Clerical Officer jobs
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Remuneration The Salary scale for the post is: (as at 01/03/2025) €30,810, €32,543, €32,969, €33,835, €35,100, €36,366, €37,634, €38,555, €39,596, €40,805, €41,661, €42,858, €44,067, €46,335, €47,948LSI Salary Scales are updated periodically and the most up to date versions can be found here: https://healthservice.hse.ie/staff/benefits-services/pay/pay-scales.html New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies. Principal Duties and Responsibilities In line with employer policies, procedures and best practice standards the Clerical Officer will: Administration · Provide office support, answer queries and provide a reception / telephone service · Keep themselves appraised of the relevant documentation / procedures as relevant · Manage data - including maintaining, correcting, collating, interrogating, validating and processing data · Maintain accurate up to date records filing systems and records (computerised / paper copy) · Assist in and / or prepare reports as necessary · Provide required information and support to Service Managers and teams, team members, clients, patients, members of the public etc. · Action all communications in a timely manner · Undertake any other administrative support and assignments as directed · Represent the Service in a positive manner Customer Service · Promote and maintain a customer focused environment · Ensure that service users are treated with dignity and respect · Act on feedback from service users / customers and report same to Line Manager Service Delivery and Improvement · Actively participate in innovation and support change and improvement initiatives within the service · Identify potential problems / inconsistencies in a timely manner and consult with Line Manager as appropriate Standards, Policies, Procedures and Legislation · Maintain own knowledge of relevant employer policies, procedures, guidelines and practices, to perform the role effectively · Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc.and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role · Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. Eligibility Criteria, Qualifications and/ or experience Eligible applicants will be those who on the closing date of the competition will have: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied. OR (ii) Passed an examination of at least equivalent standard OR (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character. Post Specific Requirements · Demonstrate depth and breadth of experience of working in an administrative role · Demonstrate a commitment to providing a quality service Other requirements specific to the post · n/a Skills, competencies and/or knowledge Professional Knowledge & Experience Demonstrate · knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role · The ability to maximise the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook etc. · The ability to work in line with policies and procedures Planning and Managing Resources Demonstrate · The ability to plan and organise own workload in an effective and methodical manner · The ability to deliver within timescales and to a quality standard · The ability to take responsibility for work and sees it through to completion Commitment to a Quality Service Demonstrate · A commitment to providing a quality service e.g. pays close and accurate attention to detail in their work · An awareness and appreciation of the service user · The ability to embraces the change agenda; demonstrates the ability to be flexible and adaptable in a changing work environment Evaluating Information, Problem Solving & Decision Making Demonstrate · Strong analytical and numeracy skills, including the ability to analyse data to inform decisions · The ability to think through decisions to make sure they are in line with policy and local practice · The ability to gather information from enough sources and other people to make well-founded decisions Team working Demonstrate · the ability to work on own initiative as well as part of a team · Contributes to a positive team spirit · A willingness to become involved and help team members if they are under pressure Communication & Interpersonal Skills Demonstrate · Effective communication skills including the ability to present information in a clear and concise manner · Strong written communication skills · Strong interpersonal skills including the ability to build and maintain relationships with a variety of stakeholders; treats others with dignity and respect Campaign Specific Selection Process Ranking/Shortlisting / Interview A ranking and or shortlisting exercise may be carried out on the basis of information supplied in your application form. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process. Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in ‘bands’ depending on the service needs of the organisation. Diversity, Equality and Inclusion The HSE is an equal opportunities employer. Employees of the HSE bring a range of skills, talents, diverse thinking and experience to the organisation. The HSE believes passionately that employing a diverse workforce is central to its success – we aim to develop the workforce of the HSE so that it reflects the diversity of HSE service users and to strengthen it through accommodating and valuing different perspectives. Ultimately this will result in improved service user and employee experience. The HSE is committed to creating a positive working environment whereby all employees inclusive of age, civil status, disability, ethnicity and race, family status, gender, membership of the Traveller community, religion and sexual orientation are respected, valued and can reach their full potential. The HSE aims to achieve this through development of an organisational culture where injustice, bias and discrimination are not tolerated. The HSE welcomes people with diverse backgrounds and offers a range of supports and resources to staff, such as those who require a reasonable accommodation at work because of a disability or long term health condition. Read more about the HSE’s commitment to Diversity, Equality and Inclusion Code of Practice The Health Service Executive will run this campaign in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA). The CPSA is responsible for establishing the principles to be followed when making an appointment. These are set out in the CPSA Code of Practice. The Code outlines the standards to be adhered to at each stage of the selection process and sets out the review and appeal mechanisms open to candidates should they be unhappy with a selection process. Read the CPSA Code of Practice .
Staff Officer
SECTION 1: THE ROLE The Staff Officer is a supervisory/management position within the Council and is assigned responsibility for administration and managing the performance of a section/department/team. The administrative structure ranges from the entry grade of Clerical Officer, through to Assistant Staff Officer, Staff Officer, Senior Staff Officer and Administrative Officer. See Section 10 below. A Staff Officer will generally work under the direction and management of a Senior Staff Officer/Administrative Officer or analogous grade. The Staff Officer has a supervisory role in the day-to-day operations of a work area or as a team leader. The Staff Officer works as part of a team and operational duties may include the day to day running of a section and the supervision and management of staff within the section. This will include assisting with the implementation of work programmes to achieve goals and standards set out in Departmental and Team Plans, Corporate Plan and Annual Service Delivery Plan. This will require the ability to plan, allocate and prioritise work and monitor and report on progress. Other duties may include representing the Department or the Council on various committees and the successful candidate must be capable of representing the Council in a professional and credible manner with all internal and external stakeholders. The Staff Officer role requires excellent administrative, employee management, interpersonal, communication and other particular skills and expertise depending on assignment. The ideal candidate will therefore be a highly motivated person, with a strong sense of commitment to delivering quality public services and be willing to take on a challenge. The Staff Officer is expected to carry out their duties in a manner that enhances public trust and confidence. SECTION 2: DUTIES: The post holder will work under the direction and control of the Senior Executive Officer or analogous grade or other officer designated by the Chief Executive or Director of Services as appropriate. The duties may include but are not limited to the following and the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. 1. To be responsible for the supervision of a work area or section within the Council, including supervision of a team. 2. To support the line manager to ensure section or department work programmes are implemented to deliver on the Council’s operational plan, including supervising the work of the team. 3. To develop and maintain productive working relationships. 4. To provide information and assistance relating to their area of work as required. 5. To compile, prepare and present reports, presentations and correspondence as necessary. 6. To represent their section or department on committees or at meetings and give progress reports as required. 7. To provide support and assistance in the delivery of projects as required. 8. To be involved in the day to day management of resources within their section or team. 9. To identify opportunities for improvements in service delivery within their section or team. 10. To support and implement change management initiatives within their section or team. 11. To supervise employees in supporting roles, including assigning tasks and duties, scheduling and prioritising work and monitoring and reporting on progress. 12. To provide support to team members and employees, handling day to day issues, ensuring compliance with all council policies and procedures. 13. To participate in corporate activities and responsibilities appropriate to the grade. 14. To ensure compliance with relevant policies, procedures, legislation, standards, codes of conduct and general principles of good governance, including grievance and disciplinary, performance management and attendance management, at all times. 15. To be in compliance with Health and Safety legislative requirements, policies and procedures and safe systems of work 16. To deputise for the line manager or equivalent as required. 17. To undertake any other duties of a similar level and responsibility, as may be required, or assigned, from time to time. SECTION 3: ELIGIBILITY CRITERIA / QUALIFICATIONS Cork County Council may, following the interview process, form three panels for the post of Staff Officer from which future vacancies may be filled. 20% will be confined to the recruiting Local Authority, 50% will be confined to the Local Authority Sector, 30% will be filled by Open Competition. Suitably qualified persons are invited to apply for the following panel(s): • Panel A Confined to Local Authority Sector/Regional Assemblies (Be a serving member of the Local Authority Sector/Regional Assemblies) • Panel B Open Competition (Open to internal and external applicants) • Panel C Confined to the recruiting Local Authority or Applicable Regional Assembly (Be a serving member of the recruiting Local Authority/Regional Assembly) 1. Character Each candidate must be of good character. 2. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Education, Training, Experience etc. Each candidate must, on the latest date for receipt of completed application forms: (1) (a) Have at least obtained Grade D (or a Pass), in Higher or Ordinary Level in 5 subjects (or 4 subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics, AND (b) Have obtained at least Grade C (or Honours) in higher level (or Honours) papers in 3 subjects in that examination (2 subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics) OR (2) Have obtained a comparable standard in an equivalent examination, OR (3) Hold a third level qualification of at least degree standard. Confined competition (4) Be a serving employee of a Local Authority/Regional Assembly and have at least two years satisfactory experience in a post of Clerical Officer or in an analogous post. 4. Age Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant within the meaning of the Public Services Superannuation Act, 2004. A candidate who is not classified as a new entrant must be under 70 years of age. 5. Transport Holders of the post should hold a full driving licence for class B vehicles and shall be required drive a motor car in the course of their duties and for this purpose, provide and maintain a car to the satisfaction of the local authority 6. Required Skillset In the context of the key duties and responsibilities for the post of Staff Officer listed above, the ideal candidate should demonstrate through their application form and at the interview that they have knowledge and experience of: ▪ Managing people; ▪ Customer service; ▪ Planning and prioritisation of workloads; ▪ Dealing effectively with conflicting demands; ▪ Working under pressure to tight deadlines; ▪ Strong interpersonal and communication skills; ▪ Stakeholder networking and engagement; ▪ Financial management; ▪ Problem solving and decision making; ▪ Project management; ▪ Administration and report writing; ▪ Operation of ICT systems and standard office software packages; ▪ Working effectively as part of a team; ▪ Adapting to change; ▪ Acting on own initiative; ▪ Data Protection; ▪ Health & Safety Management. In addition, the ideal candidate will also: ▪ Be self-motivated with ability to work on own initiative. ▪ Have excellent knowledge and understanding of the structures and functions of local government, of current local government issues, challenges, and priorities. ▪ Have an in-depth understanding of the role of Staff Officer. ▪ A sound understanding of the representational role of the elected members and the need to work in partnership to deliver quality services and implement policy decisions. SECTION 4: COMPETENCIES A Competency Based Application form requires you to describe some of your personal achievements to date that demonstrate certain competencies (necessary skills and qualities) required for the position for which you are applying. For each competency, you are given a description of a skill or quality. You are then asked to describe a situation, from your own experience, which you think is the best example of what YOU have done which demonstrates this skill or quality It is essential that you describe how you demonstrated the skill or quality in question. Therefore, compose your replies carefully in this section and try to structure what you write so that you give specific information about what you have done - for example, do not simply say that “X was successful”, describe exactly what you did and how you demonstrated the skill or quality in question. For each example please include the following: a) the nature of the task, problem or objective; b) what you actually did and how you demonstrated the skill or quality (and, where appropriate, the date you demonstrated it) c) the outcome or result of the situation and your estimate of the proportion of credit you can claim for the outcome. The information you present in your application may form part of a shortlisting process and may also be used to help structure your interview, should you be invited to one. A shortlisting process may be applied based on TWO or more of the competencies and on other information you provide in your application form. Please note that, should you be called to interview, the board may look for additional examples of where you demonstrated the Knowledge, Experience, Skills and Competencies required for this post, so you should think of a number of examples of where you demonstrated each of the skills. Management and Change • Understand and implement change and demonstrate flexibility and openness to change; • Develop and maintain positive, productive and beneficial working relationships. Delivering Results • Translate the business or team plan into clear priorities and actions for their area of responsibility; • Plan work and allocation of staff and other resources effectively; • Implement high quality service and customer care standards; • Make decisions in a timely and well informed manner. Performance Management and Communicating Effectively • Lead and develop the team to achieve corporate objectives; • Effectively manage performance; • Have effective written and verbal skills. Analysis & Decision Making • Skilled at policy analysis and development, challenging the established wisdom and adopting an open-minded approach; • Quickly gets up to speed in a complex situation, rapidly absorbing all relevant information/date (written and oral); • Use numerical data skilfully to understand and evaluate business issues; • Identify key themes and patterns in and across different sources of information, drawing sound and balanced conclusions; • See the logical implications of taking a particular position on an issue; • Resourceful and creative, generating original approaches when solving problems and making decision. SECTION 5: TENURE The position is permanent and fulltime. The post is pensionable. Panels may be formed to fill vacancies for Staff Officer that may arise during the lifetime of the panels. SECTION 6: SALARY The Salary scale for the post is: €51,210 - €61,252 per annum €51,210 - €52,739 - €54,301 - €55,895 - €57,501 - (Maximum), €59,373 (1st LSI) (after 3 years satisfactory service on the Maximum), €61,252 (2 nd LSI) (after 3 years satisfactory service on the 1st LSI). Entry point to this scale will be determined in accordance with circulars issued by the Department of Housing, Local Government and Heritage. In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving local authority employee on or after 1st January 2011, will enter the scale for the position at a minimum point. Rate of remuneration may be adjusted from time to time in line with Government Policy. Rate of remuneration may be adjusted from time to time in line with Government Policy. SECTION 7: ASSIGNMENT / LOCATION OF POST Cork County Council reserves the right to assign you to any department, premises or district in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or compensation. SECTION 8: WORKING HOURS The working hours at present provide for a five day, thirty-five hour working week. A flexible working hours’ system is in operation and may be availed of subject to the terms and conditions of the Flexitime Policy. SECTION 9: ANNUAL LEAVE The current annual leave entitlement is 30 days per annum. Cork County Council’s leave year runs from 1st January to 31st December. Granting of annual leave, payment for annual leave and arrangements for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1997(as amended).
Mechanical & Electrical Estates Officer
Salary: PO2 SCP 30 - 33 £39,513 - £42,708 per annum JOB PURPOSE: The post holder will technically support the Maintenance Team Manager, Building Surveyors and Capital Project Officers on matters relating to mechanical and electrical in the implementation and day-to-day management of service contracts, maintenance needs (planned and reactive) and capital programme delivery. The post holder will also work in collaboration with facility managers, property professionals and direct labour officers to ensure the property aims and objectives of the Council are delivered. The focus of the Mechanical and Electrical Estates Officer is to complete mechanical and electrical condition surveys across the Council estate, prepare planned preventative maintenance plans, specifications, schedules of work and to promote sustainability and energy efficiency in all projects. The post holder will maintain a strategic overview of all electrical and mechanical installations across Council buildings and make recommendations and provide technical support to users and service departments, organising agreed maintenance programmes and implementing service contracts and maintenance works to ensure that the electrical and mechanical installations are maintained to the highest standards within budget limitations. MAIN DUTIES AND RESPONSIBILITIES: 1. Provide technical advice and guidance on electrical and mechanical engineering services as required. 2. Assist with condition surveys of Council buildings, ensuring the inspection of plant and making recommendations for replacement, repair and maintenance together with the estimated costs and production of reports, where applicable. 3. Co-ordinate agreed works for all aspects of electrical and mechanical maintenance for Council properties, whilst ensuring the comprehensive cost effective installation and maintenance of outsourced engineering services. 4. Ensure inspection and testing is undertaken in compliance with statutory regulations and any requirements of the Council’s contracts in respect to programming, in accordance with policy for managing contractors on site. 5. Monitor the safe, correct and efficient functioning of electrical and mechanical services including, but not limited to, lighting, power, emergency lighting, fire detection systems, intruder systems, lifts, call systems, boiler house controls and stand-by generators. 6. Assist Manager and Staff on Water Quality Management issues and monitor related Risk Assessments and documentation. 7. Evaluate and interpret specialist contractor’s reports, certificates and service returns, including auditing of electrical and mechanical contractors work and, where appropriate, make recommendations and implement appropriate actions to rectify defects thus ensuring the safety of building users including the management of minor projects and supervision of work through to completion. Authorise variation works and certify completed works for final payment. 8. Project-manage assigned mechanical and electrical minor works contracts to include: preparation of work specifications, schedules, estimates, contract documentation, invite and evaluate tenders/quotations followed by the procurement/issuing of works orders, together with record-keeping and ensuring compliance with the Council’s Contract Procedure Rules, Financial Regulations and Standing Orders, including checking payments for accuracy and ensuring invoices are processed promptly. 9. Participate in the Council’s out-of-hours emergency call-out system, and attend Council’s buildings in an emergency, if required. 10. Assist with the compilation of annual programmes, revenue works, capital works, together with estimated costs for budgetary purposes for electrical and mechanical services and attend meetings as required to plan and present proposals. 11. Assist the Estates Officers and act as the focal point of contact and technical liaison for designers, contractors, service providers and facility managers on mechanical and electrical matters. 12. Work closely with the Council’s Building Maintenance teams to ensure coordination of all planned proposed work, schedules of work, day-to-day reactive maintenance and service contract needs. 13. Prepare contractual documentation for service contracts, building fabric, mechanical, electrical and minor works; PQQs, ITT, evaluation documents, design briefs, drawings, specifications and contractual documentation in accordance with relevant procurement procedures. 14. Monitor and control of quality, time and cost parameters report thereon as required and be responsible for checking/ auditing and processing of invoices and claims for payment from contractors and consultants on minor and capital works prior to accepting handover/snagging. 15. Conduct rigorous pre and post-inspection site visits at all assigned locations in order to ensure the optimal drafting of specifications and that value for money is being achieved 16. Evaluate external contractors’ health and safety information making detailed recommendations to ensure that they adhere to and are able to follow documented procedures prior to being accepted, including compliance with health & safety legislation, CDM Regulations, Council’s health & safety policies and procedures, issuing permits and current British and European Standards. 17. Prepare all required documentation including the pre-tender stage Health and Safety Plan and HSE notifications for the purposes of ensuring compliance with the Construction Design and Management (CDM) Regulations where applicable; for maintenance work in the Council’s properties and identify any health and safety hazards during the construction period. 18. Provide project management expertise as required ensuring desired outcomes are achieved to time and budget constraints and undertake the supervision and administration of external sub-contractors and consultants as required. 19. Make recommendations to the Estates and Asset Management Department on annual and future planned maintenance and service contracts requirements. 20. Monitor, assess and review delivery of accessibility modifications to Council properties for the purpose of ensuring compliance with the statutory fire, planning, building regulations and insurance requirements and any other appropriate legislation. 21. Provide technical support and advice in respect of existing and proposed structures, installations, infrastructure and related equipment, and assist in the production of feasibility reports and/or cost estimates on fabric issues as required. 22. Liaise effectively with all design, operational and technical support staff in order to provide efficient co-ordination and integration of cross-disciplinary schemes and projects. 23. Assist the Estates and Asset Management Department on corporate groups i.e. Facility Managers meeting, and participate in working groups, project teams and other ad hoc groupings as requested by the Maintenance Project Officer as well as providing on-site technical guidance to service providers and other Council Officers as required. 24. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. Qualifications and training • A third level qualification (i.e. HNC/HND, Level 4, Degree ) in line with the Qualifications and Credit Framework (QCF) in a relevant discipline/subject such as Electrical Engineering, Mechanical Engineering or Building Services (Please note relevancy should be clearly demonstrated.) OR • Hold full corporate membership for one or more of the following professional bodies: - • Institute of Mechanical Engineers; • Institute of Electrical and Electronics Engineers; • Chartered Institution of Building Services Engineers. Experience • At least three years’ experience within a property management environment to include: ▪ Carrying out mechanical and/or electrical condition survey work, preparing detailed specifications and schedules, tender briefs, prequalification questionnaires and evaluation methodologies; ▪ Setting up, prioritising and managing mechanical and electrical service programmes of work; ▪ Attending and Chairing site meetings; ▪ Risk analysis and risk management; ▪ Assertiveness, decisiveness and negotiation skills; ▪ Budgetary management and Control; ▪ Compliance with health and safety regulations. • Experience of specifying and managing mechanical and/or electrical works for a range of term, and main contracts; • Experience of carrying out site inspections, preparing surveys, cost estimates and feasibility studies for mechanical and/or electrical works/ projects; • Experience of monitoring the work of Mechanical and/or Electrical Engineering consultants and contractors, vetting their invoices and claims for payment and carrying out technical vetting of their performance. Key skills, knowledge and attributes • Competent in the use of the range of Microsoft applications; • Competent in the use of Auto CAD R14 or later edition, including ADT; • Ability to interpret working drawings and specifications; • Knowledge of various forms of contract and contract procedure; • Working knowledge of relevant codes of practice and standards relating to mechanical and/or electrical Installation and services; • Working knowledge of Fire, Planning and Building Regulations and legislation; • Excellent report writing skills; • Excellent organisations skills; • Ability to work on own initiative; • Ability to work as part of team; Driving Hold a full current driving license (valid in the UK) and have access to a form of transport or *have access to a form of transport which will permit the applicant to carry out the duties of the post in full. *This relates only to any person who has a disability, which debars them from driving. Working Arrangements/Flexibility 37 hours per week (Monday to Friday 9.00 am to 5.00 pm). The post holder may be required to work additional hours including evenings, weekends, and public holidays. A flexible working scheme is in operation.
Corporate Project Officer
JOB PURPOSE: In accordance with Department Project and Contract Management procedures the Corporate Project Officer will oversee projects from the commencement through to completion, ensuring work is complete to a high standard, on time and within budget. This will involve working on a wide variety of project and schemes e.g. play parks, planned maintenance schemes, construction projects from minor to major. The post holder will be the first point of contact for sponsoring Departments, design teams, site managers and sub-contractors. The post of Corporate Project Officer will require a high level of customer service, and ability to deal with and resolve issues using personal and professional judgement, building relationships with officers at all levels and promoting the profile of the Council. The post holder will be expected to demonstrate an understanding and personal commitment to the organisation’s vision, values and goals. All correspondence in relation to your application will be sent via email. Please ensure a valid e-mail address and mobile number is provided when filling out the application form. Applicants must advise of any changes to contact details during the process. Applicants should ensure they check their emails including junk folders regularly. Human Resources Dept (Banbridge) The Old Techincal Building Downshire Road Banbridge BT32 3JY Telephone: 0300 0300 900
Smart Rural Innovation Driven Empowerment Community Development Officer
The STRIDE Community Development Officer will be upskilled to deliver the STRIDE Digital Design Thinking Programme through ideation workshops to 500+ participants and will work with participants to identify and refine 44 digital focused social innovation projects (including 4 transformational projects) on the basis of the rural specific challenges & opportunities identified; transport, economic development & young people. Given the focus on the community & voluntary sector, it is envisaged that the post will entail evening service delivery from time to time.
Finance And Information Systems Officer
Salary (£) Band 5, SCP 26-31, £31,586 to £35,235 per annum, pro rata JOB PURPOSE The post holder will be responsible for the implementation of the relevant management information and financial procedures, to ensure the efficient and effective operation of the Training and Apprenticeship programmes in order to maximise funding. This will include assisting with matters pertaining to the integrity, completeness and reporting of data. MAIN DUTIES AND RESPONSIBILITIES Management Information System 1. Provide guidance and ensure the effective operation of the Training Organisation management information systems. 2. Ensure standard procedures are adhered to in the use of the management information systems. 3. Maximise the capability of the TAMS and other management information systems. 4. Prepare for both internal and external audits. 5. Liaise with Supplier Services regarding the TAMS system and claims. Organisation and Administration 1. Ensure that administrative procedures are adhered to in line with Training Organisation policies. 2. Disseminate all correspondence from DfE to ensure that relevant staff are kept up to date with DfE memos and Programme Guidelines. 3. Maintain operational requirements for Training and Apprenticeship programmes. 4. Establish database of information on new entrants to meet DfE requirements. Maintaining and Reporting Statistics 1. Provide weekly and monthly reports to the Senior Finance & Information Systems Officer to meet specified deadlines. 2. Establish and maintain a database to track participant retention, achievement and progression. 3. Provide statistical data for Training and Apprenticeship programmes to meet the requirements of ETI, DfE, other external agencies and internal users. 4. Prepare relevant information and reports to Heads of Schools regarding Current Listings, Qualifications, Certificate claims and ORF deadlines. Financial Responsibilities 1. Be responsible for and participate in the preparation and processing of weekly payrolls and deal with queries regarding payments for all participants. 2. Process all relevant documentation regarding payment of participant and employer bonuses. 3. Be responsible for and participate in the preparation and submission of monthly claims for Training and Apprenticeship programmes. 4. Ensure all relevant funding is claimed for Training and Apprenticeship programmes within specified timeframes. 5. Analyse claims and ensure that all received funding reconciles with processed claims and action as necessary. 6. Using an income forecasting model prepare an annual financial projection showing monthly income targets for the various programmes and strands within the Training Organisation. 7. Analyse actual income against budgeted on a monthly basis, identify variances and disseminate this information to appropriate personnel. 8. Maintain financial records and provide financial reports to the Finance Department, Head of Training Programmes and Apprenticeships in order to facilitate the dispersal of TO surplus to schools 9. Prepare and issue monthly invoices and statements to employers and other training providers. 10. Reconcile debtors’ ledger and provide financial reports. 11. Reconcile Petty Cash. General 1. Train staff in the operation of financial, administrative systems and MIS systems NOTES 1. This is a description of the job as it is at present constituted. The duties and responsibilities are intended to give a broad indication of the variety of tasks the post holder may be asked to undertake. It should be noted that a job description is not an exhaustive list of activities and staff may be asked to carry out duties commensurate with the grade of the post. The job description may also be amended to take account of changed circumstances, and staff will be consulted when this is necessary. It is the College’s aim to reach agreement to reasonable changes, but if agreement is not possible, the College reserves the right to insist on changes to a job description after consultation with the post holder. 2. In carrying out the duties and responsibilities of the post it is expected that the post holder will do so in accordance with the College Ethos Equal Opportunities Policy and that in doing so the post holder will contribute to the discharge of Section 75 statutory duties and implementation of the College Equality Scheme 3. This is a post which is governed by The Protection of Children and Vulnerable Adults (Northern Ireland) Order 2003. Before appointing anyone to this post, it is policy to ask for the relevant check to be carried out by Access NI. 4. The College operates a no smoking policy and all staff are expected to adhere to this. 5. In order to deliver its objectives, the College has developed to the following set of values and all staff expected to work within these; 6. All staff at Deputy Head of School Level and above (including staff on NJC Terms & Conditions, band 6 and above) are required to participate in day, evening and holiday cover rotas as required. 7. All Staff are required to contribute to a healthy and safe working environment and to adhere to all health and safety regulations and College policies. 8. All staff have a responsibility for ensuring that risks are managed at College, team and individual level. This process will include the assessment and effective control of all acceptable risk situations. 9. All Budget holders will be responsible for ensuring the delivery of a balanced budget across their area of responsibility, including the delivery of any agreed cost improvement programmes. 10. Staff will be expected to participate in staff training and development activities to update and enhance their own knowledge, skills and professional competence needed to fulfil the role effectively. 11. Please note that a waiting list may be created from this post from which further appointments may be made should the same or a similar post arise within six months of the interview date. Please note such posts may be based at any College Campus.
Student Support Officer
Job Purpose To undertake a key role in supporting students including assisting in the planning, securing and monitoring of placements, assessment and recording of student progress and pastoral care. MAIN DUTIES AND RESPONSIBILITIES Work Placements and Competitions · Engage with employers to secure placements, virtual and non-virtual. Match learners with placements and develop industrial links through the establishment of partnerships/further placements. · Assess the compliance of the work placement with Health and Safety, Insurance cover and other relevant criteria and ensure all relevant documentation, PPA, insurance etc is completed and securely retained. · Ensure that students are familiar with their responsibilities on work placement, including health and safety and child protection / the protection of Vulnerable adults and complete all induction requirements. · Responsible for the creation and completion of E-ILP/EPTP and co-ordinate with the course team. · Visit students on a regular basis and complete appropriate reports and reviews to ensure that they are meeting the requirements of their course and completing relevant documentation. · Report on student progress at Case Conferences. · Provide mentoring support to students in preparation for competitions and assist in the organisation and administration of competitions. · Develop industrial links through the establishment of partnerships/further placements. Pastoral Care · Monitor the attendance of students in work placement and follow up where necessary providing support and addressing any issues or problems arising. · Follow up by telephone/ letter any students who have not been attending placement and action referrals as appropriate to Inspire, MACs learning support and other support agencies. · Supporting all students in their learning experience to maintain regular and consistent attendance including addressing issues relating to physical or mental well-being, domestic or college related concerns and financial difficulties. · Implementing College initiatives to improve student attendance, retention and performance levels. · Providing assistance and support to lecturers to increase the level of student progression. · Facilitating meetings with relevant stakeholders including parents, DfE careers, social workers etc. · Administration associated with student absences, student sickness, and the submission of internal and external returns including processing of student withdrawals. Assessment · Carry out assessment for students as appropriate in accordance with awarding organisation body guidelines and SERC Quality policies and processes. · Provide regular oral and written feedback to Curriculum teams, Heads/Deputy Heads of School, on assessment progress. · Undertake continuous professional development as required to meet awarding body work-based assessment requirements. General · Provide support for recruitment and marketing initiatives including open days, parents’ evenings enrolment rota and interviews as required. · Participate and support induction programme including assisting with collection and processing of exam certificates/results, issuing and recording of protective clothing and equipment issued to students. · Utilise capability of College management information systems and ensure completion of all administrative requirements in line with College and DfE requirements. · Participate in the sharing of good practice. · Liaise closely with the curriculum managers, course tutors and other relevant staff and attend regular course team meetings. · Assist the course team in the student disciplinary procedure. · Ensure that all documentation and authorisation procedures are adhered to. · Act as an ambassador for the College and promote SERC’s range of industry training programmes to internal and external stakeholders. · Negotiate with employers on trainee transition from non-employed to employed status and process all relevant documentation in order to maximise funding. Conditions · Promote the College positively at all times. · Abide by all College procedures and ensure these are implemented in area of responsibility. · Within the context of the post, ensure full compliance with College health and safety requirements. · Within the context of the post, ensure full compliance with College equality requirements. · Any other duties deemed necessary to ensure the effective operation of the areas of responsibility. NOTES 1. This is a description of the job as it is at present constituted. The duties and responsibilities are intended to give a broad indication of the variety of tasks the post holder may be asked to undertake. It should be noted that a job description is not an exhaustive list of activities and staff may be asked to carry out duties commensurate with the grade of the post. The job description may also be amended to take account of changed circumstances, and staff will be consulted when this is necessary. It is the College’s aim to reach agreement to reasonable changes, but if agreement is not possible, the College reserves the right to insist on changes to a job description after consultation with the post holder. 2. In carrying out the duties and responsibilities of the post it is expected that the post holder will do so in accordance with the College Ethos Equal Opportunities Policy and that in doing so the post holder will contribute to the discharge of Section 75 statutory duties and implementation of the College Equality Scheme 3. This is a post which is governed by The Protection of Children and Vulnerable Adults (Northern Ireland) Order 2003. Before appointing anyone to this post, it is policy to ask for the relevant check to be carried out by Access NI. 4. The College operates a no smoking policy and all staff are expected to adhere to this. 5. In order to deliver its objectives, the College has developed to the following set of values and all staff expected to work within these; 6. All staff at Deputy Head of School Level and above (including staff on NJC Terms & Conditions, band 6 and above) are required to participate in day, evening and holiday cover rotas as required. 7. All Staff are required to contribute to a healthy and safe working environment and to adhere to all health and safety regulations and College policies. 8. All staff have a responsibility for ensuring that risks are managed at College, team and individual level. This process will include the assessment and effective control of all acceptable risk situations. 9. All Budget holders will be responsible for ensuring the delivery of a balanced budget across their area of responsibility, including the delivery of any agreed cost improvement programmes. 10. Staff will be expected to participate in staff training and development activities to update and enhance their own knowledge, skills and professional competence needed to fulfil the role effectively. 11. Please note that a waiting list may be created from this post from which further appointments may be made should the same or a similar post arise within six months of the interview date. Please note such posts may be based at any College Campus. Selection Criteria Student Support Officer x 2 Essential Selection Criteria 1. Hold a Level 4 qualification or equivalent. 2. Hold GCSE English and Maths at grade C or above or equivalent. 3. A current driving licence and access to a car or have access to a form of transport that will enable the post-holder to fulfil the role in full. 4. Experience of using the Microsoft Office suite, in particular Outlook, Word, Excel and Teams. 5. An ability to communicate confidently and effectively with a range of stakeholders through various methods. 6. Demonstrate ability to create and develop links and effective working relationships with stakeholders. 7. Demonstrate excellent oral and written communication skills. Desirable Selection Criteria 1. Hold a recognised Assessor Award (A1, D32, D33) or be willing to work towards 2. Experience of organising work placements and liaising with employers. 3. Experience of assessing students/trainees. 4. Experience of working with and supporting apprentices/ trainees/students and/or experience of working on training and employment programmes. 5. Experience of using a Management Information System to collate, update and extract data. The above are minimum criteria. These may be enhanced at the discretion of the Selection Panel.
Programme Support Officer Labour Market Partnership
The Programme Support Officer will be responsible for recruiting Economically inactive participants onto the various programmes within SWC and supporting them to realise progression outcomes, including achievement of qualifications and entry to sustainable employment. Outcomes will be achieved through the discharge of the college’s mentor led employability model. 'The post-holder may be required to work across a number of projects in line with funding'.
EOI DML-- - Staff Officer
EXPRESSION OF INTEREST- EOI DML-04-2025-60 (Grade to Grade) Staff Officer Grade V (Applications Co-ordinator) Regional Executive Office , HSE Dublin Midlands (Grade Code: 0566) Expressions of Interest are invited from all permanent Grade V staff in the HSE Dublin Midlands Region. There are currently 3 permanent vacancies and they will be filled based on a reassignment. The applicant pool for this campaign is restricted to existing HSE staff working at a Grade V. Purpose of the Posts: The Applications Co-Ordinator will be responsible for the accurate screening of Paybill applications for the assigned area and the compilation of reports and templates for the Regional Monitoring Control Group. The Applications Co-Ordinator will work with the relevant stakeholders within the Region to ensure all applications progressed meet requirements as set out by the Regional Monitoring Control Group. Reassignment for all posts will be on a grade to grade basis only and current remuneration, terms and conditions will apply. Closing Date : Thursday 7th of May 2025 @ 12 noon. Location of Posts : The assignment will be to the Regional Monitoring Control Group in the Dublin and Midlands Region The post is based in the Regional Monitoring Control unit in Mullingar. Reassignment for all posts will be on a grade to grade basis only and current remuneration will apply. Tenure: 1 WTE – 35 hour week Supervisory Structure : Reporting to line manager Service manager contact details : Siobhan Coffey HR Manager Dublin and Midlands Region Email: siobhan.coffey@hse.ie Phone : 087 6097781
Recruitment & Selection Officer
Recruitment and Selection Officer Clerical Officer Grade IV (Part Time 17.5 hrs | Permanent) Applicants should: · Be educated to Leaving Certificate standard or equivalent coupled ideally with a third level qualification. · Have a minimum of three years’ office experience ideally working in a Human Resources Department but not essential. · Have a minimum 1 years’ experience co-ordinating recruitment and selection events · Have excellent administrative and numeric skills including full competency in MS Office and IT systems. · Be able to demonstrate exceptional attention to detail. · Have excellent organisational and time management skills. · Have excellent written English and have the ability to prepare and draft correspondence, minutes and notes of meetings. · Have excellent interpersonal skills and proven written and verbal communication ability. · Have the ability to contribute as a member of a team, to work under pressure and to meet deadlines. · Have the ability to work on own initiative, prioritise and manage a number of issues simultaneously. · Understand the role of the Head of HR in the organisation. ___________________________________________________________________ Closing Date for receipt of applications is 5pm Thursday 1st May 2025 -Shortlisting will take place -Pay and conditions as per Department of Health guidelines. -National Orthopaedic Hospital Cappagh is an equal opportunities employer. -Data Protection: If you wish to see how the Hospital deals with your personal data during the recruitment process, please visit: IM-HR-6-Privacy-Notice-Recruitment.pdf (nohc.ie) ***PLEASE SCROLL DOWN FOR JOB DESCRIPTION*** Ba chóir d'iarratasóirí: · Oideachas a fháil ar chaighdeán na hArdteistiméireachta nó a chomhionann in éineacht go hidéalach le cáilíocht tríú leibhéal. · Trí bliana ar a laghad taithí oifige a bheith agat ag obair i Roinn Acmhainní Daonna ach nach bhfuil sé riachtanach. · Taithí bliana ar a laghad a bheith agat ar imeachtaí earcaíochta agus roghnúcháin a chomhordú · Scileanna riaracháin agus uimhriúla den scoth a bheith acu, lena n-áirítear inniúlacht iomlán i gcórais MS Office agus TF. · Bí in ann aird eisceachtúil a léiriú ar mhionsonraí. · Scileanna eagrúcháin agus bainistíochta ama den scoth a bheith agat. · Have excellent written English and have the ability to prepare and draft correspondence, minutes and notes of meetings. · Scileanna idirphearsanta den scoth a bheith acu agus cumas cumarsáide cruthaithe scríofa agus ó bhéal. · An cumas a bheith acu rannchuidiú mar bhall d'fhoireann, oibriú faoi bhrú agus spriocdhátaí a chomhlíonadh. · An cumas a bheith acu oibriú ar thionscnamh féin, tosaíocht a thabhairt do roinnt saincheisteanna agus iad a bhainistiú ag an am céanna. · Tuiscint a fháil ar ról an Cheann Acmhainní Daonna san eagraíocht. ___________________________________________________________________ Is é an spriocdháta le hiarratais a fháil ná 5pm Déardaoin an 1 Bealtaine 2025 - Beidh an gearrliostú ar siúl -Pá agus coinníollacha de réir threoirlínte na Roinne Sláinte. -Is fostóir comhdheiseanna é an tOspidéal Ortaipéideach Náisiúnta. - Cosaint Sonraí: Más mian leat a fheiceáil conas a dhéileálann an tOspidéal le do shonraí pearsanta le linn an phróisis earcaíochta, tabhair cuairt ar: IM-HR-6-Privacy-Notice-Recruitment.pdf (nohc.ie)
