure that all staff are provided with and wear full uniform and personal protective clothing including footwear. • Ensure equipment and work areas/practices are safe and that maintenance of equipment is carried on a regular basis. • Report and take necessary action in the event of an accident/fire and ensure the completion of accident report forms etc. • Ensure that the safety statement is updated and that safety audits are performed on a regular basis. • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role, for example Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role. • Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service. Information Technology The Catering Officer Grade I will: • Operate existing/new technology as appropriate. • Be aware of modern developments within the industry and assist in the introduction/implementation of new/updated technologies. Please Note the Following General Conditions • Employees must attend fire lectures periodically and must observe fire orders. • All accidents within the Department must be reported immediately. • Infection Control Policies must be adhered to. • In line with the Safety, Health and Welfare at Work Act 2005, all staff must comply with all safety regulations and audits. • In line with the Public Health (Tobacco) (Amendment) Act 2004, smoking within the Hospital Building is not permitted. • Hospital uniform code must be adhered to. • Provide information that meets the need of Senior Management. Risk Management, Quality, Health & Safety • Adequately identifies, assesses, manages and monitors risk within their area of responsibility. • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role, for example Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role. • Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service. Education and Training • Engage in the HSE performance achievement process in conjunction with your Line Manager and staff as appropriate. The above job description is not intended to be a comprehensive list of all duties involved. Consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office. Service needs may dictate additions or modifications from time to time. Eligibility Criteria Qualifications and/or Experience Statutory Registration, Professional Qualifications, Experience, etc. Eligible applicants will be those who on the closing date for the competition: (i) Hold the Bachelor of Arts NFQ Level 7 in Hospitality Management awarded by Technical University Dublin OR (ii) Hospitality Studies (Higher Certificate) (Level 6) awarded by Munster Technological University OR (iii) A Diploma in Dietetics OR (iv) An equivalent qualification OR (v) Be currently employed in the HSE or funded agency as a Catering Officer AND (vi) Candidates must have at least three years’ satisfactory experience in the direction and control of the catering arrangements for an institution or other establishment catering for a minimum of 200 persons per day OR (vii) A total of at least five years’ satisfactory experience in the direction and control or in assisting in the direction and control of the catering arrangements for an institution or other establishment catering for a minimum of 200 persons per day AND (b) All candidates must have the requisite knowledge and ability (including a high standard of suitability and management ability) for the proper discharge of the duties of the office. Health Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Candidates for and any person holding the office must be of good character. Post Specific Requirements • Demonstrate depth and breadth of experience working in a HACCP (Hazard Analysis and Critical Control Point) environment as relevant to this role. • Staff supervision working in a health/hospital or hospitality setting with catering for large numbers of 200 or more. • Have exposure to managing food safety management systems at an accredited level. Other Requirements Specific to the Post • Computer skills are essential including experience in Excel, Microsoft Word and Outlook. • Experience of training and inducting staff. • Access to appropriate transport in order to fulfil the requirements of the role. • Candidates will be required to take up duty within 3 months of receipt of the formal offer of employment. • Skills, Competencies and/or Knowledge • Professional Knowledge & Experience • The post holder may be required to drive HSE vehicles on occasions. A full, clean driving licence is required. Additional Eligibility Requirements Citizenship Requirements Eligible candidates must be: (i) EEA, Swiss, or British citizens OR (ii) Non-European Economic Area citizens with permission to reside and work in the State Read Appendix 2 of the Additional Campaign Information for further information on accepted stamps for Non-EEA citizens resident in the State, including those with refugee status. To qualify, candidates must be eligible by the closing date of the campaign. Skills, Competencies and/or Knowledge Candidates must demonstrate: Professional Knowledge and Experience • Proficient knowledge of HACCP, HIQA, Health and Safety. • Knowledge of catering operational planning and implementation. • Knowledge of menu planning and the IDDSI Framework. • Demonstrates knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role. • Maximise the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook etc. • Demonstrate the ability to work in line with relevant policies and procedures. • Demonstrate commitment to developing own professional knowledge and expertise. Planning and Managing Resources • Demonstrate the ability to effectively plan and manage own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met. • Prioritises effectively to manage multiple projects concurrently, structuring and reorganising own workload and that of others as needed. • Demonstrates responsibility and accountability for the timely delivery of agreed objectives. Commitment to a Quality Service • Practices and promotes a strong focus on delivering high quality customer service for internal and external customers and an awareness and appreciation of the service user. • Proactively identifies areas for improvement and develops practical solutions for their implementation. • Embraces and promotes the change agenda, supporting others through change and effectively seeing it through. • Demonstrate flexibility and initiative during challenging times and an ability to persevere despite setbacks. Evaluating Information, Problem Solving and Decision Making • Demonstrate numeracy skills, an ability to analyse and evaluate information, considering a range of critical factors in making effective decisions. Recognises when it is appropriate to refer decisions to a higher level of management. • Demonstrate initiative in the resolution of complex issues/problem solving and proactively develop new proposals and recommend solutions. • Ability to make sound decisions with a well-reasoned rationale and to stand by these as appropriate. Leadership and Teamwork • Demonstrate an ability to work as part of the team in establishing a shared sense of purpose and unity. • The ability to work with the team to facilitate high performance, developing clear and realistic objectives. • Demonstrates leadership; creating a team spirit, leading by example, coaching and supporting individuals to facilitate high performance and staff development. • Demonstrate a commitment to promoting a culture of involvement and consultation within the team, welcoming contributions from others. Communications and Interpersonal Skills • Demonstrate excellent communication and interpersonal skills including the ability to present information in a clear, concise and confident manner (verbally and written). • Demonstrate the ability to influence people and events and the ability to build and maintain relationships with a variety of stakeholders to assist in performing the role. • Demonstrate commitment to regular two-way communication across functions and levels, ensuring that messages are clearly understood. Campaign Specific Selection Process Ranking/Shortlisting/Interview A ranking and/or short-listing exercise may be carried out on the basis of information supplied in your application form. The criteria for ranking and/or short-listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you think about your experience in light of those requirements.
Front Office Receptionist/Guest Relations Associate
We are currently inviting applications from experienced Front Office professionals with 1–2 years’ 4*/5* hotel experience to join our team. As part of the Front Office team, you will assist in the day-to-day operations of the department, including reservations, guest check-in and check-out, room allocations, billing, and being the main point of contact for our guests. Requirements:
Assistant Communications Officer
Essential Criteria Character Candidates shall be of good character. Health Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Education, Experience etc. Each candidate must, on the latest date for receipt of completed application forms: • Have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics. and • Have obtained at least Grade C (or Honours) in Higher Level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics). or • Have obtained a comparable standard in an equivalent examination. or • Hold a third-level qualification of at least degree standard. and • Have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff. and • Hold a valid Irish/EU full driving licence for Class B vehicles or a licence acceptable to NDLS for exchange, free from endorsement and disqualification. Desirable • Hold a third-level qualification in the relevant area, journalism, communications, marketing, public relations or similar. • At least 2 years of relevant satisfactory professional experience in communications, media or marketing. • Experience in facilitation and/or event management skills. • Experience in visual graphics, web editing and social media and all other forms of communication networks. Candidates, if successful, will not be appointed to the post unless they: • Agree to undertake the duties attached to the post and accept the conditions under which the duties are, or may be required to be, performed. • Are fully competent, available to undertake, and fully capable of undertaking, the duties attached to the position. • Hold a clean, current Class B driving licence, a copy of which must be submitted with the application form. Role, Duties & Responsibilities Louth County Council is seeking to improve communications and engagement with the public and to increase awareness and understanding of the work and services of the Council. The overall aim of the Council is to ensure that there is clear, consistent and appropriate communication between the Council and relevant stakeholders both within and outside of the organisation. The Assistant Communications Officer will perform such duties as may be assigned from time to time which will involve the promotion of the work of Louth County Council, dealing with the media and enhancing the communications work of the Council, internally and externally, generally. The Assistant Communications Officer will report to the Communications Officer, Corporate Services or any other officer as designated by the Chief Executive. Such duties include inter alia: Roles and Responsibilities of the Assistant Communications Officer • Support the Communications Officer to implement and drive the Council’s communications strategy and aligned communications plans. • Assist in the development and implementation of internal communication plans to support the delivery of organisational objectives. • Provide support to ensure high-quality communications, which adhere to the Council’s brand guidelines, are embedded across the organisation, and work with colleagues to identify and advance strategic priorities through PR and communications initiatives. • Draft engaging written, visual and audio-visual content for press releases, internal channels and website. • Support the co-ordination of national media campaigns including My Council Day and LGMA initiatives. • Monitor communications/media performance across various platforms and use reports and insights to improve clarity, reach and impact of messaging. • Monitor consistency of tone, language and visual identity across all communications. • Assist with public relations, maintain positive relationships with local and national media and handle media queries in a timely fashion. • Support the delivery of the Irish Language Scheme. • Assist in the development of engagement strategies to successfully complete statutory and non-statutory consultation processes. This could include organising information sessions, focus groups, webinars and online content. • Contribute to maximising the value of the Council’s digital and online communication e.g. assist in the creation of promotional videos relating to the work of the organisation or development of project visualisations to assist with public engagements. • Assist with the moderation and audit of existing website content to ensure that it is accurate, up to date and presented in an appealing and interesting manner. • Support in the development, application and maintenance of website standards, with particular reference to accessibility, language and data protection. • Assist with the enhancement, organisation and delivery of high-quality digital content across all Council platforms, including website, social media and Customer Relationship Management systems. Particulars of Post Salary Salary shall be fully inclusive and shall be as determined from time to time. The holder of the office shall pay to the local authority any fees or other monies (other than his/her inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform. The salary scale for the position of Assistant Communications Officer – Grade V is: €52,239 - €62,484 (LSI 2) Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage. In accordance with Departmental Circular Letter EL.02/2011, a person who is not a serving local authority employee on or after 1st January 2011 will enter the scale for the position at the minimum point. Rate of remuneration may be adjusted from time to time in line with Government policy. Location of Post Louth County Council reserves the right to assign the post holder to any council premises, now or in the future subject to reasonable notice. Changes in location of employment will not result in payment of disturbance money or other compensation. The person appointed will be required to provide him/herself at his/her own expense with the necessary mode of travel to and from work. Superannuation Officers joining the Public Service after 1st January 2013 will be required to join the Single Public Service Pension Scheme. A Class A rate of PRSI contribution will apply. A rate of 3% of their pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the rate of State Pension Contributory (SPC)) will apply. This includes a contribution to a Spouse’s and Children’s Scheme. OR Officers who became pensionable officers of the Public Service prior to 1st January 2013 and who are liable to pay the Class A rate of PRSI contribution will be required to contribute at a rate of 1.5% of their pensionable remuneration plus 3.5% of the net pensionable remuneration (i.e. pensionable remuneration less twice the rate of State Pension Contributory (SPC)). You will be required to contribute at a rate of 1.5% of your pensionable remuneration to the Spouses & Children’s Pension Scheme. OR Officers who became pensionable officers of the Public Service prior to 5th April 1995 and who are liable to pay the Class D rate of PRSI contribution will be required to contribute at a rate of 5% of their pensionable remuneration. If an option to join a dependent scheme was made, you will be required to contribute at a rate of 1.5% to a Dependents Pension Scheme. Retirement Retirement is dependent on the superannuation scheme you become a member of, and details will be made available to you upon appointment.
Administration & Facilities Officer
Location Naas, Co. Kildare While IAASA operates flexible working, this role will require daily attendance at the Naas office Salary Scale €15,802, €16,672, €16,894, €17,326, €17,962, €18,597, €19,233, €19,695, €20,219, €20,828, €21,257, €21,860, €22,459, €23,393 (max), LSI 1: €24,128, LSI 2: €24,767 Overview of Post IAASA’s corporate services unit (CSU) provides all internal support services to the Authority, including finance, HR, ICT, facilities management, and administration, together with company secretarial functions. The Administration & Facilities Officer (part-time) provides administrative support to these functions. Principal Duties and Responsibilities Reporting to the Corporate Services Manager, the Administration & Facilities Officer (part-time) will be responsible for providing administrative support across CSU. The principal duties and responsibilities of the role include the following: • Logging and distributing all correspondence received by IAASA. • Arranging meetings, both in-house and at external locations. • Maintaining administrative logs and registers, including Excel logs, post logs, and training registers. • Providing administrative support for recruitment-related activities and general HR administrative tasks as required. • Monitoring levels of stationery and ICT consumables, and reordering when necessary. • Acting as point of contact for suppliers and facilities service providers. • Undertaking low-value procurements, such as booking meeting rooms and ordering consumable items. • Providing administrative support to the Corporate Services Manager and the Company Secretary. • Providing cover for travel requests in the absence of the Finance & Travel Officer. • Undertaking other duties as assigned from time to time. This outline is indicative only and duties may be amended at the discretion of the Head of Corporate Services or the Chief Executive. The person Essential requirements The successful candidate will have at least one year’s experience in a similar role, or a post-leaving certificate qualification in a relevant area. They will demonstrate knowledge of Microsoft Office applications, mainly Outlook, Word and Excel. Experience in the public sector, while not essential, will be an advantage. Annual Leave The annual leave allowance is as applicable to a clerical officer in the civil service, currently 11 days, rising over time to 13 days. This is in addition to statutory public holidays and Good Friday. Superannuation The successful candidate will be a member of the Single Public Service Pension Scheme. The SPSPS is a Defined Benefit scheme. Scheme membership, contributions and benefits are in accordance with terms set down by the Minister for Public Expenditure, NDP Delivery & Reform, and are dependent on personal circumstances on recruitment. Existing public servants may be eligible for membership of IAASA’s Superannuation Schemes. Other Terms of Employment Public Service Status: IAASA is a state body established in 2006 and carries out its functions under the provisions of the Companies Act 2014. As such, its employees are public servants. Location: IAASA’s offices are in Naas Co. Kildare. While IAASA operates flexible working, this role will require daily attendance at the office in Naas. Probation The appointment will be subject to a six-month probationary period. 6 How to Apply To apply, please submit a CV and a brief covering letter setting out how you meet the requirements above to careers@iaasa.ie. Applications are accepted by email only which should include ‘Administration & Facilities Officer, Corporate Services’ in the subject line. Applications will be acknowledged within two working days. Closing date: 12:00 noon on Friday 29 May. Late applications will not be considered. Please note that canvassing will result in disqualification from the recruitment process. Selection process The selection process will include the following elements: • Depending on the number of applications received, IAASA may shortlist candidates based solely on the application material submitted • Shortlisted candidates will be invited for interview on 9 June in Naas • An assessment exercise may also form part of the process IAASA hopes to form a panel of suitably qualified candidates for future similar vacancies which will be kept in place for two years. Interviews will be capability-based, assessed against the Clerical Officer Capability Framework and will be expected to demonstrate their capability in: • Building Future Readiness • Evidence Informed Delivery • Communicating and Collaborating Further information Further information about IAASA and its activities can be obtained at www.iaasa.ie. Persons interested in having a confide
Executive Officer
The Organisation Established under The Heritage Act 1995, The Heritage Council is a public body whose mission is to develop a wide understanding of the vital contribution that our heritage makes to our social, environmental & economic well-being. For further details visit The Heritage Council website The Heritage Council in Kilkenny has grown significantly in recent years as its role in protecting, promoting, and supporting Ireland’s heritage has expanded. With increasing responsibilities across areas such as conservation, community engagement, research, and heritage education, the organisation has become a central driver of heritage initiatives at both local and national levels. As demand for its programmes and services continues to rise, the need for additional staff has become increasingly important to ensure the Council can effectively manage its growing workload and continue delivering high-quality support to communities and heritage projects throughout the country. The Heritage Council in delivering a recruitment campaign across several sections within the organisation. This campaign reflects the continued growth and expanding remit of the Heritage Council and aims to attract skilled professionals to support its work in heritage conservation, community engagement, policy development, and programme delivery. The Position Background The Heritage Council operates a diverse grants programme which is central to the delivery of its strategic priorities and statutory functions under the Heritage Act 1995. Through these programmes, the Council provides financial support to a wide range of stakeholders, including community groups, non-governmental organisations, local authorities, educational bodies, and other heritage-focused organisations across Ireland. These grants support projects that protect, conserve, and promote Ireland’s rich and varied heritage, while also contributing to broader objectives such as climate action, biodiversity, community engagement, and heritage education. In recent years, the scale and scope of the Heritage Council’s grants programme have expanded considerably, reflecting both increased Government investment and growing demand from the sector. The grants programme now encompasses a broad portfolio of funding schemes, ranging from small community-based initiatives to larger strategic partnerships and multi-annual programmes. This expansion has introduced greater complexity in terms of programme management, governance, monitoring, and reporting requirements. To respond effectively to this growth, the Grants function within the Heritage Council is continuing to evolve and expand. The team plays a critical role in ensuring that funding is administered efficiently, transparently, and in line with public sector requirements. This includes managing application processes, supporting assessment and decision-making, overseeing grant payments, and ensuring appropriate monitoring and compliance throughout the lifecycle of each funded project. The Role The Heritage Council is now seeking applications from suitably qualified candidates with relevant experience for the position of Executive Officer - Grants Management. Reporting to one of the Grants Managers, the post-holder will support the delivery and administration of a number of the Heritage Council’s grant programmes. Working as part of the Grants team, the role will involve managing key stages of the grants lifecycle, including application processing, assessment support, grant offers, monitoring, and reporting, while ensuring strong governance, compliance, and customer service in line with public sector requirements. Main duties and responsibilities The main duties of the role include but are not limited to; • Assist in the management of the ongoing operations of the Heritage Council grants programmes from the application stage, assessment, grant offers, through to evaluation and review of the completed project and approval of grant payments. • Monitoring of projects to ensure grant deadlines are met both internally and externally • Suggest and participate in implementing new systems/processes to improve the efficiency and effectiveness of service delivery and workload management. • Preparation of ad hoc reports relating to grant programmes for internal and external stakeholders • Support strong governance and control over programmes and schemes. • Act as the first point of contact for grantees, providing timely and effective customer service to all contacts. • Involvement in workshop delivery for applicants and grantees. • Work with the Communications Team to increase grant programme awareness and assist in driving applications, including supporting the coordination of Heritage Council’s events and promotional activities. • Participate in special projects and perform any other duties as required. Essential Requirements Applicants should be able to demonstrate relevant experience and competencies that support the effective delivery of grant programmes in a busy public-sector environment. In particular, candidates should have: • Analytical and organisational skills, with a high level of proficiency in Microsoft Excel, including the use of formulas, formatting and reporting. • Demonstrable experience working with grant programmes, funding schemes, or similar structured programmes, including managing deadlines, documentation, and reporting requirements. • Experience working with CRM or grant management systems, and an ability to quickly adapt to new systems and processes. • Strong interpersonal and communication skills, with a clear ability to engage positively and professionally with a wide range of stakeholders, including applicants, grantees, and internal colleagues. • A proactive and solutions-focused approach, with an interest in improving systems, processes, and service delivery. Desired Requirements The ideal candidate will also have: • Knowledge of public sector governance/procurement environments and/or experience operating within controlled communications processes. • General understanding/knowledge of the Irish heritage sector and/or familiarity with the Heritage Council’s functions and policy environment. • Experience working in a grant-giving organisation or within a funding function in the public service • The ability to communicate through the Irish language, both verbal and written. Citizenship Requirements Eligible candidates must be, on the latest date for receipt of completed application forms; (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or (e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or (f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. To qualify, candidates must be eligible by the date of any job offer. Conditions of Service Tenure The post is a full-time, permanent position Annual Leave The annual leave entitlement for this role (based on a full-time role) is 23 days per year, rising to 24 days after 5 years’ service, 25 days after 10 years’ service, 26 days after 12 years' service and 27 days after 14 years' service. Place of Work The place of work will be The Heritage Council headquarters, Áras na hOidhreachta, Church Lane, Kilkenny. Blended Working The Heritage Council is pleased to offer a blended working model that supports both collaboration and flexibility. Flexible Working The Heritage Council is committed to providing a supportive and modern working environment and is pleased to offer flexible working arrangements as part of this recruitment campaign. Recognising the importance of work-life balance, the organisation supports a range of flexible options, including blended working, flexible start and finish times. Hours of Attendance The standard working week is 35 hours. The successful candidate will be required to work additional hours from time to time as may be reasonable and necessary for the proper performance of his/her duties subject to the limits set down in the working time regulations. Probation There shall be a period after the appointment takes effect during which the appointed person shall hold such employment on probation. Such period shall be six months, but the Chief Executive may, at her discretion, extend such period. A person may cease to hold such employment at the end of this period at the discretion of the CEO. Retirement / Superannuation The appointee will be offered the appropriate superannuation terms and conditions as prevailing in at the time of being offered an appointment. Effective from 1st January 2013, The Single Public Service Scheme applies to all first-time new entrants to the public service, as well as to former public servants returning to the public service after a break of more than 26 weeks. All new entrants to pensionable public service employment on or after 1 January 2013 are members of the Single Scheme.
Environmental Awareness Officer
THE POSITION The Council is seeking applications from suitably qualified candidates with relevant experience for the position of Environmental Awareness Officer (3 Years Specified Purpose Contract). It is proposed to form a panel of qualified candidates from which vacancies will be filled during the lifetime of the panel. The Environmental Awareness Officer provides a programme of awareness raising campaigns in County Wicklow promoting environmental responsibility and stewardship. Environmental Awareness is a service providing information and support to the public on the environment. The Environmental Awareness Officer works as part of a multi-disciplinary team delivering regulatory, enforcement, and awareness activities in Waste, Litter Management, Water Quality, Air Quality, Climate Action, Biodiversity, energy and other areas of Environmental care. The role requires a high-level technical ability together with an understanding and knowledge of the science, legislation, policies and plans that underpin the Local Authority’s role in Environmental Management. The role also requires a clear knowledge and understanding of local authority services and its key stakeholders and relationships, local government structures and its democratic role and mandate, current local government issues, future trends and strategic direction of the sector. The role requires flexibility in terms of working hours as the duties may involve working outside of normal office hours, as required. QUALIFICATIONS 1 Character Candidates shall be of good character. 2 Health Candidates shall in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3 Education, Experience, etc. Candidates must, on the latest date for receipt of completed application forms: (a) Have a minimum of five passes in the Leaving Certificate Examination and possess a third Level Qualification in Geography, Environmental Science, or similar Sustainability or Climate focused course. (b) Have a minimum of 2 years satisfactory post graduate experience in either; Environmental Promotions and Awareness, or Environmental Operations and Management or in a similar sustainability or climate related work. (c) Have a high degree of self-motivation and initiative. (d) Have a current fullClass B driving licence (see DRIVING LICENCE heading below) PLEASE NOTE: Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications. Overseas qualifications must also be accompanied by a translation document. Failure to do so will deem your application inadmissible. The onus is on the candidate to ensure that the relevant qualification is listed on their application form. In the event that an offer of employment is made, the candidate will be required to submit all relevant Educational Qualifications in order to meet the requirements above. DRIVING LICENCE/TRAVEL The holder of the office will be required to hold a valid Irish/EU full driving licence for class B vehicles or a licence acceptable to NDLS for exchange, free from endorsement and disqualification. They must be a competent driver and shall drive a motor car in the course of his/her duties and for this purpose, provide and maintain a car to the satisfaction of the Local Authority. The Local Authority must be indemnified on their insurance. https://www.ndls.ie/help/faq.html#exchange-of-foreign-driving-licence ESSENTIAL SKILLS Demonstrate competence in the following areas: · Have a broad knowledge and understanding of environmental issues at a Local, National and EU level. · Have Excellent communication, interpersonal, presentation, organisational, report writing, analytical and IT skills, with a proven ability to work to tight deadlines and a capacity to foster a positive working relationship with colleagues and external stakeholders and to lead and work in multi-disciplinary teams. · Have a high degree of self-motivation and initiative. DESIRABLE SKILLS An ability to demonstrate competence in the following areas: · Demonstrate an understanding of the strategy formulation process for the realisation of organisational goals and objectives. · Understand the socio-political context within which services are delivered. · Have experience of managing change and implementing new ways of working. · Have experience of delivering results and bringing projects and tasks to completion. · Demonstrate knowledge and experience of delivering outcomes through careful operational planning, and the management and measurement of performance outcomes. · Have experience of managing programmes and the contribution of other staff and stakeholders into the achievement of objectives. · Be capable of high performance while respecting people and must maintain a consistent and effective level of personal performance under high demands and within given constraints. · Demonstrate knowledge and experience of operating ICT systems. · Have an awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, and their application in the workplace. · Possess project/budget management skills and demonstrated experience in both organisational and grant / project funding. · Have the ability to communicate in writing and orally at a high level to different audiences. DUTIES The following is a non-exhaustive list of key duties and responsibilities which may be assigned to an Environmental Awareness Officer. · Promotion of obligation under the Waste Management Acts, Litter Management Acts and any other environment legislation. · Working in delivery of Environmental Awareness priorities as set out in Wicklow County Council’s Climate Action Plan and by Regional Waste Planning Office and Government departments. · Developing proposals for circular economy and waste minimization and providing information to the public. · Promotion and implementation of recommendations in the Regional Waste Management Plans and associated programmes. · Engagement in implementation and promotion of Climate Action Plan targets, working collaboratively with climate action team. · Managing Budgets and resources of Environmental Awareness. · Organising promotional work on the environment including Public Information seminars, workshops etc. · Liaison with other public sector organisations, the private sector and voluntary/community groups in relation to environmental education. · Dealing with the media, in collaboration with Wicklow County Council’s Communications Team, including the writing of speeches, press releases, radio interviews etc. · Carry out various research projects as determined from time to time. · Provision of information and advice to all stakeholders in relation to Energy Conservation and Climate change matters. · Be available to work at cross sectoral committees and working groups in all areas of Environmental Awareness. · Promotion of the involvement of schools in environmental awareness programmes, including the co-ordination and implementation of the Green Schools Award Scheme. · Promotion of good practice and dissemination of information on Blue Flag and Green Coast beaches. · Promotion of good practice and dissemination of information on other aspects of the environment such as pollution control, heritage issues, planning and conservation and the promotion of sustainable energy structures, technologies and practices. · Any other duties that may be assigned from time to time including any future requirements for reallocation of work and/or redeployment. PRINCIPAL CONDITIONS OF EMPLOYMENT A panel may be formed from which future Environmental Awareness Officer positions may be filled. The position will be temporary and pensionable. The successful candidate(s) may be assigned as required to any of the Municipal Districts/Directorates under the Chief Executive’s control or to any premises/location in use by the Council now or in the future. Duties The duties of the office are to give to the local authority and · to such other local authorities or bodies for which the Chief Executive, for the purposes of the Local Government Acts 2001 – 2014, is Chief Executive, and · to any other local authority or body with which an agreement has been made by the local authority or by any of the authorities or bodies mentioned in sub- paragraph (a) of this paragraph. Under the general direction and control of the Chief Executive or of such other officer as the Chief Executive may from time to time determine, such appropriate professional/technical and ancillary services of an advisory, supervisory or executive nature as may be required by any local authority or body hereinbefore mentioned in the exercise and performance of any of its powers, functions and duties, including the duty of servicing all committees that may be established by any such local authority or body. The holder of the office will, if required, act for an officer of a higher level. Probation Where persons who are not already permanent officers of a Local Authority are appointed, the following provisions shall apply; (a) there shall be a period after such appointments take effect, during which such persons shall hold office on probation; (b) such period shall be nine months this period may be extended at the Chief Executive discretion; (c) such persons shall cease to hold such office at the end of the period of probation, unless during such period, the Chief Executive has certified that the service of such persons in satisfactory. Salary : €57,895 - €70,730 per annum includes 2nd LSI EL 02/2026 The salary shall be fully inclusive and shall be as determined from time to time in line with national policy. The holder of the office shall pay to the local authority any fees or other monies (other than his/her inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform. Starting pay shall be determined in accordance with appropriate Departmental Circular letters. New Entrants will be placed on the minimum of salary scale. Hours of Work The person appointed will be required to work a 35 hour week Monday to Friday, which equates to a 7 hour day to be accounted for within attendance hours of 9.00am to 5.00pm with one hour lunch between 1.00pm and 2.00pm. There may be a requirement to work additional hours from time to time for which Time in Lieu will apply. No overtime applies to this post. A flexi system is also in operation. Garda Vetting Candidates may be subject to Garda Vetting. Appointment(s) will be considered having regard to receipt of satisfactory Garda Vetting, particularly to determine suitability to work with children/vulnerable adults. Citizenship Candidates must, by the date of any job offer, be: (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa: or (e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa, or (f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. Work Permit All non-EU/EEA citizens must hold a valid work permit prior to and for the duration of their contract. The work permit must allow you to work full time for Wicklow County Council. It is the responsibility of individual employees to ensure that you have a valid work permit. If at any stage during your contract you cease to hold a valid work permit you must immediately advise Wicklow County Council and your employment will cease with immediate effect. Health For the purposes of satisfying the requirements as to health it will be necessary for successful candidates, before they are appointed, to undergo at their expense a medical examination by a qualified medical practitioner to be nominated by the local authority. On taking up appointment the expense of the medical examination will be refunded to candidates. Residence Holders of the office shall reside in the district in which their duties are to be performed or within a reasonable distance thereof. Annual Leave Annual leave entitlement will be 30 days per annum exclusive of public holidays and Good Friday. Retirement Age There is no mandatory retirement age for new entrants to the Public Service as defined in the Public Services Superannuation (Miscellaneous Provisions) Act 2004. Persons who are NOT new entrants to the Public Service as defined in the Public Services Superannuation (Miscellaneous Provisions) Act, 2004 and the Public Service Superannuation (Age of Retirement) Act 2018, are subject to a compulsory retirement age of 70 years. With effect from 1st January 2013, persons who are pensionable under the terms of the Single Public Service Pension Scheme will have a minimum retirement age of 66 years initially rising in line with the State Pension age changes. Members of the Single Public Service Pension Scheme have a compulsory retirement age of 70 years. Superannuation Persons who become pensionable public servants on or after 1st January 2013 will become members of the Single Public Service Pension Scheme and, as such, will be required to pay contributions of 3% of pensionable remuneration and 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependant or qualified children). Persons who become pensionable officers of a local authority who are liable to pay the Class A rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 1.5% of their pensionable remuneration plus 3.5% of the net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependant or qualified children). Persons who become pensionable officers of a local authority who are liable to pay the Class D rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 5% of their pensionable remuneration. All persons who become pensionable officers of a local authority will be required in respect of the Local Government (Spouses and Children’s Contributory Pension) Scheme, to contribute to the local authority at the rate of 1.5% of their pensionable remuneration in accordance with the terms of the scheme.
Senior Staff Officer
THE POSITION The Council is seeking applications from suitably qualified candidates with relevant experience for the position of Senior Staff Officer. It is proposed to form a panel of qualified candidates from which vacancies will be filled during the lifetime of the panel. The Senior Staff Officer is a key frontline management position within the Council, responsible for leading and managing the performance of a department or business unit within the local authority. The role requires an effective and participative leadership approach, with responsibility for the organisation, coordination, and delivery of all operational activities within a section or group of sections, including the supervision, development, and performance management of staff. Senior Staff Officers may be assigned responsibility across a wide range of functional areas, including but not limited to housing, planning, human resources, community and social development, recreation, amenity and cultural services, environmental services, transportation and infrastructure, and emergency services. The post holder is responsible for translating the objectives set out in Corporate, Departmental, and Team Plans into effective operational actions within their area of responsibility. The role is typically carried out as part of a multi-disciplinary team and involves close collaboration with senior management to support organisational priorities and service delivery objectives. A Senior Staff Officer works closely with elected members, external agencies, partner organisations, and other relevant stakeholders to ensure the delivery of high-quality, customer-focused services. The role requires a strong understanding of the political, legislative, and regulatory context of local government, with duties carried out in a manner that promotes public trust, confidence, transparency, and impartial decision-making. The position demands well-developed administrative, supervisory, interpersonal, and communication skills, together with specific technical or professional expertise relevant to the assigned functional area. The Senior Staff Officer is expected to demonstrate leadership, accountability, and professionalism in all aspects of their work, contributing to continuous improvement and effective governance within the Council. QUALIFICATIONS1. Character Candidates shall be of good character. 2. Health Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Education, Experience, etc. Candidates must, on the latest date for receipt of completed application forms: Applicants to Panel B (Open)(i) (a) Have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme, including Irish and/or English and one of the following: SALARY €57,895.00 - €70,730.00 per annum, including 2nd LSI EL 02/2026. The salary shall be fully inclusive and shall be as determined from time to time in line with national policy. The holder of the office shall pay to the local authority any fees or other monies (other than his/her inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform. Starting pay shall be determined in accordance with appropriate Departmental Circular letters. New entrants will be placed on the minimum of the salary scale.
Executive Assistant (CEO’S Office)
Particulars of Office Appointment The appointment is whole-time and in a permanent and pensionable capacity. Salary Remuneration is in accordance with the salary scale approved by the Department of Health and Children Current scale. Superannuation The terms of the Voluntary Hospitals Superannuation Scheme and the Voluntary Hospitals Spouses and Children’s Scheme will apply to the position and superannuation contributions at the appropriate rate will be payable in accordance with the provisions of the scheme. Duties The incumbent will perform such duties as are assigned from time to time and as are outlined in the attached Job Description. Hours of Work The whole time standard weekly working hours for this grade are 39 hours per week, usually discharged between the hours of 8.00am and 8.00pm on a Monday to Saturday basis, as appropriate to the particular service. The appointee may be required to attend at such other times as are required for the proper discharge of duties including attendance outside normal working hours. Probation The successful candidate will be appointed initially for a probationary period of 6 months. During the probationary period, progress or otherwise will be monitored and at the end of the period, the service will be: a) certified as satisfactory and confirmed in writing; b) in certain circumstances this period may be extended and in such case you will be advised in writing of this and the duration of the extension. Retirement No age restrictions shall apply to a candidate except where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). In this case the candidate must be under 65 years of age on the 1st day of the month in which the latest date for receiving completed application forms for the office occur. Continued employment is conditional upon capacity and conduct of the employee. Annual Leave The annual leave entitlement for the post, based on the standard hours of attendance, is 23 working days per year for completed year of service. Sick Leave Payment of salary during illness will be in accordance with arrangements as approved from time to time by the Department of Health and Children. Termination of Office The employment may be terminated at any time by four weeks notice on either side except where circumstances are dictated by the Minimum Notice and Terms of Employment Act 1973/77. The Management’s right under this paragraph shall not be exercised save in circumstances where the Management is of the opinion that the holder of the office has failed to perform satisfactorily the duties of the post or has misconducted himself/herself in relation to the post or is otherwise unfit to hold the appointment. Garda Vetting Checks Arrangements have been introduced, on a national level, for the provision of Garda Vetting Checks in respect of candidates for employment in areas of the Health Service, where it is envisaged that potential employees would have substantial access to children or vulnerable adults in the course of their duties. Garda vetting is done for the protection of these groups and the National Rehabilitation Hospital reserves the right to revett employees at any future point, as deemed appropriate by Hospital Management. Confidentiality In the course of your employment, you may have access to or hear information concerning the medical or personal affairs of patients and/or staff, or other health services business. Such records and information are strictly confidential and unless acting on the instructions of an authorised officer, on no account must information concerning staff, patients or other health service business be divulged or discussed except in the performance of normal duty. In addition, records must never be left in such a manner that unauthorised person can obtain access to them and must be kept in safe custody when no longer required. Hygiene During the course of employment staff are required to ensure that the hospital’s hygiene and infection control policies are adhered to at all times. All employees have responsibility to prevent transmission of infection by adhering to and implementing optimal hand hygiene and adhering to the Hospital’s Hygiene processes. Hygiene is a fundamental component of the National Rehabilitation Hospital’s quality system to ensure the safety and well being of its patients and staff and plays a role in the prevention and control of healthcare associated infection. Policies / Legislation All Hospital policies and procedures form an integral part an employment contract and may be subject to update and revision, from time to time, in consultation with union representatives as appropriate. Employees are required to comply with all hospital policies, procedures (e.g. Dignity at Work, Trust in Care, Computer Usage Policy) and the Hospital’s ethical codes of practice. Employees are required to abide by the hospital’s code of behaviour and the code of practice as defined by their relevant professional body. Disability Census As part of the NRH’s commitment to supporting the employment of people with disabilities and to comply with the requirements of the Disability Act 2005, all staff are required to inform the Director of Human Resources Ms. Olive Keenan, of any personal disabilities. This information is only requested in the event that appropriate arrangements must be put in place during the course of one’s employment and will be stored in compliance with Data Protection legalisation. HR Department Privacy / GDPR Policy In order to carry out its administrative functions the Human Resource Department in the National Rehabilitation Hospital collects and processes personal data relating to individuals, which includes the job applicants and staff of the Hospital. The Human Resources Department takes the confidentiality of all personal data seriously and consequently takes all necessary steps to comply with data protection legislation including the GDPR. The Human Resource Department collects personal data only in order to meet specific lawful purposes, and will retain that data only for so long as necessary. We also ensure that all reasonable technical and organisational security measures are in place to safeguard personal data. Ordinarily, the Human Resource Department will not pass personal data to any third party except where required by law, or under statutory obligations, or to fulfil a contract of employment or for other legitimate purposes as balanced against the rights and interests of the Data Subject. If you have any concerns about how your personal data is processed, you may contact our Data Protection Officer (dpo@nrh.ie). Please refer to the National Rehabilitation Hospital Human Resources Privacy Policy Document for more information. The Policy Document is available on request from the Human Resources Department. Qualifications The candidate must, on the latest date for receiving completed application forms for the office, have: • Experience of Waste Management • An understanding of waste movement and transfer through the hospital. • An understanding of Portering activity. • A current, clean driving licence and have experience in driving a tractor and trailer. • An interest in gardening. • Excellent interpersonal and communications skills. • An ability to work as part of a busy team. • A patient focused approach to work. Health Candidates or any person holding the office must be free from any medical condition which would render them unsuitable to hold the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. For the purposes of satisfying the requirements as to health, it will be necessary for each successful candidate before he/she is appointed to undergo a medical examination by a qualified medical practitioner to be nominated by the Chief Executive or designated officer. Any irregularities reported as a result of this examination which render the incumbent unsuitable for the post must be remedied / addressed before appointment. Health Promotion – The Hospital is committed to promoting healthy lifestyles for both patients and staff. Staff are expected to participate in initiatives to support better health and well-being in line with the Hospital objectives. Character Candidates for and any person holding the office must be of good character. Overview of the Role The General Operative will be accountable for ensuring the efficient day to day administration of the general operative function. He/She will be expected to ensure that deadlines are met. He/She will need to ensure that accurate attention is paid to detail and consistent adherence to policies and procedures. He/she will be expected to co-operate and work in harmony with other teams and disciplines in the hospital. He/She will be expected to treat service users with dignity and respect. ACCOUNTABLILITY, DUTIES AND RESPONSIBILITIES General Accountability The person chosen will: ▪ Maintain throughout the Hospital awareness of the primacy of the patient in relation to all Hospital activities. ▪ Promote open communications throughout the Hospital. ▪ Demonstrate behaviour consistent with the Values of the Hospital. ▪ Aim to provide the highest standard of waste management, hygiene and general grounds maintenance that is consistent with hospital policy. ▪ Comply with health and safety, environmental and associated legislation. ▪ Report to the Technical Services Manager or Deputy. Specific Accountability • Report to and be accountable to the Technical Services Manager in all matters relating to the General Operative’s Function. • Provide advice to managers in relation to maintenance issues. OUTLINE OF DUTIES AND RESPONSIBILITIES 1.1 To perform such duties as may be assigned by the Technical Services Manager or his/her deputy. 1.2 To perform the duties of General Operative on any hospital department or at such other locations as may be required by the Hospital. 1.3 To co-operate and promote the hospital recycling programme. 1.4 To maintain the pathways, car-parks and any link roads within the grounds as required. 1.5 To maintain a satisfactory standard of work. 1.6 To report to immediate superior on any irregularities that might adversely affect the performance of assigned duties. 1.7 To be willing to report to the hospital outside of normal hours for emergency duty. 1.8 To report promptly for duty. 1.9 To perform services on an overtime basis within reasonable limits as may be required from time to time. 1.10 The appointee may absent himself/herself from work only on having obtained prior permission from the Technical Services Manager. 1.11 To perform any other duties appropriate to the post as may be assigned from time to time. 1.12 Take precautions against fire, accidents, incidents and report to the appropriate person. 1.13 Report all incidents and near-misses. Co-operate with any accident investigation carried out in the hospital. 1.14 Carry pager and two-way radio as required. 1.15 Provide relief holiday as required. 1.16 Assist with relocation of offices/departments. 1.17 Responsible for cleaning and maintenance of flat roofs. 1.18 The post holder may, at various times, also be asked to complete tasks across the other departments within the Estates directorate, including (but not limited to) portering, car parking, front of house, catering, or general support. ADMINISTRATIVE RESPONSIBILITIES 2.1 To co-operate with the hospital sign-in/clock-in procedures. 2.2 To maintain such records and systems as may be required from time to time, and ensure that all documentation within the department is completed satisfactorily and efficiently. 2.2 Participate in and promote good communications practices within the plumbing service including developing health working relationships with the members of the team. HEALTH AND SAFETY 3.1 To ensure that effective safety procedures are in place to comply not only with the Health, Safety and Welfare at Work Act 2005 but also within the spirit of the Hospital’s mission, vision and values and other associated legislation. 3.2 To co-operate and follow all safety procedures. You are obliged to use any personnel protective equipment issued to you and to wear any other protective safety gear considered appropriate by your Supervisor.
