Clerical Officer jobs
Sort by: relevance | dateStandards Officers- Construction
Standards Officers- Construction (06-25 / 07-25 / 66-24) Job Type Contract - Fixed Term Remote Work Option Hybrid Category Standards Location Dublin Job Grade SSO Job Details NSAI’s Standards department are currently recruiting for the following Fixed Term contract roles: Standards Officer – Sustainability in Construction – SSO Grade Standards Officer –Construction - SSO Grade Standards Officer – Construction Digitalisation- SO Grade Job Description Job title: Standards Officer – Sustainability in Construction Division: Standards and Metrology Department: Standards UPDATED: Feb 2025 Reports to: Head of Standards – Programme Manager Grade: Senior Scientific Officer (SSO Grade) Status: 5- year Fixed Term Contract Location Santry, Dublin 9 with hybrid working option available REFERENCE: 06-25 Job Overview In NSAI Standards, we are about bringing people together to agree, voluntarily and by consensus, the technical specifications for their sector. We are about enabling these people and organisations, to influence the direction and content of standards that their industry will work to – at home, in Europe or across the world. We are currently seeking a Standards Officer with a background in the construction industry to join our team. The role of the Standards Officer – Sustainability in Construction will require the successful candidate to possess the excellent interpersonal/communication, negotiation and influencing skills required to build effective construction sector stakeholder networks, as well as excellent project management skills required to deliver the Construction sector related objectives. A key part of the role will be the engagement of national stakeholders in the standardization process, to understand the needs of the national market and ensure the Irish position plays a key part in influencing the direction and content of standards that Ireland will work to. The brief will include management of related national and international programmes such as: For full details on all three posts outlined above please see the following link:Standards Officer Construction SSO x2 & SO Candidate-Booklet. Please note: When submitting your application please specify if you wish to be considered for a specific role or all three listed above.Failure to specify preference at the time of application will result in you being considered for all positions.
Clerical Officer
Job Description Grade III Clerical Officer with Initial Duties attached to HR Operations in the area of Pensions. Job Overview The Pensions Administrator based within the Human Resources Department of Donegal ETB is responsible for assisting and supporting the smooth and efficient operation of pension schemes with other members of the pension team. This role involves maintaining accurate member records, processing contributions, assisting other team members in the pensions department, and ensuring compliance with applicable regulations. The Pensions Administrator will report to the Head of Pensions. Initial Duties The initial duties attached to the role include but are not limited to: ● Daily Pension Administration including updating databases, preparing statements and dealing with employee queries ● Ensuring accurate pension calculations using manual and system-based methods. ● Conduct data checks to ensure the integrity of the systems ● Implementing ICT efficiencies to improve workflow processes ● Working to tight schedules and meeting targets ahead of schedule ● Verifying data on an ongoing basis against internal/External Reports/Documentation ● Effective Project Planning Grade III General Duties The general duties attached to the role of Clerical Officer include: ● Assist the Line Manager in the day-to-day activities of administration in areas of reception, general office duties, trouble-shooting and prioritising workload where necessary. ● Proficiency in computer skills and knowledge of word processing programmes Word, Excel, PowerPoint, Google Drive and other IT systems/processes as required. ● Assist with organising events and activities attached to the relevant work area. ● Maintenance of records and filing systems both manual and electronic to effectively manage all information within a section. ● Manage records and information in relation to students and staff in the work area as appropriate. ● Maintain records including: spreadsheets, databases, information on management information that are accurate, reliable and available for departmental/organisational requirements and also for government audits. ● Ensure high quality customer service in dealing with the public in the relevant work area to include the general public/suppliers/learners/staff by responding to queries and providing information effectively and efficiently. ● Prepare and accurately maintain a variety of reports, statistics, records and files relating to students (FET/Post Primary) activities and manage the data using the designated IT platforms. ● Seek quotations and process orders through IT systems as required. ● Preparation of letters and forms as required throughout the year in a timely and efficient manner. ● Deal with queries from both internal and external stakeholders. ● Responding to emails, dealing effectively with routine telephone queries and taking accurate messages. ● Liaise and interact with the wider team including the Line Manager, Senior Management Team, Employees of Donegal Education & Training Board, Students (FET/Post Primary) and deal with their queries and assist where possible. ● Deal with queries from the general public and other relevant stakeholders and assist where possible. ● Be flexible and willing to readily respond to changing circumstances and expectations. ● Prepare Agendas, Act as Minute Taker, and compile documents and correspondence for circulation as required. ● Develop and maintain up to date contact lists, registers or databases for relevant groups, employees, outside agencies and networks as appropriate. ● Collate and appropriately disseminate information relevant to the work of the Department to which the post holder is assigned. ● Prepare and issue information to Schools/Colleges/Centres and other agencies as may be required from time to time under the direction of the Line Manager. ● Keep such records, appropriate to the role in accordance with Data Protection Policies and Procedures ● Ensure that all enquiries, queries and requests for information received by the Department are dealt with efficiently and in a timely manner. ● Undertake any training relevant to the new work area as approved by the Line Manager. ● Work as part of a Team in the provision of a quality customer service. ● Assist in the process of undertaking quality assurance checks on aspects of the work of the Department to which the post holder is assigned. ● Assist in the preparation and review of a Works Manual. ● Other tasks and project work as required by the Head of Department to contribute to the achievement of the objectives of the division. ● To act on inter and intra division project teams from time to time. ● Any other task or duties relevant to the operation and smooth running of the centre which may be required from time to time by your Line Manager. CITIZENS REQUIREMENT Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. HEALTH & CHARACTER Those under consideration for a position may at the discretion of the employer be required to complete a health and character declaration and a Garda Vetting form. References will be sought. Some posts may require special security clearance. In the event of potential conflicts of interest, candidates may not be considered for certain posts. PERSONAL ATTRIBUTES ● Acts with professional integrity at all times. ● Ability to use own initiative and know when to seek advice. ● Takes direction and seeks clarity as required. ● Has a friendly, approachable and caring disposition. ● Ability to work well under pressure and to multi-task. ● Ability to develop and maintain good working relationships. ● Is confident, resilient and resourceful. ● Self-motivated in seeking out new technologies to improve work processes. ● Adaptable, resilient, capable and competent to carry out the role. ● Has a positive willing attitude in their approach to work related tasks. SKILLS ● Works efficiently, delivers high standards of accuracy and displays attention to detail. ● Excellent written and verbal communication skills. ● Excellent administrative, organisational and time management skills. ● Excellent IT Skills with competencies in a range of IT Systems. ● Ability to prioritise, plan and organise tasks to meet tight deadlines. ● Ability to operate multiple systems and focus on the tasks at hand. SPECIALIST KNOWLEDGE & EXPERTISE ● Experience of using IT systems for data entry and reporting. ● Ability to troubleshoot and address issues in a timely manner. ● Develops and maintains the skills and expertise required to perform in the role effectively, e.g. relevant technologies, IT systems, spreadsheets, Microsoft Office, relevant policies etc. ● Clearly understands the role, objectives and targets and how they fit into the work of the unit. ● Is committed to self-development and continuously seeks to improve personal performance. QUALIFICATIONS / EXPERIENCE Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent. or Have passed an examination at the appropriate level within which can be assessed as being of a comparable to Leaving Certificate standard or equivalent i.e. a full award at Level 5, or higher or Have appropriate relevant experience which encompasses equivalent skills and expertise. Desirable: Have a minimum of two years administrative experience in an office environment within a business setting. COMPETENCIES Competencies will be informed by best practice Public Appointment Service. Competency Framework for the Irish Public Service. Competencies attached to this role include: ●Teamwork. ●Information Management /Processing. ●Delivery of Results. ●Customer Service & Communication Skills. ●Specialist Knowledge, Expertise and Self Development. ●Drive & Commitment to Public Service Values. OTHER REQUIREMENTS Be at least 17 years of age on or before the date of advertisement of the Recruitment Competition. Desirable Having a willingness to embrace the Irish Language. Salary: €30,811 – €47,946 per year
Supplementary Clerical Officer
The Local Government sector in Ireland is made up of 31 Local Authorities and 3 Regional Assemblies. Local Authorities are the closest and most accessible form of Government to citizens. They have responsibility for the delivery of a wide range of services in their local area with a focus on making cities, towns and the countryside areas attractive places to live, work and invest. These services generally include housing; transportation; planning; infrastructure; environmental protection; recreation and amenity provision and community development. Local Authorities also play a key role in supporting economic development and enterprise promotion at local level. Waterford City and County Council (Comhairle Cathrach agus Contae Phort Láirge) is the authority responsible for local government in the City & County of Waterford, Ireland. The organisation came into operation on 1st June 2014 after that year's local elections and is a merger of Waterford City Council and Waterford County Council. The mission of Waterford City & County Council is to make Waterford the best possible place for all its people and for those that wish to live, visit, work or invest here. There are 32 Elected Members. The 2024 Revenue Budget of the Council is €183.31 million. At a strategic level, the Council operate through its Corporate Policy Group comprising of the Cathaoirleach of the Council and the Chairs of the local authority’s Strategic Policy Committees. The Chief Executive and the Council’s Management Team play a key role in supporting and advising this policy group. Day to day management of services takes place under the stewardship of the Chief Executive, four Directors of Service and a Head of Finance who collectively comprise the Senior Management Team. Working with Waterford City & County Council is now a more inviting prospect than ever. This local authority has immersed itself in many exciting projects in recent years, some which have reached completion while some are ongoing and providing exciting challenges and career highlights for our enthusiastic staff. This competition presents an opportunity to gain employment with Waterford City & County Council in the role of Temporary Clerical Officer . This Candidate Information Booklet is intended to provide information on the post of Temporary Clerical Officer and the selection process and candidates are advised to familiarize themselves with the detailed information in advance of submitting their application. Waterford City & County Council is committed to a policy of open and fair recruitment, in line with good practice, recruitment & selection standards, employment legislation and relevant circulars from the Department of Housing, Local Government & Heritage. Candidates should satisfy themselves that they are eligible under the Qualifications to apply for the post of Temporary Clerical Officer . Where a candidate provides false or misleading information or has deliberately omitted relevant information on their application form this may result in their disqualification from the competition. ROLE & DUTIES OF THE POST Introduction to Role: The Council is seeking applications from suitably qualified candidates with relevant experience for the position of Temporary Clerical Officer . It is proposed to form a panel of qualified candidates from which temporary vacancies will be filled during the lifetime of the panel. The Temporary Clerical Officer will report directly to the Staff Officer, or such person as may be assigned from time to time by Waterford City & County Council. Temporary Clerical Officers make a valuable contribution to the provision of the Council’s services. The Temporary Clerical Officer will work as part of a multidisciplinary team, assisting with the implementation of work programmes to achieve goals, targets and standards set out in Departmental and Team Development Plans. He/she will also be required to operate the Council’s existing and future IT systems as part of their work. As part of Waterford City & County Council’s commitment to providing quality services to citizens, the Temporary Clerical Officer will assist in delivering a wide range of services across the organisation. Temporary Clerical Officers provide a point of contact for customers to carry out their business and access information about the Council’s services. Duties The duties of the post are to give to the local authority and to (a) the local authorities or bodies for which the Chief Executive is Chief Executive, and (b) to any other local authority or body with which an agreement has been made by the local authority or by any of the authorities or bodies referred to in sub-paragraph (a) of this paragraph under the general direction and control of the Chief Executive or of such officers as the Chief Executive may from time to time determine, such appropriate Temporary Clerical Officer, management, administrative, executive, supervisory, advisory and ancillary services as may be required by any local authority or body hereinbefore mentioned in the exercise and performance of any of its powers, functions and duties and to exercise such powers, functions and duties as may be delegated to him or her by the Chief Executive from time to time including the duty of servicing all committees that may be established by any such local authority or body. The holder of the post will, if required, act for an officer of a higher level. The duties of the Temporary Clerical Officer shall be such clerical/administrative duties as may be assigned from time to time by Waterford City & County Council. They shall include deputising, when required, for other employees of the Council and such duties as may be assigned in relation to the area of any other Local Authority, including but not limited to:- • dealing with members of the public/customers; • public counter/reception work; • PC work - word processing, spreadsheets, database, e-mail and internet; • inputting computer data; • general clerical duties - filing, faxing, photocopying; • handling mail; • cashiering; • processing invoices and payroll for payment; • accounts - purchasing, creditors, debtors; • secretarial work; • taking minutes of meetings, drafting of letters and reports; • interviewing customers, e.g. people applying for housing loans; • carrying out such other duties that may be assigned from time to time. The particular duties and responsibilities attached to these temporary positions may vary from time to time, without changing the general character of the duties or level of responsibilities entailed. The temporary post holder may therefore be required to perform duties appropriate to the post, other than those detailed above, and to take instructions from and report to, an appropriate Officer or such designated Officer as may be assigned from time to time by the Council. Qualifications & Requirement of the Post The Minister for Housing, Local Government & Heritage has declared that the qualifications for the Temporary Clerical Officer position shall be as set out hereunder: (a) Character: Each candidate shall be of good character. (b) Health: Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. (c) Education, Experience, etc.: Each candidate must, on the latest date for receipt of completed application forms: (i) have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certification Vocational Programme. (At least Grade B in Foundation Level Mathematics and Grade C in Foundation Level Irish may be considered as equivalent to Grade D (or a Pass), in Higher or Ordinary Level, from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme); or (ii) have passed an examination of at least equivalent standard; or (iii) have had at least two year’s previous service in the office of Temporary Clerical Officer, Clerk/Typist (Clerical Duties), Clerk Typist (Typing and Clerical Duties) or Clerk/Typist under a local authority, or health board in the State; or (iv) have satisfactory relevant experience which encompasses demonstrable equivalent skills. Salary: Current Salary Scale: €30,811 - €47,945 The salary shall be fully inclusive and shall be as determined from time to time. Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. New entrants will commence on the minimum point of the scale. Remuneration is subject to all statutory deductions, e.g. P.A.Y.E. and P.R.S.I. Increments are paid annually subject to satisfactory attendance, conduct and performance and national agreements. Increments may be withheld if performance, attendance and/or conduct are not satisfactory. Superannuation: The relevant Superannuation Scheme will apply. The provisions of the Local Government (Superannuation) (Consolidation) Scheme 1998 may apply. Persons who become pensionable officers who are liable to pay the Class A rate of PRSI contribution will be required, in respect of their superannuation contribution, to contribute to the local authority as follows: 1.5% of their pensionable remuneration plus 3.5% of net pensionable remuneration (pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependent or qualified children). Persons who become pensionable officers who are liable to pay the Class D rate of PRSI contribution will be required, in respect of their superannuation contribution, to contribute to the local authority at the rate of 5% of their pensionable remuneration. The provisions of the Spouses and Children’s/Widows and Orphans Contributory Pension Scheme will continue to apply. New entrants will be admitted to the Single Public Service Pension Scheme with effect from the date of appointment. The scheme is contributory and provides pension, retirement gratuity, death gratuity and survivors benefits. To qualify for a pension the successful candidate must have served a minimum of two years employment in a Local Authority. Retirement Age There is no mandatory retirement age for new entrants to the public service as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004. Anyone who is not a new entrant to the public service, as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004, is subject to a compulsory retirement age of 70 years or as determined in accordance with Department Circulars and in line with Government Policy. The maximum retirement age for new entrants as defined by the Public Service Pensions (Single Scheme and other Provisions) Act 2012 is 70 years. The Council may refer staff to a medical advisor at any time to determine fitness to carry out the duties to which they have been assigned. Hours of Work: The normal working hours are 35 hours per week. Flexible working arrangements apply. All hours worked are subject to and recorded in accordance with the provisions of the Organisation of Working Time Act, 1997, and the Organisation of Working Time Regulations, 2001. Waterford City & County Council requires employees to record their hours using the CORE/TDS Clocking system. Annual Leave: The annual leave entitlement for the grade is 27 days per annum. The Chief Executive of Waterford City & County Council retains autonomy with regard to office closures, (e.g. Christmas Office Closure); any days arising from such closure will be reserved from the employee’s annual leave entitlement. Proposed office closure days will be reviewed and advised to all employees each year. Base: Waterford City & County Council reserves the right to, at any time, assign an employee to any premises in use by the Council now or in the future. Residence: The successful candidate shall reside in the district in which his/her duties are to be performed, or within a reasonable distance thereof. Drivers Licence: Temporary Clerical Officers employed by Waterford City & County Council will be required to use their car on occasions on official business. In such situations the employee must hold a current clean driver’s licence and have available adequate means of transport. It is the responsibility of the employee to arrange the appropriate car insurance for business use and to indemnify Waterford City & County Council with the indemnity specified on the insurance certificate under the heading “Persons or classes of person who are covered”. Documentation to confirm the appropriate insurance cover will be required to be supplied to the Council on an annual basis. Code of Conduct/Organisational Policies: Employees are to be required to adhere to all current and future Waterford City & County Council codes of practice including Code of Conduct of Employees and all current and future organisational policies including, but not limited to Health and Safety, Communications, Data Protection, Equality, Staff Mobility, Attendance Management and Use of Electronic Equipment. A full list of relevant policies is contained on the council Intranet. Training: Employees are required to attend and participate fully in training programmes as may be decided by the Council from time to time and to apply their learning in the course of their daily working activities. Commencement: Waterford City & County Council shall require a person to whom an appointment is offered to take up such appointment within a period of not more than one month (subject to notice requirements) and if they fail to take up the appointment within such period or such other longer period as the Council in its absolute discretion may determine, Waterford City & County Council shall not appoint them. Reporting Arrangements: Temporary Clerical Officers report directly to the appropriate Staff Officer of a section or to any other employee of Waterford City & County Council as the Chief Executive, Director of Services or other appropriate employee may designate for this purpose. A system of regular appraisal (PMDS) will be operated during employment which will involve discussions between the employee and the line manager regarding performance and conduct. Health & Safety: Waterford City & County Council as an Employer is obliged to ensure, in so far as it is reasonably practicable the Safety, Health and Welfare at Work of all of its employees. Under the Safety, Health and Welfare at Work Act 2005, the County Council has a legal duty to exercise all due care and take all protective and preventative measures to protect the Safety, Health and Welfare of its employees. All employees also have a legal obligation under Safety and Health legislation to co-operate with management and not engage in any improper conduct or behaviour or do anything, which would place themselves or others at risk. Employees must not be under the influence of an intoxicant at the place of work. Employees must comply with all Safety and Health rules and regulations and attend all required Safety and Health Training.
Electrical Safety Compliance Officer
Please note that although this job advert is for a permanent post, offers for fixed term contracts may also be made from this file. BAND: 6 JOB PURPOSE: Responsible to the Electrical Safety Compliance Manager for the implementation, monitoring and review of the Executive’s Policies, and Procedures for Electrical Safety, Managing the Electrical Installation Condition Report (EICR) programme and contracts, including completion of remedial works, to ensure the NIHE is fully compliant with its statutory and regulatory duties to its customers, employees, and third parties. REQUIREMENTS: 1. i) Possess a degree or equivalent level 6 qualification relevant to electrical installations PLUS 1 year’s relevant experience* working in an Electrical related function. OR ii) BTEC Higher or equivalent Level 5 qualification relevant to electrical safety PLUS 3 years' relevant experience* working in an Electrical related function OR iii) Can demonstrate equivalent continuing professional development or experiential learning AND a minimum of 5 years’ experience* working in an Electrical related function *Relevant experience would be work on Electrical Installations, Electrical Engineering, Building Services Engineering, Engineering Management, or equivalent discipline. APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Grants Technical Improvement & Development Officer
Please note that although this job advert is for a permanent post, offers for fixed term contracts may also be made from this file. BAND: 6 JOB PURPOSE: The Technical Improvement & Development Officer will develop technical policies and procedures and implement improvement initiatives across a suite of funding schemes for the private housing sector. These schemes are aimed at improving housing standards, addressing disrepair and remedying unfitness, improving energy efficiency, reducing fuel poverty and enabling persons with a disability to live as independently as possible and to remain in their own home. REQUIREMENTS: 1. i) Possess a degree or equivalent level qualification (Level 6*) in Building Studies or equivalent professional/technical qualification and can demonstrate at least 2 years’ relevant experience. OR ii) Possess a relevant BTEC Higher Certificate/Diploma or equivalent level qualification (Level 5*) qualification in Building Studies, and can demonstrate 3 years’ relevant experience. OR iii) Can demonstrate equivalent continuing professional development/experiential learning and demonstrate at least 4 years relevant experience. (Please include dates) *Refer to Qualifications Framework for equivalencies. It is the responsibility of the applicant to demonstrate equivalency APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Communications Officer
Salary: SO1, SCP 25-27; £35,235 - £37,035 per annum Main Purpose of Job: The postholder will be responsible for the day-to-day delivery of the Council’s communications functions, providing advice and guidance to officers and Elected Members. Summary of Responsibilities: Media • Research, prepare and manage both proactive and reactive media releases / statement and queries and act as a point of contact for the media on any issues ensuring that a positive working relationship is developed and maintained across the local, regional and national media. • Assist in the implementation of the various corporate Strategies including, Marketing and Communications, Consultation and Engagement Framework and adhere to the Communication’s Protocol. • Assist in the development of internal communication channels including the upgrading and ongoing development of the staff intranet as a ‘go to’ source for information. • Provide communications support to Elected Members, Chief Executive, Senior Management Team, Heads of Service and other staff as required, including the preparation of media statements and media responses. • Support the various Council Services in PR and media requirements including attend Council events, taking photographs and producing press releases and as required. • Research and prepare official speeches as required • Ensure that the Council’s website and intranet are effective communication and information tools for the public, Elected Members and staff. Marketing • Develop and implement corporate communications campaigns (online and offline) for internal and external audiences, evaluate effectiveness, identify improvements and report to management. • Manage day to day operation of Council corporate social media accounts and respond to queries as appropriate. • Create engaging, effective, accessible and clear communication materials (text and visual) in-house for digital and print communications from concept to design and sign off, or with external support on occasion, for internal and external audiences, including elected members. • Work alongside Directorate officers to assist in developing and implementing marketing and communications campaigns for internal and external audiences, including elected members, evaluate effectiveness, identify improvements and report to management. • Provide advice and support on the Council’s visual identity and written guidelines to Council officers to ensure that the Council’s communications are clear, compliant with standards, accessible and easy for people to understand. • Proof-read a range of Council marketing and communications materials, including but not limited to magazines, newsletters, leaflets, e-zines and strategies to ensure all documents are free from spelling / grammatical errors or are corrected as appropriate. • Undertake analysis of online communications using various online analytic tools to evaluate effectiveness and improve performance. • Ensure the Council website is kept is up to date and that information is accurate and accessible. • Research and collate evidence to support marketing decision making within the marketing and communications team to improve overall effectiveness and performance. • Take forward new (online and offline) marketing tools, creating engaging content for a range of audiences and evaluate effectiveness. • Develop and manage relationships with service managers and officers to ensure successful delivery of targets and outcomes. • Support the Council’s internal marketing forum General • Comply with all the Council’s policies and procedures including the Employee Code of Conduct and Employee and Councillor Working Relationship Protocol. • Promote the Council’s Equal Opportunities policies and avoid all forms of discrimination as both an employer and service provider. • Implement all Financial and Procurement policies and procedures. • Undertake the duties of the post at all times in a manner that enhances and promotes the positive image of Fermanagh and Omagh District Council. The postholder will be expected to be flexible and adaptable to meet the changing needs and requirements of the organisation. The above list should not be seen as an exhaustive list of duties, and the postholder will be expected to undertake other relevant duties, as required. Essential Criteria: Applications are invited from applicants who meet the following criteria: A third level qualification in a relevant discipline, i.e. Communications, Marketing, Business Studies or equivalent and 1 year’s relevant experience**. In the absence of the above qualification, a minimum of 2 years’ relevant experience** in a public relations, communications or marketing role. **Relevant experience must include evidence of: a) Preparation of press releases, newsletters etc b) Liaising with local, regional and national media relations c) Implementation of a Communications/PR/Marketing Plan d) Use of social media channels e) Undertaking research to compile media responses, press releases, letters, reports or correspondence Proficiency in the use of I.T. – including Microsoft Office Packages and design specific packages such as Canva, Adobe Illustrator Experience of communications activities in both written/press and digital/social media
Planning Officer
To assist in providing a high-quality and efficient Planning Service to the Armagh City, Banbridge & Craigavon Borough Council area. The post holder will be required to assist in the preparation and delivery of a new Local Development Plan for the Council area, and the management and delivery of the Development Management and Enforcement functions. The post will initially be based in the Development Management section of the Council’s Planning Department, but the post holder may be required to work across other sections, including the delivery of a new Local Development Plan and enforcement cases. All correspondence in relation to your application will be sent via email. Please ensure a valid e-mail address and mobile number is provided when filling out the application form. Applicants must advise of any changes to contact details during the process. Applicants should ensure they check their emails including junk folders regularly. Human Resources Section (Craigavon Office) Armagh City, Banbridge and Craigavon Borough Council Craigavon Civic and Conference Centre Craigavon BT64 1AL
Environmental Health Officer
Location: Post 1 – Civic Centre, Craigavon, however the post holder may be required to work across any of the main office locations within the Borough. Post 2 – Civic Building, Banbridge, however the post holder may be required to work across any of the main office locations within the Borough. Salary: PO1 SCP 28-31 £37,938 - £40,476 per annum Hours: 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours’ scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post. Occasional evening and weekend working will be required including participation in on call rotas relevant to the function. Duration: Post 1: Fixed term contract for 12 months, may be extended Post 2: Fixed term contract until 31 March 2026, may be extended JOB PURPOSE: To protect and promote the health and wellbeing of those who live in, work in and visit the Borough and to contribute to their quality of life by enforcing all relevant statutory provisions e.g. consumer protection, environmental protection, food control, health and safety, housing and public health. The post holder will also be required to identify information needs within the business and residential community relating to Environmental Health matters; to devise, plan and participate in training and information campaigns to promote awareness of legislative requirements and health issues. MAIN DUTIES AND RESPONSIBILITIES: 1. Responsible to relevant line manager for the performance of the duties of the post and to collaboratively work as part of a team in the provision of an efficient, effective, economic and equitable Environmental Health Service. 2. Inspect, audit and risk assess premises and work practices which fall within the remit of the Department on a pro-active and re-active basis across the range of Environmental Health functions. Have regard for relevant statutory provisions and Codes of Practice, and where necessary, instigate an appropriate course of action by means of education, persuasion and/or enforcement. 3. Liaise with line manager with regard to complex matters and where necessary in relation to other aspects of ongoing enforcement or educational work. 4. Deal with service requests and all necessary investigations under legislation within the Department which the Council has statutory responsibility. 5. Prepare statutory notices, enforcement actions and prosecution cases in accordance with PACE guidelines and attend Court/other hearings/public enquiries as required. 6. Maintain all relevant management information systems and information /data handling processes in dealing with all requests and communications in accordance with Departmental and Council processes 7. Undertake health and wellbeing initiatives and education as required and provide professional advice to businesses/community in order to contribute to health and wellbeing and environmental enhancement. 8. Contribute to the development and review of effective policies and procedures to achieve continued improvement in service delivery and in quality and customer standards 9. Scrutinise, process and make appropriate comment on planning and other applications and schemes from statutory and non-statutory departments. 10. Support and supervise aspects of training and development for Student Environmental Health Officers and others assigned for training or work experience. 11. Participate in and support collaboration through internal and external working groups/partnerships including multiagency meetings and professional groups as required. 12. Participation in on call duties and rotas relevant to the function as required. 13. Undertake research, training and development so as to maintain and update knowledge of professional, technical and legislative developments within the core functions to compliment experience and ensure authorisation powers pertinent to the post are maintained/enhanced. 14. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. Qualifications and training • A CIEH Accredited degree or diploma (or equivalent) in Environmental Health which entitles the post holder to become a Member of the Chartered Institute of Environmental Health. (Please note relevancy should be clearly demonstrated). Experience • Six months’ experience working in an Environmental Health related discipline Key skills, knowledge and attributes • IT Literacy including use of a range of Windows based packages in a working environment; • Excellent written and oral communication skills; • Ability to work as part of a team; • Ability to organise workload and work under pressure; • The ability to use own initiative; • Analysis and decision making skills; • Excellent organisational skills. Driving • Hold a full current driving license (valid in the UK) and have access to a form of transport or *have access to a form of transport which will permit the applicant to carry out the duties of the post in full. *This relates only to any person who has a disability, which debars them from driving. Working Arrangements/Flexibility 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours’ scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post. Occasional evening and weekend working will be required including participation in on call rotas relevant to the function.
Payroll and HR Officer
Purpose of The Job As an integral member of the Human Resources team, you will play a pivotal role in supporting the smooth and efficient delivery of both payroll and HR services. Your primary focus will be to ensure accurate and timely payroll processing and reporting while contributing to essential HR functions, including recruitment, absence management, and employee training and development. Your work will be vital in helping the business foster a supportive and compliant work environment that upholds both legal obligations and company policies. Key skills & Requirements Key competences · 3rd Level qualification · Strong organisational, time management and analytical skills · Excellent communication skills - both written and verbal · Strong level of accuracy and attention to detail · Excellent knowledge of Excel, Outlook and Word · Ability to work under pressure and multitasking · Confidentiality · Customer Care Skills · Communication · Organisational Skills · Problem solving · Decision making · Business understanding · Continuing to learn · Planning and Organising Action Assignments: Key Responsibilities 1. Payroll Support · Ensure payroll processes comply with current employment laws, tax regulations, and company policies. · Accurately prepare and process payroll for all employees in accordance with established schedules and company policies. · Ensure payroll processes comply with current employment laws, tax regulations, and company policies. · Stay updated with changes to legislation affecting payroll and advise management of any impacts. · Maintain accurate and up-to-date payroll records, including employee data, pay rates, deductions, and benefits. · Respond to employee enquiries regarding payroll, deductions, benefits, and resolve any discrepancies or issues promptly. · Prepare and distribute payroll-related reports, including monthly, quarterly, and annual reports. · Collaborate with managers to ensure accurate time and attendance records are maintained and properly integrated with the payroll system. · Uphold the highest standards of confidentiality and data security when handling sensitive payroll information. · Identify and implement process improvements to enhance payroll processing efficiency. · Support internal and external audits by providing payroll documentation and explanations as needed. 2. Human Resources Support · Manage end-to-end recruitment processes, including advertising job vacancies, screening candidates, scheduling interviews, and conducting reference checks. · Facilitate new employee onboarding, ensuring a smooth transition and positive first impression of the company. · Provide support and guidance to employees on HR policies and procedures. · Act as a point of contact for employee enquiries, addressing concerns and resolving workplace issues fairly and consistently. · Maintain accurate and up-to-date HR records, including contracts, leave records, and other personnel documents. · Prepare HR-related reports and maintain confidentiality in handling sensitive employee data. · Assist with the implementation and monitoring of performance appraisal processes. · Support managers and employees in understanding performance goals and expectations. · Provide support to the management team in all aspects of Human Resources. · Support and actively engage in group-wide HR weekly meetings and other HR activities to foster collaboration, share best practices, and contribute to the continuous improvement of HR strategies and initiatives 3. Training Support
Clerical Officer
Position: Clerical Officer Contract: Part Time Hours: 12 hours per week Monday – Wednesday (8.30am – 12.30pm) Salary range: Consolidated Payscale apply to this post. Reporting to: Head of Operations Closing date: 23rdJune on or before 17.00pm (This competition maybe closed early in the event of a high volume of applicants) Essential Skills: · Proficient in Microsoft Office - Word / Excel · Excellent keyboard / typing · Ability to work on own initiative and prioritise tasks · Have excellent interpersonal skills · Excellent organisational and administrative skills · Excellent communication skills · Practice a high level of confidentiality · Demonstrate a high degree of flexibility Desirable Skills: · Previous relevant hospital/healthcare experience Duties and Responsibilities: · Carry out general administration duties and provide clerical support to Medical Dept. · Receive and respond to emails and queries · Type letters and reports as dictated by the Consultant · Provide administrative support to the Older Persons OPD clinics (there are currently 2 clinics a month with 4 referrals to each clinic) · Obtain charts from Medical Records for the clinics and as requested by the Consultant · To ensure that all calls that are received are dealt with in an efficient, professional and timely manner. · To have a good understanding of the workings of the Hospital. · Deal with all enquiries in a professional and courteous manner. · Maintain efficient general office procedures as appropriate to the post. · Liaise with staff in other departments and the public and outside agencies in a confidential, courteous and professional manner. · Ensure that security and confidentiality, with regard to relevant systems, are maintained at all times. The successful candidate will carry out the following duties. Please note this list is not exhaustive and additional duties may be required but will be discussed in detail with the line manager.
