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Sort by: relevance | dateTourism Development Officer
Main purpose of job Reporting to the Tourism and Events Development Manager, the post will be responsible for: · Developing, leading and implementing specific tourism development projects in support of the overall delivery of the Tourism and Events Strategy, in order to grow our tourism product, enhance the tourism experience and deliver sustainable economic benefit. · Developing and maintaining effective partnerships with other organisations in both the public and private sectors to ensure a strategic and coordinated approach to tourism development in the city. · Contributing to the development of a range of targeted tourism initiatives and ensuring the delivery of these, engaging with and working closely with key internal and external stakeholders where appropriate. Summary of responsibilities and personal duties 1. Contribute to the development, management and implementation of the Tourism Strategy for Belfast City Council and any other relevant corporate strategies, taking account of wider departmental and corporate objectives including the ongoing delivery of the Belfast Agenda. 2. Identify, develop and deliver a comprehensive range of innovative tourism projects, small and large scale, and assist in the development of targeted initiatives to deliver on Belfast City Council’s tourism objectives, including supporting tourism development across the city’s neighbourhoods. 3. Undertake relevant research to track, monitor and evaluate the performance and impact of tourism development initiatives across the city and assist in the identification of opportunities to enhance and promote the diversity of the city’s tourism offering. 4. Coordinate the assessment, monitoring and evaluation of BCC’s tourism activities against corporate, departmental and unit performance indicators and communicate the results as appropriate. 5. Identify and pursue opportunities to work collaboratively with other officers in the service, with colleagues in the department and across the wider organisation in order to ensure a consistent approach to tourism development and to maximise the council’s contribution to the city’s tourism offering. 6. Identify, develop and maintain strong working relationships with a range of key stakeholders in the tourism sector, facilitating opportunities for collaborative growth and addressing barriers to tourism activity in the city. 7. Develop and cultivate effective partnership approaches across the organisation and with key agencies and delivery partners, taking forward innovative approaches which lead to joint planning and delivery, and ensure a coordinated approach to tourism development. 8. Effectively contract manage allocated projects, to include ICC Belfast and Visit Belfast, in line with agreed outcomes and ensure appropriate financial and project management by project delivery agents. 9. Prepare and source external funding from relevant government agencies, private sector, European funding initiatives to support tourism development of the city and manage and monitor external sourcing of funding, ensuring compliance with all grant claims. 10. Coordinate the assessment, monitoring and evaluation of financial support to tourism organisations in accordance with the council’s policies, funder policies, financial regulations and standing orders. 11. Assist in the monitoring and management of such budgets as are allocated for the discharge of the unit’s functions in accordance with the council’s policies, financial regulations and standing orders, to ensure that the unit’s objectives are met within the budget. 12. Work closely with the council’s Marketing and Communications team to develop and manage all appropriate forms of communication to promote the work of the team and ensure that all specific tourism focused projects are promoted effectively. 13. Develop and maintain a high level of professional knowledge and sector insight and disseminate relevant information to management, key stakeholders and other organisations on tourism related council activities, including the availability of grants, sector trends and relevant emerging issues. 14. Prepare reports, corporate briefings and policy responses for senior management, Committee and Members on relevant tourism issues and attend committees, corporate management teams and external working groups as and when required. 15. Influence relevant policy and strategy development both within council and with external agencies in order to support the delivery of the Tourism and Events Strategy and other key strategic priorities. 16. Motivate and manage any staff, that may be assigned, to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme. 17. Represent the Tourism and Events Development Manager as required, within the post holder’s sphere of responsibility 18. Participate as directed in the council’s recruitment and selection procedures. 19. Act in accordance with the council and departmental policies and procedures including customer care, equal opportunities, health and safety, safeguarding and any pertinent legislation. 20. Participate in induction and in-service training provided by Belfast City Council and in the induction and support of all newly appointed staff and other human resource management procedures as appropriate, including, absence management, disciplinary and grievance procedure. 21. Undertake the duties in such a way as to enhance and protect the reputation and public profile of the council. 22. Undertake other such relevant duties as may from time to time be required. This job description has been written at a time of significant organisational change and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description but which are commensurate with the role. Essential criteria Qualifications and experience Applicants must , as at the closing date for receipt of applications, either: · have a third level qualification in a relevant subject such as tourism, events, cultural or hospitality management, business, or equivalent relevant qualification and be able to demonstrate on the application form, by providing personal and specific examples, at least one year’s relevant experience in at least two of the following three areas: or · be able to demonstrate on the application form, by providing personal and specific examples, at least two years’ relevant experience in at least two of the following three areas: a) developing, implementing and evaluating tourism, culture, heritage or community arts strategies and implementation plans; b) developing and managing financial investment support for the tourism and cultural sectors including effective monitoring and evaluation; and, or c) developing and maintaining effective partnerships with a range of key stakeholders in public and private sectors. Special skills and attributes Applicants must be able to demonstrate evidence of each of the following skills and attributes which may be tested at interview: Communication skills: the ability to write a variety of clear analytical reports on complex service issues in an influential, persuasive manner. The ability to prepare and present briefings and presentations to a range of audiences in formal and informal settings. Technical knowledge: knowledge of local and wider tourism issues with recognition of key economic, social and environmental challenges and drivers in the city and identification of both the strategic and operational role for local government in addressing these. Partnership working skills: the ability to establish good working relationships with stakeholders, individuals and organisations that can make a contribution to the development of tourism, culture and arts in Belfast. Analytical and decision making skills: the ability to analyse complex situations and make decisions in a highly effective way and have a full understanding of the issues involved and an empathy with individuals who may be affected. Performance management skills: the ability to identify performance indicators for areas of responsibility and monitor and evaluate performance against them in order to achieve or exceed agreed targets. Resource management skills: the ability to effectively manage and monitor any allocated budgets and other project resources and report on variances as required. Work planning skills: the ability to effectively prioritise plan workload and activities, depending upon demand and available resources and forward plan to ensure deadlines are adhered to and targets met. Political sensitivity skills: the ability to treat confidential matters with the appropriate discretion and the ability to work with elected representatives with an appreciation of the sensitivities of working in a political environment and an understanding of the operation of local government and the issues it faces. Equality of opportunity: a personal commitment to the promotion of equal opportunities and good relations. Desirable criterion In addition to the above qualifications and, or experience, Belfast City Council reserves the right to short-list only those applicants who, as at the closing date for receipt of application forms, can demonstrate on the application form, by providing personal and specific examples, that they have either a third level qualification in a relevant subject such as tourism, events, cultural or hospitality management, business, or equivalent relevant qualification and one year’s relevant experience (as outlined above) in each of the aforementioned three areas or two years’ relevant experience in each of the aforementioned three areas. Salary: £43,693 - £46,731 per annum
Strategic Asset Manager
Responsible for the implementation and delivery of the Council’s Estates Strategy to ensure the Council’s assets are managed and safeguarded in accordance with legislative requirements, governance arrangements, policies, procedures and best practice. As Council’s Asset Management Champion, develop and lead on an Asset Management Plan, in accordance with the Council’s Estates Strategy, to manage and optimise the value derived from land and property assets. Responsible for the establishment of an Asset forum and the performance of the asset base and associated outcomes. Oversee the management of the Councils Asset Register. Oversee the Council’s land and property portfolio, including management of the Land and Property Team, and servicing the Land & Property Sub-Committee. PLEASE NOTE: Only application forms containing all the information which has been sought will be considered. The shortlisting panel will base shortlisting decisions on the information contained within the Essential Criteria narrative sections of the application form, however Desirable Criteria may be used. It is the applicant’s responsibility to provide sufficient relevant information including dates in this section of the form for each criteria. A reserve list may be established in order to fill future permanent and temporary posts that may arise for another similar vacancy within the following 12 months. Should a similar post become available within this time period, the post may be offered to those candidates on the reserve list, in order of merit, without the requirement for a further interview. The post may be offered on a full-time, part-time, permanent, temporary or fixed-term basis.
Cleaning Operative
If you are a customer focused individual and want to join a fun and family orientated food and facilities management company which believes people are our greatest asset, then we have a role for you! Our family values speak for themselves: Do the right thing, Have fun & grow together, Take pride in what you do! We are currently recruiting for a Cleaning Operative to join our team based at The Marketplace Theatre, Armagh. This is a great opportunity to join a world leading facilities management company. Working Pattern: The Mount Charles Group is an equal opportunities employer and welcomes applications from all sections of the community. Due to the number of applicants Mount Charles receives, we only respond to short-listed applicants. If you have not been contacted within six weeks of the closing date, you have not been selected for interview. GREAT PEOPLE - GREAT SERVICE - GREAT FUTURE
LGV Driver
A number of permanent vacancies currently exist within Mid and East Antrim Borough Council for the following post and applications are invited from suitably qualified and experienced candidates:- LGV Driver 37 hours per week Scale 5 and in the range SCP 14-19 (Currently £28,624 - £31,067) Location – 2 x Larne, 2 x Ballymena MAIN PURPOSE OF THE JOB PLEASE NOTE: Only application forms containing all the information, which has been sought, will be considered. The shortlisting panel will base shortlisting decisions on the information contained within the Essential Criteria narrative sections of the application form. It is the applicant’s responsibility to provide sufficient relevant information including dates in this section of the form for each criteria. Applications will only be accepted on the application forms provided; Curriculum Vitaes will not be accepted. Closing date for receipt of completed applications is Monday 7 July 2025 at 4pm.
Environmental Planning Officer
A permanent vacancy currently exists within Mid and East Antrim Borough Council for the following post and applications are invited from suitably qualified and experienced candidates:- Environmental Planning Officer 37 hours per week Scale SO1, SCP 25-27 Currently £35,235 - £37,035. Location: The location of this post will be Ballymena, however the postholder may be required to work in any area of the Borough as the post dictates. Currently we are operating a hybrid working policy. MAIN PURPOSE OF JOB Contribute to the day-to-day delivery of Shared Environmental Service (SES) services ensuring that commitments to clients and standards are met and outputs quality assured. SES provides environmental assessment services to clients including Councils and other public authorities in Northern Ireland. Contribute to the development and implementation of new services and associated processes and procedures. PLEASE NOTE: Only application forms containing all the information, which has been sought, will be considered. The shortlisting panel will base shortlisting decisions on the information contained within the Essential Criteria narrative sections of the application form. It is the applicant’s responsibility to provide sufficient relevant information including dates in this section of the form for each criteria. Applications will only be accepted on the application forms provided; Curriculum Vitaes will not be accepted. Closing date for receipt of completed applications is Monday 07 July 2025 at 4.00pm .
Driver With Labouring Duties Up To T
A permanent vacancy currently exists within Mid and East Antrim Borough Council for the following post and applications are invited from suitably qualified and experienced candidates:- Driver with Labouring Duties up to 3.5t 37 hours per week Scale 4 and in the range SCP 9-13 (Currently £26,409 - £28,163) Location – Larne MAIN PURPOSE OF THE JOB PLEASE NOTE : Only application forms containing all the information, which has been sought, will be considered. The shortlisting panel will base shortlisting decisions on the information contained within the Essential Criteria narrative sections of the application form. It is the applicant’s responsibility to provide sufficient relevant information including dates in this section of the form for each criteria. Applications will only be accepted on the application forms provided; Curriculum Vitaes will not be accepted. Closing date for receipt of completed applications is Monday 7 July 2025 at 4pm.
Leisure Centre Manager
Salary: Scale PO3 and in the range SCP 34-37 Currently £43,693 - £46,731 per annum. The starting salary is normally at the base of the salary scale. A higher starting salary may be awarded in exceptional circumstances where the decision to do so can be justified. Hours of Work: Successful candidates will be required to work 37 hours per week. Given the nature of their duties, the post holder will be expected to work outside of these hours at weekends, evenings and public holidays as dictated by the needs of the service. Transport/Mobility: Successful candidates will be required to travel on official duty within the Mid and East Antrim Borough Council area and beyond. Appointees must have access to a form of transport which will enable them to meet the requirements of the post in full. Date: May 2025 MAIN PURPOSE OF THE JOB Responsible to the Leisure Services Manager for contributing to corporate objectives through the effective, efficient and economic management of a leisure centre, including ensuring that financial and non-financial targets are achieved and that the service is developed to its full potential. Prepare, and successfully implement a yearly business plan and be responsible for its delivery, ongoing monitoring and review, including the collation of performance data and the production of management reports. Develop relationships, actively promoting customer engagement and partnership working to ensure increased participation/income and to implement a programme of continuous improvement to meet community needs. Manage the team and individual performance of Leisure Centre staff, ensuring appropriate levels of training and development to deliver against service needs. MAIN DUTIES AND RESPONSIBILITIES 1. Service Delivery 1.1. Responsible for overseeing the safe, efficient and effective Leisure Centre management and the development and delivery of strategies and action plans for: · Increased income, membership sales and participation; · Health and Wellbeing Programmes; · Centre maintenance in partnership with Council’s Building Services Department. 1.2. Support the development, implementation and review of strategic policies, risk registers and performance in line with Regional Strategies, the Mid and East Antrim Community Plan and Council’s Corporate Plan. 1.3. Operate the Leisure Centre on a sound commercial basis in order to optimise usage and financial return by maximising income and controlling expenditure. 1.4. Lead, promote and adopt a rigorous approach to continuous improvement using the tool of QUEST and other similar quality management systems. 1.5. Develop a programme of customer engagement initiatives and respond to changes in customer needs and contribute to the improvement of health and wellbeing, including the reduction of health inequalities, within the Borough. 1.6. Ensure effective planning is in place through clear facility business plans and supported by robust performance management mechanisms. 1.7. Support, advise and provide professional guidance to the Leisure management team on all matters relevant to the operation of the Leisure Centre. 1.8. In conjunction with Leisure Centre Manager colleagues, develop, implement and review all operational procedures for the Leisure Centre in line with Best Practice in order to ensure continuous improvement throughout the service. 1.9. Conduct a demographic review, competitor analysis and benchmarking to ensure the Leisure Centre meets community needs and trends. 1.10. Ensure systems are in place to allow staff to have regular input into the operation of the Leisure Centre. 1.11. Manage, develop and support effective and efficient operation of the Leisure Centre to: · Manage, monitor and report on financial, staff and operational aspects of the service; · Report regularly on performance of programmes and the integration of relevant sport and intervention activities; · Contribute to the annual estimates process; · Actively promote customer engagement to ensure their needs are reflected in the service delivery. 1.12. In conjunction with the Leisure management team, review, plan and manage the maintenance, replacement and/or renovation programme for facilities and equipment, considering budgetary and customer requirements for the Centre. 1.13. Develop relationships with key partners, user groups and industry representatives to identify best practice management techniques and technologies. 1.14. Work proactively with the Leisure management team to review and identify opportunities for external grant aid in order to secure maximum grant funding for leisure facilities and programmes. 1.15. Promote partnership working with other leisure facilities and other council services E.g. Sports Development/Parks and Open Spaces to provide intervention, activity and sports programmes to increase participation in activity such as: · GP and similar referral schemes; · Health and Wellbeing; · Key Borough events; · Sports programmes specific to the Leisure Centre; · Government initiatives for engagement of target groups. 1.16. Produce management information reports and committee reports as required by the Leisure management team. 1.17. Support the Leisure management team in the development and delivery of the leisure marketing strategy, in conjunction with the communications team, to maximise participation, retain and build customers and contribute to improved well-being. 1.18. The postholder may be requested to assist Council in responding to emergency situations affecting the operation of Council and/or the wellbeing of the community. Any role assigned to the postholder will be within their existing capability and skill set. 1.19. Work to reduce the impact that the Leisure Centre has on the environment and comply with all environmental legislation applicable to the Leisure Centre. 2. Quality 2.1. Adhere to and comply with all Council policies and procedures relevant to this role, including arrangements for health and safety and risk management. 2.2. Ensure effective controls assurance and risk management strategies are implemented within the Department and contribute to the Council’s compliance with its corporate governance requirements. 3. Performance Improvement 3.1. Ensure the Council’s performance management framework is consistently implemented and provide advice, support and guidance to staff on personal development requirements, initiating further training where appropriate as well as setting annual performance improvement objectives at departmental and individual level. 3.2. Participate in the formulation, implementation and evaluation of the Department Business Plan and relevant Service Plans responding to changing trends and citizen needs. 3.3. Achieve high standards of personal performance, through meeting agreed personal targets and undertaking planned programmes of professional development. 3.4. Ensure high standards of performance of staff, acknowledge good performance and tackle poor performance positively and effectively. 3.5. Examine opportunities to gain efficiencies and improve effectiveness including collaborative partnerships, joint working and other innovative approaches to achieve best value in the use of public money. 4. Financial and Resource Management 4.1. Ensure efficient and effective financial management by contributing to the development of and working within agreed budgets and finances to deliver service priorities and by ensuring that these budgets are effectively managed, implemented and adhered to across the department. 4.2. Contribute to the financial viability of the Council by ensuring that the Department operates as efficiently and effectively as possible, utilising benchmarking and other value for money techniques and complying with all financial targets, the Council’s standing financial instructions, standing orders, codes of conduct and accountability. 4.3. Approve purchase payments and authorise lodgements. 4.4. Provide input to audit reports and ensure implementation of recommendations of these reports, ombudsman cases on a timely basis. 4.5. Seek innovative and creative solutions to help bring about change and service improvements. 4.6. Pursue as appropriate, additional sources of funding or other resources, which could be used to enhance those available to the Council. 5. People Management 5.1. Provide clear leadership to staff to ensure the provision of high quality services. 5.2. Ensure that management structures and practices within the department support a culture of effective team working, continuous improvement and innovation. 5.3. Contribute to good industrial relations within the Council by ensuring effective communication and working relationships with all staff for whom he/she is responsible as well as relevant trade unions/staff organisations. 6. General Management 6.1. Promote and ensure equality of opportunity, good relations and diversity in service delivery and employment by adhering to the Council’s Equal Opportunities in Employment policies and procedures and avoiding all forms of discrimination both as an employer and a service provider. 6.2. Ensure that the Council meets its Health and Safety obligations and appropriate arrangements are developed and implemented to ensure compliance with Council’s Health and Safety Policy and associated procedures and assure the safety of the workforce and service users. 6.3. Take such action as may be necessary in disciplinary matters in accordance with procedures laid down by the Council. 6.4. Investigate and prepare reports in line with the Council Complaints Policy. 6.5. Assist your line manager in ensuring the Council meets all statutory obligations and ensure that the highest standards of probity and good conduct are maintained at all times. 6.6. Ensure that staff within your control are aware of Council Policies and Procedures and provide information and guidance as required to ensure their compliance. 7. General 7.1. Uphold the Core Values of Mid and East Antrim Borough Council and work to achieve the wider organisational objectives as detailed in the Corporate Plan. 7.2. Participate in the Council’s Performance and Development Review process as detailed in the published scheme. 7.3. Fulfil the legal Health and Safety duties placed on employees by: · taking reasonable care of your own health & safety and that of others who may be affected by what you do or do not do; · Co-operating with the Council on Health & Safety matters; · Ensuring that you use work items provided by the Council correctly and in accordance with the training and instruction received, including personal protective equipment (PPE); · Ensuring that you do not interfere with or misuse anything provided for health, safety, or welfare purposes. 7.4. Contribute to Mid and East Antrim Borough Council in fulfilling all of its commitments in relation to anti-discrimination practices, its Equality Scheme and under the Northern Ireland Act 1998 and the Human Rights Act 1998. 7.5. Comply with all the Council’s policies and procedures. 7.6. Fulfil your legal responsibility* for all records held, created or used as part of Council business whether paper based or electronic, including e-mails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004 and Data Protection Act 1998. Employees are required to be conversant with the Mid and East Antrim Borough Council procedure on records management and to seek advice if in doubt. * Any subsequent updates will supersede legislation identified within the Job Description 7.7. Maintain high standards of personal accountability. 7.8. Comply with the Code of Conduct for Local Government Employees and the Local Government Employee & Councillor Working Relationship Protocol. 7.9. Participate as required in the selection and appointment of staff reporting to him/her in accordance with procedures laid down by the Council. 7.10. Perform any other duties commensurate with the grade and level of responsibility of this post, for which the post holder has the necessary experience and/or training. Qualifications and Experience Applicants must have: · a minimum of a Degree · a Pool Plant Operator (PPO) qualification * · a National Pool Lifeguard Qualification (NPLQ) * * Applicants who do not have a PPO or NPLQ at the time of application will be considered but must attain both qualifications within six months from the date of appointment. AND Be able to demonstrate, by providing personal and specific examples, that they have two years’ experience to include: · managing a leisure facility in line with business planning requirements; · successfully managing a budget; · managing a team of staff who work at various levels; · developing a leisure programme to include health intervention initiatives. OR, for candidates who do not have a Degree they must have: · a Pool Plant Operator (PPO) qualification * · a National Pool Lifeguard Qualification (NPLQ) * * Applicants who do not have a PPO or NPLQ at the time of application will be considered but must attain both qualifications within six months from the date of appointment. AND Be able to demonstrate, by providing personal and specific examples, that they have four years’ experience to include: · managing a leisure facility in line with business planning requirements; · successfully managing a budget; · managing a team of staff who work at various levels; · developing a leisure programme to include health intervention initiatives. Knowledge Knowledge of the QUEST performance management tool or a similar leisure focused quality system. Have a clear understanding of the statutory checks required for the management and maintenance of leisure equipment and facilities. General A full current driving licence valid in the UK and access to a vehicle OR have access to a form of transport that enables you to carry out the duties of the post [i] . Behavioural Competencies (Operational Level) These competencies are the top 6 competencies the Local Government Competency Framework [ii] which have been identified and prioritised for effective performance in this role. 1. How we Provide Leadership and Direction: 1.2 Leadership – Motivates others to achieve their objectives and organisational goals through involvement and providing feedback and support. Provides and supports development to enable effective delivery. 1.3 Managing Performance – Sets clear, aligned, high standard performance goals and objectives for self, others and the organisation. 2 How we manage ourselves 2.3 Communicating with Impact – Presents a positive image by communicating effectively, being resilient and treating people fairly 3 How we work with others 3.3 Meeting Customer Needs - Establishes the needs of customers and strives to ensure that these are met 4 How we move forward 4.2 Managing Change - Promotes change effectively and ensures that changes are delivered in line with organisational goals. 4.4 Continuously Improving Services - Seeks to continuously improve services and processes that impact on users.
Personal Assistant
Salary: Scale 6 SCP 20-24 £31,586 - £34,314 per annum Hours: 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post. JOB PURPOSE To provide a shared confidential comprehensive, diverse and professional administrative support service within the Deputy Chief Executive’s Department/Directorates/Executive Management Team; to include a Personal Assistant role for the Deputy Chief Executive’s Department/Directorates/Executive Management Team. The post holder will be required to provide administrative support to a number of corporate support areas, including administration for meetings and will require a high level of customer service and ability to deal with and resolve issues using personal and professional judgement, building relationships with internal and external officers at all levels, promoting the profile of the Council. The post will also be flexible to allow for new challenges and to assist with high level of demand from other Sections of the Deputy Chief Executive’s Department/Directorates/Executive Management Team which may arise from time to time. MAIN DUTIES AND RESPONSIBILITIES: 1. Provide a high quality, confidential Personal Assistant role, to include: • Organising, managing and monitoring the diary of the Deputy Chief Executive/Directors’/Executive Management Team on a daily basis and meeting regularly with them to discuss, prioritise and action diary commitments; • Identifying and prioritising tasks on an ongoing basis, ensuring that there is sufficient time allocated for planning, preparation and strategic review of priorities; • Acting as a first point of contact for incoming telephone calls; • Providing cover in the absence of the Chief Executive’s Personal Assistant. 2. Provide comprehensive administrative support to the Deputy Chief Executive/Directors’ and Executive Management Team on a daily basis. 3. Log, prioritise and track all correspondence, draft responses and general correspondence, where appropriate, including that of a highly confidential and sensitive nature, update senior officers and bring important issues and target dates to their attention. 4. Develop and maintain accurate and effective records and systems relevant to the work of the Deputy Chief Executive/Directorate/Executive Management Team and ensure files/documents are held and maintained in line with the Council’s Retention and Disposal policy. 5. Undertake research/obtain information and draft reports on behalf of the Deputy Chief Executive/Directors/Executive Management Team as required. 6. Schedule and organise meetings of the Council’s Executive Management Team, Strategic Directors and Heads of Department. This includes providing a comprehensive administrative service for meetings, organising venues and catering, ensuring officers are equipped, briefed and made aware of any pertinent issues, compiling agendas and papers, attending meetings and preparing minutes/action sheets. 7. Manage the compilation and preparation of Committee and Executive Management Team papers, ensuring their submission in a timely manner to the required standard. 8. Operate the Council’s computerised Purchase Ordering System in line with the Council’s Financial Regulations, Procurement Policy and other relevant policies/procedures. 9. Develop and maintain records and assist with the analysis of financial reports, reconcile financial data and assist with recording and receipt of all monies, including credit card payments and verification of expenditure in accordance with financial regulations. 10. Co-ordinate and compile Freedom of Information responses and Corporate Complaints responses on behalf of the Department/Directorate, ensuring that FOI obligations and Complaints Procedure requirements are met. 11. Assist with the processing of a range of data including checking for accuracy and transfer of data to other agencies in line with statutory and service requirements. 12. Represent the Directorate/Department on internal working groups as required 13. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. Qualifications and training • Five GCSEs (Grades A – C) or equivalent/comparable including Maths and English Language; Applicants must list all subjects, grades and level attained • OCR Level 2 Award in Text Processing (Business Professional) (Text Processing and Word Processing) or OCR/RSA Stage II Typewriting/Word Processing (Parts 1 & 2) or equivalent. Experience • Two years’ experience of providing high-quality PA administrative support to senior management to include each of the following: ▪ Diverse administration duties; ▪ Drafting of documents including correspondence and reports; ▪ Working with senior officers; ▪ Diary management; ▪ Organisation of meetings; ▪ Minute-taking and production of minutes; ▪ Preparation and dissemination of meeting papers and follow through actions; ▪ Dealing with confidential/sensitive matters; ▪ Managing a heavy workload and challenging/changing/conflicting priorities and deadlines. Key skills, knowledge and attributes • Excellent written and verbal communication skills; • Ability to develop and maintain good working relationships at a range of levels, including senior management and elected members. • Ability to successfully plan/prioritise/manage a range of tasks simultaneously within required timescales; • Ability to demonstrate initiative to work flexibly with minimal direction and supervision; • Ability to research on a variety of issues and collate information; • Competent in the use of Microsoft Office (Word, Outlook, Excel, PowerPoint and Access). Working arrangements/flexibility 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post.
Student Placement, Human Resources
**Please read the recruitment pack before completing your application** Job Summary To actively contribute to the delivery of a range of HR projects and objectives and provide a comprehensive business support service. Hours of Work 36 hours per week. The post holder must be prepared to work outside normal office hours, including evenings, weekends, and Public and extra Statutory Holidays for which the appropriate payment will be made or time in lieu granted if relevant. Duration of appointment Fixed term contract for 50 weeks commencing 01 September 2025. Work Pattern Flexi 36 hours Monday to Friday. Hours of work are kept under review and may change in order to meet operational requirements, providing requisite notice. Location and transferability Based in either Council Offices, Monaghan Row, Newry or Downshire Civic Centre, Downpatrick, these posts will work across the Council District of Newry, Mourne and Down District Council. Whilst the current vacant post is based in either Downpatrick or Newry, suitable candidates who are placed on a reserve list may be offered a similar post in other Council locations. The post holder may be required to transfer to other locations in accordance with any requirements stated in the Job Description, any reviews of service delivery or other requirements as may arise from time to time. Any amendments made to work location will be implemented following appropriate consultation and provision of reasonable notice. Salary Scale 1b SCP 3-4 currently £24,027 - £24,404 per annum based on a 36 hour week (pro rata to hours worked).
Finance Officer
** Please read the recruitment pack before completing your application ** Job Summary Reporting to the Finance and Monitoring Officer, the post holder will be responsible for the financial administration and compliance of Programmes, within the Unit for example, but not limited to, Peace, Strategic Investment Fund and Financial Assistance. The postholder will assist in the development, implementation and review of all financial administrative systems, processes and documentation related to the Grants and Funding Unit to ensure full compliance with legal, audit, Council and funder requirements. Hours of work Hours of work are: 20 hours per week. The post holder must be prepared to work outside normal office hours, including evenings, weekends, and Public and extra Statutory Holidays for which the appropriate payment will be made or time in lieu granted if relevant. Duration of Appointment Permanent. Reserve List Whilst the Council are recruiting for permanent Finance Officer, please note that a reserve list will be compiled for future permanent, temporary, full time and part time posts for Finance Officer positions across the Council District. Work Pattern 20 hours per week Monday – Friday. Working pattern to be agreed with successful candidate. Hours of work are kept under review and may change in order to meet operational requirements, providing requisite notice. Location Location is McGrath House, Newry or Downshire Civic Centre, Downpatrick. The post holder may be required to transfer to other locations in accordance with any requirements stated in the Job Description, any reviews of service delivery or other requirements as may arise from time to time. Any amendments made to work location will be implemented following appropriate consultation and provision of reasonable notice. Salary SO2, SCP 28-30, currently £37,938 - £39,513 per annum based on a 36 hour week (pro rata to hours worked).
